[PAGE 1] Olivette Parks Foundation, Inc. Meeting July 8, 2025 6:30 PM Meeting Via Zoom and In- Person Click Here for Zoom Link Council Chambers Olivette City Center 1140 Dielman Road Olivette, MO 63132 1. Roll Call 2. Assign Officers Suggestion of Officers per Article VI of Bylaws as follows for term ending April 2026: l Chairperson - Sidney Clark and every Mayor thereafter l Vice Chairperson - Maxine Weil and every Chairman Pro Tempore thereafter l Secretary - Maxine Weil and every Chairman Pro Tempore thereafter l Treasurer - Sidney Clark and every Mayor thereafter l Assistant Secretary - Jennifer Conrad and every City Clerk thereafter l Assistant Treasurer - Darren Mann and every Finance Director thereafter 3. Assign Executive Director Name City Manager Jennifer Yackley as Executive Director per Article VII of Bylaws 4. Financial Report Documents: 2025 Finance report.pdf 5. Staff Report l Logo l Proposed Expenditure of funds 6. Approval of Minutes Approval of minutes for the May 28, 2024 meeting Documents: Park Foundation Minutes - 05282024.pdf 7. Establish Next Meeting 8. Adjournment AGENDA ITEMS WILL NOT NECESSARILY BE DISCUSSED IN ORDER. IF YOU HAVE ANY QUESTIONS, PLEASE CALL CITY HALL AT (314) 993-0444 Please note that the City Council may adjourn to closed session pursuant to the Revised Statutes of the State of Missouri to discuss legal, confidential or privileged attorney-client matters pursuant to Section 610.021(1), real estate matters pursuant to Section 610.021(2), personnel matters pursuant to 610.021(3), audit matters pursuant to Section 610.021(17), or for any other reason allowed by Missouri law. Posted this day, July 3, 2025 Jennifer Yackley, City Manager [PAGE 2] Olivette Parks Foundation, Inc. Meeting July 8, 2025 6:30 PM Meeting Via Zoom and In- Person Click Here for Zoom Link Council Chambers Olivette City Center 1140 Dielman Road Olivette, MO 63132 1. Roll Call 2. Assign Officers Suggestion of Officers per Article VI of Bylaws as follows for term ending April 2026: l Chairperson - Sidney Clark and every Mayor thereafter l Vice Chairperson - Maxine Weil and every Chairman Pro Tempore thereafter l Secretary - Maxine Weil and every Chairman Pro Tempore thereafter l Treasurer - Sidney Clark and every Mayor thereafter l Assistant Secretary - Jennifer Conrad and every City Clerk thereafter l Assistant Treasurer - Darren Mann and every Finance Director thereafter 3. Assign Executive Director Name City Manager Jennifer Yackley as Executive Director per Article VII of Bylaws 4. Financial Report Documents: 2025 Finance report.pdf 5. Staff Report l Logo l Proposed Expenditure of funds 6. Approval of Minutes Approval of minutes for the May 28, 2024 meeting Documents: Park Foundation Minutes - 05282024.pdf 7. Establish Next Meeting 8. Adjournment AGENDA ITEMS WILL NOT NECESSARILY BE DISCUSSED IN ORDER. IF YOU HAVE ANY QUESTIONS, PLEASE CALL CITY HALL AT (314) 993-0444 Please note that the City Council may adjourn to closed session pursuant to the Revised Statutes of the State of Missouri to discuss legal, confidential or privileged attorney-client matters pursuant to Section 610.021(1), real estate matters pursuant to Section 610.021(2), personnel matters pursuant to 610.021(3), audit matters pursuant to Section 610.021(17), or for any other reason allowed by Missouri law. Posted this day, July 3, 2025 Jennifer Yackley, City Manager [PAGE 3] Memorandum To: City Council From: Darren Mann, Finance Director Subject: Annual Financial Report Date: July 3, 2025 Olivette Parks Foundation, Inc. Annual Report for the year ending June 30, 2025 FINANCIAL ROW APPROVED BUDGET YTD ACTUAL Revenue Grants $0 $65,400 Total – Revenue $0 $65,400 Expense $0 $0 Transfers $0 $0 Annual Surplus (Deficit) $0 $65,400 Bank Account Beginning Balance (7/1/2025) $0 $0 Bank Account Ending Balance (6/30/2025) $0 $65,400 Monthly Summary of Receipts November 2024 - $65,000 (1 Receipt from Donor Advised Fund) December 2024 - $150 (1 Receipt from Donor Advised Fund) June 2025 - $250 (1 Receipt from Donor Advised Fund) Total Receipts - $65,400 -1- [PAGE 4] OLIVETTE PARKS FOUNDATION May 28, 2024 The Olivette Parks Foundation met on May 28, 2024 at 7:00 PM via videoconferencing, livestreaming and in person at the Olivette City Center, 1140 Dielman Road, Olivette, MO 63132. Mayor Waldman called the meeting to order. Item #1 – Roll call On roll call, the following persons were present: Mayor Missy Waldman, Chairman Pro-tem Rick Knox, Council Member Greg Carl, and Council Member Maxine Weil. Also, in attendance were City Manager Jennifer Yackley, City Attorney Paul Martin, and Deputy City Clerk Jennifer Conrad Item #2 – Assign Officers City Manager Yackley addressed the group regarding the following slate of officers for the term ending April 2025: Chairperson – Missy Waldman and every Mayor thereafter Vice Chairperson – Rick Knox and every Chairman Pro Tempore thereafter Secretary – Rick Knox and every Chairman Pro Tempore thereafter Treasurer – Missy Waldman and every Mayor thereafter Assistant Secretary – Jennifer Conrad and every City Clerk thereafter Assistant Treasurer – Darren Mann and every Finance Director thereafter The remaining members of the City Council will be members of the Board of Directors of the Parks Foundation. Director Carl made a motion to approve the following slate of officers for the term ending April 2025: Chairperson – Missy Waldman and every Mayor thereafter Vice Chairperson – Rick Knox and every Chairman Pro Tempore thereafter Secretary – Rick Knox and every Chairman Pro Tempore thereafter Treasurer – Missy Waldman and every Mayor thereafter Assistant Secretary – Jennifer Conrad and every City Clerk thereafter Assistant Treasurer – Darren Mann and every Finance Director thereafter Motion seconded by Director Clark. POLL OF THE BOARD OF DIRECTORS Director Clark Yea Director Carl Yea Director Weil Yea Vice Chairperson Knox Yea Chairperson Waldman Yea Motion passed. Item #3 – Assign Executive Director Director Carl made a motion to assign City Manager Jennifer Yackley as Executive Director. Motion seconded by Director Clark. J:\City Council Minutes\2023 Council Meetings\Park Foundation Minutes - 05282024.docx Page 1 of 2 [PAGE 5] POLL OF THE BOARD OF DIRECTORS Director Clark Yea Director Carl Yea Director Weil Yea Vice Chairperson Knox Yea Chairperson Waldman Yea Motion passed. Item #4 – Update on Non-Profit Tax Status Under IRS Regulations Ms. Yackley stated that the Foundation received its non-profit tax status this year so it can receive donations as a non-profit. Item #5 – Appointment of Custodian of Records Director Weil made a motion to approve the minutes of July 11, 2023. Motion was seconded by Director Carl. POLL OF THE BOARD OF DIRECTORS Director Clark Yea Director Carl Yea Director Weil Yea Vice Chairperson Knox Yea Chairperson Waldman Yea Motion passed. Item #6 – Establish Regular Meeting Schedule The next meeting is scheduled for the second Tuesday in May 2025 Item #7 – Adjournment Being no further business, Director Carl made a motion to adjourn the meeting. Motion seconded by Director Clark. Director Weil adjourned the meeting at approximately 7:05 PM. Maxine Weil, Chairperson ATTEST: ____ Jennifer Conrad Deputy City Clerk J:\City Council Minutes\2023 Council Meetings\Park Foundation Minutes - 05282024.docx Page 2 of 2