[PAGE 1]
Richfield City Council Agenda
March 24, 2026 -- 7:00 PM
Richfield Municipal Center
Council Chambers
6700 Portland Avenue South
1. Call to Order
2. Pledge of Allegiance
3. Approval of the Agenda
4. Approval of Minutes
a. Meeting Minutes from (1) City Council Work Session from March 10, 2026, and (2) City
Council Regular Meeting from March 10, 2026.
5. Open Forum
Participants can share their comments in person, by voicemail, or email, and may also request to
participate virtually. For more information on submitting comments, refer to the Council Agenda and
Minutes page on richfieldmn.gov/citycouncil
6. Proclamations and Presentations
7. Consent Calendar
Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However,
any Council Member may request that an item be removed from the Consent Calendar and placed
on the regular agenda for Council discussion and action. All items listed on the Consent Calendar
are recommended for approval.
a. Approve Disbursements/Claims
b. Consider approval of an agreement with the Richfield Leadership Network nonprofit to
provide social services to the City of Richfield and authorize the Mayor and City
Manager to execute the final agreement.
c. Consider the approval of a resolution authorizing Recreation Services staff to submit a
Minnesota Department of Natural Resources Local Trail Connections Program Grant to
connect the Nine Mile Creek Trail to the Southdale Library through Adams Hill Park, and
authorizing staff to execute a grant agreement, if awarded, and proceed with the trail
connection project.
d. Consider approval of a Stormwater Maintenance Agreement between the City of
Richfield and Best Buy Co. Inc. and authorize the Mayor and City Manager to execute
the agreement.
e. Consider approval of a contract renewal with Adesa Minneapolis for 2026 for auctioning
forfeited vehicles from Public Safety/Police.
8. Consideration of Items, if Any Removed From Consent Calendar
9. Public Hearings
10. Proposed Ordinances
11. Resolutions
12. Other Business
a. Consider a correction to an alternate appointment to fill a vacancy on the Advisory
Board of Health and approval of Erik Porter as Advisory Board of Health Commissioner.
b. Consider alternate appointment to fill a vacancy on the Planning Commission.
13. City Manager’s Report
14. Council Discussion
a. Hats off to Hometown Hits
b. Council Liaison Reports
15. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the
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[PAGE 2]
City Clerk at 612-861-9739.
Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by
the entrance. The complete Council Agenda Packet is available electronically on the City of Richfield website.
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[PAGE 3]
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
City Council Work Session
March 10, 2026
ITEM #1 CALL TO ORDER
Mayor Supple called the work session to order on March 10, 2026, at 5:17 p.m., in the Bartholomew
Room.
Council Present: Mary Supple, Mayor; Walter Burk, Sean Hayford Oleary, Rori A. Coleman-
Woods.
Absent: Council Member Sharon Christensen was excused.
Staff Present: Katie Rodriguez, City Manager; Kristin Asher, Public Works Director; Matt
Hardegger, Transportation Engineer; and Michelle Friedrich, City Clerk.
Guests: Jessa Trboyuch, Hennepin County; Matt Huggins, Hennepin County; Tyler
McLeete, Stantec; Lance Bernard, TCZ;
ITEM #2 ITEM DISCUSSION
a. Penn Avenue Reconstruction Update and Discussion
Matt Huggins, Hennepin County Project Manager, provided a midpoint update on the Penn Avenue
reconstruction project from south of 75th Street to just south of Highway 62, noting extensive
community engagement to date on priorities such as pedestrian and bikeway safety, multimodal
mobility, transit access, stormwater management, and green space.
Council and staff discussed design options for the 66th Street intersection, reviewing a potential multi-
lane roundabout versus retaining the existing signal with geometric and safety improvements. While
some supported roundabout safety benefits, concerns about cost, right-of-way impacts, and business
disruptions led to a consensus to enhance the existing signal with added pedestrian and bicycle safety
features. Further analysis and community engagement will continue, including corridor-wide impacts,
parking trade-offs, and balancing multimodal improvements with business access.
b. Proposed Traffic Calming Policy Discussion
Transportation Engineer Hardegger presented the proposed traffic calming policy, noting that efforts
focus on school areas and reconstruction projects, with local streets easier to modify than county or
state roads. Past projects demonstrate that design treatments can reduce speeds, though
effectiveness may diminish over time, and decisions must balance safety, technical feasibility, and the
city’s street network.
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[PAGE 4]
City Council Work Session Minutes -2- February 24, 2026
Council and staff discussed eligibility criteria, costs of different traffic calming tools, and the potential
for citizen-driven petitions, but fiscal constraints and ongoing infrastructure priorities make a new
program premature, so it will be placed on the “back burner” for future consideration. Staff noted
opportunities remain to adapt plans from comparable cities and incorporate improvements during
upcoming reconstruction projects, such as 69th Street, while evaluating long-term policy and funding
approaches.
ITEM #3 ADJOURNMENT
Mayor Supple adjourned the work session at 6:48 p.m.
Date Approved: March 24, 2026
Mary B. Supple
Mayor
Michelle Friedrich Katie Rodriguez
City Clerk City Manager
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[PAGE 5]
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Council Regular Meeting
March 10, 2026
ITEM #1 CALL TO ORDER
The meeting was called to order by Mayor Supple at 7:00 p.m. on March 10, 2026, in the Council
Chambers.
Council Present: Mary Supple, Mayor; Walter Burk, Sean Hayford Oleary, Rori A.
Coleman-Woods
Absent: Council Member Sharon Christensen was excused.
Staff Present: Katie Rodriguez, City Manager; Sack Thongvanh, Assistant City
Manager; Matt Hardegger, Transportation Engineer; Melissa
Poehlman, Community Development Director; Mary Tietjen,
City Attorney; and Michelle Friedrich, City Clerk.
Guests:
Kyle O’Donnell Burrows, Metro Transit Arterial BRT Planning
Manager; Ryan Wilson, MnDOT West Area Manager.
ITEM #2 PLEDGE OF ALLEGIANCE
Mayor Supple led the Pledge of Allegiance.
ITEM #3 APPROVAL OF AGENDA
MOTION: made by Council Member Hayford Oleary, seconded by Council Member Burk to
approve the agenda as presented.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman-Woods.
Motion carried: 4-0
ITEM #4 APPROVAL OF MINUTES
MOTION: made by Council Member Coleman-Woods, seconded by Council Member Burk to
approve the minutes of the (1) City Council Work Session from February 17, 2026, and (2) City
Council Work Session from February 24, 2026, and (3) Regular Meeting from February 24, 2026.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman-Woods.
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City Council Meeting Minutes -2- March 10, 2026
Motion carried: 4-0
ITEM #5 OPEN FORUM
Mayor Supple noted the individuals wishing to speak during Open Forum and reviewed the three-
minute time limit for public comments and explained the use of time warning cards to alert the
speaker when their time is almost expired. Attendees were reminded to listen respectfully to all
speakers. Instructions were given for speakers to state their name and city of residence before
speaking.
Six residents addressed the Council during the Open Forum opportunity.
Marjorie Curtis, Richfield resident, thanked the council for the opportunity to speak and shared
concerns from residents at a local assisted living facility regarding recent immigration enforcement
activity. Ms. Curtis noted worries about potential impacts if caregiving staff were unable to report to
work and asked the Council to consider community impacts, including effects on vulnerable
residents and psychological stress, and economic considerations.
