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The Board of Trustees of Sugarcreek Township, Greene County, Ohio, met in Regular
Session on January 5, 2015 at 7:00 pm, at 2090 Ferry Road, Sugarcreek Township, Ohio
45305.
1. Mr. Bryant called the session to order at 7:00 pm.
2. Mr. Hodson called the roll with Board Members Nadine Daugherty, Mike Pittman and Scott
Bryant being present. In addition to Mr. Tiffany, Township Administrator, others, who
signed in, were Greg Smith, Donna Hellman, Danielle Coots, Ben Southerland, Kevin
Weaver, Mike Clark and Falguni Thakove.
3. All rose and recited the Pledge of Allegiance to the Flag.
4. Appointment of Volunteer Firefighter Benjamin Southerland
Resolution #2015.05.04.01
WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek
Township Fire Department; and,
WHEREAS, vacancies exist within the classification of Volunteer Firefighter; and,
WHEREAS, Benjamin Southerland has the necessary qualifications to serve in the
capacity of Volunteer Firefighter for the Sugarcreek Township Fire Department; and,
WHEREAS, Chief Pavlak, in his April 14, 2015, correspondence to the Township
Administrator, has recommended the appointment of this candidate; and,
WHEREAS, funds are available for this purpose within the Fire Department’s 2015
Operating Budget,
NOW THEREFORE, BE IT RESOLVED, that Benjamin Southerland shall be appointed
to the position of Volunteer Firefighter within the Sugarcreek Township Fire Department
effective April 20, 2015.
Mr. Bryant moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was
called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant – Yes
Mrs. Daugherty - Yes
Mr. Pittman thanked Mr. Southerland for joining our department. Mr. Bryant said volunteer
personnel are the crux of our department. He told Mr. Southerland that it is commendable
you take time out of your day to help us. Mrs. Daugherty said she would like to say the same
and that you have picked a great place to work.

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Mr. Southerland came forward and had his picture taken with the Board, Chief Pavlak and
with his wife and two children. The same picture was retaken to include one with those Fire
personnel present.
5. Resignation of Fire Marshal Terry Trepanier
Resolution #2015.05.04.02
WHEREAS, Fire Marshal Terry Trepanier has submitted his letter of resignation from
the Sugarcreek Township Fire Department; and,
WHEREAS, Mr. Trepanier has been a member of the Sugarcreek Township Fire
Department since April 18, 2005; and,
WHEREAS, Chief Pavlak acknowledged in his April 22, 2015, correspondence that Mr.
Trepanier has been an outstanding employee and he will be missed; and,
WHEREAS, Chief Pavlak recommends we accept the resignation of Terry Trepanier,
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the resignation of Terry Trepanier effective April 30, 2015, and
wishes him well in his retirement.
Mrs. Daugherty moved to accept the Resolution as presented. Mr. Pittman seconded. Roll
was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty – Yes
Mrs. Daugherty said Fire Marshal Trepanier has been with us a long time and we wish him
the best of luck. Mr. Pittman said we have appreciated what you have done over the years.
He said I also appreciate the kind words you had to say in your resignation. Mr. Bryant said
what you have done for the Township is commendable. He told Terry he was a great people
person and that he knew what he was doing. He wished him luck and told him that we would
miss him. Mrs. Daugherty said it was nice to have someone who was also so positive and
that she hoped he enjoyed his retirement. Chief Pavlak said he has served with Terry for
about thirty five years. He presented Terry with a plaque after reading the inscription. He
said he appreciated what he has done, which has been everything that was asked of him.
Mr. Trepanier said he started working with a Fire Department in 1973 after he graduated
High School He said he had no intentions, at the time, of becoming a firefighter. He said he
has had a lot of opportunities to do a lot of things within a fire department. Terry said he has
known the Chief for a long time, He said most of all, and it’s the people that I've worked
with that was the most important.

