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The Board of Trustees of Sugarcreek Township, Greene County, Ohio, met in Regular
Session on April 6, 2015 at 7:00 pm, at 2090 Ferry Road, Sugarcreek Township, Ohio
45305.
1. Mrs. Daugherty called the session to order at 7:00 pm.
2. Mr. Hodson called the roll with Board Members Nadine Daugherty, Mike Pittman and Scott
Bryant being present. In addition to Mr. Tiffany, Township Administrator, others, who
signed in, were Jim Martin, Donna Hellman, Danielle Coots, Howard Ackerman, Barbara
Burson, Kenneth Schwartzkopf, Bradley Mader, Mark and Janet Schweikert and Mark
Brescia.
3. All rose and recited the Pledge of Allegiance to the Flag.
4. Community Activities
Mr. Tiffany said the Sugarcreek Maple Festival is coming up soon.
5. Reclassification of Fire Department Personnel Joseph Mahaffey
Resolution #2015-04-06-01
WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek
Township Fire Department; and,
WHEREAS, this need is met through the periodic reclassification of Fire Department
employees and volunteers; and,
WHEREAS, Chief Randall J. Pavlak requests the reclassification of Joseph Mahaffey
from part-time Firefighter/Paramedic to full-time Firefighter/Paramedic, in accordance with
the reorganization of the Table of Organization of the Sugarcreek Township Fire
Department;
NOW THEREFORE, BE IT RESOLVED, that this Board of Trustees approves the
reclassification of Joseph Mahaffey to the position of full-time Firefighter/Paramedic at the
pay rate of $15.93 per hour payable on a bi-weekly basis.
FURTHER BE IT RESOLVED, this reclassification shall have an effective date of April
13, 2015, and are subject to a one (1) year probationary period ending April 13, 2016.
Mrs. Daugherty moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was
called with the vote being as follows:
Mr. Pittman – Yes
Mrs. Daugherty - Yes
Mr. Bryant - Yes

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Mr. Pittman told Mr. Mahaffey he was glad he accepted the position and he came highly
recommended. Mrs. Daugherty said she agreed and welcomed him. Mr. Bryant welcomed him
and said he was happy to have him in a full-time position.
Mr. Mahaffey came forward and was sworn into office by Chief Pavlak. Mr. Mahaffey's wife
pinned on his badge and pictures were taken. Mr. Mahaffey was personally welcomed by the
Board and the Staff. Chief Pavlak asked for an additional picture with all the Fire Personnel
present at the meeting.
6. Public Hearing – Hills Land and Development Company is requesting Final Development
Plan Approval for Phase 1, Blocks A and B, of 'The Landings at Sugarcreek' located at 3820
Upper Bellbrook Road.
Public Hearing is formally Opened-
Mrs. Daugherty moved to open the public hearing. Mr. Bryant seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Mrs. Daugherty - Yes
Mr. Bryant - Yes
Staff Report on the final development plan-
Cara Tilford provided a slide presentation depicting plot layout, sewer and water lines,
retention ponds etc. Her staff report included existing zoning, property location, adjacent
zoning and existing condition of the property. Cara's presentation highlighted the changes to
the plan since the original submission, primarily, a few lot changes and landscaping
modifications. Cara said there are 23 and 22 lots, respectively, in Blocks A and B on the
initial development. She said of the total 27.8 acres of Phase 1, 9.5 acres will be open space.
Cara said the BZC had spent considerable time with the landscaping and she thought the
developer had done a good job with their changes. She said there would be additional
landscaping along the front and listed the BZC recommendations, which included final
design approval by the Greene County Engineers Office, the Greene County Department of
Sanitary Engineering, the Bellbrook Water Department and the Sugarcreek Township Fire
Department. Cara also said each building lot will have a minimum of two deciduous trees
and the developer will supply a list recommended native trees. Cara said the developer will
be limited to building on 50% of the lots before open space amenities are installed and that
two models are permitted.
Mr. Bryant asked Cara to bring up the screen showing changes on the frontage along Upper
Bellbrook Road. He asked Cara how the two trees in each lot was arrived at. Cara said since
there were no street trees planned they arrived at an average of two trees per lot instead of
along the sidewalk. Mrs. Daugherty asked what kind of trees. Cara said she had a list. Mr.
Pittman asked if there was landscaping on the island. Cara responded that there would be.
Mr. Jim Obert, Hills Land and Development, presented the Board and Staff with Brochures
depicting the initial phase and all of the proposed landscaping. He talked about the proposed
sewer line and alternatives in response to a question from Mr. Bryant. He said the approach
for landscaping will be 'Natural Landscaping' which is low maintenance, requires fewer