Theresa Guthrie, Richfield resident, expressed appreciation for the acknowledgment of mental
health impacts related to recent immigration enforcement activity and stated that these impacts
affect the broader community as well. Ms. Guthrie shared personal reflections on the situation and
expressed gratitude for positive community connections.
Nicole Cleland, Richfield resident, commented on ongoing community impacts from recent
immigration enforcement activity and noted volunteer efforts to support affected residents. Ms.
Cleland also raised concerns about potential federal access to personal or surveillance data,
including license plate reader technology, and asked how the council addresses these issues.
Ginny Morin, Richfield resident, asked clarifying questions about a proposed item related to
allocating city funds to nonprofit services and expressed concern about the process for approving
additional funding. Ms. Morin requested that the item be tabled until there is greater opportunity for
residents to provide input on how city funds are allocated.
Alicia Waters, Richfield resident, provided comments on Richfield’s Climate Action Plan,
commending its goals and objectives while suggesting improvements related to outdoor lighting.
Ms. Waters recommended reducing the number of lights at night, dimming and changing the color
of necessary lights to amber, using shields to direct lighting, and incorporating motion sensors. Ms.
Waters noted that these measures could save energy and costs, improve human health and wildlife
outcomes, reduce light pollution, and support multiple climate action goals.
Ava McKnight, Richfield resident, commented on the recent Council work session, commending
efforts on invasive species planning and pavement use, and raised concerns about lighting in Vets
Park, noting it can be blinding and unsafe for those with visual impairments. Ms. McKnight also
asked whether local birders have been consulted for input on park planning.
ITEM #6 PROCLAMATIONS AND PRESENTATIONS
a. Proclamation Celebrating Women’s History Month.
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[PAGE 7]
City Council Meeting Minutes -3- March 10, 2026
Mayor Supple read and presented the proclamation to Human Rights Commissioners Angella
Mixon and Commissioner Kim Lutes.
The Human Rights Commissioners reflected on the contributions of women leaders in Richfield,
noting their role in paving the way for future generations in government and public service, and
emphasized the strength, vision, and care of women in the city, and their role in supporting
vulnerable neighbors and sustaining community resilience.
ITEM #7 CONSENT CALENDAR
City Manager Rodriguez presented the consent calendar.
a. Approve Disbursements/Claims
U.S. BANK 2-27-2026
A/P Checks/ETF’s: (2-14-2026 - through 2-27-2026) $2,354,796.53
Payroll (2/27/2026) Includes health insurance premiums for
$1,418,993.20
March 2026
TOTAL $3,773,789.73
b. Consider approval of a resolution authorizing staff to accept a Hennepin County Lifeguard
Services Grant in the amount of $50,000 to assist with funding the hiring and retention of
lifeguard staff at the Richfield Outdoor Pool, and authorizing staff to enter into the grant
agreement and execute the funds as prescribed.
RESOLUTION NO. 2026-12410
AUTHORIZING STAFF TO ACCEPT A HENNEPIN COUNTY LIFEGUARD SERVICES
GRANT
c. Consider the approval of a resolution authorizing City of Richfield Recreation Services
Director Karl Huemiller to submit a Minnesota Department of Natural Resources Outdoor
Recreation Grant in the amount of $500,000 for the Veterans Park Improvement Project on
behalf of the City of Richfield and is authorized to execute such agreements as necessary
to implement the project.
RESOLUTION NO. 2026-12411
AUTHORIZING CITY OF RICHFIELD RECREATION SERVICES DIRECTOR KARL
HUEMILLER TO SUBMIT A MINNESOTA DEPARTMENT OF NATURAL RESOURCES
OUTDOOR RECREATION GRANT APPLICATION
d. Consider approval of a resolution authorizing staff to enter into a Source Water Protection
Grant Agreement with the Minnesota Department of Health for a grant in the amount of
$11,208.26 to be used in support of Richfield's Cross Connection and Backflow Prevention
Program.
RESOLUTION NO. 2026-12412
AUTHORIZING STAFF TO ENTER INTO A SOURCE WATER PROTECTION GRANT
AGREEMENT WITH THE MINNESOTA DEPARTMENT OF HEALTH FOR A GRANT IN
THE AMOUNT OF $11,208.26 TO BE USED IN SUPPORT OF RICHFIELD'S CROSS
CONNECTION AND BACKFLOW PREVENTION PROGRAM
MOTION: made by Council Member Hayford Oleary, seconded by Council Member Coleman-
Woods to approve consent calendar items 7a-d as presented.
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City Council Meeting Minutes -4- March 10, 2026
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman-Woods.
Motion carried: 4-0
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
ITEM #8
CALENDAR
None.
ITEM #9 PUBLIC HEARINGS
None.
ITEM #10 PROPOSED ORDINANCES
None.
ITEM #11 RESOLUTIONS
a. Labor Agreement with The International Association of Firefighters, Local 1215
(firefighters, lieutenants, and captains) for 2026-2027.
Council Member Coleman-Woods presented the staff report to consider approval of a two-year labor
agreement with the International Association of Firefighters, Local 1215, covering firefighters,
lieutenants, and captains for 2026–2027. The agreement includes cost-of-living and market
adjustments, increases to clothing and equipment allowances, an additional pay step for captains, and
updated benefits consistent with other employee groups. Council Member Coleman-Woods noted the
proposed action is to approve the agreement and authorize the City Manager to execute it.
Assistant City Manager Thongvanh noted staff were available for questions and expressed
appreciation to those involved in the negotiation process, including the city manager, staff, fire chief,
union representatives, and Richfield firefighters for their contributions and service to the community.
Council thanked the union representatives and city staff for negotiating in good faith to complete the
labor agreement.
RESOLUTION NO. 2026-12413
APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND THE
INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1215 BARGAINING
UNIT FOR YEARS 2026-2027
MOTION: made by Council Member Coleman-Woods, seconded by Council Member Burk to adopt
a resolution approving the provisions of the 2026-2027 labor agreement with the International
Association of Firefighters, Local 1215, and authorize the city manager to execute the agreements.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman-Woods.
Motion carried: 4-0
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City Council Meeting Minutes -5- March 10, 2026
b. Consider a resolution of support for Metro Transit's recommendation to route the K Line
Bus Rapid Transit line on Nicollet Avenue through Richfield.
Council Member Burk presented the staff report supporting Metro Transit’s recommendation to
route the K Line Bus Rapid Transit line on Nicollet through Richfield.
Kyle O’Donnell Burrows, Metro Transit Arterial BRT Planning Manager, presented Metro Transit’s
Arterial Bus Rapid Transit (BRT) Plan to identify the next three planned arterial lines. The planned
lines would be the J, K, and L lines and would be constructed between 2030 and 2035. Mr.
O’Donnell Burrows reviewed evaluation criteria for candidate corridors, with Nicollet Avenue
through Minneapolis, Richfield, and Bloomington corridor scoring the highest, and was proposed to
be the K Line, after the J Line on West 7th Street in Saint Paul. Mr. O’Donnell Burrows added
additional study is planned before selecting the L Line. Mr. O’Donnell Burrows noted the timeline
includes recommendations to the Metropolitan Council in early 2026, submission of the J Line for
regional solicitation in spring 2026, and initiation of K Line planning in 2027.
MOTION: made by Council Member Burk, seconded by Council Member Hayford Oleary, to
approve the resolution of support for the Metro K Line Project.