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6. Public Hearing – Oberer Land Developers LTD is requesting a Final Development Plan
Approval for Woodland Ridge for Parcel L32000100020001200 located between 5425 Little
Sugarcreek Road and 5475 5475 Little Sugarcreek Road, approximately 17450' north of the
intersection of Little Sugarcreek and Feedwire Roads.
Public Hearing is formally Opened-
Mrs. Daugherty moved to open the public hearing. Mr. Bryant seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
Staff Report on the final development plan-
Cara Tilford provided a slide presentation depicting plot layout, sewer and water lines,
retention ponds etc. Her staff report recapped existing zoning, property location, adjacent
zoning and existing condition of the property. She provided a list of conditions, for the final
approval, which included a woodland preserve easement, mounding along Little Sugarcreek
Road and landscaping and restrictions against outbuildings.
Mr. Smith, Oberer's Land Developers, explained the phasing of the development. He said
they would like to phase in the landscaping. Mr. Smith said they would like to leave the
southern end open space so they could farm it. He said the landscaping would be added with
phase two. Mr. Bryant said he wasn't fond of that idea since it defeated the purpose of
screening and growth along the front would not be consistent. Mr. Smith said the idea was to
allow us to farm. Mr. Smith said they also would like people to be able to build a shed if
wanted. Cara said the BZC was concerned about the look from the road with outbuildings.
She said they thought they would look scattered and not aesthetically pleasing. Mr. Bryant
said they could regulate a set back from the reserve. Cara said the BZC was more concerned
about abutting to the mounding. Mrs. Daugherty said she also thought it would make it look
cluttered. Mr. Bryant said he agreed but at the same time he would want a provision to store
stuff.
Those wishing to speak in favor-
None.
Those wishing to speak against-
Mr. Mike Clark, 1072 Little Sugarcreek Road, said he has come to the realization this is
going to happen. He said he wanted to commend the BZC for their explanation of what is
going on and what is at stake. He said Mr. Schieman and Mrs. Hellman did an excellent job.
Mr. Clark said his main concern was the traffic. He said, on week days between 4:30 and
6:00pm, he counted about 7 cars a minute at 55 mph. He said no one is comfortable getting
their mail. Mr. Clark said this was all open space and a scenic drive. He said that will change
and he is not happy about it.
Mr. Kevin Weaver, 1032 Little Sugarcreek, said he would like to echo Mike. He said he is
not happy about it. He said if the lots were larger there would be room for outbuildings.

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Mr. Weaver said, when he was mowing last Sunday, he counted about 100 cars in an hour
and fifteen minutes. He asked if there was anything in the works for the traffic situation in
the future. Mr. Weaver also wanted to know if there will be minimal damage to the tree
canopy when the turn lane is added. He also asked if the mailboxes could be moved to the
other side of the road. Cara reassured Mr. Weaver that the mail box issue will be pursued.
Mr. Bryant said the question is whether or not it is acceptable to the Post Office. Mr. Pittman
said we had the same thing on Wilmington Pike and it was changed by the Post Office. Mr.
Tiffany said a good supporting argument will be that once the turn lane is added, some
people will have three lanes to cross.
Mr. Weaver said, regarding the landscaping, he is in agreement with Mr. Bryant. He said it
will look much better with the whole front being done at once. Mr. Tiffany said, with the turn
lane, if they were to widen both sides of the road, there will be less of a disruptive jog in the
road. He said we are still talking to the County about this. Mr. Weaver asked how the costs
with the road is handled. Mr. Tiffany said the costs are handled by the developer.
Mrs. Falguni Thakove, 1062 Little Sugarcreek, said the current traffic studies will be
different once the developments are completed. She also thought the outbuildings should not
be allowed since the lots are small and will become crowded. She said she was also
concerned about the mailboxes.
Neutral parties wishing to speak-
None
Public Hearing is closed-
Mrs. Daugherty moved to close the Public Hearing. Mr. Bryant seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Ms. Bryant - Yes
Mrs. Daugherty - Yes
Deliberation and discussion-
Mr. Tiffany asked Mr. Smith if he had ever encountered a situation with mailboxes like this.
Mr. Smith said he had not but thinks the complaint is warranted. Mr. Tiffany asked if the
developer would consider the cost of moving the mailboxes since he didn't think this should
fall on the residents. Mr. Smith said, without knowing how many are involved I couldn't
make a commitment, but I can say we will be willing to work with the residents on this. Mr.
Pittman said we have to have approval from the Post Office first. Mr. Smith said if it did not
exceed three thousand dollars we could take care of it.
Mr. Bryant told Mr. Smith that they have done a great job. He said he has always had some
sort of shed but he could go either way. He said he thought that the mounding should be
completed with Phase I so the screening can get stared. Mrs. Daugherty said she wants it to
be as visually pleasing as possible and does not want outbuildings. Mr. Bryant said once the
screening is up the only people seeing sheds would be those living there.