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chemicals, and promotes wildlife and drainage along with other benefits. He gave a slide
presentation depicting these features and pictures of the types of trees selected for the
landscaping. He said the Golf industry is the leader in Natural Landscaping. Mrs. Daugherty
said she appreciated the effort put into the landscaping and development plan.
Those wishing to speak in favor-
Mr. Jim Martin said he was glad this was moving forward. He said the property looks terrible
as it is. Mr. Martin said the property owners have waited a long time for this and he has no
problems with it.
Those wishing to speak against-
Nine.
Neutral parties wishing to speak-
None.
Public Hearing is closed-
Mrs. Daugherty moved to close the Public Hearing. Mr. Pittman seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Mrs. Daugherty - Yes
Mr. Bryant - Yes
Deliberation and discussion-
Mr. Pittman said all his questions have been answered.
Mr. Bryant said there was a lot of hard work accomplished. He said he hoped Mr. Brescia
was happy with the arrangements and that Mr. Martin made some good points. Mr. Bryant
said he was satisfied with the development.
Mrs. Daugherty said we have been looking at this for a long time and she thinks this is a big
improvement.
Resolution #2015-04-06-06
WHEREAS, Hills Land and Development Company has submitted an application for the
approval of the Final Development Plan for Phase 1, Blocks A and B, of The Landings at
Sugarcreek subdivision. The subject property is identified as part of parcel
L32000100120001900, contains 27.837 acres and is located at 3820 Upper Bellbrook Road;
and,
WHEREAS, the Sugarcreek Township Zoning Commission held a Public Hearing on
March 10, 2015, deliberated on the application, and has recommended approval of the Final
Development Plan for Phase 1, Blocks A and B, of The Landings at Sugarcreek subdivision
subject to the following conditions:
1. Final design shall be subject to approval of the Greene County Engineer’s Office.

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2. Final design shall be subject to approval of the Greene County Department of Sanitary
Engineering.
3. Final design shall be subject to approval of the City of Bellbrook Water Department.
4. The development shall comply with the recommendations of the Soil and Water
Conservation District.
5. Final design shall be subject to approval of Sugarcreek Township Fire Department.
6. The use of vinyl and aluminum lap siding shall be prohibited. Vinyl and aluminum is
acceptable for use in trim, soffits, fascia, gutter board, vents, shutters, windows, doors,
shakes, scales and architectural accents such as cornice.
7. A bond shall be provided to the Sugarcreek Township Board of Trustees to ensure
completion of the open space and landscaping improvements (trails, fencing,
landscaping, etc.) prior to the recording of each subdivision section.
8. For each individual building lot there shall be a minimum of two deciduous trees with a
minimum caliper of 1.5 inches (measured six inches above ground level) planted in the
front yard (not in a landscaping area directly adjacent to the house). The required trees
shall be the responsibility of the builder to install and shall be depicted on site plans for
individual building lots submitted for approval.
9. Changes to Section 6.2.1 or Section 6.2.2 of the Declaration of Covenants, Conditions,
Restrictions and Reservation of Easements for The Landings at Sugarcreek Owners’
Association provided to staff on 3/9/2015 and attached as Exhibit “A” shall be subject to
approval by the Sugarcreek Township Zoning Commission.
10. The developer shall provide a list of recommended native trees appropriate for soil type
for common areas and individual lots.
11. The retention ponds shall be required to have a water feature.
12. Subdivision signs shall be setback a minimum of 10’ from the public right-of-way.
13. A break between lot 16 and the EDCI property line shall be provided to allow access to
the adjacent open space area either as an easement or fee simple.
14. The trail along the frontage of Upper Bellbrook Road shall be 10’ in width. This trail
shall be constructed to township specifications.
15. For lot 33 the lot line of greatest dimension will be the rear lot line and the rear yard
setback will be applied; the lot line of least dimension opposite the road right-of way will
be the side lot line and the side yard setback will be applied.
16. The applicant will be limited to building on 50% of the lots before open space amenities
are installed (this will be handled on a phase by phase basis).
17. Two models will be permitted to be constructed on the acreage tract prior to the platting
of the subdivision.
18. The frontage of the development not included in this phase shall be finished with the
development of the next phase.
19. For common areas, plantings shall meet ANSI A300 Part 6 and ANSI Z60.1.
WHEREAS, the Sugarcreek Township Board of Trustees held a Public Hearing on April
6, 2015, and deliberated on the application,
NOW THEREFORE BE IT RESOLVED, that this Board of Trustees does hereby
approve the Final Development Plan for Phase 1, Blocks A and B, of The Landings at
Sugarcreek subdivision subject to the following conditions:

