[PAGE 1] West Fargo City Commission Meeting Monday January 4, 2021 Virtual Meeting 5:30 PM A. Pledge of Allegiance B. Approve Order of Agenda C. Approval of Minutes – December 21, 2020 (Pages 2-5) D. Building Permits Consent Agenda – Approve the Following: a. Bills (Pages 6-14) b. Request to approve carrying over of Personal Leave for several officers from the West Fargo Police Department that were unable to use the earned Personal Leave prior to the end of 2020 (Pages 15-16) Regular Agenda 1. Discussion regarding COVID Staff Vaccinations – Denis Otterness, Chief of Police and Dan Fuller, Fire Chief 2. Approve Engineer’s Report and Direct Engineer to Prepare Plans and Specifications for “Sewer, Water, Storm and Street Improvement District No. 1315.2” (Pages 17-41) 3. City Administrator’s Report – Tina Fisk, City Administrator A. Report on Status of Property Acquisition – Sheyenne Street – No action needed B. Presentation of Options and Findings for – City Rebate Program – Commission direction needed (Pages 42-43) C. Request for Membership for FM Coalition to End Homelessness – Commission direction needed 4. Correspondence 5. Non-Agenda Items 6. Adjourn Due to the orange, high-risk level of Cass County, this meeting will not be held in the Commission Chambers. For information on how to view or participate in the meeting please click below: https://us02web.zoom.us/j/81374260928?pwd=a1FsdE5seDd3T0FLNWZqRkcwWGxBQT09 Passcode: 306221 Or iPhone one-tap: US: +13462487799,,81374260928# or +16699006833,,81374260928# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 813 7426 0928 International numbers available: https://us02web.zoom.us/u/kd0MWjz1aA 1 [PAGE 2] West Fargo City Commission Meeting Monday, December 21, 2020 Virtual 5:30 PM The West Fargo City Commission met on Monday, December 21, 2020, at 5:30 pm. Those present were Commissioners Bernie Dardis, Eric Gjerdevig, Mark, Simmons, Brad Olson, and Mandy George. President of the Board Bernie Dardis called the meeting to order. The Pledge of Allegiance was recited. Commission Olson moved and Commissioner Gjerdevig seconded to approve the order of the agenda as distributed. No opposition. Motion carried. Commissioner Gjerdevig moved and Commissioner George seconded to approve the minutes of December 7, 2020 as presented. No opposition. Motion carried. The Commission reviewed the Building Department Activity Report dated December 21, 2020 and Building Permits #202072-202138. Commissioner George moved and Commissioner Gjerdevig seconded to approve the Building Permits as presented. No opposition. Motion carried. Commissioner Olson moved and Commissioner Simmons seconded to approve the following items from the Consent Agenda: a. Bills b. Games of Chance for Diamond in the Ruff Pet Rescue. Games to be conducted: Raffle on 1-7-2021 through 1-31-2021 at West Fargo VFW at 444 Sheyenne St c. Games of Chance for Cowboy Up for Cancer. Games to be conducted: Raffle Sports Pool and Poker on 1-9-2021 and 1-10-2021 at the Doubletree by Hilton at 825 E Beaton Dr d. Games of Chance for West Fargo Baseball. Games to be conducted: Calendar Raffle on 7-1-2021 through 7-31-2021 at Western State Bank at 755 13th Ave E e. Financial Dashboard as of November 30, 2020 f. Resolution Approving Contract and Contractor's Bond (1332) g. Agreement for West Fargo’s America’s Water Infrastructure Act of 2018 Support. No opposition. Motion carried. Tim Solberg, Planning and Zoning Director, appeared before the Commission to hold First Reading & Public Hearing on the rezoning at 5:30 pm on December 21, 2020. The Wilds 21st Addition, a subdivision and rezoning from A: Agricultural to R-1: One & Two Family Dwellings, R- 1SM: Mixed One and Two Family Dwelling District, R-2: Limited Multiple Dwellings and P: Public Facilities. Following discussion, Commissioner Simmons moved and Commissioner Gjerdevig seconded to approve the first reading on the rezoning of the Wilds 21st Addition, a subdivision and rezoning from A: Agricultural to R-1: One & Two Family Dwellings, R-1SM: Mixed One and Two Family Dwelling District, R-2: Limited Multiple Dwellings and P: Public Facilities. No opposition. Motion carried. 2 [PAGE 3] West Fargo City Commission Meeting Monday, December 21, 2020 Virtual 5:30 PM Tim Solberg, Planning and Zoning Director, appeared before the Commission to ask the Commission and Board of Adjustment for consideration of variance from required Front Yard Setback within C-OP District and Conditional Use Permit for Office combined with showroom and warehouse in C-OP District at 901 Christianson Drive. Within the Board of Adjustment, which is also the City Commission, Commissioner Simmons motioned and Commission Olson seconded to approve the variance from required Front Yard Setback within C-OP District and Conditional Use Permit for Office combined with showroom and warehouse in C-OP District at 901 Christianson Drive. No opposition. Motion carried. Following discussion, Commissioner Simmons moved and Commissioner Gjerdevig seconded to approve the approve the variance from required Front Yard Setback within C-OP District and Conditional Use Permit for Office combined with showroom and warehouse in C-OP District at 901 Christianson Drive. No opposition. Motion carried. Tim Solberg, Planning and Zoning Director, appeared before the Commission to hold the second reading on the rezoning from R-1: One and Two Family dwellings to P: Public Facilities for Lot 19, Block 1 of The Wilds 20th Addition, City of West Fargo, North Dakota. There were no changes from the first reading. Commissioner George motioned and Commissioner Olson seconded to approve the second reading from R-1: One and Two Family dwellings to P: Public Facilities for Lot 19, Block 1 of The Wilds 20th Addition, City of West Fargo, North Dakota. No opposition. Motion carried. Tim Solberg, Planning and Zoning Director, appeared before the Commission to hold the second reading on the Zoning Ordinance Amendment to Section 4-448 of City Ordinances: Provisions of Home Occupations. Following