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STATE OF TEXAS § DATE: September 9, 2025
REGULAR MEETING
COUNTY OF POLK § ALL PRESENT
COMMISSIONER'S COURT
AGENDA POSTING # 2025 - 036
Call to Order. * Invocation * Pledges of Allegiance
Be it remembered on this the 9th day of September 2025, the Honorable Commissioners Court met
in “REGULAR” called meeting with the following officers and members present, to wit;
Honorable Sydney Murphy – County Judge presiding,
Guylene Robertson – Commissioner Pct #1,
Mark DuBose – Commissioner Pct #2,
Milton Purvis – Commissioner Pct #3,
Jerry Cassity - Commissioner Pct #4,
Cassie Simmons – Deputy County Clerk and
Louis Ploth – County Auditor.
WELCOMED & CALLED TO ORDER AT 10:00 AM BY JUDGE SYDNEY MURPHY.
• INVOCATION LED BY LINDELL MITCHELL OF LIVINGSTON CHURCH OF
CHRIST.
• PLEDGES TO U.S. & TEXAS FLAGS LED BY CASSIE SIMMONS.
Public Comments
Billy Lambeth provided an update on the goose report at lakeside village.
Informational Reports
1. PROCLAMATION RECOGNIZING SEPTEMBER 2025 AS SUICIDE PREVENTION
AWARENESS MONTH.
2. UPDATE FROM THE POLK COUNTY WELLNESS COMMITTEE REGARDING
MENTAL HEALTH WELLNESS WORKSHOP FOR COUNTY EMPLOYEES.
The Wellness Committee is hosting TAC for a Mental Health Awareness Workshop for county
employees on September 25th. Presentations will be held at Dunbar, and all employees are
invited to attend.
3. YEARLY REPORT FROM INFORMATION TECHNOLOGIES.
Old Business
4. CONSIDER ANY/ALL NECESSARY ACTION REGARDING ANNUAL BIDS FOR
PURCHASE OF:
A. BID #2026-01.08, #2026-02.08, #2026-03.08, AND #2026-04.08
MOTIONED BY MILT PURVIS, SECONDED BY GUYLENE ROBERTSON, TO ACCEPT
BID.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
New Business - Consent Agenda

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MOTIONED BY GUYLENE ROBERTSON, SECONDED BY JERRY CASSITY, TO APPROVE
THE CONSENT AGENDA AS FOLLOWS: (ALL VOTING YES)
5. APPROVE MINUTES OF PREVIOUS MEETING: August 26, 2025 (Regular Session)
6. APPROVE SCHEDULES OF BILLS.
CHECK #
DATE AMOUNT FUND
ACH 035/1314/ACH
8/21/2025 152,832.00 Grants
010/312219
ACH 035/1315/ACH
8/22/2025 44,112.80 Grants
010/312239-312248
8/27/2025 114,813.75 General ACH 4736,4737,4738
8/27/2025 8,000.00 Historical Commission 1670
8/28/2025 14.77 General 312293
ACH 4728,4725,4726,4727,
8/29/2025 155,500.71 General 4733,4734,4735,4729,4731,
4732
8/29/2025 7,654.73 General 312320-312324
9/1/2025 27,150.59 General 312327-312331
9/3/2025 369.95 Grants ACH 035/1316
9/9/2025 410,023.93 General 312332-312408
TOTAL: 920,473.23
7. APPROVE ORDER DESIGNATING SURPLUS PROPERTY.
The Exhibit reflects various items no longer in use by the Maintenance Department.
8. APPROVE ORDER DESIGNATING OUTDATED AND UNLOCATED ASSETS AS
SURPLUS PROPERTY FOR THE PURPOSE OF INVENTORY RECONCILIATION.
The Exhibit reflects various items no longer in use by the Maintenance Department and
General Operations.
9. RECEIVE AND RECORD PERSONNEL ACTION FORMS SUBMITTED BY ELECTED
OFFICIALS SINCE LAST MEETING.
10. RECEIVE AND RECORD DISTRICT JUDGES’ ORDER OF RE-APPOINTMENT AND
OATH OF LOUIS PLOTH AS COUNTY AUDITOR FOR POLK COUNTY, EFFECTIVE
SEPTEMBER 18, 2025.
11. APPROVE CONSTABLE PRECINCT 3, KEVIN BURMAN REQUEST TO REMOVE
JEREMY ALLEN AS RESERVE DEPUTY CONSTABLE.

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12. AUTHORIZE DISTRICT ATTORNEY SHELLY SITTON TO ENTER INTO A NON-
TERMINAL AGREEMENT WITH THE CITY OF LIVINGSTON POLICE DEPARTMENT.
13. AUTHORIZE DISTRICT ATTORNEY SHELLY SITTON TO ENTER INTO A NON-
TERMINAL AGREEMENT WITH THE TEXAS DEPARTMENT OF PUBLIC SAFETY.
14. APPROVE JOINT CONTRACT FOR ELECTION SERVICES WITH CITY OF
LIVINGSTON FOR THE COUNTY'S PROVISION OF ELECTION EQUIPMENT AND
SERVICES FOR THE NOVEMBER 4, 2025 GENERAL ELECTION, AS
RECOMMENDED BY THE COUNTY CLERK.
15. APPROVE RENEWAL AGREEMENT WITH INTEGRATED DATA SERVICES FOR
COUNTY CLERK’S IMAGING SOFTWARE MAINTENANCE FOR FY2026.
16. APPROVE AGREEMENTS WITH THE POLK COUNTY CHAMBER OF COMMERCE,
POLK COUNTY HIGHER EDUCATION AND TECHNOLOGY FOUNDATION, AND
THE POLK COUNTY HISTORICAL COMMISSION FOR THE QUARTERLY
DISTRIBUTION OF HOTEL OCCUPANCY TAX FUNDS, EFFECTIVE OCTOBER 1,
2025.
17. APPROVE A 12-MONTH RENEWAL OF THE PRE-POSITIONED CONTRACTS WITH
KDF ENTERPRISES (PRIMARY) AND DRC EMERGENCY SERVICES (SECONDARY)
FOR DISASTER DEBRIS REMOVAL, REDUCTION, DISPOSAL, AND OTHER DEBRIS-
RELATED SERVICES, CONTINGENT UPON MUTUAL AGREEMENT IN
ACCORDANCE WITH THE TERMS OF THE EXISTING CONTRACTS.
18. APPROVE ORDER SETTING JUROR REIMBURSEMENT FOR FY2026.
19. APPROVE PERMITS REQUEST FOR PETTY CASH IN THE AMOUNT OF $150.
20. APPROVE USE OF $29,106.69 FROM INFORMATION TECHNOLOGY CAPITAL
OUTLAY REPAIR/REPLACE IT EQUIPMENT (BUDGETED FUNDS) FOR THE
PURCHASE AND INSTALLATION OF SIX FIREWALLS.
New Business - Regular Agenda
21. CONSIDER RESOLUTION APPROVING ISSUANCE BY THE COLORADO HEALTH
FACILITIES AUTHORITY (COHFA) OF TAX EXEMPT BONDS (THE COHFA BONDS)
TO FINANCE AND REFINANCE CERTAIN PROJECTS FOR MEMORIAL HEALTH
SYSTEM OF EAST TEXAS.
MOTIONED BY MILT PURVIS, SECONDED BY MARK DUBOSE, TO APPROVE
RESOLUTION.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
22. CONSIDER APPROVAL OF PERSONNEL MATTERS, AS FOLLOWS:
A. PERSONNEL ACTION FORM REQUESTS SUBMITTED BY DEPARTMENT HEADS
SINCE LAST MEETING AND REVIEW OF ANY AUTHORIZED EMERGENCY HIRING.
JUDGE MURPHY NOTED THERE WERE NO EMERGENCY HIRES. MOTIONED BY
JERRY CASSITY, SECONDED BY MARK DUBOSE, TO APPROVE.

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VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
B. UPDATE TO PERSONNEL MANAGEMENT SYSTEM BOOK 1 AND BOOK 2.
Judge Murphy discussed the proposed changes. The changes to Book 1 include establishing an
HR Advisory Committee, Defining Clothing Allowance, revisions to the Work Schedule and
Time Reporting section to eliminate "straight comp time" and establish "exempt credit hours"
(non-compensable) and "law enforcement credit hours" (compensable), clarifying the Holidays
Worked benefit, establishing disaster pay during emergency closings for essential employees,
and establishing pay policy for those employees that are "engaged to wait" and "waiting to be
engaged". The changes to Book 2 include updating the job descriptions for Purchasing &
Procurement Coordinator, Aging Services Director, Veteran Services Director and Social
Services Director, to consolidate those departments as discussed during FY2026 budget
development.
Commissioner DuBose expressed that the county should not take away the benefit of paying
out holiday pay upon separation. Judge Murphy clarified that the current policy and previous
policy did not include payment of holiday time upon separation, and so that should never have
been paid out to begin with. The intended benefit is to provide employees with the day off to
celebrate the holiday with family members, and that the policy was previously updated to
ensure that those employees that must work the holiday would be paid double for doing so.
Those employees that accrue holiday hours have 12 months from the time it is accrued to take
that time off.
Commissioner DuBose also expressed concern about the consolidation of Purchasing &
Procurement with Grants & Contracts and the Veterans Services and Aging Services with
Social Services.
MOTIONED BY GUYLENE ROBERTSON, SECONDED BY NONE, TO APPROVE.
VOTES NO: 0
VOTES YES: 0
VOTES RESULT: FAILED
MOTIONED BY MILT PURVIS, SECONDED BY JERRY CASSITY, TO TABLE.
VOTES NO: 1
VOTES YES: 4
VOTES RESULT: CARRIED
23. CONSIDER REQUESTS FOR REVISIONS AND AMENDMENTS TO THE BUDGET, AS
FOLLOWS:
A. FY2025 BUDGET REVISIONS AND AMENDMENTS AND FY2026 AMENDMENTS, AS
PRESENTED BY THE COUNTY AUDITOR’S OFFICE;
MOTIONED BY MARK DUBOSE, SECONDED BY JERRY CASSITY, TO APPROVE.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
24. CONSIDER REQUESTS FOR CAPITAL PURCHASES TO BE PAID FROM GENERAL
FUND BALANCE AND INCLUDED ON THE FY2026 REIMBURSEMENT
RESOLUTION FOR YEAR-END ISSUANCE OF LEGALLY AUTHORIZED DEBT, AS
FOLLOWS;

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A. AFTER-MARKET EQUIPMENT INSTALLED BY TEXAS FLEET OUTFITTERS ON
NINE LEASED VEHICLES FOR THE SHERIFF'S OFFICE, IN THE AMOUNT OF
$207,587.40.
MOTIONED BY MILT PURVIS, SECONDED BY GUYLENE ROBERTSON, TO
APPROVE.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
B. AFTER-MARKET EQUIPMENT INSTALLED BY TEXAS FLEET OUTFITTERS ON
LEASED VEHICLE FOR CONSTABLE PRECINCT 1, IN THE AMOUNT OF $14,657.62.
MOTIONED BY GUYLENE ROBERTSON, SECONDED BY MARK DUBOSE, TO
APPROVE.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
C. CABINETS AND SHELVING FOR COUNTY CLERK LAND RECORDS PURCHASED
FROM DATUM STORAGE SOLUTIONS IN THE AMOUNT OF $69,516.02.
MOTIONED BY MILT PURVIS, SECONDED BY JERRY CASSITY, TO APPROVE.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
25. CONSIDER APPROVAL TO ADVERTISE BID #2026-11 FOR THE PURCHASE OF TWO
(2) PICKUP TRUCKS FOR ROAD AND BRIDGE PRECINCT 2, TO BE PAID FROM
ROAD AND BRIDGE PRECINCT 2 FY2026 BUDGET.
MOTIONED BY MARK DUBOSE, SECONDED BY MILT PURVIS, TO APPROVE.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
26. CONSIDER NOMINATIONS, BY RESOLUTION, FOR POLK CENTRAL APPRAISAL
DISTRICT BOARD MEMBERS FOR THE 2026/2027 TERM.
MOTIONED BY JERRY CASSITY, SECONDED BY GUYLENE ROBERTSON, TO
APPROVE RESOLUTION NOMINATING THE CURRENT MEMBERS, INCLUDING
MIKE NETTLES, TOM CURRAN, DAN ELLIS, PAUL DAVID EVANS, AND STEVE
HULLIHEN, TO CONTINUE TO SERVE.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
27. DISCUSS AND TAKE ANY/ALL NECESSARY ACTION ON CONSTRUCTION BIDS
RECEIVED ON THE GENERAL LAND OFFICE COMMUNITY DEVELOPMENT
BLOCK GRANT HOUSING AND URBAN DEVELOPMENT MOST IMPACTED AND
DISTRESSED WATER INFRASTRUCTURE PROJECTS, AS FOLLOWS :
A. GLO CONTRACT NO. 24-065-044-E536
This GLO Contract covers the water infrastructure upgrades for Leggett WSC, Shiloh Ridge
WSC, and Soda WSC. As construction costs have increased since the funding was initially
awarded, Shiloh Ridge WSC and Soda WSC have both opted to cut their original projects and

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Leggett has declined to move forward with their project, thus reallocating funds to the other
two projects.
MOTIONED BY GUYLENE ROBERTSON, SECONDED BY JERRY CASSITY, TO
AWARD THE CONTRACT FOR PACKAGES "B" FOR SHILOH RIDGE WSC AND "C"
FOR SODA WSC/WITH ADDITIVE ALTERNATE TO DUPLICHAIN CONTRACTORS
IN THE AMOUNT OF $560,600.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
B. GLO CONTRACT NO. 24-065-045-E537
This GLO Contract covers the water infrastructure upgrades for Dallardsville Segno WSC and
Damasucs-Stryker WSC. As construction costs have increased since the funding was initially
awarded, Dallardsville Segno WSC has declined to move forward with their project, thus
reallocating funds to Damascus-Stryker WSC.
MOTIONED BY MILT PURVIS, SECONDED BY MARK DUBOSE, TO AWARD THE
CONTRACT FOR PACKAGE "B" FOR DAMASCUS-STRYKER WSC (BASE BID ONLY)
TO DUPLICHAIN CONTRACTORS IN THE AMOUNT OF $403,500.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
28. DISCUSS SENATE BILL 1173, WHICH HAS LIFTED THE REQUIREMENT FOR
COMPETITIVE BIDS FROM $50,000 TO $100,000, AND CONSIDER ANY/ALL
NECESSARY ACTION RELATED TO THE POLK COUNTY PURCHASING POLICY.
MOTIONED BY JERRY CASSITY, SECONDED BY MILT PURVIS, TO APPROVE A
MODIFICATION OF POLICY TO INCREASE THE COMPETITIVE BID THRESHOLD
TO $100,000.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
29. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION RELATING TO THE
DISTRIBUTION OF DISCRETIONARY SALARY POOL FUNDS.
Judge Murphy notified the Court that the cost to increase each corrections officer (including
direct supervisors) and telecommunications operator position by two steps as previously
discussed is $88,000. This is sufficient to allow all incoming hires in these positions to begin at
step 3.
MOTIONED BY MILT PURVIS, SECONDED BY JERRY CASSITY, TO APPROVE THE
2-STEP INCREASE FOR THESE POSITIONS, PROVIDE 25% OF THE REMAINING
FUNDS TO EACH THE JAIL AND THE SHERIFF, AND TO SPLIT THE REMAINING
50% PROPORTIONATELY BETWEEN ALL OTHER DEPARTMENTS SUPPORTED BY
THE GENERAL FUND.
VOTES NO: 0
VOTES YES: 5
VOTES RESULT: CARRIED
Adjourn
MOTIONED BY MILT PURVIS, SECONDED BY JERRY CASSITY, TO ADJOURN AT 11:20
AM.
VOTES NO: 0

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VOTES YES: 5
VOTES RESULT: CARRIED
_________________________________
SYDNEY MURPHY, COUNTY JUDGE
ATTEST:
_________________________________
SCHELANA HOCK, COUNTY CLERK
BY: ____________________________
CASSIE SIMMONS, DEPUTY CLERK