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1. Final design shall be subject to approval of the Greene County Engineer’s Office.
2. Final design shall be subject to approval of the Greene County Department of
Sanitary Engineering.
3. Final design shall be subject to approval of the City of Bellbrook Water Department.
4. The development shall comply with the recommendations of the Soil and Water
Conservation District.
5. Final design shall be subject to approval of Sugarcreek Township Fire Department.
6. The use of vinyl and aluminum lap siding shall be prohibited. Vinyl and aluminum is
acceptable for use in trim, soffits, fascia, gutter board, vents, shutters, windows,
doors, shakes, scales and architectural accents such as cornice.
7. A bond shall be provided to the Sugarcreek Township Board of Trustees to ensure
completion of the open space and landscaping improvements (trails, fencing,
landscaping, etc.) prior to the recording of each subdivision section.
8. For each individual building lot there shall be a minimum of two deciduous trees with
a minimum caliper of 1.5 inches (measured six inches above ground level) planted in
the front yard (not in a landscaping area directly adjacent to the house). The required
trees shall be the responsibility of the builder to install and shall be depicted on site
plans for individual building lots submitted for approval.
9. Changes to Section 6.2.1 or Section 6.2.2 of the Declaration of Covenants,
Conditions, Restrictions and Reservation of Easements for The Landings at
Sugarcreek Owners’ Association provided to staff on 3/9/2015 and attached as
Exhibit “A” shall be subject to approval by the Sugarcreek Township Zoning
Commission.
10. The retention ponds shall be required to have a water feature.
11. Subdivision signs shall be setback a minimum of 10’ from the public right-of-way.
12. A break between lot 16 and the EDCI property line shall be provided to allow access
to the adjacent open space area either as an easement or fee simple.
13. The trail along the frontage of Upper Bellbrook Road shall be 10’ in width. This trail
shall be constructed to township specifications.
14. For lot 33 the lot line of greatest dimension will be the rear lot line and the rear yard
setback will be applied; the lot line of least dimension opposite the road right-of way
will be the side lot line and the side yard setback will be applied.
15. The applicant will be limited to building on 50% of the lots before open space
amenities are installed (this will be handled on a phase by phase basis).
16. Two models will be permitted to be constructed on the acreage tract prior to the
platting of the subdivision.
17. The frontage of the development not included in this phase shall be finished with the
development of the next phase.
18. For common areas, plantings shall meet ANSI A300 Part 6 and ANSI Z60.1.
Mr. Bryant moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant – Yes
Mrs. Daugherty - Yes

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7. Reports
A. Administration
Mr. Tiffany's report will be appended to the permanent record. Mr. Tiffany said he had
nothing to add.
B. Fiscal Office
Mr. Hodson said he had nothing to report.
C. Fire
The report prepared by the Fire Department will be appended to the permanent record.
Chief Pavlak said he had a letter to share regarding the Dayton Regional Haz-Mat Board.
Chief Pavlak passed the letter to the Board and Mrs. Daugherty read that they were
congratulated on being accredited as a Type 1 Team. Chief Pavlak said there are only 5
Type 1 Teams in the State of Ohio.
D. Police
The report prepared by the Police Department will be appended to the permanent record.
Chief Brown said he had nothing to add.
E. Roads and Services
The report for Roads and Services will be appended to the permanent record. Mr.
Tiffany said he had nothing additional to add. Mr. Bryant asked how we did on our salt
this year. Mr. Tiffany said we did great. He thinks the Beet Heat really paid off. Mr.
Bryant asked if we were going to outfit another truck for Beet Heat. Mr. Tiffany said we
were looking at it.
F. Zoning
The report prepared by Cara Tilford, Director of Planning and Zoning, will be appended
to the permanent record. Cara said she had nothing to add.
G. Information Technology
The report prepared by Mr. Zappanti, Director of Information Technology, will be
appended to the permanent record. Mr. Zappanti said, regarding the microwave, that they
will be working inside our building this week.
Mr. Tiffany said, backing up to zoning that he met with Redwood today. He said it was a
positive meeting and he thinks they will bring back a good plan. Cara said she was
optimistic.
H. Trustees
Mr. Pittman said he attended the Fresh Thyme grand opening. He said it was at 6:45 am.
Mr. Pittman said he was there at 6:20 am and people were having to park at Target. Mr.
Pittman told Mr. Tiffany to tell the Service guys he really appreciates their spring clean-
up efforts.
8. Public Comments – Agenda Items

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None.
9. Old Business
None.
10. New Business
Consent Agenda Items
A. Approval of Minutes
B. Payment of Bills
C. Accept the Resignations of Part-time Firefighter/EMT's Chad Beekman, Matthew Hood
and Shawn Hogsten
Resolution #2015.04.06.02
WHEREAS, Firefighters Chad Beekman, Matthew Hood and Shawn Hogsten have
submitted their letters of resignation from the Sugarcreek Township Fire Department;
and,
WHEREAS, Mr. Beekman has been a member of the Sugarcreek Township Fire
Department since August 19, 2013; and,
WHEREAS, Mr. Hood has been a member of the Sugarcreek Township Fire
Department since March 17, 2014; and,
WHEREAS, Mr. Hogsten has been a member of the Sugarcreek Township Fire
Department since August 15, 2011; and,
WHEREAS, Chief Randall J. Pavlak recommends we accept the resignations of Chad
Beekman, Matthew Hood and Shawn Hogsten,
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the above-mentioned resignations with the following effective
dates:
Chad Beekman effective March 20, 2015
Matthew Hood effective April 1, 2015
Shawn Hogsten effective April 6, 2015
D. Accept the Resignation of Board of Zoning Commission Alternate Member Jeffery E.
Bennett
Resolution #2015-04-06-03
WHEREAS, Jeffrey E. Bennett has submitted his resignation from the Board of
Zoning Commission effective June 30, 2015; and,

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WHEREAS, Mr. Bennett has served as an alternate member of the Board of Zoning
Commission for Sugarcreek Township since October 7, 2013; and,
WHEREAS, Cara K. Tilford, Director of Planning and Zoning, recommends we
accept his resignation with regret,
NOW THEREFORE, BE IT RESOLVED, that this Board of Sugarcreek Township
Trustees officially accepts Jeffrey E. Bennett’s resignation and publicly thanks him for
his service to the citizens of Sugarcreek Township.
E. Authorize the Township Administrator to Enter into an Agreement with Medicount
Management, Inc for the Collection of EMS User Fees
Resolution #2015-04-06-04
WHEREAS, Resolution 2015.01.05.04 authorized the Township Administrator to
Enter into an Agreement with MBI Solutions, Inc. for the collection of EMS User Fees;
an,
WHEREAS, MBI Solutions, Inc. was recently purchased by Medicount Management,
Inc.; and,
WHEREAS, Medicount Management, Inc. is requesting a new agreement be made
between their organization and Sugarcreek Township for the collection of EMS user fees;
and,
WHEREAS, the new agreement will nullify the agreement with MBI Solutions, Inc.
but the fees and conditions as set forth in the original agreement between MBI Solutions
and Sugarcreek Township will remain the same (see attached),
NOW THEREFORE, BE IT RESOLVED, the Sugarcreek Township Board of
Trustees authorize the Township Administrator to sign the attached contract between
Sugarcreek Township and Medicount Management, Inc. for the purpose of collecting
EMS user fees with an effective date of April 6, 2015.
Mrs. Daugherty moved to accept the Consent Agenda Resolutions as presented. Mr. Bryant
seconded. Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty – Yes
Mr. Pittman asked how much we pay. Mr. Tiffany said the billing varies. Chief Pavlak said it is a
percentage of the billing. He said we had recently made an agreement with MDI and lowered our
rates but now they were being taken over by Medicount. Chief Pavlak explained the need for

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outside billing. He said, for our EMS billing level this is cheaper but after a certain point you
may be better off doing it internally.
11. Agenda Items
A. Re-nomination of Scott Miller (Xenia Township, Greene County) to Serve on the District
11 Public Works Integrating Committee
Resolution #2015-04-06-07
WHEREAS, the District 11 Public Works Integrating Committee is the local body
responsible for overseeing the Ohio Public Works Commission programs in Clark,
Champaign, Union, Madison, Darke, Miami, Greene and Preble counties; and,
WHEREAS, the Committee consists of twenty-four (24) members, three of which are
chosen by the majority of boards of township trustees located within the district; and,
WHEREAS, Scott Miller (Xenia Township, Greene County) is currently serving as a
township representative on said Committee with his term set to expire at the end of May
2015; and,
WHEREAS, due to upcoming term expirations, requests for nominations and/or re-
nominations have been made by the District 11 Liaison,
WHEREAS, the Sugarcreek Township Board of Trustees believes Scott Miller to be a
good representative for the townships of Greene County and would like to re-nominate
Scott Miller (Xenia Township, Greene County) to serve as a township representative on
the District 11 Public Works Integrating Committee.
NOW THEREFORE BE IT RESOLVED, that this Board of Trustees directs the
Township Administrator to submit a copy of this Resolution requesting the re-nomination
of Scott Miller to the above-mentioned Committee to the District 11 Liaison prior to May
15, 2015.
Mr. Pittman moved to accept the Resolution as presented. Mrs. Daugherty seconded. Roll was
called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
B. Wage Scale Modifications and Pay Grade Increases for Non-bargaining Unit Employees
Resolution #2015-04-06-05
WHEREAS, this Board of Trustees has decided it to be the best interest of the
Organization to update the merit based wage scale for each of the departments covering
the non-bargaining unit employees; and,

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WHEREAS, this will be a continuing process of evaluation for each calendar year
beginning January 1 and ending December 31, for possible changes that will take effect
in April of each year; and,
NOW THEREFORE, BE IT RESOLVED, this Board of Trustees does hereby
approve the wage scale modifications and pay grade increases for non-bargaining unit
employees (attached hereto) to be effective April 13, 2015.
Mrs. Daugherty moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was
called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
12. Trustee/Staff Discussion
Chief Pavlak said the Environmental Service Center in Xenia will have a collection event
this coming Saturday where they will collect hazardous materials, metal and electronics.
13. Executive Session
None.
14. Public Comments
Donna Hellman said Eagle Rise will be having its Home Owners Association meeting on the
sixteenth and invited the Board to attend.
15. Adjourn
Mrs. Daugherty moved to adjourn at 8:07 pm. Mr. Bryant seconded. Roll was called and the
vote was as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty - Yes
Theodore L. Hodson, Fiscal Officer