[PAGE 1]
The City of Howard Lake strives to build upon its good neighbor traditions –
A welcoming community for all, supported by vibrant and engaged businesses and community organizations, involved
citizens, and diverse amenities that provide a well-rounded quality of life.
TENTATIVE AGENDA
November 18, 2024 – 7:00 pm
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
Any additions, deletions, modifications to the agenda will be done at this time.
D. COUNCIL MEETING MINUTES
a. Consider Approving Minutes from the September 16, 2024 Regular Council Meeting,
the October 21, 2024 Regular Council Meeting and the work session and the Special
Council Meeting on November 7, 2024.
E. PRESENTATIONS, PUBLIC HEARINGS & RELATED APPROVALS
F. CITIZEN INPUT
G. COUNCIL/COMMITTEE REPORT
H. DEPARTMENT REPORTS
I. CONSENT AGENDA
a. Consider Accepting all Reports & Payment of Claims.
b. Consider Various Personnel Appointments.
c. Consider Approving Resolution 24-14 Certifying Delinquent Fees and Charges to
Property Taxes.
d. Consider Approving Use of City Property and Providing Police for Turkey Tag Along.
e. Consider Approving Business Licenses for 2025.
J. NEW BUSINESS
a. Consider Resolution Approving Plans and Cost Share Agreement for 2025 MNDOT
US12 Project.
K. OLD BUSINESS
L. ADMINISTRATOR’S REPORT
M. ADJOURN
A workshop of the full city council will follow the regular city council meeting.

[PAGE 2]
CITY OF HOWARD LAKE
Nicholas A. Haggenmiller, City Administrator
625 8TH Avenue - PO Box 736 - Howard Lake, MN 55349
Phone: 320-543-3670 | cityadmin@howard-lake.mn.us | www.howard-lake.mn.us
HOWARD LAKE CITY COUNCIL
Howard Lake City Hall -
September 16, 2024
MEETING MINUTES
COUNCIL PRESENT COUNCIL ABSENT
Mayor Zimmerman
Allan Munson
Jason Deiter
Gene Gilbert
Tom Kutz
STAFF PRESENT
Nick Haggenmiller, City Administrator
ALSO PRESENT
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
All present recited the Pledge of Allegiance.
APPROVAL OF AGENDA
Council Member Kutz moved to approve the Agenda. The motion was seconded by Council Member
Deiter and passed unanimously.
APPROVAL OF MINUTES
Council Member Kutz moved to approve the minutes from the August 19, 2024 Council Meeting. The
motion was seconded by Council Member Munson and passed unanimously.
PUBLIC HEARING/PRESENTATION
William Nibbe, Candidate for Wright County Commissioner District 5
Nibbe introduced himself to the Council. He has lived in Marysville township since 1997 and him and his
wife have five kids. He shared that he is running for County Commissioner because he and his wife read a
book earlier this year that shared how important it is for people to be involved in local politics.
CITIZEN INPUT
Neil Wikoff, lives in Howard Lake and owner of The Vintage Exchange, addressed the Council related to
the proposed rental fees for Block 18. He shared that he does not feel it is fair to charge for the use of
community events.
George Holmquist lives on 5th Ave and he and his family are new to town. He wanted to express his
support for Neil and other small businesses.

[PAGE 3]
Susan Willard, Montrose resident, Hutchinson business owner and vendor at the Vintage Exchange. She
stated that the City of Hutchinson does not charge them to use public space to hold public events. She feels
that the City is targeting the Vintage Exchange and she stated that the City and the Council are unwilling to
approve their events.
Mayor Zimmerman stated that that is an untrue statement.
Councilmember Gilbert shared that she is very proud of what Howard Lake looks like now and recognizes
that businesses are struggling and we want to work with everyone.
Gerry Smith, Howard Lake Business Owner, believes there is a communication problem and that he does
believe that the Council and Staff are trying to make things fair for everyone. He would like to see a tiered
fee schedule or lower rate for in-town residents or businesses.
Randy Willard, Montrose resident, Hutchinson business owner and vendor at the Vintage Exchange, he
understands what the City is trying to accomplish. He thinks the rental fees he has heard are just too high.
He doesn’t like seeing all the empty storefronts. He believes the Vintage Exchange Flea Market brings in
business throughout Howard Lake.
Mayor Zimmerman stated that he understands that the perception is that these fees “targeted” the Vintage
Exchange. He explained that the fee came up after staff complied a list of City spaces that are used for
events that are not “City” events. The use of other spaces have a rental fees tied to them.
PUBLIC HEARING/PRESENTATION
Howard Lake Water Quality Study Presentation
Josh Halvorson addressed the Council and introduced his colleague Paul to present a power point related to
the Water Quality Stady that was completed for Howard Lake.
COUNCIL/COMMITTEE REPORT
None.
DEPARTMENT REPORTS
None.
CONSENT AGENDA
a. Consider Accepting all Reports & Payment of Claims
b. Consider Clean Up Day Dates and Fees
c. Consider Approving JPA with the BCA for Prosecuting Attorney and Data Services Subscriber
Amendment to CJDN
d. Consider Approving Lease for Election Equipment with Wright County
Councilmember Kutz moved to approve the items in the Consent Agenda. The motion was seconded by
Councilmember Deiter and passed unanimously.
NEW BUSINESS
a. Consider Resolution 24-12 Approving Preliminary General Fund Budget and Levy for 2025.
Ashley Feldewerd, ABDO, presented a power point with information related to the preliminary general fund
budget.

[PAGE 4]
Councilmember Deiter moved to approve Resolution 24-12 Approving Preliminary General Fund Budget
and Levy for 2025. The motion was seconded by Councilmember Kutz and passed unanimously.
OLD BUSINESS
None.
ADMINISTRATORS REPORT
None.
ADJOURN
Council Member Kutz moved to adjourn the meeting at 8:30 pm. The motion was seconded by Council
Member Munson and passed unanimously.
Attest – City Administrator/Clerk Mayor

[PAGE 5]
CITY OF HOWARD LAKE
Nicholas A. Haggenmiller, City Administrator
625 8TH Avenue - PO Box 736 - Howard Lake, MN 55349
Phone: 320-543-3670 | cityadmin@howard-lake.mn.us | www.howard-lake.mn.us
HOWARD LAKE CITY COUNCIL
Howard Lake City Hall -
October 21, 2024
MEETING MINUTES
COUNCIL PRESENT COUNCIL ABSENT
Mayor Zimmerman Allan Munson
Jason Deiter
Gene Gilbert
Tom Kutz
STAFF PRESENT
Nick Haggenmiller, City Administrator
Meagan Theisen, Assistant City Administrator
ALSO PRESENT
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
All present recited the Pledge of Allegiance.
APPROVAL OF AGENDA
Council Member Kutz moved to approve the Agenda. The motion was seconded by Council Member
Gilbert and passed unanimously.
APPROVAL OF MINUTES
No minutes to approve.
PUBLIC HEARING/PRESENTATION
None.
CITIZEN INPUT
None.
COUNCIL/COMMITTEE REPORT
None.
DEPARTMENT REPORTS
a. Howard Lake Wine and Spirits & South Shore Event Center
Haggenmiller reviewed the information provided in the Howard Lake Wine and Spirits financial
updates.

[PAGE 6]
CONSENT AGENDA
a. Consider Accepting all Reports & Payment of Claims
b. Consider Appointing Election Judges for General Election
Councilmember Deiter moved to approve the items in the Consent Agenda. The motion was
seconded by Councilmember Kutz and passed unanimously.
NEW BUSINESS
a. Consider Appointment of Eric Stoll as Howard Lake Fire Chief
Haggenmiller, Councilmember Deiter and Councilmember Kutz expressed that the interview
with Eric Stoll went well and that he is a great fit for the Chief position.
Councilmember Kutz moved to appoint Eric Stoll as the Howard Lake Fire Chief. The
motion was seconded by Councilmember Gilbert and passed unanimously.
b. Consider Approval of MOU with Wright County for Engineering Study
Haggenmiller reviewed the staff report, sharing that an engineering study for County Road 6 to explore
options to reduce vehicles hitting the BNSF bridge.
Council would like to move forward with the study to explore options to improve this area.
Councilmember Deiter moved to approve the Engineering Study with Wright County. The motion
was seconded by Councilmember Kutz and passed unanimously.
c. Consider City Personnel Policy Modifications
Haggenmiller reviewed the staff report, related to part time employees and nepotism. Council would
like to see the probation period for casual employees to be increased to a year.
Councilmember Kutz moved to approve the Personnel Policy Modifications. The motion was
seconded by Council Member Gilbert and passed unanimously.
OLD BUSINESS
None.
ADMINISTRATORS REPORT
Haggenmiller reminded the Council and audience about the Library Dedication on Monday, October 28 at
6:00 pm.
ADJOURN
Council Member Kutz moved to adjourn the meeting at 7:20 pm. The motion was seconded by Council
Member Deiter and passed unanimously.
Attest – City Administrator/Clerk Mayor

[PAGE 7]
CITY OF HOWARD LAKE
Nicholas A. Haggenmiller, City Administrator
625 8TH Avenue - PO Box 736 - Howard Lake, MN 55349
Phone: 320-543-3670 | cityadmin@howard-lake.mn.us | www.howard-lake.mn.us
HOWARD LAKE CITY COUNCIL
Howard Lake City Hall -
October 21, 2024
WORKSESSION MEETING MINUTES
COUNCIL PRESENT COUNCIL ABSENT
Mayor Zimmerman Allan Munson
Jason Deiter
Gene Gilbert
Tom Kutz
STAFF PRESENT
Nick Haggenmiller, City Administrator
Meagan Theisen, Assistant City Administrator
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 7:21 p.m.
Council reviewed and discussed – Legal Updates, Grocery Store Updates, and Public Works/Compost/Fire
Department Facility needs.
Adjourn at 8:32 p.m.
Attest – City Administrator/Clerk Mayor

[PAGE 8]
CITY OF HOWARD LAKE
Nicholas A. Haggenmiller, City Administrator
625 8TH Avenue - PO Box 736 - Howard Lake, MN 55349
Phone: 320-543-3670 | cityadmin@howard-lake.mn.us | www.howard-lake.mn.us
HOWARD LAKE CITY COUNCIL
Howard Lake City Hall -
October 21, 2024
WORKSESSION MEETING MINUTES
COUNCIL PRESENT COUNCIL ABSENT
Mayor Zimmerman Allan Munson
Jason Deiter
Gene Gilbert
Tom Kutz
STAFF PRESENT
Nick Haggenmiller, City Administrator
Meagan Theisen, Assistant City Administrator
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 7:21 p.m.
Council reviewed and discussed – Legal Updates, Grocery Store Updates, and Public Works/Compost/Fire
Department Facility needs.
Adjourn at 8:32 p.m.
Attest – City Administrator/Clerk Mayor

