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Business Improvement District #3 Board Meeting Agenda
City Council Chambers, City Hall, 612 N. Main Street
March 5, 2026
1. 5:30 PM Call to Order
2. Roll Call
3. Blake Sabers was re-appointed to the Business Improvement District (BID) 3 Board
for a term to run from January 2026—December 2028.
4. Elect Chair & Vice-Chair of the Board
5. Declaration of Conflicts of Interest
6. Approve Agenda
7. Approval of the Minutes from the Previous Meeting
8. Review of Current Financials
9. Citizen's Input
If you need to address the Board on an item that was not on the agenda, excluding
personnel items, please come forward to the podium and state your name and your
concern. Presentations are limited to three minutes. Items will be considered but no
action will be taken at this time.
10. Review South Dakota Open Meeting Laws
11. Executive Session in accordance with SDCL 9-34-19: Discussion of confidential
trade secrets, commercial, or financial information.
12. Discussion & Approval of Grant Applications
13. Adjourn
Individuals with disabilities who require special assistance to take part in this meeting may contact one of
the following at City Hall (605) 995-8420 at least 24 hours prior to the meeting with requests for
assistance: Human Resources Officer or the City Administrator.
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CITY OF MITCHELL
City Council Meeting
Agenda Item Request
The deadline for agenda items is Wednesday at noon, prior to the City Council Meeting
Meeting Date Requested: March 5, 2026 Requested By:
Desired Action of City
Council:
Amount Budgeted in
current fiscal year for this
item (if applicable):
Agenda Item: Roll Call
Explanation/Background of
Agenda Item Requested:
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[PAGE 3]
CITY OF MITCHELL
City Council Meeting
Agenda Item Request
The deadline for agenda items is Wednesday at noon, prior to the City Council Meeting
Meeting Date Requested: March 5, 2026 Requested By:
Desired Action of City
Council:
Amount Budgeted in
current fiscal year for this
item (if applicable):
Agenda Item: Blake Sabers was re-appointed to the Business Improvement District (BID) 3 Board for a
term to run from January 2026—December 2028.
Explanation/Background of
Agenda Item Requested:
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[PAGE 4]
CITY OF MITCHELL
City Council Meeting
Agenda Item Request
The deadline for agenda items is Wednesday at noon, prior to the City Council Meeting
Meeting Date Requested: March 5, 2026 Requested By:
Desired Action of City
Council:
Amount Budgeted in
current fiscal year for this
item (if applicable):
Agenda Item: Elect Chair & Vice-Chair of the Board
Explanation/Background of
Agenda Item Requested:
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[PAGE 5]
CITY OF MITCHELL
City Council Meeting
Agenda Item Request
The deadline for agenda items is Wednesday at noon, prior to the City Council Meeting
Meeting Date Requested: March 5, 2026 Requested By:
Desired Action of City
Council:
Amount Budgeted in
current fiscal year for this
item (if applicable):
Agenda Item: Declaration of Conflicts of Interest
Explanation/Background of
Agenda Item Requested:
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[PAGE 6]
CITY OF MITCHELL
City Council Meeting
Agenda Item Request
The deadline for agenda items is Wednesday at noon, prior to the City Council Meeting
Meeting Date Requested: March 5, 2026 Requested By:
Desired Action of City
Council:
Amount Budgeted in
current fiscal year for this
item (if applicable):
Agenda Item: Approve Agenda
Explanation/Background of
Agenda Item Requested:
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[PAGE 7]
CITY OF MITCHELL
City Council Meeting
Agenda Item Request
The deadline for agenda items is Wednesday at noon, prior to the City Council Meeting
Meeting Date Requested: March 5, 2026 Requested By:
Desired Action of City
Council:
Amount Budgeted in
current fiscal year for this
item (if applicable):
Agenda Item: Review South Dakota Open Meeting Laws
Explanation/Background of
Agenda Item Requested:
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Open Meetings Laws in
South Dakota
Updated
November
2025
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SDCL 1-25-13
In 2025, the legislature enacted SDCL 1-25-13 which requires an annual
review of:
(1) The explanation of the open meeting laws of this state published by
the attorney general, pursuant to § 1-11-1; and
(2) Any other material pertaining to the open meeting laws of this state
provided by the attorney general.
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Open Meeting Basics
South Dakota political subdivisions exercising sovereign power are required
to follow the state’s open meetings laws. This includes ensuring official
meetings are open to the public, providing adequate notice to the public of
meetings, and allowing public comment periods at official meetings.
This presentation is intended to highlight common issues, not cover all open
meetings laws in detail.
For more information, please refer to the South Dakota Attorney General’s
Office brochure entitled “Conducting the Public’s Business in Public” which
has been provided for review.
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Who must follow open meetings laws?
SD open meetings laws apply to political subdivisions of South Dakota
which exercise sovereign power.
This means that any public body of the City that has the authority to exercise
sovereign power, such as implementing taxes, creating regulations,
imposing penalties, etc., must comply with the open meetings laws. Public
bodies that are advisory only are not required to comply with the open
meetings laws.
Each public body of the city that has the authority to exercise sovereign
power must also review the open meetings laws annually.
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What are open meetings?
Open meetings include all official meetings of the political subdivision. This
is when a quorum of members are present and official business or public
policy of the body is discussed or decided.
Open meetings include in person meetings, but also teleconferences, group
texts, and group emails that include a quorum where official business or
public policy of the political subdivision is discussed or decided.
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How is the public notified?
Generally, a political subdivision is required to post a notice for an official
meeting at least 24 hours in advance. Less than 24 hours’ notice is
permitted under certain circumstances, but as much notice as possible
should still be provided.
The notice must include the date, time, and location of the meeting and the
items proposed to be discussed. The notice must be posted at political
subdivision’s principal office and on its official website. It must also be
delivered to all local news media that have asked to be notified.
The political subdivision is also required to provide meeting materials on its
website at least 24 hours in advance or when the materials are provided to
board members, whichever is later.
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How can the public participate?
The public is entitled to attend open meetings and may record the meetings
if the recording is reasonable, obvious, and not disruptive.
The political subdivision must also allow public comment at official meetings,
except for those held exclusively for certain purposes. The political
subdivision may limit public comment as to the time allowed for each topic,
and as to the total time allowed for public comment.
The public is not entitled to attend or participate in a political subdivision’s
executive sessions.
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When can a meeting be closed?
A political subdivision can hold private, executive sessions that are closed to
the public and media. SDCL 1-25-2 provides several categories of
discussions that may be done in executive session. Executive session may
also be held when the federal or state constitution or federal or state
statutes require or permit it.
To enter executive session, the political subdivision must make a motion to
enter executive session and cite the statute that applies to the discussions
to be held. Discussions in executive session are limited to the cited statute.
No action may be taken during executive session. Any action to be taken
relative to matters discussed in executive session must be done once the
political subdivision has returned to open session.
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Questions/Comments/Discussion
For more information, please refer to the South Dakota Attorney General’s
Office brochure entitled “Conducting the Public’s Business in Public” and
South Dakota Codified Laws Chapter 1-25.
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