discussion, Commissioner Olson motioned and Commissioner Gjerdevig seconded to hold the second reading on the Zoning Ordinance Amendment to Section 4-448 of City Ordinances: Provisions of Home Occupations. No opposition. Motioned carried. Nick Lee, City Assessor, appeared before the Commission to ask the Commission for approval regarding the application for Abatement or Refund of Taxes for Charleswood Commercial Estates LLC for 2018 (5 Properties). Following discussion, there were motions for denial of all five properties, property 4497 was motioned for denial by Commissioner Gjerdevig and seconded by Commissioner Olson, property 4498 was motioned for denial by Commissioner Gjerdevig and seconded by Commissioner George, property 4499 was motioned by Commissioner Gjerdevig and seconded by Commissioner Olson, property 4500 was motioned for denial by Commissioner Gjerdevig and seconded by Commissioner Olson, and property 4501 was motioned for denial by Commissioner Gjerdevig and seconded by Commissioner George. No oppositions. Motions carried. Thomas Prew of Xcel Energy appeared before the Commission to give an informational presentation regarding the 2021 Gas Pipeline Project. No action was needed. Suzanne Schaefer from Cass County Public Health appeared before the Commission to give a brief overview of where Cass County is at in regards to the COVID vaccine. 3 [PAGE 4] West Fargo City Commission Meeting Monday, December 21, 2020 Virtual 5:30 PM Matt Andvik, Public Works Director appeared before the Commission to ask for approval of four custodial staff to be added to the City staff. Following discussion, Commissioner George motioned and Commissioner Olson seconded to approve the amendment to the budget for four custodial staff. No opposition. Motion carried. Lauren Orchard, Economic Development Director appeared before the Commission to ask for approval of purchasing the five properties on Sheyenne. Following discussion, Commissioner George motioned and Commissioner Gjerdevig seconded to approve the purchase of the five properties. Commissioner Simmons requested a roll call to be taken; Commissioner Olson: yes, Commissioner George: yes, Commissioner Gjerdevig: yes, Commissioner Simmons: no, Commissioner Dardis: no, the vote passed on a 3:2 vote. Lauren Orchard, Economic Development Director appeared before the Commission to give a brief presentation on the COVID response for Businesses with West Fargo. Following discussion, Commissioner Olson motioned and Commissioner Simmons seconded to direct the City staff to look into a COVID-19 response for households in West Fargo. No oppositions. Motion carried. Denis Otterness, Chief of Police, appeared before the Commission to ask for a Police Department Requisition Request. Following discussion, Commissioner Gjerdevig motioned and Commissioner Simmons seconded to approve the Police Department Requisition Request. No opposition. Motion carried. Dustin Scott, City Engineer, appeared before the Commission to ask for approval to amend the Engineer's Report AND Authorize Engineer to prepare Plans and Specifications (6056). Following discussion, Commissioner Olson motioned and Commissioner Gjerdevig seconded to amend the Engineer's Report AND Authorize Engineer to prepare Plans and Specifications (6056). No opposition. Motion carried. John Shockley, City Attorney appeared before the Commission to adopt Resolution Consenting to a Memorandum of Understanding Between the Metro Flood Diversion Authority and the Southeast Cass Water Resource District related to the Proposed Sheyenne River Mitigation Project, an Environmental Mitigation Project in Conjunction with the Fargo- Moorhead Metropolitan Area Flood Risk Management Project. Following discussion, Commissioner Simmons moved and Commissioner Gjerdevig seconded to adopt Resolution Consenting to a Memorandum of Understanding Between the Metro Flood Diversion Authority and the Southeast Cass Water Resource District related to the Proposed Sheyenne River Mitigation Project, an Environmental Mitigation Project in Conjunction with the Fargo- Moorhead Metropolitan Area Flood Risk Management Project. No opposition. Motion carried. Jason Benson, Cass County Engineer, appeared before the Commission to ask for approval of the Memorandum of Agreement Cass County Government and the City of West Fargo 12th Ave N and Snow Gate Installation West of 9th St NW. Following discussion, Commissioner Simmons motioned and Commissioner George seconded to approve the Memorandum of Agreement Cass County Government and the City of West Fargo 12th Ave N and Snow Gate Installation West of 9th St NW. 4 [PAGE 5] West Fargo City Commission Meeting Monday, December 21, 2020 Virtual 5:30 PM Tina Fisk, City Administrator appeared before the Commission and provided the following for the City Administrator Report: 1. Continuing to meet with Department Heads regarding their progress for their goals and plans for 2020 as well as their goals and plans for 2021 2. 2019 Audit will close soon and be ready for distribution by the end of the year 3. Talked with Jenna, the HR Director, about reviewing the City Hall and different departments regarding the COVID protocols, will see if changes can be made on January 4th 4. Holiday Closures for Christmas Eve and Christmas Day 5. The February 15th Commission meeting will be moved to February 16th, as the 15th is President’s Day In regards to the Administrator’s Report, Commissioner Olson would like to set up a Brown Bag meeting to discuss the City Staff’s 2021plans and goals. There was a correspondence, regarding a thank you to the City for their support. There were no non-agenda items. Commissioner Simmons moved and Commissioner Olson seconded to adjourn the meeting. No opposition. Meeting adjourned. ________________________________ ______________________________ Bernie Dardis, Commission President Tina Fisk, City Administrator 5 [PAGE 6] 12/30/20 CITY OF WEST FARGO, ND Page: 1 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89485 S 3823 KEVIN MILLER 