[PAGE 9]
CITY OF HOWARD LAKE
Nicholas A. Haggenmiller, City Administrator
625 8TH Avenue - PO Box 736 - Howard Lake, MN 55349
Phone: 320-543-3670 | cityadmin@howard-lake.mn.us | www.howard-lake.mn.us
HOWARD LAKE CITY COUNCIL
Howard Lake City Hall -
November 7, 2024
SPECIAL MEETING MINUTES
COUNCIL PRESENT COUNCIL ABSENT
Mayor Zimmerman
Allan Munson
Jason Deiter
Gene Gilbert
Tom Kutz
STAFF PRESENT
Nick Haggenmiller, City Administrator
ALSO PRESENT
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
All present recited the Pledge of Allegiance.
APPROVAL OF AGENDA
Council Member Kutz moved to approve the Agenda. The motion was seconded by Council Member
Deiter and passed unanimously.
CONSENT AGENDA
None.
NEW BUSINESS
a. Consider Canvassing 2024 General Election Results
Haggenmiller reviewed the results of the 2024 General Election.
Council Member Kutz move to accept the results of the 2024 General Election. The
motion was seconded by Council Member Munson and passed unanimously.
b. Consider Approval of Lease Revenue Refunding Series 2024
*Discussed at the EDA Meeting prior to this meeting*
Council Member Deiter moved to approve the Lease Revenue Refunding Series 2024. The
motion was seconded by Council Member Gilbert and passed unanimously.
c. Consider Resolution 24-13 Authorizing Execution of Lease and Assignment of Rent
*Discussed at the EDA Meeting prior to this meeting*

[PAGE 10]
Council Member Kutz moved to approve Resolution 24-13 Authorizing Execution of
Lease and Assignment of Rent. The motion was seconded by Council Member Gilbert
and passed unanimously.
d. Consider Approval of Assignment of Leases and Rent Agreement
*Discussed at the EDA Meeting prior to this meeting*
Council Member Kutz moved to approve the assignment of Lease and Rent Agreement. The
motion was seconded by Council Member Munson and passed unanimously.
e. Consider Memorandum of Lease 2024A Bond
*Discussed at the EDA Meeting prior to this meeting*
Council Member Deiter moved to approve Memorandum of Lease 2024A Bond. The
motion was seconded by Council Member Kutz and passed unanimously.
f. Consider Lease Option to Purchase Agreement
*Discussed at the EDA Meeting prior to this meeting*
Council Member Kutz moved to approve the Lease Option to Purchase Agreement. The
motion was seconded by Council Member Munson and passed unanimously.
OLD BUSINESS
None.
ADMINISTRATORS REPORT
None.
ADJOURN
Council Member Kutz moved to adjourn the meeting at 8:30 pm. The motion was seconded by Council
Member Munson and passed unanimously.
Attest – City Administrator/Clerk Mayor

[PAGE 11]
CITY OF HOWARD LAKE
CLAIMS & DONATIONS APPROVED
DATE - NOVEMBER 18, 2024
GENERAL FUND CHECKS: 63416 - 63555 $251,413.37
PAYROLL 27626-27638, 503717-503787 $115,954.32
ELECTRONIC 1811-1821 $66,565.16
TOTAL $433,932.85
AMBULANCE CLMS CHECKS: 6133-6142 $5,452.21
ELECTRONIC
TOTAL $5,452.21
PLEASE NOTE: THE OCTOBER 18TH PAYROLL APPEARS ON THIS
REPORT, HOWEVER, IT WAS INCLUDED IN THE OCTOBER COUNCIL
MEETING. THE AMOUNTS ABOVE DO NOT REFLECT THESE PAYMENTS.
IT IS REDUCED BY $31,436.94

[PAGE 12]
CITY OF HOWARD LAKE 11/18/24 7:35 AM
Page 1
*Check Summary Register©
Checks 10/17/24-11/17/24
Name Check Date Check Amt
1010 CITIZEN ALLIANCE
1811e CITY OF BUFFALO 10/18/2024 $60.00 ACCT# 26-022950-00
1812e THE LINCOLN NATIONAL LIFE IN 10/18/2024 $1,298.76
1813e CUSTOMERS 10/29/2024 $282.37 Pumkins
1814e INTERNAL REVENUE SERVICE 10/30/2024 $9,317.05
1815e MN DEPT OF REVENUE 10/30/2024 $1,890.86
1816e PERA 10/30/2024 $8,541.97
1817e LEAP-WEX 10/30/2024 $1,035.08
1818e INTERNAL REVENUE SERVICE 11/13/2024 $29,247.24
1819e MN DEPT OF REVENUE 11/13/2024 $5,302.04
1820e PERA 11/13/2024 $8,554.71
1821e LEAP-WEX 11/13/2024 $1,035.08
27625 GOEPFERT, THOMAS 10/18/2024 $129.61
27626 GOEPFERT, THOMAS 11/1/2024 $268.33
27627 ROKOLA, MARQUESE W 11/1/2024 $127.42
27628 BONNICK, STEVEN 11/1/2024 $792.41
27629 GOEPFERT, THOMAS 11/15/2024 $36.46
27630 ARNOLD, KAYLA 11/15/2024 $162.33
27631 DICKENS, CHRISTENA M 11/15/2024 $631.64
27632 DRUSCH, JACOB D 11/15/2024 $2,522.42
27633 DRUSCH, KAREN 11/15/2024 $16,858.81
27634 ELMER, DANIEL J 11/15/2024 $1,447.05
27635 MAGES, ALEX 11/15/2024 $2,059.17
27636 PETERSON, JEREMY 11/15/2024 $587.03
27637 ROKOLA, MARQUESE W 11/15/2024 $867.66
27638 STOLL, ERIC 11/15/2024 $4,262.74
63416 BKV GROUP 10/17/2024 $1,617.00 Additional CA Services for HL Library
63417 PLUNKETT'S PEST CONTROL 10/17/2024 $81.36 Invoice #8690158 733 6th St
63418 ROERS AND SONS WELDING AN 10/17/2024 $950.00 Library Book Cart and Material
63419 WASTEWATER COMMISSION 10/17/2024 $26,000.00 SAC FEES for HL Library
63420 Z Systems 10/17/2024 $12,333.55 Cameras, microphone and system for library co
63421 AMAZON CAPITAL SERVICES 10/25/2024 $140.87 Candy for Trick or Treat Street Event
63422 BELLBOY CORPORATION 10/25/2024 $1,196.26 Misc can cooler items, olives & pickles
63423 BREAKTHRU BEVERAGE 10/25/2024 $1,491.95 Misc liquors
63424 CAPITOL BEVERAGE SALES 10/25/2024 $915.56 Keg Credit
63425 CENTERPOINT ENERGY 10/25/2024 $260.92 Acct #8000016347-9
63426 CINTAS 10/25/2024 $141.40 Acct #12854181 SSEC
63427 COKATO PARTS CITY 10/25/2024 $97.10 Direct Fit Conv
63428 DAHLHEIMER BEVERAGE GREE 10/25/2024 $6,159.80 Misc beer products
63429 DANGEROUS MAN BREWING CO 10/25/2024 $189.00 Variety of beers
63430 DRIVER & VEHICLE SERVICES DI 10/25/2024 $0.00 License Plates for PD
63431 EARTHLINK INC 10/25/2024 $18.26 Fire Hall Service
63432 HAWKINS, INC 10/25/2024 $1,984.65 Chemicals and Freight charges
63433 JOHNSON BROTHERS LIQUOR C 10/25/2024 $785.22 Delivery charge for Sauv Blanc-Invoice 263401
63434 JP BROOKS 10/25/2024 $1,800.00 Driveway Escrow for 216 Terning Way
63435 KAMSTRUP WATER METERING 10/25/2024 $2,173.49 READY Software License Oct 24-Oct 25
63436 MENARDS-BUFFALO 10/25/2024 $289.88 Water for City Hall
63437 MUMFORD SANITATION 10/25/2024 $12,142.41 COMPOST LEASE
63438 NCPERS GROUP LIFE INS 10/25/2024 $48.00 November Premiums
63439 NELSON ELECTRIC MOTOR REP 10/25/2024 $501.00 Lift #11 Field Labor and Seal
63440 PAUMEN COMPUTER SERVICES, 10/25/2024 $5,108.02 Network Config, SonicWall, Email, Tickets
63441 PHILLIPS WINE & SPIRITS 10/25/2024 $327.71 Phillips Blackberry and Peppermint
63442 SECURITY BANK & TRUST 10/25/2024 $14,493.83 Interest on loan #407241
63443 THE HOME CITY ICE COMPANY 10/25/2024 $625.79 Bagged Ice
63444 THEIN WELL 10/25/2024 $315.00 Annual inspection of pumps and wells

[PAGE 13]
CITY OF HOWARD LAKE 11/18/24 7:35 AM
Page 2
*Check Summary Register©
Checks 10/17/24-11/17/24
Name Check Date Check Amt
63445 TIMMYS PUB CLUB, LLC 10/25/2024 $80.00 Tap/Line cleaning at SSEC
63446 VIKING COCA-COLA 10/25/2024 $294.40 Pop for HLWS
63447 VISA 10/25/2024 $1,403.76 Subscription for Amazon Music
63448 VITAL SIGNS 10/25/2024 $465.00 Signs for pickleball court
63449 WASTEWATER COMMISSION 10/25/2024 $3,500.00 SAC fees for 128 Terning Way
63450 WRIGHT HENNEPIN ELECTRIC 10/25/2024 $15,568.00 ELECTRIC
63451 DESIGN ELECTRICAL CONTRAC 10/25/2024 $797.63 Brandon Pelzer Foreman Project Rate
63452 THE PINSKE EDGE 10/25/2024 $600.00 Drill Grommet Holes in existing tops
63453 DRIVER & VEHICLE SERVICES DI 10/28/2024 $25.75 License Plates for PD
63454 DRIVER & VEHICLE SERVICES DI 10/28/2024 $18.00 License Plate for Police Dept
63455 HOMOLA, TOMMY 10/31/2024 $900.00 Was Ck#63332
63456 ABDO FINANCIAL SOLUTIONS 10/31/2024 $102.00 Client response about Venmo tips
63457 AMAZON CAPITAL SERVICES 10/31/2024 $229.08 CRAFTSMAN Air Compressor
63458 B & E RECYCLING 10/31/2024 $445.20 Fall Clean Up Days Electronics Disposal
63459 BREAKTHRU BEVERAGE 10/31/2024 $359.78 TAAKA VODKA
63460 CAPITOL BEVERAGE SALES 10/31/2024 $4,377.35 MISC beer
63461 CINTAS 10/31/2024 $22.13 SSEC Store Payer #12857119
63462 COKATO MOTOR SALES, INC 10/31/2024 $1,058.66 Repair brakes in 2015 GMC Sierra
63463 COKATO PARTS CITY 10/31/2024 $54.99 SAE 15W40 2.5G
63464 CR ELECTRIC 10/31/2024 $1,917.71 Lighting and Fan Repairs and Labor
63465 DAHLHEIMER BEVERAGE GREE 10/31/2024 $4,841.37 Credit on Product
63466 DRUSCH PLUMBING AND HEATI 10/31/2024 $624.56 Replace toilet pressure tanks
63467 NICK HAGGENMILLER 10/31/2024 $216.37 Meal reimbursement
63468 HLWW THEATRE ART BOOSTER 10/31/2024 $50.00 Cocktails for a Cause Murder Mystery Dinner
63469 IUOE LOCAL 49 FRINGE BENEFI 10/31/2024 $48.00 October Dues
63470 JOHNSON BROTHERS LIQUOR C 10/31/2024 $1,941.77 Rondiaz and Elvis Midnight Snack
63471 JOHNSON, JACOB 10/31/2024 $320.98 Mileage to and from DARE training
63472 MYRA LAWAY 10/31/2024 $98.15 Drink Garnishes for event center
63473 MEDIACOM LLC 10/31/2024 $156.90 Account Number 83849231600090330
63474 NORTH FORK CUSTOM MEATS L 10/31/2024 $15.57 Snack Sticks for market
63475 PAUSTIS WINE COMPANY 10/31/2024 $189.00 Winehaven Rhubarb, Pandora's Box
63476 PHILLIPS WINE & SPIRITS 10/31/2024 $823.93 Delas Cot Du Rhone
63477 ROERS AND SONS WELDING AN 10/31/2024 $456.00 Street sweeper exhaust repair
63478 SOUTHERN GLAZER WINE & SPI 10/31/2024 $1,557.85 MISC Liquors
63479 TEAM LABORTATORY CHEMICAL 10/31/2024 $1,002.50 Fine road patch 50 bags
63480 VERIZON 10/31/2024 $120.03
63481 VINOCOPIA, INC 10/31/2024 $422.00 Dashfire
63482 VISA 10/31/2024 $358.93 Fire Dept Equipment
63483 WASTEWATER COMMISSION 10/31/2024 $50,547.89 Total City WWTP Discharge
63484 WSB 10/31/2024 $3,839.00 Meeting billed Sept 1-Sept 30th
63485 ABDO FINANCIAL SOLUTIONS 11/8/2024 $7,917.34 Professional financial services Nov
63486 ADVANCED POWER SERVICES, I 11/8/2024 $350.00 Service call HS Lift Station
63487 AMAZON CAPITAL SERVICES 11/8/2024 $44.64 Office Snack Pack
63488 AXON ENTERPRISE INC 11/8/2024 $866.00 PD Training Cartridges
63489 BELLBOY CORPORATION 11/8/2024 $1,516.24 Misc Liquors
63490 BOBROWSKE KEITH 11/8/2024 $65.00 November Monthly Stipend
63491 BREAKTHRU BEVERAGE 11/8/2024 $5,592.07 Misc Liquors
63492 BUREAU OF CRIM APPREHENSI 11/8/2024 $600.00 CJDN Access Fee BCA
63493 C & C EMBROIDERY 11/8/2024 $50.00 Embroidery
63494 CAPITOL BEVERAGE SALES 11/8/2024 $364.45 Credit on Beer Products
63495 CENTERPOINT ENERGY 11/8/2024 $259.93 625 8th Ave Acct #5961454-5
63496 CENTURYLINK 11/8/2024 $658.15 Acct # 313493414 Elevator phone
63497 COKATO MOTOR SALES, INC 11/8/2024 $1,141.27 AC Repair on 2020 PD Tahoe
63498 COKATO PARTS CITY 11/8/2024 $70.10 Invoices 872359, 872435 and 872870
63499 COMPASS PEER GROUPS LLC 11/8/2024 $1,600.00 2025 Annual Membership

