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The Board of Trustees of Sugarcreek Township, Greene County, Ohio, met in Work
Session on August 17, 2015, at 5:30 p.m., at 2090 Ferry Road, Sugarcreek Township, Ohio
45305.
1. Mr. Pittman called the meeting to order at 5:30 pm.
2. Mr. Tiffany called the roll with Board Members Mike Pittman and Scott Bryant being
present. Others present were Assistant Chief Zimmerman, Chief Brown, Cara Tilford and
Donna Hellman. Mrs. Daugherty and Mr. Hodson were absent. Barbara Burson and Jim
Martin joined the meeting later.
Discussion-
Chief Brown said Officer Loni Gibson is leaving. He said he has started the replacement
process for full-time Officers. Mr. Bryant asked about the body cameras. Chief Brown we are
using them and they are working well. Mr. Pittman said our Township is one of a few
agencies using them and he thought it would be good to let the Community know. The Board
then discussed the possibility of another newsletter. Mrs. Hellman asked if we should also
have cameras in the cruisers. Chief Brown said the cost would be rather substantial and the
body cameras can capture images out of the cruiser that the car cameras can't. He said he
thinks what we have is working.
Cara Tilford said there is a conflict with the September 8th Board meeting. She said a meeting
with Centerville is scheduled on the same date. She said she needed to know if the Board
meeting is being held, since there is a Public Hearing scheduled with Miller Valentine. Mr.
Bryant said we should keep the Board meeting time since people are expecting the meeting.
He asked Mr. Pittman if he would contact Centerville to see if they could meet at our office
at 5:00 pm and if they can't, we will work with them to reschedule it. Cara said, if you are not
meeting at 5:00, then Bill Schieman would like to meet at the work session to discuss the
Flood Plain Overlay draft (Compensatory Storage) and relay the additional information the
Board has requested. Mr. Bryant asked Cara for a quick synopsis of the additional
information. Cara said Beavercreek and Xenia did not have good examples of Compensatory
Storage to provide insight on thresholds. She said there was a Kilkare example and two
conditional uses in Beavercreek. Cara said neither provided data that the Board was looking
for. Mr. Bryant expressed his concern about the potential impact on homeowners and said
that 7 cubic yards is not a lot. He said he appreciates exclusions, but to make any sense to
him, the cubic yard number needs to be three numbers instead of one. Mr. Pittman said he
understood his concern but still thinks this is an issue that needs to be addressed. Mr. Bryant
suggested taking the Engineer study out of it. Cara told the Board they can move forward on
this or give it back to the BZC for more work on the threshold. The board decided to have
Mr. Schieman come in at the next available work session.
Cara said she and Mr. Tiffany were to meet with Mark Brescia and Hills tomorrow and were
anticipating an application for development on Mr. Brescia's property soon.

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Assist. Fire Chief Zimmerman said Ken Collier has been working with the schools on
inspection items and they are ready to open this week. She said the Chamber Golf Outing is
this Thursday. Joann said the ladder truck has been sent back to KME and there are 37 or 38
issues. She said, hopefully, they are under warranty, but that will be determined. Mr. Pittman
said it seems unusual there are so many issues with a new truck. Mr. Bryant said it is a
complicated machine. Joann said on September 9th through the 11th the officers are having
fire operations pump class.
Mr. Bryant asked if there were any applications for the Fire Administration position. Mr.
Tiffany said there was one. Joann said they are doing testing, in the assessment center, for
full time officers, to create a list of potentials. Mr. Pittman asked about Chris Keene’s status.
Mr. Tiffany said it is going to arbitration on Sept. 26th. Mr. Tiffany said the union is also
arbitrating holiday pay and they want two times their pay plus time and a half.
Mr. Tiffany said the Dayton Development Coalition dues are due. The Board decided to stay
involved. Mr. Tiffany said there are a number of issues with Clyo Road. He said the
engineers missed an 18 inch gas line and have a retaining wall directly over it. He said he
thinks we have worked out an encroachment agreement with Vectren. He said if they need to
access it we will remove the wall and replace it. In an emergency, they will break it and not
replace it. Mr. Tiffany said there is an issue with piping along the creek but have made a field
adjustment. He said the catch basins are designed so that they are in the way of the pathway.
Mr. Tiffany said we do have a solution but there will be an associated cost. He said Eagle
Bridge screwed up the bridge. He said it is crooked and not square across the top but saddled.
He said Mr. Geyer is looking at it.
Mr. Tiffany said there will be a 3% increase on our vision renewal rate. The Board said they
were okay with it.
The Board discussed the Sidewalk Policy on tonight's agenda. Mr. Tiffany said the sidewalks
in our subdivision are starting to show wear. He said we will inspect them and notify owners
when they need repairs. He said if they are not repaired in 180 days we will repair them and
bill them for the work. He said if the invoice is not paid within 180 days the amount of
repairs will be added to their property taxes. Mr. Pittman said Kettering amortizes theirs. Mr.
Tiffany said, since we are not a city, we are bound by the O.R.C.
Mr. Tiffany said the Fire Chief ad is ready. Mr. Bryant said the requirement section seems a
little light. He said they ask for a B.A. or equivalent and some we may not want might
qualify. A discussion ensued on who might qualify for the position. It was determined that
current terms would be clarified and terms added to facilitate their needs. Mr. Bryant asked
Mr. Tiffany to look at the challenges section of the posting and to rework it.
Donna Hellman asked if the ladder truck was gone. Mr. Tiffany said it was.

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Mr. Tiffany said he is working with Walmart on the parked truck issue. Mr. Bryant said he
received a complaint on the fireworks at Sugar Valley and that we should probably announce
them in advance on the website.
Jim Martin said the Federal Government is urging businesses to let truckers park since they
don't have a place to rest. Chief Brown said this issue is not that they are sleeping, but they
are being stored.
Mr. Pittman moved to adjourn at 6:55 pm. Mr. Bryant seconded. Roll was called with the
vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Theodore L. Hodson, Fiscal Officer