18600.00 12/17/20 _________ CL 94302 18600.00 89486 S 3464 BALLARD SPAHR LLP 27500.00 12/21/20 _________ CL 94371 27500.00 89487 S 353 OHNSTAD TWICHELL 50000.00 12/21/20 _________ CL 94372 50000.00 89488 S 389 STARION BOND SERVICE 900.00 12/21/20 _________ CL 94370 900.00 89489 S 3299 1ST IMPRESSIONS 60.00 12/22/20 _________ CL 94264 60.00 89490 S 489 3-D SPECIALITIES 7247.76 12/22/20 _________ CL 94316 7247.76 89491 S 289 ACME TOOLS 451.61 12/22/20 _________ CL 94324 226.66 CL 94341 224.95 89492 S 3490 AMAZON CAPITAL SERVICES 750.51 12/22/20 _________ CL 94193 70.90 CL 94209 79.33 CL 94287 508.74 CL 94292 48.95 CL 94309 42.59 89493 S 317 AMERICAN WELDING & GAS, INC. 339.79 12/22/20 _________ CL 94281 339.79 89494 S 3511 ASPEN MILLS 118.99 12/22/20 _________ CL 94351 118.99 89495 S 3817 ATLANTIC DIVING SUPPLY INC 1631.25 12/22/20 _________ CL 94236 1631.25 89496 S 3816 ATLANTIC SIGNAL LLC 1647.00 12/22/20 _________ CL 94235 1647.00 89497 S 1695 BAKER & TAYLOR 3468.95 12/22/20 _________ CL 94191 3449.46 CL 94286 19.49 89498 S 26 BORDER STATES INDUSTRIES INC 206.40 12/22/20 _________ CL 94337 206.40 89499 S 3171 BRAVO COMPANY USA, INC 1165.00 12/22/20 _________ CL 94234 1165.00 89500 S 652 BRENCO CORPORATION 112.70 12/22/20 _________ CL 94334 112.70 89501 S 16 BROKERAGE PRINTING 1034.07 12/22/20 _________ CL 94186 81.50 CL 94219 390.20 CL 94285 326.48 CL 94346 150.49 CL 94369 85.40 89502 S 351 BUSINESS ESSENTIALS 6916.20 12/22/20 _________ CL 94156 5582.30 CL 94176 174.43 CL 94177 220.00 CL 94210 42.08 CL 94227 539.27 CL 94259 358.12 6 [PAGE 7] 12/30/20 CITY OF WEST FARGO, ND Page: 2 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89503 S 39 BUTLER MACHINERY 390.94 12/22/20 _________ CL 94315 258.79 CL 94361 132.15 89504 S 51 CASS COUNTY ELECTRIC COOP 46499.08 12/22/20 _________ CL 94195 1030.79 CL 94257 44393.00 CL 94350 1075.29 89505 S 61 CASS COUNTY FINANCE 2136.80 12/22/20 _________ CL 94200 670.80 CL 94376 1466.00 89506 S 3576 CDI 15982.00 12/22/20 _________ CL 94360 15982.00 89507 S 1777 CENTURY LINK 68.43 12/22/20 _________ CL 94328 68.43 89508 S 928 CHRISTIANSON'S BUSINESS FURNITURE 22660.09 12/22/20 _________ CL 94248 22660.09 89509 S 3216 CINTAS 89.33 12/22/20 _________ CL 94268 89.33 89510 S 111 CITY OF FARGO 568286.01 12/22/20 _________ CL 94171 37527.55 CL 94375 500184.00 CL 94377 30574.46 89511 S 999999 CITY OF WEST FARGO 73.00 12/22/20 _________ CL 94197 73.00 89512 S 3814 CLARITAS 250.00 12/22/20 _________ CL 94183 250.00 89513 S 3592 COBAN TECH / SF MOBILE VISION INC 15155.00 12/22/20 _________ CL 94228 15155.00 89514 S 3245 CORE & MAIN 8247.61 12/22/20 _________ CL 94262 8247.61 89515 S 47 CORWIN CHRYSLER 32.70 12/22/20 _________ CL 94301 32.70 89516 S 1675 DAKOTA FLUID POWER, INC 20.12 12/22/20 _________ CL 94279 20.12 89517 S 87 DAKOTA TIRE 113.00 12/22/20 _________ CL 94282 113.00 89518 S 90 DAKOTA UNDERGROUND 703148.62 12/22/20 _________ CL 94242 703148.62 89519 S 856 DAVE'S WEST FARGO TIRE 192.38 12/22/20 _________ CL 94222 47.07 CL 94256 145.31 89520 S 2531 DAVID ARNTSON 46.75 12/22/20 _________ CL 94174 46.75 89521 C S 2948 DELTA 54 AVIATION LLC 0.00 12/22/20 _________ CL 94199 89522 * S 2275 DIRT DYNAMICS 279123.04 12/22/20 _________ CL 94244 279123.04 7 [PAGE 8] 12/30/20 CITY OF WEST FARGO, ND Page: 3 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89523 S 3762 DREAMSEATS LLC 404.00 12/22/20 _________ CL 94347 404.00 89524 S 2225 DTN, LLC 397.00 12/22/20 _________ CL 94172 397.00 89525 S 2100 EAGLE RUN CROSSING LLC 23.02 12/22/20 _________ CL 94307 23.02 89526 S 3681 EASTERN FIRE EQUIPMENT SERVICES 210.92 12/22/20 _________ CL 94356 210.92 89527 S 3818 ENGINEERED SALES CO 6000.07 12/22/20 _________ CL 94265 6000.07 89528 S 1578 ESRI, INC 39830.00 12/22/20 _________ CL 94312 1330.00 CL 94359 38500.00 89529 S 2862 ESSENTIA HEALTH 1364.00 12/22/20 _________ CL 94224 456.00 CL 94355 908.00 89530 S 1851 F/S MANUFACTURING INC 43.48 12/22/20 _________ CL 94297 43.48 89531 S 660 FARGO FREIGHTLINER 664.47 12/22/20 _________ CL 94303 664.47 89532 S 1979 FARGO MHD WEST FARGO CHAMBER OF COMMERCE 1300.00 12/22/20 _________ CL 94247 1300.00 89533 S 728 FARNAM'S GENUINE PARTS, INC 966.25 12/22/20 _________ CL 94284 895.69 CL 94330 70.56 89534 S 1648 FARSTAD OIL, INC 209.30 12/22/20 _________ CL 94364 209.30 89535 S 2098 FBI-LEEDA 700.00 12/22/20 _________ CL 94255 700.00 89536 S 151 FEDERAL EXPRESS 26.89 12/22/20 _________ CL 94289 26.89 89537 S 3825 FERGUSON BOOKS & MORE 1006.21 12/22/20 _________ CL 94374 1006.21 89538 S 1812 FIRESTONE 2369.12 12/22/20 _________ CL 94288 2369.12 89539 S 3161 FIRST INTERNATIONAL BANK & TRUST #1 971.39 12/22/20 _________ CL 94314 971.39 89540 S 3569 FIRST INTERNATIONAL FIRE DEPT 1 1618.93 12/22/20 _________ CL 94357 1618.93 89541 S 3568 FIRST INTERNATIONAL FIRE DEPT 2 853.47 12/22/20 _________ CL 94380 853.47 89542 S 3347 FIRST INTERNATIONAL INSURANCE 1299.00 12/22/20 _________ CL 94164 1299.00 89543 S 104 FORUM COMMUNICATIONS 63.08 12/22/20 _________ CL 94358 63.08 89544 S 155 GALLS, LLC 3598.04 12/22/20 _________ CL 94215 1712.07 CL 94232 973.77 CL 94233 332.75 CL 94269 579.45 8 [PAGE 9] 12/30/20 CITY OF WEST FARGO, ND Page: 4 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89545 S 2558 GOODYEAR COMMERCIAL TIRE 4993.92 12/22/20 _________ CL 94294 4993.92 89546 S 556 GRAINGER, INC. 153.75 12/22/20 _________ CL 94326 153.75 89547 S 3534 GRAND FORKS FIRE EQUIPMENT LLC 380.29 12/22/20 _________ CL 94348 380.29 89548 S 939 GRAYBAR 7840.32 12/22/20 _________ CL 94298 3465.36 CL 94325 4374.96 89549 S 2877 GREATAMERICA FINANCIAL SERVICES 704.51 12/22/20 _________ CL 94378 704.51 89550 S 2318 HABERDASHERY 418.91 12/22/20 _________ CL 94239 418.91 89551 S 135 HAWKINS WTR TREATMENT 6161.50 12/22/20 _________ CL 94267 6161.50 89552 S 3557 HESI 87.00 12/22/20 _________ CL 94343 87.00 89553 S 687 INFORMATION TECHNOLOGY DEPT 1011.45 12/22/20 _________ CL 94223 1011.45 89554 S 211 INTERSTATE BATTERIES 116.01 12/22/20 _________ CL 94305 116.01 89555 S 2798 JOHNSON CONTROLS 2622.18 12/22/20 _________ CL 94319 