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MINUTES
OSKALOOSA PUBLIC LIBRARY BOARD OF TRUSTEES
MONDAY, January 26, 2026 — 4:00 P.M.
The meeting was called to order by President Diana Pearson.
Roll Call: Roll call was taken by Administrative Assistant Gracia Ver Steegh with Trustees Brant Bollman, Tony Hughes,
Stanley McHawes, Sam Mead, Scottie Moore, Diana Pearson, and Lindsey Thomas at the meeting. Director Gaughan was
also present. Trustee Wilton Wright was absent. Trustee Minnie Richardson arrived late.
Board Correspondence: There were three pieces of Board Correspondence. A thank you from Oskaloosa Main Street for
assistance in making buttons for an event, a thank you from Rachel, who did her winterim course at the Library, and a
thank you from United Way for collecting food for their Take-Along program.
Friends Report: The Friends met, there were no staff members able to attend. They are promoting three upcoming
events, the Right in the Eye special program at the Library, a book signing with a local author, and an event at Book Vault
who has previously presented at the Library.
Community Comments: No community members were present.
Director’s Report: Director Gaughan told the board:
▪ The Tech Plan had a few items moved to future months, as more time was needed to get them done
successfully.
▪ The Strategic Plan – No items due on the current Strategic Plan until February 2026. The next meeting
for the new Strategic Plan is scheduled for February 12th from 11am – 2pm.
▪ Erin and Gracie represented the Library at the William Penn Community Fair on January 15, 2026.
▪ The Library received the final Bass Estate check, totaling $14,462.49.
▪ The Director has started her final semester of Grad School. Classes are Monday, Wednesday, and
Thursday evenings.
▪ The Director will be taking a vacation day on February 5, 2026.
▪ The Library will have their first quarterly staff training day on February 4th, which will cover ALERT
training with the Mahaska County EMA.
▪ Upcoming Library Programs:
o There is a special program on January 28. that is a partnership between the George Daily
Auditorium and the Library. It is a “behind the scenes” look at the “Right in the Eye” program
being held on January 30.
o A partnership program on Wellness with the Mahaska County Extension Office will be held
February 18 at 1pm.
▪ Board members are encouraged to take their IPIB training if they have not already done so.
Unfinished Business:
a. Monthly Library Board Training: The Library Board has agreed to spend 20 minutes at each meeting
receiving training. This will meet requirement number 8 for Tier 3 Accreditation. This month, the Board
continued reviewing policies from the Iowa City Public Library as compared to Oskaloosa Public Library
policies to determine if any changes could/should be made. Policies reviewed were Internet Use and Social
Media.
New Business – Consent Agenda:
All items appearing on the Consent Agenda are considered routine by the Library Board and shall be enacted by one
motion. If discussion is desired, that item shall be removed, discussed separately, and approved by a separate motion
by the Library Board.
a. Approval of Library Board Agenda and Minutes, Subject to Corrections
b. Approval of MidAmerican Invoices: Invoices for December and January. December invoices totaled
$1933.74; January invoices totaled $2386.40. To be paid from General Fund, line 6373.

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c. Approval of OCLC Quote: Annual quote for OCLC cataloging services. Total is $3147.42 to be paid from
General fund, line 6490.
d. Approval of DB Landscaping Invoice: Invoice for the installation of the French Drain in front of the building.
Total is $2950 to be paid from Moyer Memorial Fund, line 6310.
e. Approval of Demco Invoice: Invoice for processing supplies. Total is $1005.62 to be paid from General
Fund, line 6507.
f. Approval of Johnson Controls Invoice: Invoice for elevator parts. Total is $3930.10. To be paid from the LTC
Grant Fund, line 180.
Motion was made by Moore, seconded by Bollman, to approve the Consent Agenda. Motion passed.
Committee Reports:
Budget & Finance Committee – Diana Pearson, chair: None.
Building & Grounds – Sam Mead, chair: Met via email to discuss the replacement of the Unit 4 Compressor on the roof.
Will be discussed in New Business.
Fundraising Committee – Scottie Moore, chair: None.
Policy & Planning Committee – Brant Bollman, chair: Met via email to discuss changes to the Borrowing & Circulation
policy. Will be discussed in New Businesses.
Staff Committee – Wilton Wright, chair: Met in person to discuss direction with a staff member. Will not be discussed as
no action is needed from the full Library Board at this time.
Technology Committee – Minnie Richardson, chair: None.
New Business – Regular Agenda:
a. Approval of AirCon Quote: The compressor for Unit #4 recently blew and needs to be replaced. Quote total
is $12,100 and would be paid from Library Maintenance Fund, line 6310. This was approved by the Building
and Grounds committee to move on to the full Board.
Motion was made by Hughes, seconded by Moore, to approve the AirCon quote. Motion passed.
b. Approval of Updates to the Borrowing and Circulation Policy: The changes include the removal of all
language regarding Mobile Hotspot Circulation, as well as the addition of language for the partnership with
Oskaloosa Community School District. This was approved by the Policy and Planning committee to be
placed on the agenda for full Board approval.
Motion was made by Bollman, seconded by Mead, to approve the updates to the Borrowing and Circulation Policy.
Motion passed.
c. Approval of Moving Monies from Memorial Check to Genealogy Memorial Fund: The Library recently
received a check for $4000 from R. Russell. The Director is proposing moving $1000 to the Genealogy fund
and $3000 to the Adult memorial fund.
Motion was made by Moore, seconded by Hughes, to approve moving the money as suggested. Motion passed.
Approval of Claims: Motion was made by Hughes, seconded by Moore, to approve payment of the January claims.
Motion passed.
President’s Remarks: President Pearson thanked the Board for their time.
Adjournment: Motion was made by Thomas, seconded by Hughes, to adjourn. Motion passed.
The next regular meeting will be on Monday, February 23, 2026, at 4:00 p.m., on the third floor of the library.
Respectfully submitted,
Gracia Ver Steegh
For the Board