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Mr. Pittman said he was concerned about run off. Mr. Smith said we have it set up so there
would be no more and will probably be less than currently. He said we have a dispersal
method for outflow constructed of compacted stone. Mr. Smith said it should mitigate some
of the existing erosion.
Mr. Bryant said we have three issues. He said Mr. Smith would like sheds, if they move mail
boxes a three thousand dollar cap and mounding along front to lot 25 with middle
landscaping proceeding as constructed. Mrs. Daugherty said she doesn't want sheds. Mr.
Bryant said, as a home owner, if I need a shed I want that capability. Mr. Pittman said he
feels like Mr. Bryant. He said he doesn't think many will be built anyway. Mr. Pittman said
he thinks people have property rights. Mr. Tiffany asked about other buildings such as
gazebos, pergolas etc. A discussion ensued about applying for a variance with the BZA and
inclusion of restriction in the Home Owners Association covenants and restrictions. Mr.
Bryant asked if we could vote on the sheds separately. Cara said we could not since we were
voting on preliminary as proposed. The shed restriction remained intact.
Resolution #2015.05.04.06
WHEREAS, Oberer Land Developers, LTD has submitted an application for the approval
of the Final Development Plan for the Woodland Ridge subdivision. The subject property
contains 23.99 acres, identified as parcel L32000100020001200, and is located between 5425
Little Sugarcreek Road an 5475 Little Sugarcreek Road; and,
WHEREAS, the Sugarcreek Township Zoning Commission held a Public Hearing on
April 14, 2015, deliberated on the application, and has recommended approval of the Final
Development Plan for the Woodland Ridge subdivision subject to the following conditions:
1. Final design shall be subject to approval of the Greene County Engineer’s Office.
2. Final design shall be subject to approval of the Greene County Department of Sanitary
Engineering.
3. The development shall comply with the recommendations of the Soil and Water
Conservation District.
4. Final design shall be subject to approval of the Sugarcreek Township Fire Department.
5. The use of vinyl or aluminum siding shall be prohibited. Vinyl or aluminum may be used
for fascia and soffits, or similar minor architectural or structural elements as approved by
the Zoning Compliance Officer.
6. The applicant shall be allowed to construct 22 of the 36 lots prior to the installation of the
landscaping and mounding between lots 23 and 24 and Little Sugarcreek Road.
7. A bond shall be provided to the Sugarcreek Township Trustees for incomplete open
space amenities and buffers (including landscaping) on a phase by phase basis prior to
recording a subdivision section.
8. Street trees, constructed no closer than 8’ from the right-of-way line, shall be the
responsibility of the builder (with the exception of those depicted on open space Areas D
and F which shall be the responsibility of the developer to install with the construction of

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Phase 1) and shall be depicted on site plans for individual building lots submitted for
approval.
9. The Construction Requirements of the Design Guidelines (Exhibit C) of the Declaration
of Covenants, Conditions and Restrictions and Reservations of Easements for shall
become part of this approval. Any changes to the Construction Requirements of the
Design Guidelines (Exhibit C) of the Declaration of Covenants, Conditions and
Restrictions and Reservations of Easements for Woodland Ridge Owner’s Association
Inc. shall be subject to approval by the Zoning Commission.
10. No outbuildings will be permitted in the subdivision.
WHEREAS, the Sugarcreek Township Board of Trustees held a Public Hearing on May
4, 2015, and deliberated on the application,
NOW THEREFORE BE IT RESOLVED, that this Board of Trustees does hereby
approve the Final Development Plan for the Oak Brooke subdivision subject to the
conditions recommended by the Board of Zoning Commission and the addition of the
following two conditions:
11. The Declaration of Covenants, Conditions and Restrictions and Reservations of
Easements for Woodland Ridge Owner’s Association Inc. shall be updated to reflect that
outbuildings are not permitted.
12. The landscaping plan approved with this application shall become a condition of approval
for Woodland Ridge. Minor deviations (changes to specified tree type, etc.) from the
approved landscaping plan shall be approved by the Director of Planning and Zoning.
Major deviations (removal of trees, alterations to mounding, etc.) from the approved
landscaping plan shall be approved by the Zoning Commission. Unapproved changes
shall be deemed a Zoning Violation.
Mr. Bryant moved to accept the Resolution with changes in conditions to include mounding
and landscaping to up to the midpoint of lots 25 and 35 prior to construction of ant homes,
the developer agrees to pay up to $3000.00 for moving mailboxes if approved by the Post
Office and that Covenants and Restrictions will be updated to note that park hours and
regulations shall be observed by homeowners. Mrs. Daugherty seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
Mr. Tiffany said when the development is done we will continue with traffic studies every
few months to see if speed limit changes are warranted. Mr. Bryant said it is good to have
base line now that we can measure from.
7. Public Hearing – Zoning Commission Initiated Text Amendment to Modify Menu Board
Standards and to Establish Standards for Pre-menu Boards