2622.18 89556 S 2122 KEY CONTRACTING 95035.83 12/22/20 _________ CL 94241 95035.83 89557 S 693 KPH, INC 41908.50 12/22/20 _________ CL 94245 41908.50 89558 S 3812 LAETITIA HELLERUD 8900.00 12/22/20 _________ CL 94181 8900.00 89559 S 705 LAWSON PRODUCTS 270.78 12/22/20 _________ CL 94266 270.78 89560 S 3418 LOFFLER 1796.62 12/22/20 _________ CL 94179 1707.31 CL 94208 89.31 89561 S 711 LUTHER FAMILY FORD 211.98 12/22/20 _________ CL 94322 211.98 89562 S 3304 MAC'S - FARGO 22.74 12/22/20 _________ CL 94362 22.74 89563 S 3119 MATT RETKA 50.00 12/22/20 _________ CL 94196 50.00 89564 S 299 MENARDS 1087.85 12/22/20 _________ CL 94229 224.01 CL 94340 173.79 CL 94344 60.50 CL 94363 629.55 89565 S 102 MIDSTATES WIRELESS 825.25 12/22/20 _________ CL 94300 544.00 CL 94336 281.25 9 [PAGE 10] 12/30/20 CITY OF WEST FARGO, ND Page: 5 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89566 S 1854 MIDWEST TAPE 1147.74 12/22/20 _________ CL 94211 1147.74 89567 S 772 MINNKOTA 75.00 12/22/20 _________ CL 94225 75.00 89568 S 305 MOORE ENGINEERING 263614.44 12/22/20 _________ CL 94251 263614.44 89569 S 673 MOORHEAD ELECTRIC 2680.00 12/22/20 _________ CL 94323 2680.00 89570 S 3085 MRA-THE MANAGEMENT ASSOCIATION, INC 437.50 12/22/20 _________ CL 94180 437.50 89571 S 298 MVTL LABORATORIES 831.50 12/22/20 _________ CL 94277 831.50 89572 S 3428 ND DEPARTMENT OF ENVIORNMENTAL QUALITY 1006.32 12/22/20 _________ CL 94263 1006.32 89573 S 335 ND DEPT OF TRANSPORTATION 421602.96 12/22/20 _________ CL 94158 380000.01 CL 94159 41602.95 89574 S 370 ND SAFETY COUNCIL 690.38 12/22/20 _________ CL 94217 690.38 89575 S 571 ND WORKFORCE SAFETY & INSURANCE 500.09 12/22/20 _________ CL 94221 250.00 CL 94283 250.09 89576 S 991 NDUCFA 5.00 12/22/20 _________ CL 94299 5.00 89577 S 364 NELSON INTERNATIONAL 2726.00 12/22/20 _________ CL 94306 2726.00 89578 S 271 NETCENTER TECHNOLOGIES 5847.00 12/22/20 _________ CL 94161 4947.00 CL 94220 340.00 CL 94327 560.00 89579 S 2523 NEXUS INNOVATIONS, INC 2550.00 12/22/20 _________ CL 94160 2550.00 89580 S 3824 NORTH DAKOTA PLANNING ASSOCIATION 415.00 12/22/20 _________ CL 94310 415.00 89581 S 141 NORTH STAR SAFETY, INC 498.85 12/22/20 _________ CL 94304 488.86 CL 94335 9.99 89582 S 348 NORTHERN IMPROVEMENT CO 14397.44 12/22/20 _________ CL 94240 14397.44 89583 S 331 NORTHERN STATES SUPPLY 5.02 12/22/20 _________ CL 94278 5.02 89584 S 1715 NORTHWEST TIRE INC 123.02 12/22/20 _________ CL 94320 123.02 89585 S 330 NORTHWESTERN EQUIP INC. 280.70 12/22/20 _________ CL 94296 192.47 CL 94365 88.23 89586 S 1774 O'REILLY AUTOMOTIVE STORES, INC 995.98 12/22/20 _________ CL 94331 995.98 10 [PAGE 11] 12/30/20 CITY OF WEST FARGO, ND Page: 6 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89587 S 353 OHNSTAD TWICHELL 66546.23 12/22/20 _________ CL 94162 18983.53 CL 94163 47562.70 89588 S 399 OLYMPIC SALES 2128.44 12/22/20 _________ CL 94291 2128.44 89589 S 276 OSTROMS ACE HARDWARE 126.77 12/22/20 _________ CL 94338 126.77 89590 S 397 PARAS CONTRACTING 130541.52 12/22/20 _________ CL 94243 130541.52 89591 S 3805 PETRO GAS 354.93 12/22/20 _________ CL 94317 354.93 89592 S 563 PETRO SERVE USA 21873.62 12/22/20 _________ CL 94333 21623.62 CL 94382 250.00 89593 S 1987 PETSMART 49.99 12/22/20 _________ CL 94353 49.99 89594 S 384 PITNEY BOWES 419.22 12/22/20 _________ CL 94218 419.22 89595 S 1483 PITNEY BOWES RESERVE ACCOUNT 500.00 12/22/20 _________ CL 94190 500.00 89596 S 764 POLYGRAPH SERVICES - ROLLIE RUST 875.00 12/22/20 _________ CL 94290 875.00 89597 S 916 PRAIRIE SUPPLY INC 28.50 12/22/20 _________ CL 94293 28.50 89598 S 1295 PRO-WEST & ASSOCIATES, INC 1171.41 12/22/20 _________ CL 94173 1171.41 89599 S 1166 PRODUCTIVITY PLUS ACCOUNT 5227.50 12/22/20 _________ CL 94318 3568.90 CL 94321 131.04 CL 94366 1527.56 89600 S 1253 PROTECTION SYSTEMS, INC 3216.00 12/22/20 _________ CL 94155 3216.00 89601 S 973 R & R SPECIATIES OF WISCONSIN, INC 5662.00 12/22/20 _________ CL 94184 5662.00 89602 S 1467 RED RIVER FABRICATING 899.99 12/22/20 _________ CL 94198 899.99 89603 S 3353 SAM'S CLUB MC/SYNCB 52.46 12/22/20 _________ CL 94339 52.46 89604 S 454 SANITATION PRODUCTS 227488.44 12/22/20 _________ CL 94258 227488.44 89605 S 999999 SHADOW CREEK TOWNHOMES 256.25 12/22/20 _________ CL 94165 256.25 89606 S 1201 SHANE MARCUSON 29.94 12/22/20 _________ CL 94178 29.94 89607 S 3642 SIGN PRO 512.50 12/22/20 _________ CL 94185 287.50 CL 94345 225.00 11 [PAGE 12] 12/30/20 CITY OF WEST FARGO, ND Page: 7 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89608 S 1626 SIRCHIE ACQUISITION COMPANY LLC 576.78 12/22/20 _________ CL 94214 576.78 89609 S 3150 SKYHAWK TELEMATICS 745.50 12/22/20 _________ CL 94260 745.50 89610 S 3652 SNAP-ON TOOLS INDUSTRIAL 3886.61 12/22/20 _________ CL 94368 3886.61 89611 S 3325 SPHERION STAFFING LLC 2035.69 12/22/20 _________ CL 94187 1027.13 CL 94373 1008.56 89612 S 440 SRF CONSULTING GROUP 1800.10 12/22/20 _________ CL 94192 1800.10 89613 S 2935 STEPHEN ROLCZYNSKI 39.97 12/22/20 _________ CL 94175 39.97 89614 S 2859 STOPSTICK LTD 1225.00 12/22/20 _________ CL 94212 1225.00 89615 S 38 STRATA CORPORATION 417.00 12/22/20 _________ CL 94280 417.00 89616 S 88 STREICHER'S 128.95 12/22/20 _________ CL 94295 128.95 89617 S 2821 STROHMAN ENTERPRISE, INC 536.00 12/22/20 _________ CL 94231 536.00 89618 S 999999 SUZAN J BATES 175.00 12/22/20 _________ CL 94313 175.00 89619 S 2187 SWANK MOVIE LICENSING USA 533.00 12/22/20 _________ CL 94206 533.00 89620 S 1419 THE ARTS PARTNERSHIP 60.00 12/22/20 _________ CL 94188 60.00 89621 S 3826 THORSTEINSON & SONS CONSTRUCTION, LLP 38310.00 12/22/20 _________ CL 94379 38310.00 89622 S 3733 TIMECLOCK PLUS 600.00 12/22/20 _________ CL 94157 600.00 89623 S 2213 TITAN MACHINERY, INC. 15414.70 12/22/20 _________ CL 94246 15414.70 89624 S 665 TWIN CITY GARAGE DOOR 145.00 12/22/20 _________ CL 94352 145.00 89625 S 2951 TYLER TECHNOLOGIES, INC 370.16 12/22/20 _________ CL 94170 370.16 89626 S 784 UNITED POWER EQUIPMENT 86.28 12/22/20 _________ CL 94349 86.28 89627 S 2478 VALLI 5895.13 12/22/20 _________ CL 94249 4894.23 CL 94250 1000.90 