[PAGE 14]
CITY OF HOWARD LAKE 11/18/24 7:35 AM
Page 3
*Check Summary Register©
Checks 10/17/24-11/17/24
Name Check Date Check Amt
63500 DAHLHEIMER BEVERAGE GREE 11/8/2024 $6,344.24 Credit on keg deposit
63501 DRAIN PROS 11/8/2024 $415.00 Repair on city hall sewer line
63502 EMERGENCY AUTOMOTIVE 11/8/2024 $727.80 Equipment for New Police Squad
63503 GOPHER STATE ONE-CALL, INC 11/8/2024 $66.15 Fax Tickets for October
63504 NICK HAGGENMILLER 11/8/2024 $365.00 Cell Allowance
63505 HERALD JOURNAL PUBLISHING 11/8/2024 $155.40 Ordinance Amendment 22-03
63506 HL PIT STOP 11/8/2024 $550.00 Fuel for PD October 2024
63507 JOE'S SPORT SHOP 11/8/2024 $1,158.45 Fire Dept fuel slip 968616
63508 MYRA LAWAY 11/8/2024 $65.00 Cell Allowance
63509 MARCO TECHNOLOGIES LLC 11/8/2024 $582.57 City Hall Phone
63510 DEBRA MCALPINE 11/8/2024 $65.00 Car Allowance
63511 JARED MERGES 11/8/2024 $65.00 Cell Allowance
63512 NAPA AUTO PARTS COKATO 11/8/2024 $226.46 Eraser Wheel Inv
63513 NELSON ELECTRIC MOTOR REP 11/8/2024 $150.00 Memorial Park Lift
63514 JIM OTTENSTROER 11/8/2024 $65.00 Cell Allowance
63515 PHILLIPS WINE & SPIRITS 11/8/2024 $66.87 Delivery Charge
63516 PLUNKETT'S PEST CONTROL 11/8/2024 $301.48 Acct #846104
63517 CLAYTON PRESTIDGE 11/8/2024 $65.00 Cell Allowance
63518 REEDS AND RUSHES 11/8/2024 $923.26 Gratuities for October Events
63519 SOUTHERN GLAZER WINE & SPI 11/8/2024 $800.23 Patron
63520 STREICHER'S 11/8/2024 $69.96 ID Patches
63521 THEISEN, MEAGAN 11/8/2024 $215.00 Cell Allowance
63522 TNT COMMUNICATIONS MN LLC 11/8/2024 $210.00 Testing & Repair Network Bridge to Library
63523 US BANK 11/8/2024 $550.00 Tax Increment BDS 2019A
63524 VERIZON CONNECT NWF, INC 11/8/2024 $147.53
63525 VIKING COCA-COLA 11/8/2024 $666.15 HLWS Products
63526 XCEL ENERGY 11/8/2024 $8,011.51 Acct # 51-6197060-3
63527 BIRCHDALE FIRE & SECURITY, L 11/15/2024 $149.01 Monitoring and Technology Surcharge
63528 BREAKTHRU BEVERAGE 11/15/2024 $2,388.85 Fireball, Southern Comfort, Monaco
63529 COMMERCIAL RECREATION SPE 11/15/2024 $600.00 Winterizing splash pad
63530 DEFIANT DISTRIBUTORS 11/15/2024 $266.00 Stearns Old Fashioned
63531 EMERGENCY AUTOMOTIVE 11/15/2024 $118.38 New Squad Equipment
63532 EZ DOCK & LIFT LLC 11/15/2024 $172.00 Fall Dock Removal
63533 FINKEN WATER CENTERS 11/15/2024 $20.00 Hot & Cold Cooler Rental 625 8th Ave
63534 HAWKINS, INC 11/15/2024 $3,306.52 Chemicals
63535 INTL UNION OF OPERATING EN 11/15/2024 $105.00 December Dues
63536 JOHNSON BROTHERS LIQUOR C 11/15/2024 $217.46 Coppola Diam Pinot Noir
63537 KWIK TRIP INC. 11/15/2024 $296.38 Fuel for PD October
63538 MARCO 11/15/2024 $435.99 Agreement # 018-1631326-002
63539 MEDIACOM LLC 11/15/2024 $306.17 Account # 8383923160002500
63540 MN VALLEY TESTING LAB, INC 11/15/2024 $52.75 Coliform and Pick up charge
63541 NCPERS GROUP LIFE INS 11/15/2024 $48.00 December Premiums
63542 JIM OTTENSTROER 11/15/2024 $67.34 Reimbursement
63543 PHILLIPS WINE & SPIRITS 11/15/2024 $4,138.31 O Reilly's Irish Cream
63544 SOUTHERN GLAZER WINE & SPI 11/15/2024 $358.26 Black Velvet
63545 DAREK SZCZEPANIK 11/15/2024 $95.51 Reimbursement for new squad materials
63546 THEISEN, MEAGAN 11/15/2024 $27.97 Reimbursement for Election Day Snacks
63547 TIMMYS PUB CLUB, LLC 11/15/2024 $80.00 Line Cleaning at SSEC & Reeds
63548 T-MOBILE 11/15/2024 $342.98 Account #973663744
63549 TRILOGY PROPERTIES 11/15/2024 $352.86 Reimbursement for overpayment
63550 VAUGHN, LEANEL 11/15/2024 $230.67 Overpayment on utility bill
63551 VINOCOPIA, INC 11/15/2024 $344.50 Hardys Whiskers
63552 WRIGHT COUNTY RECORDER 11/15/2024 $92.00 Resolution Charges
63553 HOWARD LAKE TIRE & AUTO 11/15/2024 $257.94 Oil Change on the 2002 Chev C7500 Kodiak
63554 JUNCTION TOWING & AUTO REP 11/15/2024 $156.00 Dealer Tow for Chev 2500

[PAGE 15]
CITY OF HOWARD LAKE 11/18/24 7:35 AM
Page 4
*Check Summary Register©
Checks 10/17/24-11/17/24
Name Check Date Check Amt
63555 MN STATE FIRE DEPT ASSN 11/15/2024 $225.00 2025 MSFDA Membership dues
503686e CARGILL, ZACHARY C 10/18/2024 $363.84
503687e HAGGENMILLER, NICHOLAS A 10/18/2024 $4,160.15
503688e MERGES, JARED M 10/18/2024 $2,249.09
503689e REMER, TANYA M 10/18/2024 $1,598.12
503690e THEISEN, MEAGAN 10/18/2024 $2,235.94
503691e ZANDER, SHARI 10/18/2024 $820.08
503692e OTTENSTROER, JAMES D 10/18/2024 $1,825.80
503693e PRESTIDGE, CLAYTON P 10/18/2024 $1,654.44
503694e KITTOCK, NICOLE D 10/18/2024 $170.41
503695e BORRELL, JENNIFER M 10/18/2024 $32.53
503696e DAHL, LORI 10/18/2024 $173.93
503697e GROW, SAMANTHA L. 10/18/2024 $179.11
503698e HORSTMANN, REBECCA A 10/18/2024 $229.66
503699e JENSEN, EMMA 10/18/2024 $25.30
503700e JENSEN, LUCAS 10/18/2024 $25.30
503701e KOOSMAN, BRADLY S 10/18/2024 $109.56
503702e KOOSMAN, HOPE A 10/18/2024 $153.85
503703e LAWAY, MYRA 10/18/2024 $2,272.26
503704e MAGES, LAURA A 10/18/2024 $212.94
503705e MCALPINE, DEBRA-ANN 10/18/2024 $1,369.12
503706e MILLER, EDWARD M 10/18/2024 $396.82
503707e SOTHAN, LAURIN B 10/18/2024 $395.45
503708e VIRNALA, TASIA, R 10/18/2024 $447.17
503709e CHAFFINS, GORDON 10/18/2024 $273.03
503710e HARTNECK, BEAU P. 10/18/2024 $273.54
503711e HARTNECK, SEAN M. 10/18/2024 $897.64
503712e JOHNSON, JACOB D 10/18/2024 $2,091.13
503713e PREUSSE, MITCHELL D 10/18/2024 $322.63
503714e SZCZEPANIK, DARIUSZ J 10/18/2024 $2,438.62
503715e THOMPSON, DAVID G 10/18/2024 $2,848.02
503716e THOMPSON, KYLE 10/18/2024 $1,061.85
503717e CARGILL, ZACHARY C 11/1/2024 $311.83
503718e HAGGENMILLER, NICHOLAS A 11/1/2024 $4,160.15
503719e MERGES, JARED M 11/1/2024 $2,257.79
503720e REMER, TANYA M 11/1/2024 $1,575.34
503721e THEISEN, MEAGAN 11/1/2024 $2,235.94
503722e ZANDER, SHARI 11/1/2024 $784.96
503723e OTTENSTROER, JAMES D 11/1/2024 $1,766.75
503724e PRESTIDGE, CLAYTON P 11/1/2024 $1,654.44
503725e BORRELL, JOSHUA K 11/1/2024 $138.22
503726e DAHL, LORI 11/1/2024 $248.17
503727e GROW, SAMANTHA L. 11/1/2024 $222.24
503728e HORSTMANN, REBECCA A 11/1/2024 $410.73
503729e JENSEN, LUCAS 11/1/2024 $141.38
503730e KOOSMAN, HOPE A 11/1/2024 $392.78
503731e LAWAY, MYRA 11/1/2024 $2,316.32
503732e MAGES, LAURA A 11/1/2024 $56.95
503733e MCALPINE, DEBRA-ANN 11/1/2024 $1,391.82
503734e MILLER, EDWARD M 11/1/2024 $430.17
503735e MONSON, ALYSHA 11/1/2024 $339.00
503736e MONSON, BRENNAN 11/1/2024 $480.38
503737e SOTHAN, LAURIN B 11/1/2024 $427.09
503738e VIRNALA, TASIA, R 11/1/2024 $600.52
503739e CHAFFINS, GORDON 11/1/2024 $432.30

