[PAGE 1]
AGENDA
Town Hall 551 Hot Springs Blvd Sanitation General Improvement District Meeting
Pagosa Spring, CO 81147 March 3, 2026 @ 5:00 PM
REMOTE PARTICIPATION
Join Zoom Meeting By Computer - https://us06web.zoom.us/j/84183643649
Dial by Phone - 1-669-900-6833 US - Meeting ID: 841 8364 3649
A Zoom link is made available. The Town cannot guarantee internet service or online broadcasting.
Remote participation is at the risk of attendees. The meeting will continue in person regardless of the broadcast capability.
I. CALL MEETING TO ORDER
II. ROLL CALL
III. DISCLOSURES AND/OR CONFLICT OF INTEREST
IV. PUBLIC COMMENT
V. CONSENT AGENDA
1. Approval of the Feburary 17, 2026 Special Meeting Minutes
VI. REPORTS TO BOARD
1. Sanitation District Update
VII. NEW BUSINESS
1. Capital Projects Update: San Juan WWTF
VIII. NEXT BOARD MEETING APRIL 8, 2026 AT 5:00 PM
IX. ADJOURNMENT
Shari Pierce
Public comment and agenda comment item sign-up sheets are available at the meeting
Copies of proposed Ordinances and Resolutions are available to the public from the Town Clerk
Page 1 of 28

[PAGE 2]
Board President
Public comment and agenda comment item sign-up sheets are available at the meeting
Copies of proposed Ordinances and Resolutions are available to the public from the Town Clerk
Page 2 of 28

[PAGE 3]
MINUTES
Town Hall 551 Hot Springs Blvd Sanitation General Improvement District Meeting
Pagosa Spring, CO 81147 February 17, 2026 @ 5:00 PM
A special meeting of the Town of Pagosa Springs Sanitation General Improvement District was called
to order on February 17, 2026 at 5:00 PM in the Town Hall 551 Hot Springs Blvd.
BOARD PRESENT: Board President Pierce, Board Member Bergon, Board Member
deGraaf, Board Member DeGuise, Board Member Lindner, Board
Member Martinez
BOARD ABSENT: Board Member Williams
I. CALL SPECIAL MEETING TO ORDER
II. ROLL CALL
III. DISCLOSURES AND/OR CONFLICT OF INTEREST
None
IV. PUBLIC COMMENT
None
V. CONSENT AGENDA
1. Approval of the February 3, 2026 meeting minutes
Board Member deGraaf moved to approve the consent agenda, Board Member DeGuise
seconded. Motion Passed.
VI. REPORTS TO BOARD
1. Sanitation District Update
Page 3 of 28

[PAGE 4]
Sanitation General Improvement District
February 17, 2026
Sanitation Supervisor, Lucian Brewster, provided an update. Both pump stations 1 and 2
have failed and are currently working off a bypass pump. Parts have been ordered for
repairs to the pumps. He said having critical spares of pumps, vfd's, and soft starts on-hand
and an on-call engineer would be helpful. Brown's Hill Engineering is the electrical engineers
who help with soft starts. He said there are pumps through Flight that may be more
available; they are waiting on a quote from Flight. A grit removal system would replace the
current bar screen system. He said in 2-3 months there may be parts to have 1 train working
in each of the pump stations.
Board Member Martinez said he appreciates the sanitation district employees. Board
Member Bergon said having a potential contractor who can help take the stress off of the
crew would be positive.
The decommissioning of the lagoon at S 5th Street has been completed.
VII. NEXT BOARD MEETING MARCH 3, 2026 AT 5:00 PM
VIII. ADJOURNMENT
Board Member Pierce adjourned the meeting at 5:25 pm.
Shari Pierce
Board President
Page 2 of 2
Page 4 of 28