89628 S 2211 VANGUARD ID SYSTEMS 1410.95 12/22/20 _________ CL 94207 1410.95 89629 S 3668 VERIZON WIRELESS 9490.26 12/22/20 _________ CL 94226 251.42 CL 94238 9238.84 12 [PAGE 13] 12/30/20 CITY OF WEST FARGO, ND Page: 8 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89630 S 3212 VISA ADMINISTRATION 1014.26 12/22/20 _________ CL 94276 1014.26 89631 S 3693 VISA ENGINEERING 150.00 12/22/20 _________ CL 94203 150.00 89632 S 2436 VISA FINANCE 361.31 12/22/20 _________ CL 94205 361.31 89633 S 2439 VISA IT 287.96 12/22/20 _________ CL 94272 287.96 89634 S 2438 VISA PLANNING 181.43 12/22/20 _________ CL 94311 181.43 89635 S 2435 VISA POLICE #1 439.18 12/22/20 _________ CL 94252 439.18 89636 S 3233 VISA POLICE #2 592.38 12/22/20 _________ CL 94254 592.38 89637 S 3244 VISA POLICE #4 160.00 12/22/20 _________ CL 94253 160.00 89638 S 2423 VISA PW 2932.74 12/22/20 _________ CL 94273 2932.74 89639 S 1346 VISTO'S TRAILER SALES 39.94 12/22/20 _________ CL 94367 39.94 89640 S 2740 WASTE MANAGEMENT OF WI-MN 80448.65 12/22/20 _________ CL 94261 80448.65 89641 S 378 WEST FARGO POSTMASTER 165.00 12/22/20 _________ CL 94329 165.00 89642 S 569 WF ANIMAL HOSPITAL 2223.55 12/22/20 _________ CL 94216 2223.55 89643 S 338 XCEL ENERGY 22874.91 12/22/20 _________ CL 94166 13437.63 CL 94189 199.67 CL 94201 7304.70 CL 94202 612.93 CL 94354 1170.84 CL 94383 149.14 89644 S 3815 UNITED ASSOCIATES LTD 62.61 12/22/20 _________ CL 94230 62.61 89645 S 305 MOORE ENGINEERING 203677.88 12/22/20 _________ CL 94384 173709.63 CL 94385 29968.25 89646 S 3547 AXA EQUITABLE UNIT ANNUITY COLLECTIONS 558.08 12/22/20 _________ CL 94394 558.08 89647 S 3552 BLUE CROSS BLUE SHIELD 180240.10 12/22/20 _________ CL 94398 180240.10 89648 S 3540 COLONIAL INSURANCE BCN #E8967887 2438.18 12/22/20 _________ CL 94396 2438.18 89649 S 3549 DISCOVERY BENEFITS 3569.43 12/22/20 _________ CL 94395 3569.43 89650 S 3542 MAINSTAY FUNDS 1026.66 12/22/20 _________ CL 94392 1026.66 13 [PAGE 14] 12/30/20 CITY OF WEST FARGO, ND Page: 9 of 9 14:26:00 Check Register Report ID: AP300 For the Accounting Period: 12/20 Claim Checks ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Period Claim Check # Type Vendor #/Name Check Amount Date Issued Redeemed Claim # Amount ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 89651 S 3630 MATRIX TRUST COMPANY 2971.00 12/22/20 _________ CL 94393 2971.00 89652 S 3546 NATIONWIDE INVESTMENT ADVISORS LLC 5131.48 12/22/20 _________ CL 94391 5131.48 89653 S 3541 ND FRATERNAL ORDER OF POLICE 1500.00 12/22/20 _________ CL 94389 1500.00 89654 S 3543 NEW YORK LIFE INSURANCE & ANNUITY CORP 6318.48 12/22/20 _________ CL 94388 6318.48 89655 S 3548 PERSHING 600.00 12/22/20 _________ CL 94397 600.00 89656 S 1464 RED RIVER VALLEY FOP LODGE #1 660.00 12/22/20 _________ CL 94390 660.00 89657 S 1562 UNITED WAY OF CASS-CLAY 136.00 12/22/20 _________ CL 94387 136.00 89658 S 3544 VICKI PETERS TEAMSTERS LOCAL NO 120 50.00 12/22/20 _________ CL 94399 50.00 89659 C S 3827 WF IAFF 0.00 12/22/20 _________ CL 94386 89660 * S 3827 WF IAFF 280.00 12/22/20 _________ CL 94386 280.00 89661 S 566 WEST FARGO PARK DISTRICT 30108.84 12/28/20 _________ CL 94407 30108.84 89662 S 2499 FM CONVENTION & VISITORS BUREAU 19961.29 12/28/20 _________ CL 94408 19961.29 89663 S 2499 FM CONVENTION & VISITORS BUREAU 9979.54 12/28/20 _________ CL 94409 9979.54 89664 S 297 MOODY'S INVESTORS SERVICE, INC 42500.00 12/30/20 _________ CL 94441 42500.00 89665 S 999999 BUELL CONSULTING 200.00 12/30/20 _________ CL 94442 200.00 89667 S 2948 DELTA 54 AVIATION LLC 3368.77 12/21/20 _________ CL 94199 3368.77 Total for Claim Checks 3922665.54 Count for Claim Checks 182 * denotes missing check number(s) # of Checks: 182 Total: 3922665.54 14 [PAGE 15] City Commission Agenda Item Request Please Note: The following information must be completed and submitted before noon on the Wednesday preceding the City Commission Meeting. Failure to comply may delay action being taken on your request. Office Use: Regular Agenda Item #: Consent Agenda Item #: Agenda Item Information: Contact Name:* Denis Otterness - Chief of Police Phone Number:* 701-433-5521 Email Address: denis.otterness@westfargond.gov Date* 12/30/2020 Topic for Consent or Regular Agenda? Please select one option: Consent Agenda Regular Agenda Please Briefly Describe Your Request* Request to approve carrying over of Personal Leave for several officers from the West Fargo Police Department that were unable to use the earned Personal Leave prior to the end of 2020. Site Address or Legal Description (if applicable) Action Being Requested from City Commission* Please see the attached document Upload Additional Documentation (Optional): 2020 Personal Leave Rollover Commission Request.docx 20.24KB 15 [PAGE 16] January 1, 2021 Commissioners: Commission approval is required for any employee to rollover any Personal Leave balances into the following calendar year. As City Administrator, I am formally requesting the following hours be approved to rollover from 2020 to 2021: Bobbi Jo Nobles, Police Officer – 10 personal hours • Inability to use personal time due to being in the field training process Ryan Birney, Police Officer – 1.25 personal hours • Inability to use personal time due to training of new officers Matthew Oldham, Police Officer – 1.00 personal hours • Inability to use personal time due to training of new officers Michael Carlson, Police Officer – 6.50 personal hours • Inability to use personal time due to training of new officers Ryan Denis, Police Officer – 8.00 personal hours • Inability to use personal time due to training of new officers Michael Kane, Police Officer – 4.00 personal hours • Inability to use personal time due to training of new officers Thank you. Sincerely, Tina Fisk City Administrator 16 [PAGE 17] To: West Fargo City Commission From: Dustin T. Scott, City Engineer Date: January 4 2021 Subject: “Sewer, Water, Storm and Street Improvement District No. 1315.2” “Consent” or “Regular” Action: Approve Engineer’s Report and Direct Engineer to Prepare Agenda Item? Plans and