Council expressed support for the K Line project and suggested extending the south terminus to
the American Boulevard Orange Line station to improve access. Council and staff discussed
Nicollet Avenue and 66th Street improvements, noting reconstruction south of 66th Street will begin
this summer, while the segment to Highway 62 remains unconfirmed pending inclusion in the
County’s CIP. Staff confirmed current reconstruction has been coordinated to accommodate future
BRT platforms and elements.
RESOLUTION NO. 2026-12414
SUPPORT FOR THE METRO K LINE PROJECT
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman.
Motion carried: 4-0
c. Consider approval of a resolution authorizing the Mayor and City Manager to execute a
Memorandum of Understanding with MnDOT related to future improvements at the 76th
Street and I-35W Interchange.
Council Member Coleman-Woods presented the staff report for item 11c, authorizing the Mayor
and City Manager to execute a Memorandum of Understanding (MOU) with MnDOT for future
improvements at the 76th Street and I-35W interchange. Council Member Coleman-Woods
reviewed the proposed MOU establishes a process for the City and MnDOT to collaboratively plan
and construct the improvements.
RESOLUTION NO. 2026-12415
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A MEMORANDUM
OF UNDERSTANDING WITH THE MINNESOTA DEPARTMENT OF
TRANSPORTATION RELATED TO PEDESTRIAN AND BICYCLIST SAFETY
IMPROVEMENTS AT THE 76TH STREET AND I-35W INTERCHANGE
MOTION: made by Council Member Coleman-Woods, seconded by Council Member Burk to adopt
a resolution authorizing the Mayor and City Manager to execute a Memorandum of Understanding
with MnDOT related to future improvements at 76th Street and I-35W interchange.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman-Woods.
Motion carried: 4-0
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City Council Meeting Minutes -6- March 10, 2026
d. Consider a resolution approving the project layout and providing Municipal Consent for
Phase 2 of the I-494 Corridor Vision Project and repeal Resolution No. 12397.
Council Member Hayford Oleary presented the staff report for item 11d, which outlines the MnDOT
request to Council to reconsider municipal consent for a Highway 494 project previously denied on
January 13, 2026, due to a condition requiring pedestrian and bicycle safety improvements at the
76th Street and I-35W interchange. Staff have since negotiated a memorandum of understanding
with MnDOT to plan and implement these improvements over the coming years. Council Member
Hayford Oleary reviewed Project 2 of the 494 Corridor Vision includes E-ZPass lane construction
on I-494, pavement reconstruction on I-35W, bridge and interchange upgrades, and related
improvements in both Richfield and Bloomington.
RESOLUTION NO. 2026-12416
PROVIDING MUNICIPAL CONSENT TO THE MINNESOTA DEPARTMENT OF
TRANSPORTATION FOR THE I-494 CORRIDOR VISION PROJECT 2 PROPOSED
FINAL LAYOUT (SP 2785-462) REPEALING RESOLUTION NO 12397
MOTION: made by Council Member Burk, seconded by Council Member Coleman-Woods to
approve the project layout and provide municipal consent for I-494 Corridor Vision Project 2
Proposed Final Layout (SP 2785-462) and repeal Resolution No. 12397.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman.
Motion carried: 4-0
ITEM #12 OTHER BUSINESS
a. Consider approval of allocation of awards and agreements for services with the
recommended non-profit organizations and authorize the Mayor and City Manager to
execute agreements for services between the City of Richfield and the non-profit
organizations.
Council Member Burk presented staff report 12a, for approval of allocation of awards and
agreements for services with seven non-profit organizations and authorizing the mayor and city
manager to execute agreements for services between the city of Richfield and non-profit
organizations to be provided in 2026. Council Member Burk noted the 2026 city budget includes
funding for organizations that provide social services that are deemed to be of public benefit to the
city and the community in general and reviewed the 2026 budget includes $97,584 for this purpose.
Community Development Director Poehlman added this budgeted item received preliminary
approval in August and ratified in December of 2025. She noted that a committee evaluates the
non-profit organization proposals each year.
MOTION: made by Council Member Burk, seconded by Council Member Hayford Oleary to
approve allocation of awards and agreements for services with the recommended non-profit
organizations and authorize the Mayor and City Manager to execute agreements for services
between the City of Richfield and the non-profit organizations.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman.
Motion carried: 4-0
b. Consideration of the alternate appointment to fill vacancy on Advisory Board of Health.
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City Council Meeting Minutes -7- March 10, 2026
Council Member Hayford Oleary presented staff report 12b, considering appointment of a
previously designated alternate to fill a vacancy on the Advisory Board of Health following a
commissioner’s resignation.
MOTION: made by Council Member Hayford Oleary, seconded by Council Member Coleman-
Woods to approve the appointment of Jacob Peterson as Advisory Board of Health Commissioner,
commencing on March 10, 2026, and expiring January 31, 2027.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman.
Motion carried: 4-0
ITEM #13 CITY MANAGER’S REPORT
City Manager Rodriguez reported at the last meeting there were seven speakers, with three people
presenting requests or questions not previously addressed. City Manager Rodriguez noted there
have been multiple requests for assistance for residents that have been impacted by heightened
immigration enforcement whose cars are abandoned and then towed. She noted the towing
company that the city uses will charge the towing fee and one day of storage if people can prove
that their car was towed because of immigration enforcement. City Manager Rodriguez noted car
storage is an expensive portion of the total fee.
City Manager Rodriguez reported on her proposal with Richfield Leadership Network, of a $5-
10,000 contract to assist residents whose vehicles were impounded due to immigration
enforcement. She noted Council directed staff to prepare an agreement with Attorney Tietjen and
the Richfield Leadership Network. City Manager Rodriguez reviewed the nonprofit board has not
yet met to consider the proposal, and the item will be brought back to a future Council meeting.
She added the funding may require a modest budget increase of 5–10%, which staff expect can be
absorbed without exceeding the executive department’s budget.
City Manager Rodriguez reported an issue brought forth by a resident regarding the temporary
emergency pre-eviction notice and requested that it be a permanent pre-eviction notice. City
Manager Rodriguez noted that to consider changing it permanently, staff would need to complete
more engagement and noted Council discussion for direction.
City Manager Rodriguez noted there was a resident that opined that it is not the city’s responsibility
to provide financial support to businesses.
City Manager Rodriguez reported that staff to continue to explore the development of a local
program to support struggling businesses and are also advocating at the state level for relief. She
noted several businesses have been severely impacted, with up to 10 closures, and mentioned the
effects of reduced commercial activity and impacts of shifting property tax burdens onto residents.
City Manager Rodriguez added a strong commercial sector is important to the city’s overall health,
and staff continue to work on solutions.
City Manager Rodriguez reported on the concern raised by a resident regarding lighting in
Richfield, including the blue color and brightness of new LED lights and their impact on people and
wildlife. She noted staff, in consultation with Council, are reviewing specific locations, including a
specific public works building, and will install shields to direct light downward at the building. She
concluded ongoing evaluation and adjustments will continue.
Council clarified the towing item will not be voted on until March 24, allowing residents time to
provide input to Council or comment during open forum. Council shared updates on Veterans Park,
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City Council Meeting Minutes -8- March 10, 2026
including lighting improvements in the parking lot, improvements to trails and the pavilion, and mini-
golf concession stand upgrades. Further updates will be provided as the work progresses.
ITEM #14 COUNCIL DISCUSSION
a. Hats off to Hometown Hits.