[PAGE 16]
CITY OF HOWARD LAKE 11/18/24 7:35 AM
Page 5
*Check Summary Register©
Checks 10/17/24-11/17/24
Name Check Date Check Amt
503740e HARTNECK, BEAU P. 11/1/2024 $42.44
503741e HARTNECK, SEAN M. 11/1/2024 $92.44
503742e JOHNSON, JACOB D 11/1/2024 $2,091.13
503743e PREUSSE, MITCHELL D 11/1/2024 $1,520.86
503744e SZCZEPANIK, DARIUSZ J 11/1/2024 $2,473.50
503745e THOMPSON, DAVID G 11/1/2024 $2,848.02
503746e THOMPSON, KYLE 11/1/2024 $407.08
503747e CARGILL, ZACHARY C 11/15/2024 $571.88
503748e HAGGENMILLER, NICHOLAS A 11/15/2024 $4,160.15
503749e HALL, JUSTIN D 11/15/2024 $346.66
503750e MERGES, JARED M 11/15/2024 $2,178.38
503751e REMER, TANYA M 11/15/2024 $1,583.07
503752e THEISEN, MEAGAN 11/15/2024 $2,235.94
503753e ZANDER, SHARI 11/15/2024 $790.81
503754e OTTENSTROER, JAMES D 11/15/2024 $1,839.05
503755e PRESTIDGE, CLAYTON P 11/15/2024 $1,715.88
503756e BERG, TIMOTHY W 11/15/2024 $295.52
503757e BOBROWSKE, KEITH 11/15/2024 $6,942.76
503758e BRAVINDER, SETH Z 11/15/2024 $886.56
503759e DALBEC, JOSHUA S 11/15/2024 $183.21
503760e DALBEC, MATTHEW R 11/15/2024 $328.77
503761e DRUSCH, ZACHARY R. 11/15/2024 $1,693.98
503762e IMHOLTE, SOPHIA C 11/15/2024 $231.93
503763e KITTOCK, BRIAN 11/15/2024 $2,007.85
503764e KITTOCK, NICOLE D 11/15/2024 $1,157.76
503765e LOEBERTMANN, AMANDA G 11/15/2024 $3,697.99
503766e LOEBERTMANN, CRAIG 11/15/2024 $1,081.92
503767e PETERSON, DAVID T 11/15/2024 $2,591.34
503768e SMITH, DANIEL B 11/15/2024 $263.26
503769e STUEVEN, MARK J 11/15/2024 $947.51
503770e WIECH, KYLE 11/15/2024 $432.04
503771e BORRELL, JENNIFER M 11/15/2024 $140.51
503772e BORRELL, JOSHUA K 11/15/2024 $140.51
503773e DAHL, LORI 11/15/2024 $147.11
503774e JENSEN, EMMA 11/15/2024 $140.51
503775e JENSEN, LUCAS 11/15/2024 $140.51
503776e LAWAY, MYRA 11/15/2024 $2,205.46
503777e MCALPINE, DEBRA-ANN 11/15/2024 $1,356.31
503778e MILLER, EDWARD M 11/15/2024 $344.01
503779e SOTHAN, LAURIN B 11/15/2024 $487.19
503780e VIRNALA, TASIA, R 11/15/2024 $435.43
503781e CHAFFINS, GORDON 11/15/2024 $136.53
503782e HARTNECK, SEAN M. 11/15/2024 $323.54
503783e JOHNSON, JACOB D 11/15/2024 $2,091.13
503784e PREUSSE, MITCHELL D 11/15/2024 $330.69
503785e SZCZEPANIK, DARIUSZ J 11/15/2024 $2,473.66
503786e THOMPSON, DAVID G 11/15/2024 $2,848.02
503787e THOMPSON, KYLE 11/15/2024 $1,174.77
Total Checks $465,369.79
FILTER: [Check Date] between #10/17/24# and #11/17/24# and [Check Nbr]>0 and [Cash Act]='1010'

[PAGE 17]
CITY OF HOWARD LAKE 11/18/24 7:36 AM
Page 1
*Check Summary Register©
Checks 10/17/24-11/17/24
Name Check Date Check Amt
1012 CAB - AMBULANCE
6133 U.S. POSTAL SERVICE 10/17/2024 $146.00 Stamps for Ambulance Billing
6134 VISA 10/31/2024 $21.46 Adobe Subscription
6135 ALLINA HEALTH EMS 11/15/2024 $200.00 Services on 09/12/2024
6136 CENTRAL MCGOWAN, INC 11/15/2024 $42.12 Medical Cylinder Rental
6137 CITY OF HOWARD LAKE 11/15/2024 $2,025.00 October Ambulance Pay
6138 EAC SUBMISSIONS 11/15/2024 $47.10 Claims for April-Sept 2024
6139 JERRY'S TRANSMISSIONS SERV 11/15/2024 $216.00 Power Load Repair 2017 FORD
6140 JOE'S SPORT SHOP 11/15/2024 $307.14 Slip Number 968612
6141 RIDGEVIEW MEDICAL CENTER 11/15/2024 $2,400.00 September Transports
6142 T-MOBILE 11/15/2024 $47.39
Total Checks $5,452.21
FILTER: [Check Date] between #10/17/24# and #11/17/24# and [Check Nbr]>0 and [Cash Act]='1012'

[PAGE 18]
HOWARD LAKE CITY COUNCIL MEETING
HOWARD LAKE CITY COUNCIL MEETING
November 18, 2024
JANUARY 15, 2019
AGENDA ITEM: Consider Accepting Various Personnel Appointments
SECTION: Consent
FROM: Meagan Theisen, Assistant City Administrator
BACKGROUND: Per statute, the City Administrator appoints and the City Council confirms employment
classification as part of the official record. The following individuals are submitted for approval:
Resigned – Daniel Smith | HLPD
Hired – Brennan Monson | HLWS/R&R
Hired – Alysha Monson | HLWS/R&R
Hired – Emma Jensen | HLWS/R&R
Hired – Lucas Jensen | HLWS/R&R
Hired – Andrew Schuelke | HLFD
Hired – Alic Baldwin |HLFD
DECISION MAKING METRICS:
FINANCIAL: This position is budgeted as part of the 2024 General Fund Budget.
LEGAL: All personnel appointments are contingent upon successful background check.
STRATEGIC PLAN: Deliver High Quality, Reliable Infrastructure and Public Services
COUNCIL ACTION REQUESTED: Approve appointments as presented.
ATTACHMENTS: N/A

[PAGE 19]
HOWARD LAKE CITY COUNCIL MEETING
HOWARD LAKE CITY COUNCIL MEETING
NOVEMBER 21, 2022
JANUARY 15, 2019
AGENDA ITEM: Consider Resolution 24-14 Certifying Delinquent Utility Fees and Charges to 2025 Property
Taxes
SECTION: Consent
FROM: Meagan Theisen, Assistant City Administrator
BACKGROUND: The resolution and attached list identify properties to be assessed for delinquent utilities as
outlined in Chapter 10.01 of the City Code. Utility accounts are more than 60 days past due. All property owners
included on the assessment roll were sent notices and given the opportunity to pay their bill by Noon on November
18, 2024. A current list of outstanding charges is included in Exhibit A of the resolution, which will be made available
at the meeting.
DECISION MAKING METRICS:
FINANCIAL: Included on Exhibit A of the attached Resolution.
LEGAL: The assessment procedure is stipulated in Chapter 10.01 of City Code.
STRATEGIC PLAN: Deliver High Quality, Reliable Infrastructure and Public Services
COUNCIL ACTION REQUESTED: Adopt Resolution 24-14 Certifying Delinquent Utility Fees and Charges to
2025 Property Taxes.
ATTACHMENTS:
1. Resolution 24-14

[PAGE 20]
CITY OF HOWARD LAKE
24-14
RESOLUTION ADOPTING ASSESSMENT LIST FOR UNPAID CHARGES
WHEREAS, the City of Howard Lake has the ability to levy assessment for certain unpaid items;
and
WHEREAS, notices were sent to property owners with delinquent utilities and/or unpaid invoices,
and property owners were allowed to respond; and
WHEREAS, the properties listed in the attached Exhibit A have unpaid charges as noted.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Howard
Lake hereby assesses unpaid charges against properties as listed in Exhibit A and made a part
hereof, with an interest rate of 13% to be payable with 2025 property taxes.
PASSED AND ADOPTED this 18th day of November 2024.
Peter Zimmerman, Mayor
ATTEST:
Nicholas Haggenmiller, City Administrator-Clerk

[PAGE 21]
HOWARD LAKE CITY COUNCIL MEETING
HOWARD LAKE CITY COUNCIL MEETING
NOVEMBER 18, 2024
JANUARY 15, 2019
AGENDA ITEM: Consider Use of Public Streets & Police Assistance for 16th Annual Turkey Tag-Along 5K
SECTION: Consent
FROM: Kelli Burau
Dave Thompson, Chief of Police
BACKGROUND: The 16th Annual Turkey Tag-Along is scheduled for November 28th, Thanksgiving Day around
Howard Lake. Since the event requires use of city streets and assistance from the HLPD, council approval should be given
for these actions. In the past, this event has been coordinated quite well and staff notes absolutely no concerns with this
request.
DECISION MAKING METRICS:
FINANCIAL: N/A
LEGAL: Permitting use of city streets protects the city in terms of insurance/liability concerns that may arise.
STRATEGIC PLAN: Sustain and Enhance Community Traditions
COUNCIL ACTION REQUESTED: Approve use of city streets and assistance from HLPD for the Turkey Tag-
Along 5K.
ATTACHMENTS: N/A