Specifications for “Sewer, Water, Storm and Street [Regular] Improvement District No. 1315.2” Commission President Summary and Recommendation: Bernie Dardis Petitioned by developer Jason Eid, of Eid-Co, this project will service 18 lots within Primary Portfolio: block’s two and three of Westview 3rd Addition (plat recorded in 2018). The Administration/Finance proposed improvements consist of sanitary sewer, water main, storm sewer, streets, Secondary Portfolio: lot services, and other associated infrastructure necessary to service the properties. Street, Water and Sewer Staff recommendation is to APPROVE the Engineer’s Report for “Sewer, Commission Water, Storm, & Street Improvement District No. 1315.2” and DIRECT the Vice President Brad Olson Engineer to prepare Plans and Specifications. Primary Portfolio: Policy Analysis: Street, Water and Sewer The West Fargo Planning and Zoning Commission and City Commission have Secondary Portfolio: previously reviewed and approved the development concept for this area. This is to Sanitation be the second phase of extending infrastructure within Westview 3rd Addition. The City Review Committee reviewed and approved of the Engineer’s report on Commissioner Eric Gjerdevig December 29th, 2020. The improvements will be administrated in accordance with city policy as well as all applicable local, state and federal laws and regulations. Primary Portfolio: Planning, Zoning and Engineering Financial Analysis: Secondary Portfolio: The project will be funded with special assessments as requested by the developer. Administration/Finance All properties within the district are owned by the developer. Commissioner Mark Simmons Process/Timeline: Primary Portfolio: If approved, staff will work with the City’s engineering consultant on the preparation Police and Fire of plans and specifications. Secondary Portfolio: Planning, Zoning and Prior City Commission Actions: Engineering • December 7 2020 – City Commission accepted the petition for improvements brought forth by Jason Eid, of Eid-Co, and approved the creation of “Sewer, Commissioner Water, Storm, & Street Improvement District No. 1315.2. Engineer was directed Mandy George to prepare the Engineer’s Report. Primary Portfolio: Sanitation Secondary Portfolio: Police and Fire City Administrator Tina Fisk 17 [PAGE 18] CAPITAL IMPROVEMENT PLAN - PROJECT SUMMARY Imp. No. Sewer, Water, Storm and Street Imp. Dist. No. 1315.2 1315.2 Westview 3rd Addition Improvements - Phase II PURPOSE AND NEED 2021 Developer has petitioned the City for new City infrastructure to service their proposed residential development. Construction Start Year Project Status Study 100% Complete Project Priority Grade A Project Category Local SCOPE Engineer's Report 12/30/20 Project Orig. Date DEC 2020 The improvements consist of sanitary sewer mains and services, water mains and services, storm sewer, asphalt streets with curb & gutter, street lights, and other miscellaneous installations necessary to service the property. All improvements are local and benefit the petitioned development. $540,000.00 FUNDING INFORMATION Preliminary Total Project Cost Funding Notes: The entire proposed project is part of the local *Cost includes 0.00% benefit area and at the request of the Developer, inflation per year all costs will be assessed to the district. Local Funding: $540,000.00 Special Assessment - $540,000.00 $540,000.00 Outside Funding: $0.00 Information contained in report is property of and maintained by: City of West Fargo Printed 12/30/2020 1 Report generated by: Moore Engineering, Inc. 18 [PAGE 19] CAPITAL IMPROVEMENT PLAN - PROJECT SUMMARY Imp. No. Sewer, Water, Storm and Street Imp. Dist. No. 1315.2 1315.2 Westview 3rd Addition Improvements - Phase II PROJECT LOCATION EXISTING CONDITIONS Westview Lane East - East End Westview Lane East - West End Information contained in report is property of and maintained by: City of West Fargo Printed 12/30/2020 2 Report generated by: Moore Engineering, Inc. 19 [PAGE 20] 20 [PAGE 21] Table of Contents INTRODUCTION ............................................................................................................................................. 4 1. EXISTING FACILITIES .............................................................................................................................. 4 1.1. Land Use ........................................................................................................................................ 4 1.2. City Infrastructure ......................................................................................................................... 4 2. NEED FOR PROJECT ............................................................................................................................... 5 3. PROPOSED IMPROVEMENTS ................................................................................................................. 5 3.1. Sanitary Sewer System .................................................................................................................. 5 3.2. Water Main System ...................................................................................................................... 5 3.3. Storm Sewer System ..................................................................................................................... 5 3.4. Streets and Sidewalks ................................................................................................................... 6 4. EVALUATION OF ALTERNATIVES ........................................................................................................... 7 5. IMPROVEMENTS COSTS, SPECIAL ASSESSMENTS, & FUNDING ............................................................ 7 6. CONCLUSIONS AND RECOMMENDATIONS ........................................................................................... 