[PAGE 5]
AGENDA BRIEF
MEETING: Pagosa Springs Sanitation General Improvement District
Meeting
FROM: Karl Johnson
PROJECT: Sanitation District Update
ACTION: Information Only
D iscussion
PURPOSE/BACKGROUND:
PS1 and PS2 failure response:
1. Actions have resulted in temporary bypass pumping systems being installed and operational at both
stations with daily monitoring by staff. Scheduled maintenance on the bypass pass pump has been
initiated with vendor Velocity to perform and inspect bypass pumps to ensure operation.
2. Replacement parts have been quoted and ordered. Delivery time TBD.
3. Critical spares have either been ordered or requests for quotations have been completed.
San Juan WWTP:
1. Discharge permit application has been submitted and receipt by CDPHE confirmed. The review
process is a minimum of 60 days.
2. Re-use water permit application has been submitted and receipt by CDPHE confirmed. The review
process is a minimum of 60 days.
3. A design review meeting took place on 2/25/26 to develop a clear understanding of the submittal and
review process for the new WWTP. During this meeting it was confirmed that there will need to be an
application for the temporary WWTP and another complete application for the permanent WWTP.
4. Requests for a temporary WWTP pricing have been made with vendors to confirm pricing and
delivery.
5. A review of all costs associated with the operation and repairs for PS1 and PS2 is underway to include
LPEA rates, PAWSD treatment, equipment replacements, rentals, and staff time.
GOALS & OBJECTIVES: Develop a long-term strategy to provide essential sanitation collection and
treatment services that are financially viable, future -orientated, and maximize the existing assets and
partnerships in a community of our size with limited resources.
Page 5 of 28

[PAGE 6]
AGENDA BRIEF
MEETING: Pagosa Springs Sanitation General Improvement District
Meeting
FROM: Karl Johnson
PROJECT: Capital Projects Update: San Juan WWTF
ACTION: D iscussion and Action
PURPOSE/BACKGROUND:
Capital projects update:
1. Recap of work that has been completed to date and the evolution of how RFE got to this
point in design services, which started with a complete system assessment.
2. Assistance RFE has provided in assessing rates, assisting with the bond and sales tax
work, and continued assessment of rates quarterly.
3. Because of familiarity with the system, emergency design services began on Collection
system replacement for Category 5s (imminent failure).
4. Emergency design of the 1st street lift station was initiated as a result of the October 2025
flood event.
5. Research into WWTF permitting and design due to ongoing emergency failures of the Pump
Station 1 and 2.
6. Now we are working on discharge permit applications for a temporary WWTF and
permanent WWTF.
7. Started initial site approval documentation for WWTF engineering and design review
process.
ATTACHMENTS:
1. PSSGID San Juan WWTF - Scope and Fees Memo 2.25.26_
FISCAL IMPACT: Design Costs up to $1,200,000
GOALS & OBJECTIVES: Develop a long-term strategy to provide essential sanitation collection and
treatment services that are financially viable, future-oriented, and maximize the existing assets
and partnerships in a community of our size with limited resources.
RECOMMENDATIONS:
1. Initiate a new contract between the Town of Pagosa Springs and Roaring Fork Engineering
for the purpose of design and permitting of a new WWTF and the 1st St Lift Station.
2. Amend the existing contract between the Town of Pagosa Springs and Roaring Fork
Engineering to include the WWTF and the 1st St Lift Station design and permitting initiated after
recent emergency situations.
3. Advise staff on direction.
Page 6 of 28

[PAGE 7]
Page 7 of 28

[PAGE 8]
TO: Karl Johnson, Public Works Director
David Harris, Town Manager
FROM: Maggie McHugh, PE
Principal and Co-Owner of Roaring Fork Engineering
CC: Kyle Rickert, Town Project Manager
DATE: February 25, 2026
RE: WWTF Scope and Fee Estimate
SAN JUAN WWTF DESIGN AND PERMITTING
PROJECT BACKGROUND
Until 2015, PSSGID (District) operated a lagoon-based wastewater treatment system. That year, the District
transitioned to a pumped conveyance system, bringing Lift Stations PS#1 and PS#2 and approximately 7.5
miles of force main online to transport wastewater to the Pagosa Area Water and Sanitation District
(PAWSD) Wastewater Treatment Facility. This system relies on two high-horsepower pump stations
operating continuously to serve the District’s needs.
From the outset, the lift station system presented operational challenges. The originally specified pumps
struggled to keep pace with incoming flows, resulting in sanitary overflow events. Additionally, the stations
lacked emergency overflow vaults to provide operational resiliency during emergency or unplanned
outages. Over the past decade, PSSGID has invested significant time, financial resources, and engineering
effort to maintain reliable service. These investments have included ongoing pump replacements, piping
and system repairs, major system modifications including construction of overflow vaults, and the purchase
of spare bypass pumps to prevent service interruptions and avoid violations with the Colorado Department
of Public Health and Environment (CDPHE).
While these efforts have maintained uninterrupted service to the community, the system’s dependence on
high-maintenance, energy-intensive infrastructure has required continual reinvestment. In today’s
regulatory environment, where nutrient limits, discharge standards, and resiliency requirements continue to
evolve, this reactive maintenance model is neither cost-efficient nor strategically aligned with long-term
utility stewardship.
Recognizing both the financial burden and regulatory risks associated with the current configuration,
PSSGID is evaluating the construction of its own Wastewater Treatment Facility (WWTF) at the former
lagoon site. This approach represents a shift from ongoing emergency and maintenance spending toward
proactive capital investment in infrastructure the Town owns and controls. As part of this evaluation, the
District is also analyzing the feasibility of installing a temporary treatment facility. A comprehensive financial
and engineering review is underway to assess capital costs, utility consumption, operational staffing
requirements, and CDPHE permitting timelines associated with a temporary installation. This step reflects
prudent fiscal management while advancing toward a permanent solution.
The long-term plan envisions construction of a new WWTF designed to treat the entirety of the Town’s
service area flows. The facility would be rated for an initial capacity of 0.995 million gallons per day (MGD),
with expansion capability to at least 2.0 MGD or greater to accommodate future growth and regulatory
Page 1
Page 8 of 28