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Mr. Pittman asked Cara why this was necessary. Cara said the BZC wanted to distinguish
differences between menu and pre-menu boards and thought external lighting was more
offensive.
Mr. Bryant asked what the sizes are and if there is an industry standard. Cara said she wasn't
aware that there was a standard. She said this is not a big rush and if the Board would like she
could research menu board standards. The Board agreed to do so.
Mr. Bryant moved to table the Public Hearing until the next meeting. Mrs. Daugherty
seconded. Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
Mr. Bryant asked if any reports needed to be discussed. No on responded to the affirmative
so the Board decided to move on.
8. Reports
A. Administration
Mr. Tiffany's report will be appended to the permanent record.
B. Fiscal Office
Mr. Hodson had no report.
C. Fire
The report prepared by the Fire Department will be appended to the permanent record.
D. Police
The report prepared by the Police Department will be appended to the permanent record.
E. Roads and Services
The report for Roads and Services will be appended to the permanent record.
F. Zoning
The report prepared by Cara Tilford, Director of Planning and Zoning, will be appended
to the permanent record.
G. Information Technology
The report prepared by Mr. Zappanti, Director of Information Technology, will be
appended to the permanent record.
H. Trustees
None.
8. Public Comments – Agenda Items

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None.
9. Old Business
10. New Business
Consent Agenda Items
A. Approval of Minutes
Mr. Pittman moved to accept the Minutes of the previous meeting. Mr. Bryant seconded.
Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Abstain
B. Payment of Bills
C. Recognizing National Police Week
Resolution #2015.05.04.03
WHEREAS, The Congress and President of the United States have designated May 15 as
Peace Officers’ Memorial Day, and the week of May 15 falls as National Police week; and,
WHEREAS, the members of the law enforcement agency of Sugarcreek Township play
an essential role in safeguarding the rights and freedoms of Sugarcreek Township; and,
WHEREAS, it is important that all citizens know and understand the duties,
responsibilities, hazards, and sacrifices of their law enforcement agency, and that members
of our law enforcement agency recognize their duty to serve the people by safeguarding life
and property, by protecting them against violence and disorder, and by protecting the
innocent against deception and the weak against oppression; and,
WHEREAS, the men and women of the law enforcement agency of Sugarcreek
Township unceasingly provide a vital public service; and,
NOW, THEREFORE BE IT RESOLVED, this Board for Sugarcreek Township Trustees
calls upon all citizens of Sugarcreek Township and upon all patriotic, civic and educational
organizations to observe the week of May 10 – 16, 2015, as Police Week.
FURTHER BE IT RESOLVED that this Board of Trustees for Sugarcreek Township
calls upon all citizens of Sugarcreek Township to observe May 15, 2015, as Peace Officers’
Memorial Day in honor of those law enforcement officers who, through their courageous
deeds, have made the ultimate sacrifice in service to their community or have become
disabled in the performance of duty, and let us recognize and pay respect to the survivors of
our fallen heroes.