[PAGE 22]
HOWARD LAKE CITY COUNCIL MEETING
HOWARD LAKE CITY COUNCIL MEETING
NOVEMBER 18, 2024
JANUARY 15, 2019
AGENDA ITEM: Consider Various 2025 Business License Renewals
SECTION: New Business
FROM: Meagan Theisen, Assistant City Administrator
BACKGROUND: The City requires permits for business operations including tobacco and liquor. The following
business licenses expire 12/31/2024 and need approval for renewed licenses for 2025.
Business License Type
American Legion Post #145 On Sale Intoxicating & Sunday Liquor Sales - $2,200
Maria’s Mexican Restaurant On Sale Intoxicating & Sunday Liquor Sales - $2,200
Howard Lake Wine & Spirits On Sale Intoxicating Liquor, Off Sale Liquor - $0
Brewed Moose – HL Pit Stop On Sale Intoxicating Liquor & Sunday Liquor Sales - $2,200
Troubles On-sale Intoxicating & Sunday Liquor Sales - $2,200
Celine Stop Inc. Tobacco - $50
Joe’s Sport Shop Tobacco - $50
HL Pit Stop Tobacco - $50
We have not received renewal forms/payments from the following –
Howard Lake Orphans 3.2 Malt Liquor - $200
The Lake Bowl 3.2 Malt Liquor - $ 200
DECISION MAKING METRICS:
FINANCIAL: The proposed business license renewals would generate $6,950 in revenue for the general fund.
LEGAL: The license renewal periods are aligned with city ordinances.
STRATEGIC PLAN: Foster a Robust Business Community and Vibrant Downtown
COUNCIL ACTION REQUESTED: Approve licenses as presented.
ATTACHMENTS: N/A

[PAGE 23]
HOWARD LAKE CITY COUNCIL MEETING
HOWARD LAKE CITY COUNCIL
JANUARY 15, 2019
NOVEMBER 18, 2024
AGENDA ITEM: Consider Resolution Approving Plans and Cost Share Agreement for 2025 MNDOT US12
Project.
FROM: City Administrator, Nick Haggenmiller
City Engineering Team: Josh Halvorson & Josh Shields
BACKGROUND: US Highway 12 is programmed for a resurfacing and ADA compliance project in 2025. In addition to
that, the City has positioned to manage adjacent improvements at the same time including reconstructing the parking lot that
supports Historic City Hall and its liquor store and event center operations.
This workshop is intended to review the proposed scope of work for all the improvements as well as discuss additional impacts
of the project. Council will be asked to provide feedback and direction forward to staff as we finalize various plans and cost
share agreements.
Summary of 2025 work
- Resurface Hwy 12 with a new asphalt road surface from west of 13th Ave. to east of Sixth Ave.
- Reconstruct or repair concrete curbs, gutters and entrances
- Improve and update pedestrian access:
- Reconstruct segments of sidewalks and ramp approaches between 13th Ave. and Sixth Ave.
- Remove decorative pavers in full.
- Reconstruct and widen the sidewalk in a two block area in the downtown district between Ninth Ave.
and Seventh Ave.
- Update pedestrian crosswalk signal systems at 8th Avenue
- Close egress at former Howard Lake Foods & East Entrance to Historic City Hall
- Replace all decorative street lights
Discussion Points
- Scope Concurrence
- Cost Consequences
HISTORIC CITY HALL PARKING LOT RECONSTRUCTION
NOTE: This is NOT up for approval with this specific council action. However, as we intend to coordinate projects,
it is brought back into this agenda item to keep in mind total cost and project consequences to anticipate in 2025.
The City Council authorized the city engineer to draft concept plans for reconstructing the failing and undersized east parking
lot of the facility. The council gave wide latitude to staff and consultants to form these plans with the understanding that the
goal would be to establish a better physical presence around the entire site, similar to the park and ride on the north side of the
block to the west. Through the design development process, much of this was ruled out due to feasibility limitations. During
concept development, the City’s Preliminary Engineering Report was completed and subsequently, the City has received Letter
of Conditions that stipulates local terms and conditions. Through this we have learned the affordability of these projects will be
much more difficult to obtain. To that end, we encouraged additional value engineering for this parking lot reconstruction
project. Ultimately, three options are being brought forward in the report that will be presented by Bolton and Menk.
Discussion Points
- Review Concept Plans
- Consider Planning/Zoning & Legal Issues
- Establish consensus on plans and next steps forward
CIP/Financing Concurrence
o
Design Development
o

[PAGE 24]
Planning & Zoning/Legal Issues
Minnesota Historical Society
It is not clear if the parking lot plan would need to be reviewed for compliance. In the past, the City has applied for
funding for this purpose, and MNHS has refused participation because it is not the building itself.
Property Lines
It is not uncommon for property lines in downtown districts to have atypical property lines. This is especially true when
it is adjacent to railroad property, who has sold or turned back excessive right of way over time. Depending on the
scope of the project selected by council, title work, property acquisition or easements may be needed from the rail road
and/or Munson Lakes Nutrition.
TIMELINE
The timeline below is intended to give a rough idea to milestones and timeline we will need to follow for project consideration
in conjunction with MNDOT.
11/24 – PD/TH 12 Final Design Coordination WE ARE HERE
12/25 – Approve Final Concept Plan for HCH Parking Lot
1/24 – Bid Let for MNDOT Project
2/25 – Bid Let for HCH Parking Lot
05/25 – Construction Start: Parking Lot/TH 12(??)
06/25 – Coordination of Construction – Parking lot/TH 12 R/W Line
09/25 - Substantial Completion Parking Lot
12/25 – Final Completion Parking Lot
**Timeline Notes
Depending greatly on the concept plan selected by the council for the historic city hall parking lot reconstruction, a considerable
amount of time/money may be needed to clear up any lot line, property, ownership, platting issues that may arise on the site.
Depending on the direction of council, this timeline will be modified to include provisions for permitting, financing etc.
DECISION MAKING METRICS:
FINANCIAL:
 MNDOT Highway 12 | Current Cost Share Estimate: $820,000
 Historic City Hall Parking Lot Reconstruction Estimate: $750,000 - $1.5Million+

[PAGE 25]
COUNCIL ACTION REQUESTED: Approve Resolution for MNDOT Cost Share
ATTACHMENTS:
1. MNDOT Project Scope US12
2. HL Street Light Plan
3. Ornamental Light Specs/Images
4. Historic City Hall Parking Lot Concept Plans
5. Project Staging Plan

[PAGE 27]
555 Lawrence Avenue | Roselle, IL 60172 | p 847.588.3400 | www.sternberglighting.com
CONCEPTUAL ASSEMBLY DRAWING, SUBJECT TO ENGINEERING VERIFICATION BY THE FACTORY
NUMBER OF ARMS: 1A-
Number of Arms:One Arm (1A)
ARM ROADWAY FIXTURE: 1910LEDRLM
The Park Ridge is a decorative downlight fixture which consists of a decorative cast
aluminum fitter, and a clear textured teardrop acorn available in polycarbonate or acrylic.
The acorn shall be attached to a spun aluminum neck with rivet nuts and attached to the
fitter with stainless steel Allen head screws. The acorn is adequately assembled with
gaskets to help prevent insect penetration. The Luminaire shall be UL listed in US and
Canada.
Shade Style: 1910LED With 18" Shade (18)
LIGHT SOURCE: -1L35T3-A
Array: 1L
Color Temp: 17W(MD_03),36W(MD_06),54W(MD_09),70W(MD_12),93W(MD_16)
Distribution: (1L)
Lens: 3500K (35)
Type 3 (T3)
Acrylic Clear Teardrop (A)
ROADWAY OPTIONS: -PEC-EZ
Control: Electronic Photocell - 120-277V (PEC)
Hangstraight: EZ Vertical (EZ)
ARM: OFPT/CC3693
POLE: /7620ARTF/12FF/
The 7601SS Oxford decorative base cover is designed with sixteen long curved flutes
which gracefully slope to a decorative scalloped ring and is made of heavy wall, 356 alloy
cast aluminum.
Model: 7601 Oxford (/76)
Height: 20 Ft (20)
Shaft Material: Aluminum (A)
Shaft Type: Round Tapered Fluted 12 Flat Flutes (RTF/12FF)
ACCESSORY: HDBA
Made from heavy-wall aluminum, double banner arms mount to the side of the pole and
measure 36" between post centers. Banners by others.
Model: Double Banner Arm, 24" X 48" (HDBA)
ACCESSORY: FH
Flag pole holder mounts to the side of the pole and is made from heavy-wall aluminum.
Flag by others. Arms and Accessory Orientation
OFPT/CC3693 0 Model: FH
Double Banner Arm (DBA) 180
Flag Pole Holder (FH) 180 FINISH: BKT
Assembly shall be powder coated to Black Textured finish. Prior to coating, the assembly
shall be chemically cleaned and etched in a 5-stage washing system which includes
alkaline cleaning, rinsing, phosphoric etching, reverse osmosis water rinsing, and non-
chrome sealing to ensure corrosion resistance.
See Specification Sheet
Access Door Orientation: 180°
Street Side Orientation: 0°
Job Name: Customer Signature: Drawing #51042
Job Location: Date: 1 of 2
Catalog
Number:
1A-1910LEDRLM18-1L35T3-A-PEC-EZ
/
OFPT
/
CC3693
/
7620ARTF
/
12FF
/
HDBA
/
FH
/
BKT

[PAGE 28]
555 Lawrence Avenue | Roselle, IL 60172 | p 847.588.3400 | www.sternberglighting.com
CONCEPTUAL ASSEMBLY DRAWING, SUBJECT TO ENGINEERING VERIFICATION BY THE FACTORY
Job Name: Customer Signature: Drawing #51042
Job Location: Date: 2 of 2
Catalog
Number:
1A-1910LEDRLM18-1L35T3-A-PEC-EZ
/
OFPT
/
CC3693
/
7620ARTF
/
12FF
/
HDBA
/
FH
/
BKT

[PAGE 29]
LUMINAIRE DETAILS
SHEET 0 25 50
SCALE FEET
lbt.imb
gfctlp.W
dna
B-fdp
nosnomis.sacul
MA
84:81:11
4202/5/3
9'
USE THE MAXIMUM DISTANCE WHENEVER POSSIBLE,
IF THE MINIMUM DISTANCE CANNOT BE OBTAINED
CONTACT THE DISTRICT/DIVISION TRAFFIC ENGINEER
LIGHT BASES SHALL BE PLACED IN ACCORDANCE
WITH 2545.3F2.
DISTANCES SHALL BE MEASURED FROM THE
30' MOUNTING HEIGHT LED EDGE OF DRIVING LANE OR TURN LANE.
LUMINAIRE WITH WIRE HOLDER
JOINT PERMITTED 9'
30' MOUNTING HEIGHT LED
LUMINAIRE WITH WIRE HOLDER
RADIUS CHART (ENGLISH)
MAST ARM LENGTH RADIUS
9 8
FILL AROUND FOUNDATION
TOP WITH EXCAVATED DIRT.
GRADE DIRT LEVEL WITH
BOTTOM OF STEEL PLATE. 23' (19' MIN.)
STAINLESS STEEL
HIGH BASE SHOULDER ROADWAY
VAR. 6'-10'
ALUMINUM
ARMORED CABLE THAT RUNS PARALELL
TRANSFORMER BASE TO THE ROADWAY SHALL BE 0' TO 2'
OUTSIDE THE PI.
LIGHT BASE DESIGN E
STANDARD PLATE 8127
NOTE:
PLACEMENT ADJACENT TO THE ROADWAY WILL VARY DUE TO
PRESENCE OF CURB AND GUTTER ON PROJECT. PLACE A MINIMUM OF
5' BEHIND CURB AND GUTTER.
LIGHTING UNIT TYPE 9-30 LIGHTING UNIT TYPE 9-30
(NON-BREAKAWAY) (MONTROSE LUMINAIRE B1 PLACEMENT)
BUR 1 N 2 S 2 V 24 I L N L I E C , O M L I L N E N T E A S V O E T N A U 5 E 5337 REV. BY DATE P B I R H Y O E M R FE E E S B O S Y R IO C U N E N A R D L T E I E F R N Y G M T I Y H N A E D E T IR R T E H U C I N S T D P S E L U R A P T N E H R , S E V P I L E S A C IO W IF N S IC A O A N F T D T IO H T N E H , A S O T T R A I R T A E E M P O O F A R M T D I U W N L N A Y E S S L P O I R C T E E A P N . A S R E E D D DE D N S R I A G J W N S N ED T S H P 1 2 8 S 6 U 0 R 1 F - A 6 C 2 IN ( G T A H N D 1 L 2 I ) G / H S T A IN P G I 0 M 8 P 6 R - O 6 V 1 E 2 M - E 0 N 2 T 5 S XXXX
Email: P B h u o rn n s e v : i ( l 9 le 5 @ 2) b o 8 l 9 to 0 n -0 -m 50 e 9 nk.com ENGINEER SIGNATURE 1 NJS OF
H:\MTRS\0W1132332\CAD\MS\plans\Lighting\Details\cd860162_lldet001.dgn R www.bolton-menk.com L E I N C G . N IN O E . ER XXXXX DATE XX-XX-XX CH C E T CK B ED HOWARD LAKE - LIGHTING PLAN XXXX
'02
1'-8"
ALUMINUM ROUND
TAPERED FLUTED POLE SHAFT,
7601SS BASE
'71
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1910LED-RLM18
FLAG HOLDER
BANNER ARMS
3" CLR SPAN BETWEEN EDGE OF POLE
FOUNDATION AND BACK OF CURB AND GUTTER.
(TYP. UNLESS NOTED OTHERWISE)
LIGHT BASE DESIGN E MOD
STANDARD PLATE 8127
NOTE:
POLE FOUNDATIONS AND SIDEWALKS
ARE TO BE POURED CONCURRENTLY.
LIGHTING UNIT TYPE SPECIAL 1

[PAGE 30]
9 April 2024
Attn: Nick Haggenmiller, City Administrator
City of Howard Lake
625 8th Ave., P.O. Box 736
Howard Lake, MN 55349
RE: Historic City Hall Schematic Design Recommendations
City of Howard Lake
Project No.: 0W1.129763
Dear Mr. Haggenmiller,
We are pleased to submit the following recommendations to guide enhancement efforts
associated with parking and circulation at the Historic City Hall Campus site. As part of this
packet, you will find three improvement strategies; each building in scale from the next, and
each developed with consideration of planned MnDOT construction along County State Aid
Highway 12. Planning level estimates of likely construction costs accompany each
improvement strategy to assist the city with ongoing project development, refining scope,
identifying funding mechanisms, and reviewing phased implementation.
As an Appendix to this Historic City Hall Schematic Design Recommendations Package, we have
attached the original materials for the Historic City Hall Campus. This includes plans, text, and
planning level costs for original Campus parking improvements and enhancements as well as
recommended improvements to Lions Park showing enhancement opportunities along the
edge of the parking lot and County Road 7 SW and developing a more defined trailhead with
adjacent amenities.
Sincerely,
Bolton & Menk, Inc.
Joshua Shields, PLA
Principal Landscape Architect
CC: Josh Halvorson
Colin Thomasgard
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[PAGE 31]
Name: Historic City Hall Schematic Design Recommendations
Date: 8 April 2024
Page: 2
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[PAGE 32]
Name: Historic City Hall Schematic Design Recommendations
Date: 9 April 2024
Page: 3
Project Overview
Bolton & Menk prepared three (3) concepts focused on parking expansion at Howard Lake’s
Historic City Hall Campus. These concepts refined a recommendation previously developed as
part of a packet shared with City Council in September 2023 (included in Appendix II of this
packet). Concept plan recommendations for each of the three concepts, along with planning
level estimates of likely cost are included in Appendix I of this report.
Desired Historic City Hall Campus Improvements
• Coordination with MnDOT project efforts
• Maximize parking opportunities around facility (public and vendor needs)
• Expand parking lot east of the building
• Maintain access and overland flow from basement/rear access
• Integrate overlook as part of parking lot expansion
• Retain space for facility dumpsters and consider operational needs
• Identify location for monument sign and landscaping east of building parking lot
• Enhance pedestrian/motorist approach experience from east on CSAH 12
• (Optional) Integrate decorative columns and ornamental fencing matching recently
installed elements at the American Legion adjacent this facility
• (Optional) Provide pedestrian/vehicular connection to park & ride
Historic City Hall Campus Recommendations Concepts
The parking lot expansion adjacent to the Historic City Hall will provide additional capacity for
civic functions and for patrons of businesses along CSAH 12. The recommendations developed
through this study consider proposed improvements included as part of the upcoming MnDOT
construction project. Concept plans for each of the three (3) improvement recommendation
considerations are included in Appendix I of this report. Planning level estimates of probable
cost for each concept are included below.
Design Expertise Recommended
Many of the recommendations for site improvements around Historic City Hall will require
assistance beyond city staff. Discussions with regulatory agencies like MnDOT and Wright
County should continue. Additional guidance may be required from civil and structural
engineers, landscape architects, water resource engineers, landscape installers and sign
fabricators.
Project Scope and Cost Opinion
The following cost opinion is for schematic design based on 2024 bid pricing. Volunteer labor,
donated, or at-cost materials may be leveraged to reduce overall projects costs.
Recommendation costs have been split out to provide the city with more flexibility in reviewing
potential phasing opportunities.
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[PAGE 33]
Name: Historic City Hall Schematic Design Recommendations
Date: 9 April 2024
Page: 4
Concept A Overview
This concept is the most cost-effective set of campus improvement recommendations to
accomplish the desired goals from the previous page. It maximizes parking while reducing
retaining wall and structural needs and shows a reduced overall construction footprint. It also
streamlines ornamental fencing and removes brick columns and custom decals along with
reductions to sidewalk and electrical in line with making the monument sign an add alternate.
Historic City Hall Campus Improvements – Concept A
Planning Level Opinion of Probable Construction Costs
Item Description Cost
Mobilization $ 52,000.00
Removals and Salvaged Materials $ 10,000.00
Parking Lot Improvements $ 190,000.00
Parking Lot Modular Block Retaining Wall (7'6" average height assumed) $ 264,000.00
Kiosk, Decorative Fencing $ 34,000.00
Electrical (GFCI outlets with Fencing, Conduit for future monument sign) $ 6,500.00
Landscaping $ 15,000.00
Subtotal: $ 571,500.00
20% Engineering & Design: $ 111,000.00
10% Contingency: $ 57,000.00
Total: $ 739,500.00
Add Alternate: (Monument Sign (with back to back LED panels) $ 120,000.00
Subtotal: $ 895,500.00
* Anticipated costs do not include potential land acquisition needs.
Price Per Parking Stall
Parking Stall Count 53
Price Per Parking Stall $ 14,000.00
Price Per Parking Stall $ 16,200.00
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[PAGE 34]
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[PAGE 35]
Name: Historic City Hall Schematic Design Recommendations
Date: 8 April 2024
Page: 6
Concept B Overview
This concept looks to expand the parking lot east of the facility from head-in to angled and
increase versatility of parking lot navigation relative to the desired goals from the previous
page. Concept B increases the width of the lot (N/S) for additional drive lane space and
augments improvements to the far east to establish a more streamlined motorist approach
with a larger landscaped space fronting the facility monument sign in advance of the parking
lot.
Historic City Hall Campus Improvements – Concept B
Planning Level Opinion of Probable Construction Costs
Item Description Cost
Mobilization $ 82,000.00
Removals and Salvaged Materials $ 10,000.00
Parking Lot Improvements $ 191,000.00
Parking Lot Modular Block Retaining Wall (7'6" average height assumed) $ 299,000.00
Kiosk, Columns and Decorative Fence with Decal Panels $ 158,000.00
Monument Sign (with back to back LED panels) $ 120,000.00
Electrical (to Monument Sign, Lighting, GFCI outlets with Fencing) $ 23,000.00
Landscaping $ 16,000.00
Subtotal: $ 899,000.00
20% Engineering & Design: $ 179,800.00
10% Contingency: $ 89,900.00
Total: $ 1,168,700.00
* Anticipated costs do not include potential land acquisition needs.
Price Per Parking Stall
Parking Stall Count 46
Price Per Parking Stall $ 25,400.00
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[PAGE 36]
Name: Historic City Hall Schematic Design Recommendations
Date: 9 April 2024
Page: 7
H:\HLAK\0W1129763\2_Preliminary\C_Reports\2024-04-09_129763_Recommendations.docx
Option
B

[PAGE 37]
Name: Historic City Hall Schematic Design Recommendations
Date: 9 April 2024
Page: 8
Concept C Overview
This concept maximizes circulation within the Historic City Hall Campus by integrating an
overflow drive to the park and ride west of the facility. Concept C integrates elements of the
prior concepts while providing more opportunities to enhance areas north of the building.
Historic City Hall Campus Improvements – Concept C
Planning Level Opinion of Probable Construction Costs
Item Description Cost
Mobilization $ 102,000.00
Removals and Salvaged Materials $ 10,000.00
Parking Lot Improvements* $ 269,000.00
Parking Lot Modular Block Retaining Wall (7'6" average height assumed) $ 422,000.00
Kiosk, Columns and Decorative Fence with Decal Panels $ 163,000.00
Monument Sign (with back to back LED panels) $ 120,000.00
Electrical (to Monument Sign, Lighting, GFCI outlets with Fencing) $ 23,000.00
Landscaping $ 16,000.00
Subtotal: $1,125,000.00
20% Engineering & Design: $ 225,000.00
10% Contingency: $ 112,500.00
Total: $1,462,500.00
* Anticipated costs do not include potential land acquisition needs.
Price Per Parking Stall
Parking Stall Count 50
Price Per Parking Stall $ 29,300.00
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[PAGE 38]
Name: Historic City Hall Schematic Design Recommendations
Date: 9 April 2024
Page: 9
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Option
C

[PAGE 39]
Office of Project Management and Technical Support
Cooperative Agreements Unit, Mail Stop 682
395 John Ireland Blvd., St. Paul, MN 55155
Memo
To: Terri Odegaard
Project Manager
From: Malaki Ruranika
Cooperative Agreements Engineer
Date: October 29, 2024
Subject: Proposed Cooperative Construction Agreement 1057538
City of Howard Lake
SP 8601-62 (TH 12=010)
Federal Project NHPP 0012(324)
City Payment for TH 12 Construction
Transmitted herewith is a proposed agreement with the City of Howard Lake. This agreement provides for
payment of the City's share of the costs of pedestrian crosswalk flasher system, lighting, sidewalk widening, and
utility adjustment construction to be performed on TH 12.
Present this agreement to the City Council for their approval and signatures of the Council-authorized officers.
Also required is a resolution passed by the Council authorizing the City to enter into the agreement and naming
the officers authorized to sign the agreement on its behalf. A suggested form of such resolution is included with
this transmittal.
Electronic signatures are encouraged. When using electronic signatures, the signatories must not lock the
document and all parties must sign the same document. The Council's resolution must be attached to the end of
the pdf prior to any electronic signatures. Please remove the sample resolution if the City is providing their own
resolution.
Send the executed agreement and resolution to carrie.jones@state.mn.us as soon as possible after the City has
signed. A copy will be returned to the City when fully executed and after the project has been awarded.
Please copy me and carrie.jones@state.mn.us on your email transmitting the agreement to the City for
approval.
cc: File
Office Tel: (651) 366-4634 1