[PAGE 9]
changes. Designing with expansion in mind positions the Town to respond to population growth, economic
development, and increasingly stringent discharge requirements without costly retrofits.
The Town and PSSGID have identified the urgent need to move forward with design, permitting, and
construction. RFE has prepared a scope and preliminary schedule targeting initial site work and
construction as early as Summer 2027, contingent upon CDPHE permitting timelines and the potential for
expedited review.
This project represents more than infrastructure replacement, it is an investment in resilience, regulatory
compliance, environmental stewardship, and long-term fiscal responsibility. A modern WWTF will reflect
the Town Council’s commitment to thoughtful design, energy efficiency, and meaningful utility construction.
It will ensure the discharge of high-quality effluent to the San Juan River while reducing long-term
operational risk.
By investing in this facility, the Town of Pagosa Springs positions itself for greater independence, stronger
regulatory resiliency, and leadership in wastewater treatment. Most importantly, it provides a sustainable,
generational solution for the residents of PSSGID and broader community.
Figure 1. Proposed WWTF Location.
Page 2
Page 9 of 28

[PAGE 10]
PRIOR COMPLETED AND ONGOING WORK
1. In 2023, RFE completed the initial assessment and collection system design
Roaring Fork Engineering (RFE) was hired in 2023 to conduct a system feasibility study and rate
study for the community. That work was completed in 2023-2024 and included an in-depth analysis
of the GID’s current system operations, short and long-term challenges, and financial commitments
for ongoing treatment costs to PAWSD. During this analysis phase, it became apparent that timely
design of the Category 4 and 5 collection pipes was necessary to protect the lift stations and major
pump stations for failure and overflow violations. The collection system was inundated with
McCabe Creek and San Juan River water and causing lift station overflow and failure events which
needed to be addressed immediately.
2. In 2024, RFE was asked to assist the GID with obtaining state grant funding for design of
critical Category 4 and 5s and begin designing the replacement work immediately.
RFE assisted the GID with procuring grant money to fund the design of the Category 4 and 5
collection system replacement at critical locations. In Fall of 2025, RFE and the GID put out the
highest area of infiltration out to bid for complete replacement. RFE continues to assist the GID
with implementation of this construction project. RFE is continuing to design critical areas of need
which threaten the lift station and pump station capacities, with most of the design work being
completed this Spring 2026.
3. In 2025, RFE began investigating the ability of the GID to bring a new WWTF online at the
old lagoon property by engaging CDPHE and reviewing historical documents.
During the system assessment and collection system improvement work, Pump Station 1 and 2
were continually failing. The GID staff dedicated hours of overtime and large financial investments
to replace the pumps, install emergency by-pass systems, and install provisions to prevent future
failures where possible. However, the system continues to fail regardless of the amount of money,
time, and efforts that the GID, engineering firms, pump manufacturer and suppliers have poured
into finding a feasible solution. This is due to the fact that the design and layout of the system is
not functional for any modern pumping system. Due to the repeated ongoing failures at PS 1 and
2, and large financial investment that the GID has continued to spend to keep the Pump Stations
operational, RFE was asked to assist with evaluating alternative solutions during the initial 2023
assessment. In 2025 that topic was readdressed and RFE led the effort with CDPHE to understand
if any work previously completed could be used for re-engineering.
Towards the end of 2025, the continued failures of the pump station raised the question if a short-
term temporary WWTF could operate at the old lagoon site in lieu of delivering waste to PAWSD.
RFE began conversations with CDPHE to understand permitting, review, and discharge
requirements for a temporary facility.
4. In Fall 2025, the design efforts for the 1st Street Lift Station started. The research into WWTF
permitting process was temporarily paused as RFE helped the GID respond to the emergency
Highway 160 sewer pipe failure during the October 2025 flood. This led to a reprioritization of tasks
and a heavy focus on 1st Street Lift Station permitting, funding and design. RFE is continuing to
assist the GID with obtaining a SRF loan, and complete design and permitting for the lift station
most recently submitting the PNA and ensuring the $350,000 SRF grant can be used to reimburse
a majority of costs to date.
5. In February 2026, RFE submitted a discharge permit application for a surface water
discharge permit and reuse permit. This permit information will provide the necessary
information for the design team to move forward with both a temporary WWTF and permanent
WWTF. operating at the lagoon site was discussed with CDPHE and ongoing discussion of Pump
Station 1 and 2, the alternative of installing a temporary WWTF at the old lagoon site began. RFE
Page 3
Page 10 of 28

