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7:30 a.m. Wednesday, May 8, 2019
West Fargo City Hall - Commission Chambers
AGENDA
1. Call to Order
2. Approval of Minutes – April 10, 2019
3. Monthly Budget Reports
4. New Applications
a. Bonanzaville – Antiques Roadshow
5. New Business
a. Tourism and Events Committee vacancy
6. Review recent and upcoming tourism and events projects
a. Street Fair, West Fest, Cruise Night planning updates
7. Non-Agenda
8. Correspondence
9. Adjourn
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10 a.m. Wednesday, March 13, 2019
West Fargo City Hall
Members Attending: Commission Presidents Bernie Dardis, Commissioner Mark
Simmons, Will Foss
Members Absent: Kurtis Karn
Others Attending: Ellen Rossow, Jim Larson
The meeting was called to order by Commission President Dardis.
Commissioner Mark Simmons moved to approve the minutes of the March 13,
2019 meeting. Will Foss seconded. No opposition. Motion carried.
The monthly budget report was presented. Finance Director Jim Larson provided
a indepth description of the report for the committee members. No action was
taken on the report, as Commissioner Mark Simmons requested a meeting with
Mr. Larson. Commission President Bernie Dardis requested that staff provide the
numbers regarding lodging tax.
No applications were submitted.
For new business, the committee discussed the vacancy on the committee. No
action was taken as Commissioner Mark Simmons requested more information
on the bylaws of the committee to better understand the requirements of the
committee members. The committee requested staff look into the bylaws and
proceed with voting at a later date.
Regarding Tourism and Events Project updates, Ellen Rossow presented an
update on West Fest 2019 planning. $1500 in sponsorships were collected and
parade registration was made available online on April 9, 2019.
Regarding Tourism and Events Project updates, Ellen Rossow presented an
update on the West Fargo Street Fair. 68 total vendors were chosen to
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participate and eleven food vendors. Staff hopes to include a beer garden in
the area and has received $4000 in sponsorships.
Regarding Tourism and Events project updates, Ellen Rossow shared that 9 food
vendors had been chosen for Cruise Nights. $2900 was collected in sponsorship
funds.
No non-agenda items were presented.
The committee received correspondence from the West Fargo Police
Department regarding the donation of $1000.
Commission President Dardis adjourned the meeting.
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CITY OF WEST FARGO
West Fargo, North Dakota
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
TOURISM & EVENTS COMMITTEE
2019 ACTUAL AS OF April 30, 2019
Fund 2900 Fund 2800 Fund 2805 Fund 2810 Fund 2815 Fund 2820 Fund 2140 All Funds
Cruise West Taste of Arts Tree Street Tourism & Total Budget
Acct Code Night Fest West Fargo Social Lighting Fair Events Committee Funds 2019
Revenues:
Interest 361000 - -
Sponsorships 360100 8 ,800.00 1 ,000.00 5,000.00 14,800.00 31,000.00
Parade Participation Fees 375300 - 5,000.00
Softball Registration 375400 - 1,000.00
Donations 346800 - -
Vendor Fees 382000 3,000.00 3,000.00 4,000.00
Ticket Sales 336400 - -
Total Revenues $ 8 ,800.00 $ 1 ,000.00 $ - $ - $ - $ 8,000.00 $ - $ 17,800.00 $ 41,000.00
Expenditures: (415000)
Current:
Liability Insurance 323 - 500.00
Advertising 440 - 5,000.00
Donations 300 - 2,500.00
Misc Printing & Mailing 360 - 1,000.00
Culture & Recreation 517 1 ,000.00 5 75.00 3,500.00 5,075.00 64,500.00
Total Expenditures $ 1 ,000.00 $ 5 75.00 $ - $ - $ - $ - $ 3,500.00 $ 5,075.00 $ 73,500.00
Excess (Deficiency) of Revenues
Over Expenditures $ 7 ,800.00 $ 4 25.00 $ - $ - $ - $ 8,000.00 $ (3,500.00) $ 12,725.00 $ (32,500.00)
Other Financing Sources (Uses):
Lodging Tax 361002 - -
Transfers in 383000 - 10,000.00
Transfers out 890 1,000.00 1,000.00 -
$ - $ - $ - $ - $ - $ - $ ( 1,000.00) $ (1,000.00) $ 10,000.00
Net Change in Fund Balances $ 7 ,800.00 $ 4 25.00 $ - $ - $ - $ 8,000.00 $ (4,500.00) $ 11,725.00 $ (22,500.00)
Fund Balances - January 1 $ 1 1,673.25 $ 3 1,014.56 54,944.66 97,632.47 97,632.47
Fund Balances $ 1 9,473.25 $ 3 1,439.56 $ - $ - $ - $ 8,000.00 $ 50,444.66 $ 109,357.47 $ 75,132.47
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5/7/2019 Prepared By: Jim Larson

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