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The Board commented on their frustration with all the Police in the news recently and
commended our Department for the job they have done.
D. Recognizing National Emergency Medical Services (EMS) Week
Resolution #2015.05.04.04
WHEREAS, the Ohio Department of Public Safety has declared May 17 – 23, 2015, as
National Emergency Medical Services (EMS) week; and,
WHEREAS, National EMS week is an annual celebration honoring the dedication to
those who respond to emergency calls, disasters, render life-saving assistance and provide
the day-to-day lifesaving services of medicine’s “front line”; and,
WHEREAS, Emergency Medical Service personnel are essential to the abilities of the
Sugarcreek Township Fire Department to continue delivery of quality service to Sugarcreek
Township residents; and,
NOW THEREFORE, BE IT RESOLVED, that this Sugarcreek Township Board of
Trustees hereby recognizes May 17 – 23, 2015, as “National EMS Week,” and expresses our
sincerest thanks to all our emergency medical services personnel.
Mr. Pittman thanked the Chief for all they do.
E. Recognizing National Public Works Week
Resolution #2015.05.04.05
WHEREAS, this Board of Township Trustees has received the 2014 Township Highway
System Mileage Certification from the Greene County Engineer; and,
WHEREAS, this Report indicates the 2014 Ohio Department of Transportation changes
in road mileage,
NOW THEREFORE, BE IT RESOLVED, that this Report, as presented and reviewed, is
accepted by this Board of Township Trustees.
FURTHER, BE IT RESOLVED that a signed copy will be returned to the Greene County
Engineer.
Mrs. Daugherty moved to accept the consent agenda items as presented. Mr. Bryant
seconded. Roll was called with the vote being as follows:
Mr. Pittman – Yes

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Mr. Bryant - Yes
Mrs. Daugherty - Yes
11. Trustee/Staff Discussion
Chief Pavlak said Medic 72 has blown an engine. He said it will cost ten to twelve thousand
dollars to repair it. Chief Pavlak said he recommends not to repair it but to go ahead and
replace it. He said he does have thirty thousand in the EMS Fund for a down payment. Mr.
Bryant said his thoughts are just to put it out to pasture. Chief Pavlak said he can get three
thousand five hundred dollars on trade in. Mr. Bryant said he wanted to put off buying
anything until the Fire District issue is settled or see if we form a joint department with
Bellbrook. Mrs. Daugherty asked to confirm if we had two other Medics. Chief Pavlak said
we did. Mrs. Daugherty said she would also like to review maintenance to see how we get to
the point of replacements. Chief Pavlak said we run medics a lot and doesn't think this
should be put off. Mr. Pittman said he would not argue that we don't need it but that he
thought we should wait. Mr. Bryant said he was not for repairing it but thinks it prudent to
wait a few months until things are settled and we see what we need. Mr. Tiffany said if it
can't be driven back from Interstate Ford we should make arrangements with Sandy's to have
it towed back. Mr. Tiffany asked about the retired Medic. Chief Pavlak said it can't be used.
Mrs. Daugherty said we can rely on mutual aid if necessary. Chief Pavlak said if we get
down to one Medic I don't recommend it. He said, however, it's your decision.
Mr. Tiffany said the first public meeting regarding the Fire District will be two weeks from
tomorrow at the Middle School. Chief Pavlak asked Mr. Tiffany about his Fire Gear request.
Mr. Tiffany said he forgot about it but has it on his desk. Chief Pavlak said he had it with
him. He said he needs to replace a fire hose and needed a new uniform for a new and large
fireman. He said none of their uniforms will fit him. He said the gear will cost about fifteen
thousand dollars. The Board said they were okay with it.
Chief Pavlak showed the Board a book that Mike Kirnec II put together on hydrant
maintenance. He said he did an excellent job with it. Chief Pavlak said all the hydrants are
being redone in conjunction with Greene County. Mr. Tiffany asked him what our cost
would be. Chief Pavlak said about one thousand dollars.
Mr. Bryant asked about the tornado siren we discussed a while back. Chief Pavlak said no
one else seems to have our level of interest. He said he would check to see if any grants were
available.
12. Executive Session
Mr. Tiffany said we needed an Executive Session to discuss personnel.
14 Public Comments
None.
15. Adjourn

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Mrs. Daugherty moved to adjourn to Executive Session at 9:13 pm. Mr. Pittman seconded.
Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
The meeting reconvened at 10:00 pm with no action taken. .
Mr. Pittman moved to adjourn and Mrs. Daugherty seconded. Roll was called with the vote
being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
Theodore L. Hodson, Fiscal Officer