[PAGE 11]
has assisted with preparing and submitting the discharge permit for the site which will apply to both
the temporary and permanent WWTF.
Throughout all the project efforts, RFE has been heavily involved with the financing efforts for the GID. This
first included a comprehensive rate study to identify funding gaps which needed to be filled by raising rates.
Atter two large rate increases, and identification of more high priority projects, it became apparent additional
revenue streams would be needed to support the GID’s and Town efforts. The grant money included so
far include:
1. $25,000 administrative grant
2. $200,000 design and engineering grant from DOLA
3. $360,000 design and engineering grant from SRF
4. RFE assisted with getting the Sales Tax approved for the GID use in 2025, which is estimated to
bring in up to $3.5 million of additional revenue per year.
5. RFE also assisted with a $4 million bond to help pay for the critical collection system projects,
although a large portion of that money has been spent on fixing the major pump stations.
6. Finally, WWTF will require a loan and more grant money (up to $550,000 or more from multiple
agencies) should be available and will be obtained for the GID to assist for paying design efforts.
RFE is extraordinarily familiar with the GID’s sewer system, collection system, financial status and need,
and community culture. RFE has a built a long-term relationship with Public Works and Town staff to help
execute projects on a timely basis and create meaningful solutions to large and complex problems. RFE
is positioned to help the GID continue to do this as these projects continue to move forward.
RFE recognizes that is a major goal for the community to eventually reduce rates or the stall the increase
of rates, if the sales tax continues to provide an adequate revenue stream, and additional grant funding is
obtained for the project. RFE will work with the Town to help achieve that goal.
PROJECT GOALS
RFE has discussed the temporary and new WWTF many times with the Town Public Works Director and
Manager. RFE and the GID have worked closely to understand the Town’s needs and plan for a sustainable
long-term solution that can be celebrated for generations to come. D
Discussion with the Town Manager and Public Works Director, along with Town Project Manager and
Operators have led to four key goals identified as part of this project:
1. Design a WWTF which can serve the entire Town population, including the ability for future
expansion for either acceptance of a larger service area or PAWSD sewage.
2. The WWTF should be a community centric facility which includes the ability for students, and
community members, to interact with the site safely and learn more about wastewater treatment
and operations.
3. The building should be LEED certified, integrate into the natural landscape (green roof), include
renewable energy when possible and be designed by a local architect who understands the
community’s infrastructure.
4. The treatment processes should be progressive, forward thinking and regulatory resilient, energy
efficient, and long-term sustainable for a small community to operate. This shall include the ability
to treat wastewater to non-potable reuse standards for localized irrigation on properties nearby.
Page 4
Page 11 of 28