Council Member Burk thanked and recognized the Human Rights Commission who accepted the
proclamation at the meeting. Council Member Burk complimented the commission for the work they
do.
Council Member Coleman-Woods expressed gratitude for being the only Black member and one of
the women on the City Council, thanked the City for its proclamations supporting civic participation,
and noted excitement about the Richfield basketball team’s progress toward the state tournament.
Council Member Hayford Oleary thanked the residents of Village Shores for their engagement on
city issues, including downtown branding and local lakes, and acknowledged staff and the project
team for hosting the Wood Lake Nature Center beam-raising ceremony.
Mayor Supple recognized city staff for launching the new website, noting it is a significant
improvement. Mayor Supple also highlighted Richfield’s advocacy on state transportation cost
participation policies and engagement on municipal impacts of Operation Metro Surge. Mayor
Supple acknowledged the Girl Scouts for their ongoing community involvement, including
upcoming City Hall tours in April, and participation in Girl Scout Day at the Capitol.
b. Council Liaison Reports
None.
ITEM #15 ADJOURNMENT
MOTION: made by Council Member Burk, seconded by Council Member Hayford Oleary to adjourn
the meeting at 8:14 p.m.
Voting Aye: Mayor Supple, Council Member Burk, Council Member Hayford Oleary, and Council
Member Coleman-Woods.
Motion carried: 4-0
Date Approved: March 24, 2026
Mary Supple
Mayor
Michelle Friedrich Katie Rodriguez
City Clerk City Manager
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City Council Meeting 3/24/2026
Agenda Section: Consent Calendar
Agenda Item: 7.b.
Report Prepared By:
Katie Rodriguez, City Manager
Department Director:
Katie Rodriguez, City Manager
Item for Consideration:
Consider approval of an agreement with the Richfield Leadership Network
nonprofit to provide social services to the City of Richfield and authorize the
Mayor and City Manager to execute the final agreement.
EXECUTIVE SUMMARY
The Transportation Commission submitted the following recommendation to the City
Council at their February 24, 2026 Council Meeting.
Directly in response to Operation Metro Surge, the Transportation Commission
recommended to City Council to cease the impoundment of abandoned vehicles,
excluding instances where the vehicle poses a threat to public safety, and that the City
does not issue associated City fines for the impoundment of the vehicle. If fees must be
assigned, the Commission recommends the opportunity for fees to be retroactively
waived should proof of detainment resulting in the abandonment of the vehicle be
provided.
During the City Manager's Report discussion at the meeting, staff shared that relaxing
the city’s enforcement of abandoned vehicles is likely to have unintended
consequences as one of the most common code complaints is illegally parked vehicles.
However, cars may be left in a legal parking space, including on the street, for 48 hours.
In addition, Public Safety staff have confirmed with the city’s towing contractor that if
vehicle owners can submit proof that the car was abandoned as the result of
immigration enforcement, they will only be charged for the towing fee and 1 day’s
storage (it is typically the storage fees that result in significant bills). Chief's Towing is a
small local business and the targeted fee reduction will provide relief to impacted
vehicle owners.
Staff also proposed a social services contract with the Richfield Leadership Network
(RLN) for an initial amount of $5,000, to be increased to a maximum of $10,000 if
needed, to reimburse Richfield residents for towing and impound fees related to
immigration enforcement. The City Council directed staff to bring back a draft
agreement at a future meeting. The draft of the attached agreement has been approved
by the RLN Board of Directors.
RECOMMENDED ACTION
By Motion: Approve an agreement with the Richfield Leadership Network
nonprofit to provide social services to the City of Richfield and authorize the
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Mayor and City Manager to execute the final agreement.
HISTORICAL CONTEXT
The City of Richfield has historically allocated funds on an annual basis to social service
agencies serving the Richfield community.
The City is not authorized to provide grant funding to social service agencies. However,
the City can enter into agreements for services with agencies for specific services that
are compatible with City activities.
The transportation disruptions caused by Operation Metro Surge were not anticipated
when the annual request for proposals for social services was released in November
2025. The agreements with local nonprofits for the full amount of the 2026 budget were
approved at the last council meeting.
The City has funded additional social service contracts, outside the annual competitive
process, to respond to emergencies in the past. The City contracted with nonprofits for
additional social services with pandemic relief funds. In January 2026, the City's
Housing and Redevelopment Authority approved an emergency $50,000 social service
agreement for rental assistance with Volunteers Enlisted to Assist People (VEAP),
funded by Local Affordable Housing Aid, to stabilize housing for residents impacted by
the surge in immigration enforcement.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Operation Metro Surge has sown fear among City residents, particularly in the Hispanic
community, causing some residents to avoid going to work, school or visiting local
businesses. As a result, residents are facing financial hardship which is expected to
result in increased evictions, business closings and other cascading impacts. The
proposed contract with RLN will help stabilize transportation for impacted residents,
minimizing further financial hardship.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
The City partners with nonprofits as warranted and practical to assist in the delivery of
services to City residents.
CRITICAL TIMING ISSUES
Although Operation Metro Surge has ended, immigration enforcement is still at
increased levels in the City. It is estimated that there are currently 650 DHS agents in
Minnesota, which is more than 4 times historic staffing levels.
FINANCIAL IMPACT
The proposal is to fund the agreement with RLN with a 2026 Revised Budget
amendment increasing the social service funding by $5,000 to $10,000. The annual
competitive process began in November 2025. The proposals have already been
scored, and the committee is recommending contracts for the full 2026 budget.
LEGAL CONSIDERATIONS
The City Attorney prepared the proposed contract with the Richfield Leadership
Network.
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ALTERNATIVE RECOMMENDATION(S)
The Council could amend the proposed agreement or choose not to approve.
ATTACHMENTS
1. Agreement with RLN March 2026
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[PAGE 16]
AGREEMENT FOR SERVICES
THIS AGREEMENT (the “Agreement”) is made and entered into as of the ____ day of March
2026, by and between the City of Richfield, a Minnesota municipal corporation (the “City”) and
Richfield Leadership Network (“RLN”), a nonprofit corporation.
RECITALS
WHEREAS, in December 2025, federal immigration enforcement action dramatically
increased in the Twin Cities metro area as part of its Operation Metro Surge. These actions led to
the deployment of approximately 3,000 federal officers to the Twin Cities, a number which
exceeds the combined total of the ten largest Twin Cities metro police forces and dwarfs that of
the City. The federal immigration enforcement actions led to the arrest of over 4,000 individuals,
including the arrest of City of Richfield residents;
WHEREAS, the federal immigration enforcement action has broadly sown fear within the
Twin Cities, including among City residents. Retail establishments have temporarily closed
causing City residents working for those establishments not to receive expected income. City
residents have felt compelled to remain in their homes and miss work to avoid being caught up in
or targeted by the federal immigration enforcement action;
WHEREAS, the impact on vehicle towing in Minnesota has been significant due to
immigration enforcement actions, requiring arrestees and detainees in the City to incur large
towing and storage fees, further destabilizing families financially and creating community-wide
public safety concerns;
WHEREAS, the City has the authority to take actions for the good order of the city, the
prevention of crime, the protection of public and private property, and the promotion of health,
safety, order, convenience, and the general welfare;
WHEREAS, the City may, pursuant to its charter, exercise all powers not inconsistent with
law; and
WHEREAS, the City desires to contract with RLN, an organization dedicated to
community services, to carry out the designated Contracted Services (financial assistance with
vehicle towing and impound fees) and finds that they will promote the health, safety and welfare
of the general public by allowing City residents:
• To get to their jobs, which helps minimize financial hardship including the
risk of future evictions and workforce shortages due to business closures or
reduced hours.
• To access daycare facilities.
• To access friends and family to help with childcare and other needs.
• To take their children to school or recreation programs to minimize the mental
health impact of online learning.
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[PAGE 17]
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants contained herein, and for
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the City and RLN agree as follows:
1. Effective Date, Term, and Period of Performance. This Agreement will be effective upon
execution by both parties (“Effective Date”). The term of this Agreement, during which
RLN will perform the Contracted Services, will automatically terminate on December 31,
2026, unless earlier terminated by either party in accordance with the terms of this
Agreement.
2. Description of Services. RLN will carry out the following Contracted Services:
a. Reimburse residents or their designees for vehicle impoundment costs related to
immigration enforcement, including arrests, resulting in abandoned vehicles.
3. Payment for Services. The City agrees to provide RLN with a total lump sum payment of
an initial amount of $5,000.00 for the provision of the Contracted Services. The City
Manager may increase the amount to a total of $10,000.00 based on mid-year reports
demonstrating further need.
4. To assure coordination of the services between the City and RLN, RLN agrees to do the
following:
a. Provide services under this Agreement to all persons without regard to race, color,
sex, sexual orientation, marital status, status with regard to public assistance or
disability, or other persons protected by applicable federal or state laws against
discrimination.
b. Submit to the City a mid-year report, no later than July 15, 2026, and an end-year
report, no later than January 15, 2027, detailing the Contracted Services, including
all reimbursement amounts.
c. Allow a staff person from the City’s Executive Department to be the designated
liaison to RLN and its Board of Directors.
5. Termination. The City may terminate this Agreement before the end of the term, with or
without cause, by giving ten (10) days’ written notice to RLN. RLN may terminate this
Agreement with written notice to the City if it determines, in its discretion, that
administration of the Contracted Services is too burdensome. In that event, RLN will
return all unused funds to the City, along with a final report detailing Contracted Services
completed through termination of the Agreement.
6. Data Practices. The parties will abide by the provisions of the Minnesota Government Data
Practices Act, Minnesota Statutes, Chapter 13, and all other applicable state and federal
2
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[PAGE 18]
laws relating to privacy, confidentiality or security of data.
7. Notices. All notices, demands, or other communications required in the Agreement shall
be effective: (i) if given personally, upon receipt; (ii) if given by facsimile or electronic
mail, when such notice is transmitted and confirmation of receipt obtained; (iii) if mailed
by certified mail, postage prepaid, return receipt requested. The following addresses,
emails, and contact persons may be changed by any party upon proving notice to the other
parties:
As to the City : City of Richfield
6700 Portland Avenue
Richfield, MN 55423
Attn: Katie Rodriguez, City Manager
Email: krodriguez@richfieldmn.gov
As to the RLN: Richfield Leadership Network
[insert address]
Attn: ___________________
Email: ____________________
8. Governing Law. This Agreement will be governed in all respects by the laws of the state
of Minnesota.
9. Entire Agreement. This Agreement constitutes the entire agreement between the City and
RLN for the use of funds received under this Agreement and it supersedes all prior or
contemporaneous communications and proposals, whether electronic, oral, or written
between the parties with respect to this Agreement.
10. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any
right, action, or benefit in, to, or on the part of any person or entity that is not a party to this
Agreement.
11. Counterparts. This Agreement may be executed in one or more counterparts, any of which
shall be deemed an original but all of which together shall constitute one and the same
instrument.
IN WITNESS WHEREOF, each of the parties has executed this Agreement by its duly
authorized officer as of the day and year first written above.
CITY OF RICHFIELD RICHFIELD LEADERSHIP
NETWORK
By: ___________________________ By: ___________________________
Name: Mary B. Supple, Mayor Name: ________________________
Title: __________________________
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[PAGE 19]
By: ___________________________
Name: Katie Rodriguez
City Manager
4
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[PAGE 20]
City Council Meeting 3/24/2026
Agenda Section: Consent Calendar
Agenda Item: 7.c.
Report Prepared By:
John Evans, Analyst
Department Director:
Karl Huemiller, Recreation Director
Item for Consideration:
Consider the approval of a resolution authorizing Recreation Services staff to
submit a Minnesota Department of Natural Resources Local Trail Connections
Program Grant to connect the Nine Mile Creek Trail to the Southdale Library
through Adams Hill Park, and authorizing staff to execute a grant agreement, if
awarded, and proceed with the trail connection project.
EXECUTIVE SUMMARY
Recreation Services Staff has been working with Three Rivers Park District planners on
a trail connection from the new Southdale Library complex on York Avenue to the Nine
Mile Creek Regional Trail. The trail connection would pass through a portion of Adams
Hill Park in Richfield and would include a reconstruction of the current trail through the
park which has a grade of more than 8%, creating dangerous interactions between
bikers and pedestrians.
Three Rivers Park District is funding the trail reconstruction for Adams Hill Park, but
costs are higher than what was initially allocated in the Three Rivers Park District CIP.
Staff are working with Three Rivers Park District to apply for a Minnesota Department of
Natural Resources Local Trail Connections Program Grant to cover the difference.
The grant application requires the approval of a Council resolution authorizing staff to
submit the application and to execute a grant agreement, if awarded, and proceed with
the project.
RECOMMENDED ACTION
By Motion: Approve the resolution authorizing Recreation Services staff to
submit a Minnesota Department of Natural Resources Local Trail Connections
Program Grant to connect the Nine Mile Creek Trail to the Southdale Library
through Adams Hill Park, and authorizing staff to execute a grant agreement, if
awarded, and proceed with the trail connection project.
HISTORICAL CONTEXT
Richfield's Adams Hill Park is located on the western edge of Richfield, bordering on
Edina and the property on which the Southdale Library complex is located. The Nine
Mile Creek Regional Trail (described west to east) would pass through the library
property going east, turn south and pass through a portion of the western edge of
Adams Hill Park, then continue to the east along 75th Street.
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[PAGE 21]
Adams Hill Park has about 0.6 miles of pedestrian path already and this trail connection
would incorporate parts of this path, requiring some modification and realignment. The
grant would provide funding for this work.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Making these local trail connections along the Nine Mile Creek Regional Trail provides
infrastructure that encourages biking and other forms of pedestrian travel, consistent
with the Recreation Services Department's mission to serve all of its residents equitably,
provide accessible facilities, and demonstrate stewardship of the natural environment.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
• The reimbursement resolution is standard procedure and necessary to apply for
the Local Trail Connections Program Grant.
CRITICAL TIMING ISSUES
In order to submit the application by the deadline defined by the Department of Natural
Resources, approval of the resolution is required at this meeting.
FINANCIAL IMPACT
Three Rivers Park District is covering the cost of the trail connection, including the
reconstruction of the Adams Hill Park portion of the trail. This grant would cover any
funding difference between what Three Rivers Park District has allocated in their CIP
and the actual project cost.
LEGAL CONSIDERATIONS
The City Attorney has reviewed the resolution and will be available to answer questions.
ALTERNATIVE RECOMMENDATION(S)
None
ATTACHMENTS
1. 2026-03-24 Southdale Trail Connection Resolution
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[PAGE 22]
RESOLUTION NO.
RESOLUTION AUTHORIZING STAFF TO SUBMIT A GRANT APPLICATION TO THE
MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE LOCAL TRAIL
CONNECTIONS PROGRAM TO CONNECT THE NINE MILE CREEK TRAIL TO THE
SOUTHDALE LIBRARY THROUGH ADAMS HILL PARK, AND AUTHORIZING STAFF TO
EXECUTE A GRANT AGREEMENT, IF AWARDED, AND PROCEED WITH THE TRAIL
CONNECTION PROJECT.
WHEREAS, the City of Richfield supports the grant application made to the Minnesota
Department of Natural Resources for the Local Trail Connections Program. The application is to
construct a local trail connection serving the residents of the cities of Richfield and Edina and
connecting the new Southdale Library Complex with the Nine Mile Creek Regional Trail. The trail
connection is located on parkland owned by the cities of Richfield and Edina; and
WHEREAS, the City of Richfield recognizes that its project partner, Three Rivers Park
District, has secured $33,334 in non-state cash matching funds for this project; and
WHEREAS, if the City of Richfield is awarded a grant by the Minnesota Department of
Natural resources, the City of Richfield agrees to accept the grant award and may enter into an
agreement with the State of Minnesota for the above referenced project. The City of Richfield will
comply with all applicable laws, environmental requirements and regulations as stated in the grant
agreement.
NOW, THEREFORE, BE IT RESOLVED that the applicant has read the Conflict of Interest
Policy contained in the Local Trail Connection Grant Manual and certifies it will report any actual,
potential, perceived, or organizational conflicts of interest upon discovery to the state related to the
application or grant award; and
BE IT FURTHER RESOLVED, that the City Council of the City of Richfield names the fiscal
agent for the City of Richfield for this project as:
Mary Bogie, Finance Director
City of Richfield, MN
6700 Portland Ave
Richfield, MN 55423
mbogie@richfieldmn.gov, 612-861-9723
BE IT FURTHER RESOLVED, the City of Richfield hereby assures the Southdale Library
Trail Connection will be maintained for a period of no less than 20 years.
Adopted by the City Council of the City of Richfield, Minnesota this 24th day of March,
2026.
Mary Supple, Mayor
ATTEST:
Michelle Friedrich, City Clerk
2026-3-24 Trail Connection DNR Grant
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[PAGE 23]
City Council Meeting 3/24/2026
Agenda Section: Consent Calendar
Agenda Item: 7.d.
Report Prepared By:
Joe Powers, City Engineer
Department Director:
Kristin Asher, Public Works Director
Item for Consideration:
Consider approval of a Stormwater Maintenance Agreement between the City of
Richfield and Best Buy Co. Inc. and authorize the Mayor and City Manager to
execute the agreement.
EXECUTIVE SUMMARY
As part of the original construction of the Best Buy corporate campus, two stormwater
ponds and various storm sewer infrastructure were constructed to collect and treat
stormwater on the campus. A maintenance agreement between the City and Best Buy
was drafted, but for unknown reasons was never executed. City staff have worked with
Best Buy to draft a new maintenance agreement meeting the original agreement intent,
which requires that Best Buy maintain the existing stormwater infrastructure on the
campus.
RECOMMENDED ACTION
Approve a Stormwater Maintenance Agreement between the City of Richfield and
Best Buy Company, Inc., and authorize the Mayor and City Manager to execute
the agreement.
HISTORICAL CONTEXT
• A maintenance agreement was drafted during the development of the original
Best Buy corporate campus, but was never executed.
• The existing storm water ponds did not receive adequate maintenance for many
years, which led to City staff investigating and discovering that no executed
agreement existed.
• City staff have worked with Best Buy over the past two years to prioritize a pond
maintenance project (currently underway by Best Buy) and draft a new
maintenance agreement outlining responsibilities for ongoing maintenance and
reporting.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Executing this maintenance agreement and ensuring ongoing maintenance of the
stormwater facilities on the Best Buy campus helps meet the strategic priority of
Sustainable Infrastructure, by ensuring that existing infrastructure is operational and
helping the City meet environmental standards.
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[PAGE 24]
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
Ongoing maintenance of the stormwater infrastructure on the Best Buy campus helps
the City meet stormwater quality goals under the City's Municipal Separate Storm
Sewer System (MS4) permit.
CRITICAL TIMING ISSUES
Approval of this agreement will ensure that the City is able to enforce maintenance
requirements if needed and perform work on the Best Buy campus if maintenance
responsibilities are not met.
FINANCIAL IMPACT
None.
LEGAL CONSIDERATIONS
The City Attorney has reviewed the maintenance agreement and will be available to
answer questions.
ALTERNATIVE RECOMMENDATION(S)
None.
ATTACHMENTS
1. Stormwater Maintenance Agreement - March 24, 2026
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[PAGE 32]
Docusign Envelope ID: 36335B3F-35A5-40AD-9B57-382C39A75D45
Pond High Water Level
Structures and Outfalls to Maintain
Conveyances to Maintain
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[PAGE 33]
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[PAGE 34]
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[PAGE 35]
City Council Meeting 3/24/2026
Agenda Section: Consent Calendar
Agenda Item: 7.e.
Report Prepared By:
Department Director:
Jay Henthorne, Police Chief
Item for Consideration:
Consider approval of a contract renewal with Adesa Minneapolis for 2026 for
auctioning forfeited vehicles from Public Safety/Police.
EXECUTIVE SUMMARY
Adesa is a company used by the Public Safety Department to store and auction-off
seized vehicles. The City currently has a contract with Adesa and would like to renew
the contract for the year 2026.
RECOMMENDED ACTION
By Motion: Approve the renewal of the 2026 auction service contract between the
City of Richfield and Adesa Minneapolis, for the auctioning of forfeited vehicles
from Public Safety/Police.
HISTORICAL CONTEXT
• Adesa's performance during the past year of the contract period was satisfactory.
They auction forfeiture vehicles for many cities, including the City of Bloomington.
• Adesa Minneapolis has submitted the new contract for 2026. No changes were
made to the services they provide.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
• Adesa Minneapolis notified the City that they wish to renew their contract with the
City.
• The Public Safety Department wishes to renew the contract with Adesa
Minneapolis. The contract has numerous conditions that must be met.
• Adesa Minneapolis is a reputable, established auction company that meets all
contract requirements.
CRITICAL TIMING ISSUES
• A 30-day written notice must be given by either party to terminate the contract.
• Public Safety must have a company to store and auction forfeited vehicles.
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[PAGE 36]
• Adequate space is not available in the City to store forfeited vehicles.
FINANCIAL IMPACT
The fees remain the same and are detailed in the contract. There is adequate funding in
the Public Safety budget to cover the costs of Adesa Minneapolis services.
LEGAL CONSIDERATIONS
The City Attorney has reviewed and approved the past contract with Adesa Minneapolis
and there are no contract changes under the new contract.
ALTERNATIVE RECOMMENDATION(S)
Do not approve the contract. However, Public Safety would need to find other means to
auction forfeited vehicles.
ATTACHMENTS
1. 2026-03-24 Adesa Contract 2026
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[PAGE 37]
AGREEMENT BETWEEN THE CITY OF RICHFIELD
AND ADESA MINNEAPOLIS
THIS AGREEMENT is made and entered into this 1st day of January, 2026 by and
between the City of Richfield, a Minnesota municipal corporation located at 6700 Portland Ave.,
S., Richfield, Minnesota 55423 (hereinafter referred to as the "City"), and ADESA Minnesota,
LLC dba ADESA Minneapolis, a Minnesota limited, liability company with its principle business
offices located at 18270 Territorial Road, Dayton, Minnesota 55369 (hereinafter referred to as
"ADESA").
WITNESSETH
WHEREAS, the City comes into possession of and is authorized to retain various motor
vehicles which are identified as potentially being subject to forfeiture of other civil processes
under the laws of the State of Minnesota as a result of their having been used in the connection
with a criminal act (hereinafter referred to as "Forfeiture Vehicles") and upon successful
completion of the forfeiture or civil process the City is authorized to dispose of said vehicles in
accordance with Section 315 of the Richfield City Code; and
WHEREAS, ADESA represents that it has the professional expertise and knowledge to
perform its duties as an automobile dealer, and is licensed by the State of Minnesota in that
capacity; and
WHEREAS, THE City de_ sires to hire ADESA to transport, store, repair, maintain and
sell its Forfeiture Vehicles;
NOW, THEREFORE, in consideration of the terms and conditions expressed herein,
the parties agree as follows:
I. TERM OF AGREEMENT
The term of this Agreement shall begin January 1st, 2026 and shall continue
until December 31, 2026, subject to termination as provided in Article IV.
II. DUTIES OF ADESA
A. Upon specific authorization from the City, ADESA agrees to drive or transport
those vehicles identified by the City as one of its Forfeiture Vehicles to a secure location to be
determined and managed by ADESA.
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[PAGE 38]
B. Upon receipt of a City Forfeiture Vehicle and except for fire, storm, flood, war,
civil disturbance, riot, act of God, lightning, earthquake, or other similar casualty, which is not
within the control of ADESA or any acUomission of City or its officers, employees or agents,
ADESA accepts full responsibility for it and agrees to exercise due diligence in its care,
maintenance and storage of said vehicle until the time that it is sold or released; so as to avoid
waste and obtain a reasonable sale price at auction.
C. Upon specific authorization from the City, ADESA agrees to perform such minor
repair work on the City's Forfeiture Vehicles so as to prepare them for auction and maximize the
City's return at auction, but in no event shall such repair work exceed the cost of TWO
HUNDRED AND NO/100 DOLLARS ($200.00) without prior, written authorization by the
Richfield City Manager or his/her designee.
D. Upon specific authorization from the City, ADESA agrees to release the City's
Forfeiture Vehicles prior to auction on such terms and conditions as the City may direct.
E. ADESA agrees to box and store personal property that is not affixed to, but
located within, the City's Forfeiture Vehicles and upon specific authorization from the City to
release such property on such terms and conditions as the City may direct.
F. Upon specific authorization from the City, ADESA agrees to promptly sell the
City's Forfeiture Vehicles in a commercially reasonable manner by an open and competitive
automobile dealer or salvage auction.
G. ADESA agrees to defend, indemnify and hold harmless the City, its officials,
employees and agents from any and all claims, causes of action, lawsuits, damages, losses or
expenses, including attorney fees, arising out of or resulting from ADESA's (including its
officials, agents or employees) performance of the duties required under this Agreement,
provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness,
diseases or death or to injury to or destruction of property including the loss of use resulting
therefrom and is caused in whole or in part by any negligent act or omission or willful
misconduct of ADESA.
H. During the term of this Agreement ADESA agrees to maintain general
comprehensive liability insurance in the amount of $1,000,000 for any damage to property, theft,
loss or other claims as a result of ADESA's negligence or malfeasance in performing this
Agreement. In addition, ADESA agrees to maintain such motor vehicle liability insurance as
required by state and federal laws.
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[PAGE 39]
I. ADESA shall be licensed and bonded in the State of Minnesota to perform its duties
under this Agreement and shall provide a certificate of licensure, bonding and insurance to the
City.
J. ADESA agrees to comply with all applicable local, state and federal laws, rules
and regulations in the performance of the duties of this Agreement.
K. It is agreed that nothing herein contained is intended or should be construed in
any manner as creating or establishing the relationship of copartners between the parties hereto
or as constituting ADESA's staff as the agents, representatives or employees of the City for any
purpose in any manner whatsoever. ADESA and its staff are to be and shall remain an
independent contractor with respect to all services performed under this Agreement. ADESA
represents that it has, or will secure at its own expense, all personnel required in performing
services under this Agreement. Any and all personnel of ADESA or other persons, while
engaged in the performance of any work or services required by ADESA under this Agreement,
shall have no contractual relationship with the City and shall not be considered employees of
the City, and any and all claims that may or might arise under the Workers' Compensation Act
of the State of Minnesota on behalf of said personnel or other persons while so engaged, and
any and all claims whatsoever cin behalf of any such person or person or personnel arising out
of employment or alleged employment including, without limitation, clams of discrimination
against ADESA, its officers, agents, contractors or employees shall in no way be the
responsibility of the City; and ADESA shall defend, indemnify and hold the City, its officers,
agents and employees harmless from any and all such claims regardless of any determination
of any pertinent tribunal, agency, board commission or court. Such personnel or other persons
shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever
from the City, including, without limitation, tenure rights, medical and hospital care, sick and
vacation leave, Workers' Compensation, Unemployment Compensation, disability, severance
pay and PERA.
L. The books, records, documents, and accounting procedures of the Contractor,
relevant to this Agreement, are subject to examination by the City, and either the legislative or
state auditor as appropriate, pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5.
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[PAGE 40]
M. ADESA agrees to comply with the Americans with Disabilities Act (ADA),
Section 504 of the Rehabilitation Act of 1973 and not discriminate on the basis of disability in
the admission or access to, or treatment of employment in its services, programs or activities.
ADESA agrees to hold harmless and indemnify the City from, costs, including by not limited to
damages, attorney's fees and staff time, in any action or proceeding brought alleging a violation
of ADA and/or Section 504 caused by the ADESA. Upon request, accommodation will be
provided to allow individuals wiih disabilities to participate in all services, programs and
activities. The City has designated coordinators to facilitate compliance with the Americans
With Disabilities Act of 1990, as required by Section 35.107 of the U.S. Department of Justice
regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as
mandated by Section 8.53 of the U.S. Department of Housing and Urban Development
regulations.
N. The Contractor will comply with all applicable provisions of the Minnesota
Government Data Practices Act., Chapter 13 of the Minnesota Statutes.
0. Any Forfeiture Vehicles which ADESA has been authorized and directed to sell
but was unable to under the terms of this Agreement shall be returned to the City at a site
designated by it as soon as reasonably practicable but in no event more than sixty (60) days
from the occurrence of the event making sale under this Agreement impossible.
Ill. DUTIES OF THE CITY
A. The City shall consign specifically identified Forfeiture Vehicles to ADESA to
sell to the highest bidder at public dealer or salvage auctions.
B. The City shall qertify that it has good title and right to sell those of its Forfeiture
Vehicles which it directs and specifically authorizes ADESA to sell at public dealer or salvage
auctions and shall provide and deliver merchantable title to the purchaser upon notification from
ADESA.
C. The City shall defend, indemnify and hold harmless the ADESA, its officials,
employees and agents from any and all claims, causes of action, lawsuits, damages losses or
expenses, including attorney fees, arising out of or resulting from the City's performance of the
duties required under this Agreement, provided that any such claim, damages, loss or expense
is attributable to bodily injury, sickness, diseases or death or to injury to or destruction of
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[PAGE 41]
property including the loss of use resulting therefrom and is caused in whole or in part by any
negligent act or omission or willful misconduct of City.
Notwithstanding the above, City shall also fully defend, indemnify and hold ADESA
harmless for and against any and all claims, expenses (including reasonable attorney's fees),
suits and demands arising out of, based upon and resulting from alleged or actual damage
caused by the forfeiture process or from inaccuracy of the odometer reading on any Forfeiture
Vehicle prepared in connection with the sale at auction, unless such inaccuracy is caused by an
employee, agent or officer of ADESA.
D. The City shall pay to ADESA and ADESA shall deduct from the sale proceeds
of the Forfeiture Vehicle, the following amounts as and for its services properly authorized and
provided pursuant to this Agreement:
1. Transportation of an operable Forfeiture Vehicle to or from the City of Richfield to
ADESA's designated storage within a 50-mile metro Minneapolis location site. If outside
of metro Minneapolis within 50-mile radius, standard auction rates will apply: $50.00.
2. Tow of an inoperable Forfeiture Vehicle (tow or trailer) to or from the City of Richfield to
ADESA's designated storage within a 50-mile metro Minneapolis location site. If outside
of metro Minneapolis within 50-mile radius, standard auction rates will apply site: Not
to Exceed $100.00.
3. Basic cleaning (Wash and Vacuum) of a Forfeiture Vehicle: $37.00.
4. Complete detail of a Forfeiture Vehicle (vacuum and shampoo carpets, detail interior,
etc.): $85.00.
5. Repair of a Forfeiture Vehicle: Shop Rates.
6. Sale by auction of a Forfeiture Vehicle: $125.00.
7. Release of a Forfeiture Vehicle prior to auction: $50.00 redemption, fee plus any
charges (i.e., transportation).
8. Storage fee if car is not sold within 90 days: $3.00/day. If vehicle is stored at auction
for beyond 12 months: $5.00/day, after 24 months $10.00/day.
9. Inventory fee for lease of personal property: $25.00.
IV. TERMINATION
Either party may terminate this Agreement for any reason upon thirty (30) days advance
written notice to either party. The City reserves the right to cancel this Agreement at any time in
the event of default or violation by ADESA of any provision of this Agreement. The City may
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[PAGE 42]
take whatever action at law or in equity that may appear necessary or desirable to collect
damages arising from a default or violation or to enforce performance of this Agreement.
V. MISCELLANEOUS
A. Any material alterations, variations, modifications or waivers of provisions of
this Agreement shall be valid only when they have been reduced to writing as an amendment to
this Agreement and signed by both parties.
B. This Agreement shall not be assignable except at the written consent of the
City.
C. This Agreement represents the entire Agreement between ADESA and the City
and supersedes and cancels any and all prior agreements or proposals, written or oral, between
the parties relating to the subject matter hereof; and amendments, addenda, alterations, or
modifications to the terms and conditions of this Agreement shall be in writing and signed by
both parties.
D. The parties agree to comply with the Minnesota State Human Rights Act,
Minnesota Statutes, Section 363.
E. The parties hereto agree to comply with Section 504 of the Rehabilitation Act of
1973/31 CFR Part 51. This Act states in part that, " ... all recipients offederal funds, whether in
the form of a grant or a contract, review, and if necessary, modify their programs and activities
so that discrimination based on handicap is eliminated."
F. The terms and conditions of this Agreement shall be binding on ADESA's
successors and assigns and to the extent any assignee of ADESA.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
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[PAGE 43]
CITY OF RICHFIELD
DATED: -------- BY: ___________
Director of Public Safety
DATED: -------- BY: ___________
City Manager
ADESA MINNEAPOLIS General Manager
ADESA Minneapolis General Manager Name
DAT ED :_-< 2fa_z._'"J
-----.L--7
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_,
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[PAGE 44]
City Council Meeting 3/24/2026
Agenda Section: Other Business
Agenda Item: 12.a.
Report Prepared By:
Mark McKinley, Administrative Assistant
Department Director:
Katie Rodriguez, City Manager
Item for Consideration:
Consider a correction to an alternate appointment to fill a vacancy on the
Advisory Board of Health and approval of Erik Porter as Advisory Board of Health
Commissioner.
EXECUTIVE SUMMARY
An administrative error by staff led to the appointment of the incorrect alternate
commissioner to the Advisory Board of Health at the March 10, 2026 meeting. Staff is
recommending City Council remove the incorrectly appointed commissioner from the
Advisory Board of Health and approve the appointment of Erik Porter as Advisory Board
of Health Commissioner. Erik was the designated alternate for the Advisory Board of
Health. The incorrectly appointed commissioner, Jacob Pederson, will be appointed to
his designated seat with the Planning Commission in a separate report and motion. The
two commissions have been notified and staff confirmed that the error does not affect
meeting quorum, and neither commissioner has participated in or voted at any meetings
pending these corrections.
RECOMMENDED ACTION
By Motion:
1. Remove alternate Jacob Pederson as Advisory Board of Health Commissioner.
2. Approve the appointment of Erik Porter as Advisory Board of Health
Commissioner commencing on March 24, 2026 and expiring January 31, 2027.
HISTORICAL CONTEXT
City Council interviews candidates yearly in November and designates commission
appointees and alternates in case a vacancy arises. City advisory boards and
commissions are established by City ordinance or resolution.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Ensuring Council's designated alternates are appointed correctly allows the city to work
towards fulfilling the Council's vision for the city.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
Richfield Municipal Code Section 305.01 Subd. 6 states City Council may remove
commissioners at any time for any reason. This was an administrative error by staff and
the incorrectly appointed alternate will be appointed to their correct vacancy.
CRITICAL TIMING ISSUES
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It is important to correct this issue before meeting qurourm is impacted.
FINANCIAL IMPACT
None.
LEGAL CONSIDERATIONS
None.
ALTERNATIVE RECOMMENDATION(S)
None.
ATTACHMENTS
None
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[PAGE 46]
City Council Meeting 3/24/2026
Agenda Section: Other Business
Agenda Item: 12.b.
Report Prepared By:
Mark McKinley, Administrative Assistant
Department Director:
Katie Rodriguez, City Manager
Item for Consideration:
Consider alternate appointment to fill a vacancy on the Planning Commission.
EXECUTIVE SUMMARY
City Council interviews candidates yearly in November and designates commission
appointees and alternates in case a vacancy arises. City Council designated Jacob
Pederson as an alternate appointment. A Planning commissioner has vacated their seat
and Jacob Pederson has agreed to join the Planning Commission with the term expiring
January 31, 2027. Maintaining a full roster allows for more flexibility in instances where
a quorum is needed to conduct official business.
RECOMMENDED ACTION
By Motion: Approve the appointment of Jacob Pederson as Planning
Commissioner commencing on March 24, 2026 and expiring January 31, 2027.
HISTORICAL CONTEXT
Jacob Pederson was interviewed by City Council in November 2025 and designated as
alternate Planning Commissioner in case a vacancy arises.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Maintaining a full commission roster allows for a diverse range of perspectives to be
shared during each commission meeting.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
None.
CRITICAL TIMING ISSUES
It is important to appoint a replacement to ensure quorum at meetings.
FINANCIAL IMPACT
None.
LEGAL CONSIDERATIONS
None.
ALTERNATIVE RECOMMENDATION(S)
None.
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ATTACHMENTS
None
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