7 21 [PAGE 22] Appendix A: Maps & Exhibits • Improvement District Map • Existing City Infrastructure • Proposed Infrastructure • Request for Improvements • Benefit Methodology Map Appendix B: Preliminary Cost Estimates, Special Assessments, & Funding • Engineer's Opinion of Probable Cost • Preliminary Special Assessment Allocations • Preliminary Funding Summary 22 [PAGE 23] INTRODUCTION The purpose of this project is to install new City of West Fargo (“City”) infrastructure (“Improvements”) to service Lots 10-18, Block 2 and Lots 1-9 Block 3, respectively, of Westview 3rd Addition (“Property”) as petitioned by Jason Eid of Eid-Co Homes (“Developer”) and approved by the City Commission on December 7, 2020. For related information, see the following exhibits: “Improvement District Map”, “Existing City Infrastructure”, “Proposed Infrastructure”, and the Developer’s “Request for Improvements”. The Property includes 18 lots and the area is bounded by 4th Street East on the west, the Shadow Creek neighborhood on the north, the Westview 1st Addition neighborhood (i.e. 7th Street East) on the east, and Dakota Commons Apartments (i.e. 40th Avenue East) on the south. The purpose of the Engineer’s Report is to establish the general nature, purpose, and feasibility of the proposed Improvements as well as to estimate the probable costs of the Improvements. Additionally, this report will discuss the existing City infrastructure and condition of the Properties, the need for the Improvements, Improvement alternatives considered, preliminary opinions of costs, and recommendations for City Improvements associated with the Properties. 1. EXISTING FACILITIES 1.1. Land Use The Property is currently a vacant field and considered Phase II of the Westview 3rd Addition development. The original Westview 3rd Addition development project (i.e. Phase I) was constructed in 2018 and Phase II was planned to be constructed as soon as market demand required it. The Property is platted and zoned as a residential area which will consist of single family dwellings. The proposed Phase II project will complete the residential neighborhood along 38th Avenue East and Westview Lane East, which was originally started in 2012. 1.2. City Infrastructure Infrastructure located in the City right-of-ways of Westview Lane East to the east and 4th Street East to the west are able to provide and adequately service the proposed Property. Connections to the existing sanitary sewer, water main, and storm sewer systems are shown on the “Proposed Infrastructure” map included in the Appendix. 23 [PAGE 24] 2. NEED FOR PROJECT The Developer’s has expressed their market analysis demonstrates the need for additional residential properties in this area to meet current demands and inventory. Therefore, these Improvements are necessary to service the Property. 3. PROPOSED IMPROVEMENTS The existing infrastructure in this area is setup to service the Properties as seen in the “Existing City Infrastructure” map in Appendix A, and the sanitary sewer, water main, storm sewer, and street systems will be continued within the existing Westview Lane East right-of-way as seen in the “Proposed Infrastructure” map in Appendix A. It is the intent that all proposed Improvements will be designed and installed per City of West Fargo standards and specifications. The following is further information relating to proposed Infrastructure for the Properties. 3.1. Sanitary Sewer System All sanitary sewer mains will be PVC SDR 35 pipe and a diameter of 8 inches. Sewer services will be PVC SDR 26 with a 6 inch diameter and extended into each individual lot. 3.2. Water Main System All water main will be PVC C900 pipe and will be a diameter of 8 inches with 1 inch service lines extended into each individual lot. Fire hydrant(s) will also be installed as necessary in order to assist with fire protection of the Property. 3.3. Storm Sewer System Storm sewer under roadways will be Reinforced Concrete Pipe (RCP) of various sizes to collect runoff in the streets and flows will be directed into the existing storm sewer that conveys storm water west to the 4th Street East system, which flows north into the Shadow Creek regional pond system. The Shadow Creek regional pond system provides retention for this area for up to 50% impervious surfaces. Existing rear yard inlets are proposed to be utilized for all rear yard drainage. Any storm sewer runs for rear yard inlets, if required, may be High Density Polyethylene (HDPE) pipe. The rear yard lot drainage for Lots 10-18, Block 2 will utilize existing rear yard lot inlets installed during the Westview 1st Addition and Westview 3rd Addition – Phase I projects. It is proposed that the rear yard drainage for Lots 1-9, Block 3 will utilize existing inlets located within the adjacent lot to the south of 24 [PAGE 25] the Project location, but along the rear property lines of these respective lots. The Dakota Commons apartment site design originally proposed that these inlet structures were to be installed within a common storm sewer easement, thus allowing the Lots 1-9, Block 3 rear yard drainage to utilize these existing inlets. This storm sewer easement, at the time of this Engineer’s Report, has not been recorded. In order to record properly, this will be a land acquisition cost included within District 1315.2. It is recommended that the existing Dakota Commons storm sewer run should be televised and inspected to verify that the storm sewer line was installed to City of West Fargo standards and specifications before the easement is finalized. If this option is not successful, a rear yard inlet run will be stubbed along Lots 2-3, Block 3 to provide sufficient rear yard drainage. This storm sewer inlet run will still require land acquisition, but this shared storm sewer easement would be granted by the Developer as the Developer is still the current property owner of Lots 2 and 3. Drainage on the east end of the project will utilize an existing set of inlets on Westview Lane East. The remaining portion of the roadway drainage will flow east to west to a new set of inlets. 