[PAGE 12]
PROJECT TEAM
Understanding the background and project goals, Roaring Fork Engineering has brought together a team
of Colorado Western Slope local firms who can design and permit the WWTF for the Town. This team has
worked together before on a major plant projects and is well suited to design to the Town’s goals.
Furthermore, our four-member team can operate independently, while in sync maximizing schedule and
resources to meet the Town’s schedule. The team includes the following members:
1. Roaring Fork Engineering (Carbondale CO)
a. Project Managers and Main Point of Contact with Town
b. Process and Civil Design Lead
c. Funding Application Lead
2. Western Water Solutions (Glenwood Springs CO)
a. Glenwood Springs, CO based structural firm who specializes in water and wastewater
concrete structures.
b. With a specialization in structures built in floodplains, and challenging Geotechnical
conditions.
3. Browns Hill Engineering (Littleton CO with local Pagosa Springs employees)
a. Current controls integrator for the PSSGID and Colorado based electrical and controls
design team.
b. Denver based firm with local presence in Pagosa and familiarity with PSSGID staff, control
systems, and preferences.
c. LEED certified designers.
4. Big Horn Mechanical (Grand Junction CO)
a. Grand Junction based firm which includes design services for mechanical systems
including plumbing, and HVAC for the entire WWTF.
b. LEED certified designers who can assist the architecture team and Browns Hill team with
LEED certification decisions during design.
PROJECT SCOPE
The team proposed for this project includes four Colorado based firms with Western Slope founding or
satellite offices which have worked together before on large technical projects. RFE will lead the team and
produce monthly progress updates which will be presented to the Council at every other GID meeting. The
scope follows a typical design, bid, build contract. However, integration with a local contractor can begin
earlier (at 60% level) for construction feedback during design which can help produce cost savings and
efficiencies during construction to save on costs. RFE plans to hold bi-weekly meetings internally with the
design team, and PSSGID staff will be invited to join as well. Monthly design meetings will also take place
with PSSGID staff prior to Council presentation. The overall project scope includes:
• Geotechnical Investigation
• RFE has already completed the site survey.
• Civil Site Design, including grading, and drainage.
• Interior process piping, pumping, and equipment layout design.
• Structural subgrade basins (e.g. aeration basins, clarifiers, digesters, etc.) which hold WW.
• Electrical and controls design
o Completed by Browns Hill Engineering current EIC designer and contractor for PSSGID.
Page 5
Page 12 of 28

[PAGE 13]
o Process and Instrumentation Design.
• Mechanical HVAC design
Task Breakdown is as follows:
0. Temporary WWTF Design and Permitting
a. Site Application Report
b. Process Design Report
c. Civil Site Design
d. Electrical Design
e. Deliverables:
i. Layout Drawings using manufacturer supplied information and prefabricated
drawings.
ii. Electrical transformer loading and sizing.
iii. CDPHE Site Application and Process Design Submittal.
1. Please note that the outlines of these reports which include a lot of
community information can be reused for Tasks 2 and 4.
1. Conceptual Design
a. Geotechnical Investigation
b. Civil Site Proposed Plan
i. Major drainage issues identified
c. Plant Model for conceptual sizing of basins and equipment
d. Structural Conceptual Basin Sizing and Design Constraints
e. Electrical Transformer and Load Analysis
f. Preliminary building sizes
g. Deliverables:
i. Conceptual drawings
ii. Design Report
1. Summarizing discussions, key decisions, and questions for PSSGID.
2. Site Application Submittal
a. RFE will lead this process with a small amount of input for other disciplines as needed to
meet CDPHE requirements.
b. Site Application Report
c. Appendix developing including:
i. Site Plan
ii. Process Flow Diagram
iii. Preliminary WWTF calculations
iv. Overview of alarms and controls
v. Conceptual Design Drawings
d. Deliverables:
i. Site Application Report and Form
ii. Conceptual Drawings and Appendix Exhibits
iii. Preliminary Cost Estimate
3. 60% Design
a. Process and Civil
Page 6
Page 13 of 28

[PAGE 14]
i. Plant model progression
b. Structural
c. Electrical and I/C
d. Mechanical
e. Deliverables:
i. 60% Design Drawings
ii. Specification Outline
iii. Design Report
1. Outline key decisions, discussions, and highlight any operational impacts
from key decisions.
iv. Updated Cost Estimate
4. Process Design Report
a. RFE will lead this process with a small amount of input for other disciplines as needed to
meet CDPHE requirements.
b. Process Design Report development
c. Plant Model development
d. Deliverables:
i. Process Design Report and Appendix
ii. 60% Drawings
5. 90% Design
a. Process and Civil Drawings
i. Plant model development
b. Structural Drawings
c. Electrical and I/C Drawings
d. Mechanical Drawings
e. Deliverables:
i. 90% Drawings
ii. Specification Book (Project Manual)
iii. Design Report.
iv. Updated EOPC.
6. Bid Package
a. Process and Civil Drawings
i. Plant model finalized for operational use.
b. Structural Drawings
c. Electrical and I/C Drawings
d. Mechanical Drawings
e. Deliverables:
i. Bid Drawings
ii. Bid Project Manual
iii. