[PAGE 1] AGENDA Town Council Work Session Tuesday, January 20, 2026: 3:00 PM C. Michael Haney Community Room: Southern Pines Police Department 450 W. Pennsylvania Ave 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. TOWN MANAGER’S COMMENTS 4. ACTION ITEMS a. Review and Request Adoption of the FY25 Audit Finance Director Brubaker-Speis and representatives of Mauldin & Jenkins, our audit firm, will present the FY25 audit and request adoption. b. Approve Resolution #1143 to Modify the Capitalization Threshold for Leases and Subscription-Based Information Technology Arrangements Staff recommends increasing the Town's capitalization threshold for GASB 87 Leases and GASB 96 Subscription- Based Information Technology Arrangements from $20,000 to $50,000. This is a threshold that determines whether an agreement is reported on the Town's financial statements as a right-to-use asset. The threshold for recognizing all other capital assets would remain at $20,000, which was last updated in 2023. c. Ordinances #3158 & #3159 - Budget Amendments - FEMA Reimbursement from Tropical Storm Chantal Ordinances amending the General Fund and Utility Fund for FEMA reimbursement and expenditures related to Tropical Storm Chantal response. Labor and equipment costs are excluded since they are expected to be absorbed within existing budgeted funds; however, they may be eligible for FEMA reimbursement. Longleaf Dam Sewer Line repairs and relocation are also excluded, as design and estimates/quotes for the work are still underway. d. Approve Resolution #1142 — Directing the Clerk to Investigate an Annexation Petition Received Under G.S. 160A- 31 A petition has been received requesting the annexation of 609 Clark Street to allow the owner to access the Town's utilities. e. Written Decision for The Oaks Major Subdivision Planning staff have prepared a draft Written Decision summarizing Town Council approval of MAPP-05-25, The Oaks Major Subdivision. f. Written Decision for Trimble Plant Road PDP Planning staff have prepared a draft Written Decision summarizing Town Council approval of PD-06-25, Trimble Plant Road Preliminary Development Plan. g. Resolution #1141 Adopting the Cape Fear Hazard Mitigation Plan Moore County has been working along with representatives from its municipalities toward a Cape Fear Hazard Mitigation Plan. The Final draft, including background and purpose, can be reviewed at Cape Fear RHMP_12.2.25 - Adobe cloud storage As a result of the Disaster Mitigation Act of 2000 and NC Senate Bill 300 each local government, including counties, cities, towns, and villages are required to have an approved Hazard Mitigation Plan in order to apply for hazard mitigation funding. The types of plans throughout North Carolina vary from multi-jurisdictional plans, town plans, city plans, and some village plans. North Carolina has approximately 180 hazard mitigation plans that must be updated every five years. [PAGE 2] The counties of Moore, Chatham, Lee, Harnett, Johnston and their incorporated jurisdictions have developed a regional hazard mitigation plan with the assistance of a contractor. This plan incorporates five (5) multi- jurisdictional hazard mitigation plans into one (1) regional plan. The Southern Pines Fire Department regularly participates in the Hazard Mitigation Planning Meetings along with other counties and municipalities of this region. h. Ordinance #3160 updating the Town Code regarding Utility late fees and shutoffs Follow up from October 2025 temporary suspension of late fees and disconnections for past due balances of water and sewer fees. 5. COUNCIL UPDATES AND DISCUSSION a. Discussion regarding Outdoor Special Event permitting Staff wishes to discuss with the Town Council current rules and Codes around alcohol and permitted events and whether changes in current Codes are desired. b. Whitehall Sitework Update Providing council with an update on work related to the Whitehall Carriage House and site. Including completed, in-progress and pending projects; as well as an update on current budget spending. c. Planning Department Update Planning staff will briefly update the Town Council on agenda items coming in February. Staff will also present a brief list of projects to be considered for Phase 3 of Comprehensive Plan implementation. 6. COUNCIL ROUNDTABLE 7. ADJOURNMENT Meetings/work sessions of the Southern Pines Town Council are now available on the Town’s Website at sopinesnc.info/agendas Video of the Town Council meetings will be live-streamed on the website for viewing either during the meetings or after they have concluded. Please note, the video is provided only for the purposes of viewing the meetings; public comments or questions are not accepted via the live stream.