3.4. Streets and Sidewalks Westview Lane East on the east side of the project was extended with the intent of continuing through and servicing the Property. The existing Westview Lane East roadway is a local, residential, urban asphalt roadway section, with the proposed roadway section being the same asphalt roadway that presently exists. Westview Lane East will extend from the east to the west until it bisects 4th Street East. 4th Street East will act as the collector for this development, helping to connect the development to 40th Avenue East as the nearest arterial roadway. There are no proposed sidewalks to be installed under this project due to the impending residential construction. The sidewalks will be installed by each individual lot once the respective house is constructed. Once the Property is fully built out, there will be a continuous sidewalk system connecting the existing Westview 1st Addition development to the 4th Street East path system. The only proposed sidewalk improvements involve removing and replacing the existing alignment for the sidewalk stubs from 4th Street East to match typical City of West Fargo design standards with the existing platted right-of-way. The 4th Street East sidewalk stubs were installed with the intention of a future bump-out in mind on Westview Lane East, but once this area was platted (i.e. after the 4th Street East improvements were completed), the bump-out was removed from future projects. 25 [PAGE 26] 4. EVALUATION OF ALTERNATIVES Given the nature and history of this Property being the last phase of an already pre-planned development for the area, it has been determined that the proposed utility and roadway infrastructure, as called out in this report, is selected as the only alternative. No additional alternatives were evaluated in conjunction with this report. 5. IMPROVEMENTS COSTS, SPECIAL ASSESSMENTS, & FUNDING The Improvements will include local improvements consisting of sanitary sewer mains and services, water mains and services, fire hydrants, storm sewer, asphalt roadways with curb and gutter, street lights, and associated miscellaneous installations. The proposed improvements can be seen in the “Proposed Infrastructure” map in Appendix A. The total project cost is estimated to be $540,000.00. It is estimated the local assessment will be approximately $28,000-$35,000 per lot. A detailed “Engineer’s Opinion of Probable Cost” and “Preliminary Special Assessment Allocations” can be found in Appendix B. The estimated local assessment for each lot is based on the special assessment unit costs as shown in the “Preliminary Funding Summary” document provided in Appendix B. The “Benefit Methodology Map” attached in Appendix A helps to portray how the aforementioned estimated local assessments were applied to the associated properties. In addition to the proposed local special assessments, of which a detailed breakdown can be seen in the “Preliminary Special Assessment Allocations” and the “Preliminary Funding Summary” in Appendix B, a summary of the existing and pending special assessments for the Property are as follows: • Existing Special Assessments per City of West Fargo Website: Approximately $13,000 per lot • Pending Special Assessments per City of West Fargo Website: Approximately $3,000 per lot • Proposed Pending for Westview 3rd Addition – Phase II: Approximately $28,000-$35,000 per lot • TOTAL ESTIMATED EXISTING AND PENDING SPECIAL ASSESSMENTS: Approximately $44,000- $51,000 per lot 6. CONCLUSIONS AND RECOMMENDATIONS The proposed Improvements are intended to be in accordance with the City of West Fargo design standards for public improvements. As stated above the Improvements include the installation of sanitary sewer mains and services, water main and services, fire hydrants, storm sewer, asphalt 26 [PAGE 27] roadways with curb and gutter, street lights and associated miscellaneous items. The proposed Improvements will help to develop the currently vacant lots intended to be Phase II of the Westview 3rd Addition development and are necessary to service the Property as requested by the Developer. Based on the information contained within this report, we recommend approval of the Improvements as presented and look forward to the directive of the City. 27 [PAGE 28] APPENDIX A Maps & Exhibits 28 [PAGE 29] Legend Project Location Improvement District boundary 38TH AVE E E WESTVIEW LN E R 4 D T E V H S R T E E S E R 0 75 150 Feet 40TH AVE E 1 in = 150 feet AS OF: 12/18/2020 IMPROVEMENT DISTRICT MAP SEWER, WATER, STORM & STREET IMPROVEMENT DISTRICT NO. 1315.2 WESTVIEW 3RD ADDITION IMPROVEMENTS - PHASE ll WEST FARGO, NORTH DAKOTA Created By: TJS Date Created: 07/13/20 Date Saved: 12/18/20 Date Plotted: NEVER Date Exported: 12/18/20 P H l o o r t i t z e o d n B ta y l : D T a a t n u n m e : r . N S A ch D m 1 id 9 t 8 3 S t a P t a e r P c l e a l n D e a N te o : r t 0 h 7 D /1 a 3 k / o 2 t 0 a S o u t A h e F ri I a P l S Im 3 a 3 g 0 e 2 : F 2 e 0 e 1 t 9 C o u V n e t r y ti c N a A l I D P a S tu ID m S : N A V E D l 1 e 9 v 8 at 8 ion Data: N/A 29 T:\Projects\21500\21595\1315pt2_ImprovementDistrictMap.mxd [PAGE 30] 8 4 " 1 2 '' P 1 2 " P 1 2 " R R C V C V C C P P RC 1 P 5" 12 P " V C 12" PVC 1 5 " R C P P 4 P 8 '' P T H ''2 1 1 5 V C S " R T C 42" 8'' PVC 8'' 15" E 8'' 8 P '' V P C VC 42" U C " 1 8'' PVC U C " 1 P 8 V '' C 8' " 1 ' P U C VC R 4 C 2" P 8' " 1 ' P U C VC P 8 V '' C " 1 P U C 8 V '' C P 8 V '' C P 8 V ' C ' 3 8 6 '' " P R V C C P R 3 C 6" P P 8 V '' C PV 8 C '' P RCP RCP P V C 8 '' RCP C C V P V P C V P ''8 4 2 " R 12'' P VC P ''5 1 P " 2 1 " 2 1 C P 15" RCP 15" RCP 8 C V P 4 2 '' P V C 1 2 '' P ''8 " R V C C P C V P ''8 8'' WESTVIEW LN E P 8 V '' C C V P ''6 8'' PVC 8' 1 ' P 8" V R C CP P 8 V '' C PVC C C C V V V P P ''8 4 2 " R C P 8 '' P V C 1 2 '' P V C P " 2 1 " 2 1 12" 12" 4" PVC 4" PVC 6" PVC 4 P 2 C R " 5 1 C V P ''8 12" PVC " R C P 8 '' P V C 27 1 " 2 '' P V C 8'' 15" 6'' P V C 15" " 2 1 12" RCP C PVC V P ''8 1 Legend 4 2 " R 2 '' P V C Project Location "! Water Fitting &, S Sanitary Manhole C P Existing Infrastructure !? Water Gate Valve