[PAGE 40]
MnDOT Contract: 1057538
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
CITY OF HOWARD LAKE
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number: 8601-62 Estimated Amount Receivable
Trunk Highway Number: 12=010 $816,192.61
Federal Project Number: NHPP 0012(324)
Lighting System Feed Points: A
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
the City of Howard Lake, acting through its City Council ("City").
Recitals
1. The State will perform grading, bituminous mill and overlay, ADA improvements, lighting, and signal system
construction and other associated construction upon, along, and adjacent to Trunk Highway (TH) 12 from
13th Avenue in the City of Howard Lake to 0.1 miles east of Zephyr Avenue in the City of Montrose, according
to State-prepared plans, specifications, and special provisions designated by the State as State Project
(SP) 8601-62 (TH 12=010) ("Project"); and
2. The City has requested the State include in its Project pedestrian crosswalk flasher system, lighting, sidewalk
widening, and utility adjustment construction, and the City will participate in the costs of the said
construction and associated construction engineering; and
3. Agreement 1057039 between the State and BNSF Railway will address railroad flagging; Agreement 1057540
between the State and the City of Waverly will address City of Waverly project cost and maintenance
responsibilities; and Agreement 1057600 between the State, the City of Montrose, and Wright County will
address City of Montrose and Wright County cost and maintenance responsibilities; and
4. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 3. Maintenance by the City; 4. Pedestrian Crosswalk
Flasher Systems Power, Ownership, Operation, Maintenance, and Compliance; 9. Liability; Worker
Compensation Claims; 11. State Audits; 12. Government Data Practices; 13. Governing Law; Jurisdiction;
Venue; and 15. Force Majeure.
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[PAGE 41]
MnDOT Contract: 1057538
1.4. Plans, Specifications, and Special Provisions. Plans, specifications and special provisions designated by the
State as State Project 8601-62 (TH 12=010) are on file in the office of the Commissioner of Transportation
at Saint Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans").
1.5. Exhibits. The Preliminary Schedule "I" is on file in the office of the City Administrator and attached and
incorporated into this Agreement.
2. Construction by the State
2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest
responsible bidder according to the Project Plans.
2.2. Direction, Supervision, and Inspection of Construction.
A. Supervision and Inspection by the State. The State will direct and supervise all construction activities
performed under the construction contract, and perform all construction engineering and inspection
functions in connection with the contract construction. All contract construction will be performed
according to the Project Plans.
B. Inspection by the City. The City participation construction covered under this Agreement will be open
to inspection by the City. If the City believes the City participation construction covered under this
Agreement has not been properly performed or that the construction is defective, the City will inform
the State District Engineer's authorized representative in writing of those defects. Any
recommendations made by the City are not binding on the State. The State will have the exclusive right
to determine whether the State's contractor has satisfactorily performed the City participation
construction covered under this Agreement.
2.3. Plan Changes, Additional Construction, Etc.
A. The State will make changes in the Project Plans and contract construction, which may include the City
participation construction covered under this Agreement, and will enter into any necessary addenda
and change orders with the State's contractor that are necessary to cause the contract construction to
be performed and completed in a satisfactory manner. The State District Engineer's authorized
representative will inform the appropriate City official of any proposed addenda and change orders to
the construction contract that will affect the City participation construction covered under this
Agreement.
B. The City may request additional work or changes to the work in the plans as part of the construction
contract. Such request will be made by an exchange of letter(s) with the State. If the State determines
that the requested additional work or plan changes are necessary or desirable and can be
accommodated without undue disruption to the project, the State will cause the additional work or
plan changes to be made.
2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause
the construction contract to be completed in a satisfactory manner.
2.5. Utility Adjustments. Adjustments to certain City-owned facilities, including but not limited to, valve boxes
and frame and ring castings, may be performed by the State's contractor under the construction contract.
The City will furnish the contractor with new units and/or parts for those in place City-owned facilities
when replacements are required and not covered by a contract pay item, without cost or expense to the
State or the contractor, except for replacement of units and/or parts broken or damaged by the
contractor.
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MnDOT Contract: 1057538
3. Maintenance by the City
Upon completion of the project, the City will provide the following without cost or expense to the State:
3.1. Storm Sewers. Routine maintenance of any storm sewer facilities construction within the City limits.
Routine maintenance includes, but is not limited to, removal of sediment, debris, vegetation and ice from
grates and catch basins, and any other maintenance activities necessary to preserve the facilities and to
prevent conditions such as flooding, erosion, or sedimentation, this also includes informing the District
Maintenance Engineer of any needed repairs.
3.2. Municipal Utilities. Maintenance of any municipal-owned utilities construction within the City limits,
without cost or expense to the State.
3.3. Sidewalks. Maintenance of any sidewalk construction within the City limits, including stamped and colored
concrete sidewalk (if any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and
debris removal, patching, crack repair, panel replacement, TH 12 and cross-street pedestrian crosswalk
markings, vegetation control of boulevards (if any), and any other maintenance activities necessary to
perpetuate the sidewalks in a safe, useable, and aesthetically acceptable condition. If the State determines
the crosswalk markings or other said maintenance activities are not being performed according to City and
State standards, the State will perform any maintenance deemed necessary and will bill the City.
3.4. Shared Use Path. The City will provide routine and minor maintenance of the shared use path on TH 12
Right-of-Way within the City limits. Routine and minor maintenance may include, but are not limited to,
snow and ice control/removal, sweeping and debris removal, patching, crack repair, replacement of failing
section(s) of pavement, vegetation control, signing, pavement markings, and any other maintenance
activities necessary to perpetuate the shared use path in a safe, usable, and aesthetically acceptable
condition as determined by the State's District Maintenance Engineer and all applicable laws including, but
not limited to, the Americans with Disabilities Act ("ADA"). If the City fails to perform its maintenance
services under this Agreement in compliance with applicable laws, the State will provide the City with a
notice of non-compliance. Within three business days of sending the notice of non-compliance, the State's
District Maintenance Engineer and the City Engineer will meet to discuss the City performance of
maintenance and decide upon next steps to remedy any non-compliant performance. If the parties cannot
agree upon a remedy, the State may perform such obligation and the City will reimburse the State for the
cost thereof, plus 10 percent of such cost for overhead and supervision within 30 days of receipt of the
State's invoice. The State and the City agree that full pavement replacement is outside of routine and
minor maintenance, and the State and the City will share in the cost of pavement replacement according
to the State's Cost Participation and Maintenance Responsibilities with Local Units of Government Manual,
as amended or revised.
A. Right-of-Way Access. The State authorizes the City to enter upon State Right-of-Way to perform the
maintenance activities described in this Agreement. The City must notify and coordinate with the
State’s District Maintenance Engineer prior to accessing State Right-of-Way. While the City is occupying
the State's Right-of-Way, they must comply with the approved traffic control plan, and with applicable
provisions of the Work Zone Field Handbook
(http://www.dot.state.mn.us/trafficeng/workzone/index.html). All City personnel occupying the State's
Right-of-Way must be provided with required reflective clothing and hats.
B. Environmental. The City shall not dispose of any materials regulated by any governmental or regulatory
agency onto the ground, or into any body of water, or into any container on the State's Right-of-Way.
In the event of spillage of regulated materials, the City shall immediately notify the State’s Authorized
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[PAGE 43]
MnDOT Contract: 1057538
Representative in writing and shall provide for cleanup of the spilled material and any materials
contaminated by the spillage in accordance with all applicable federal, state and local laws and
regulations, at the sole expense of the City.
3.5. Lighting. Ownership and maintenance of Lighting System A on TH 12 from east of 7th Avenue to 13th
Avenue. Maintenance of electrical lighting systems includes everything within the system, from the point
of attachment to the power source or utility, to the last light on the feed point, including but not limited to
re-lamping of lighting units or replacing of LED luminaires, repair or replacement of all damaged luminaire
glassware, loose connections, luminaires when damaged or when ballasts fail, photoelectric control on
luminaires, defective starter boards or drivers, damaged fuse holders, blown fuses, knocked down poles
including wiring within the poles, damaged poles, pull boxes, underground wire, damaged foundations,
equipment pad, installation of approved splices or replacement of wires, repair or extending of conduit,
lighting cabinet maintenance including photoelectric cell, electrical distribution system, Gopher State One
Call (GSOC) locates, and painting of poles and other equipment. The City will be responsible for the hook
up cost and application to secure an adequate power supply to the service pad or pole and will pay all
monthly electrical service expenses necessary to operate the lighting facility.
3.6. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the other party.
4. Pedestrian Crosswalk Flasher Systems Power, Ownership, Operation, Maintenance, and Compliance
Power, ownership, operation, maintenance, and compliance responsibilities will be as follows for the Pedestrian
Crosswalk Flasher Systems on TH 12 at 8th Avenue and at 11th Avenue:
4.1. Power. Each flasher system is solar powered and will have no upfront hookup or ongoing power costs. If
the system is replaced in the future, any upfront and/or ongoing costs associated with providing power to
the system are the responsibility of the City. The City will own and be responsible for the solar panel to
operate the flasher system. The City will also own and be responsible for the battery backup system, which
includes purchase, installation, and disposal of replacement batteries.
4.2. Ownership, Operation, and Maintenance. Upon completion of this project, the City will own the
Pedestrian Crosswalk Flasher Systems. The City will operate and maintain each Pedestrian Crosswalk
Flasher System, perform all Gopher State One Call locating, and be responsible for future system
replacement, all at the City's cost and expense. The maintenance includes, but is not limited to, snow, ice,
and debris removal at the pedestrian landings and ramps, associated signing, crosswalk pavement
markings, solar panel cleaning/replacement, battery replacement, and lighting without cost or expense to
the State. The City will perform all system maintenance in a timely manner.
4.3. Compliance. The City will also be responsible for replacement or upgrades to meet compliance with
current and future ADA requirements without cost or expense to the State. If the City fails to comply with
the maintenance terms or ADA requirements, or if a safety issue develops, the State may require the City
to remove the Pedestrian Crosswalk Flasher System or the State may remove it at the City's cost.
4.4. Right-of-Way Access. The City will submit to the State form "Application for Miscellaneous Work on Trunk
Highway Right-of-Way" (Form 1723) in order to perform TH 12 pedestrian crosswalk marking maintenance
as described in Article 4.2.
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[PAGE 44]
MnDOT Contract: 1057538
5. Basis of City Cost
5.1. Schedule "I". The Preliminary Schedule "I" includes anticipated City participation construction items and
the construction engineering cost share covered under this Agreement and is based on engineer's
estimated unit prices.
5.2. City Participation Construction. The City will participate in the following at the percentages indicated. The
construction includes the City's proportionate share of item costs for mobilization, field office, field
laboratory, and traffic control.
A. 100 Percent will be the City's rate of cost participation in the pedestrian crosswalk flasher system,
lighting, and utility adjustment construction as shown on Sheet 2 of the Preliminary Schedule "I".
B. 100 Percent will be the City's rate of cost participation in all of the sidewalk widening construction as
shown on Sheet 3 of the Preliminary Schedule "I". The City's lump sum cost for sidewalk widening
construction will be based on estimated quantities and construction contract unit prices.
5.3. Construction Engineering Costs. The City will pay a construction engineering charge equal to 8 percent of
the total City participation construction covered under this Agreement.
5.4. Plan Changes, Additional Construction, Etc. The City will share in the costs of construction contract
addenda and change orders that are necessary to complete the City participation construction covered
under this Agreement, including any City requested additional work and plan changes.
The State reserves the right to invoice the City for the cost of any additional City requested work and plan
changes, construction contract addenda, change orders, and associated construction engineering before
the completion of the contract construction.
5.5. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the
construction contract will result in a credit shared by each party in the same proportion as their total
construction cost share covered under this Agreement is to the total contract construction cost before any
deduction for liquidated damages.
6. City Cost and Payment by the City
6.1. City Cost. $816,192.61 is the City's estimated share of the costs of the contract construction and the
construction engineering cost share as shown in the Preliminary Schedule "I". The Preliminary Schedule "I"
was prepared using anticipated construction items and estimated quantities and unit prices and may
include any credits or lump sum costs. Upon award of the construction contract, the State will prepare a
Revised Schedule "I" based on construction contract construction items, quantities, and unit prices, which
will replace and supersede the Preliminary Schedule "I" as part of this Agreement.
6.2. Conditions of Payment. The City will pay the State the City's total estimated construction and construction
engineering cost share, as shown in the Revised Schedule "I", after the following conditions have been
met:
A. Execution of this Agreement and transmittal to the City, including a copy of the Revised Schedule "I".
B. The City's receipt of a written request from the State for the advancement of funds.
6.3. Acceptance of the City's Cost and Completed Construction. The computation by the State of the amount
due from the City will be final, binding, and conclusive. Acceptance by the State of the completed contract
construction will be final, binding, and conclusive upon the City as to the satisfactory completion of the
contract construction.
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[PAGE 45]
MnDOT Contract: 1057538
6.4. Final Payment by the City. Upon completion of all contract construction and upon computation of the final
amount due the State's contractor, the State will prepare a Final Schedule "I" and submit a copy to the
City. The Final Schedule "I" will be based on final quantities and include all City participation construction
items and the construction engineering cost share covered under this Agreement. If the final cost of the
City participation construction exceeds the amount of funds advanced by the City, the City will pay the
difference to the State without interest. If the final cost of the City participation construction is less than
the amount of funds advanced by the City, the State will refund the difference to the City without interest.
The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota
Statutes § 15.415.
7. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
7.1. The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366-4634
Email: malaki.ruranika@state.mn.us
7.2. The City's Authorized Representative will be:
Name, Title: Nick Haggenmiller, City Administrator (or successor)
Address: 625 8th Avenue, Howard Lake, MN 55349
Telephone: (320) 543-3670 ext. 2
Email: cityadmin@howard-lake.mn.us
8. Assignment; Amendments; Waiver; Contract Complete
8.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office. The foregoing does not
prohibit the City from contracting with a third-party to perform City maintenance responsibilities covered
under this Agreement.
8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
8.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
8.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
9. Liability; Worker Compensation Claims
9.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by
law and will not be responsible for the acts, omissions of others, and the results thereof. Minnesota
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MnDOT Contract: 1057538
Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and
other applicable law govern liability of the City.
9.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
10. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
11. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, accounting procedures,
and practices relevant to this Agreement are subject to examination by the State and the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
12. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil
remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the
City or the State.
13. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14. Termination; Suspension
14.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties.
14.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the performance of contract construction under the Project. Termination
must be by written or fax notice to the City.
14.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities and performance of work authorized through this Agreement.
15. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
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MnDOT Contract: 1057538
CITY OF HOWARD LAKE DEPARTMENT OF TRANSPORTATION
The undersigned certify that they have lawfully Recommended for Approval:
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
(District Engineer)
By:
Date:
Title:
Approved:
Date:
By:
(State Design Engineer)
By:
Date:
Title:
COMMISSIONER OF ADMINISTRATION
Date:
By:
(With Delegated Authority)
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
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PRELIMINARY SCHEDULE "I"
Agreement 1057538
City of Howard Lake
SP 8601-62 (TH 12=010) Preliminary: November 5, 2024
Federal Project NHPP 0012(324)
Grading, bituminous mill and overlay, ADA improvements, lighting, and signal system construction located on TH 12 from 13th Avenue to 0.1 miles east of Zephyr Avenue
to start approximately May 1, 2025 under State Contract ___ with ___
CITY COST PARTICIPATION
SP 8601-62 Work Items From Sheet 2 487,881.90
(1) SP 8601-62 Sidewalk Widening Work Items From Sheet 3 267,852.00
Subtotal 755,733.90
Construction Engineering (8%) 60,458.71
(2) Total City Cost $816,192.61
(1) Lump sum on bid amount as described in Article 5.2.B of the Agreement
(2) Amount of advance payment as described in Article 6 of the Agreement (estimated amount)
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. - 1 -

[PAGE 49]
(1) 100% CITY FUNDS
1057538
ITEM SP 8601-62 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (1)
2021.501 MOBILIZATION LUMP SUM 0.05 450,000.00 22,500.00
2031.502 FIELD OFFICE EACH 0.05 40,000.00 2,000.00
2031.502 FIELD LABORATORY EACH 0.05 20,000.00 1,000.00
2104.501 REMOVE FLASHER SYSTEM A LUMP SUM 1.00 2,000.00 2,000.00
2104.501 REMOVE FLASHER SYSTEM B LUMP SUM 1.00 2,200.00 2,200.00
2104.502 REMOVE BOLLARDS EACH 1.00 200.00 200.00
2104.502 REMOVE LIGHTING UNIT EACH 30.00 650.00 19,500.00
2104.502 REMOVE SIGN EACH 2.00 60.00 120.00
2104.502 REMOVE EQUIPMENT PAD EACH 1.00 650.00 650.00
2104.502 REMOVE LIGHT FOUNDATION EACH 30.00 750.00 22,500.00
2104.502 REMOVE SERVICE CABINET EACH 1.00 500.00 500.00
2104.502 REMOVE SIGN PANEL EACH 1.00 50.00 50.00
2104.503 REMOVE CABLES LIN FT 5,885.00 1.50 8,827.50
2104.518 REMOVE BRICK SIDEWALK SQ FT 14,386.00 3.00 43,158.00
2104.602 SALVAGE SIGN SPECIAL EACH 6.00 200.00 1,200.00
2104.602 SALVAGE SIGN PANEL SPECIAL EACH 2.00 55.00 110.00
2106.607 EXCAVATION SPECIAL CU YD 2.00 15.00 30.00
2106.609 HAUL & DISPOSE OF CONTAMINATED MATERIAL TON 4.00 33.00 132.00
2504.602 ADJUST GATE VALVE & BOX EACH 38.00 430.00 16,340.00
2504.602 ADJUST CURB BOX EACH 40.00 150.00 6,000.00
2506.502 ADJUST FRAME & RING CASTING EACH 19.00 750.00 14,250.00
2506.602 CASTING ASSEMBLY SPECIAL EACH 40.00 200.00 8,000.00
2545.501 LIGHTING SYSTEM "A" LUMP SUM 0.84 292,035.00 245,309.40
2563.601 TRAFFIC CONTROL LUMP SUM 0.05 270,000.00 13,500.00
2564.602 INSTALL SIGN SPECIAL EACH 7.00 400.00 2,800.00
2564.618 SIGN SQ FT 23.00 60.00 1,380.00
2564.618 SIGN PANEL SQ FT 25.00 45.00 1,125.00
2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM 1.00 35,000.00 35,000.00
2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM A SYSTEM 0.50 35,000.00 17,500.00
TOTAL 487,881.90
(1) 100% CITY 487,881.90
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. - 2 -

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(2) 100% CITY FUNDS
1057538
ITEM SP 8601-62 UNIT QUANTITY UNIT PRICE COST
NUMBER SIDEWALK WIDENING WORK ITEM (2)
*** LUMP SUM ON BID AMOUNT ***
2021.501 MOBILIZATION LUMP SUM 0.03 450,000.00 13,500.00
2031.502 FIELD OFFICE EACH 0.03 40,000.00 1,200.00
2031.502 FIELD LABORATORY EACH 0.03 20,000.00 600.00
2011.601 VIBRATION MONITORING LUMP SUM 0.50 50,000.00 25,000.00
2104.503 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 1,438.00 2.00 2,876.00
2104.503 REMOVE SEWER PIPE (STORM) LIN FT 204.00 20.00 4,080.00
2104.503 REMOVE CURB & GUTTER LIN FT 989.00 5.00 4,945.00
2104.503 REMOVE MANHOLES OR CATCH BASINS LIN FT 10.00 220.00 2,200.00
2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 1,698.00 5.00 8,490.00
2211.507 AGGREGATE BASE (CV) CLASS 6 CU YD 346.00 35.00 12,110.00
2360.509 TYPE SP 9.5 WEARING COURSE MIX (4,B) TON 103.00 67.00 6,901.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,B) TON 378.00 85.00 32,130.00
2502.602 CONNECT TO EXISTING PIPE DRAIN EACH 6.00 600.00 3,600.00
2503.503 12" RC PIPE SEWER DES 3006 CL V LIN FT 67.00 120.00 8,040.00
2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT 151.00 120.00 18,120.00
2503.503 18" RC PIPE SEWER DES 3006 CL III LIN FT 86.00 100.00 8,600.00
2503.602 CONNECT TO EXISTING STORM SEWER EACH 2.00 1,500.00 3,000.00
2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 1.00 2,200.00 2,200.00
2506.502 CASTING ASSEMBLY EACH 7.00 1,000.00 7,000.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN N LIN FT 10.00 650.00 6,500.00
2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 21.00 800.00 16,800.00
2521.518 6" CONCRETE WALK SQ FT 4,110.00 11.00 45,210.00
2531.503 CONCRETE CURB & GUTTER DESIGN B424 LIN FT 753.00 26.00 19,578.00
2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 272.00 26.00 7,072.00
2563.601 TRAFFIC CONTROL LUMP SUM 0.03 270,000.00 8,100.00
TOTAL 267,852.00
(2) 100% CITY 267,852.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. - 3 -

[PAGE 51]
CITY OF HOWARD LAKE
RESOLUTION
IT IS RESOLVED that the City of Howard Lake enter into MnDOT Agreement 1057538 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for payment by the City to the State of the City's share of the costs of the pedestrian crosswalk flasher
system, lighting, sidewalk widening, and utility adjustment construction and other associated construction to be
performed upon, along, and adjacent to Trunk Highway 12 within the corporate City limits under State Project 8601-
62.
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of
Howard Lake at an authorized meeting held on the day of
, 2024, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
day of , 2024 (Signature)
Notary Public (Type or Print Name)
My Commission Expires
(Title)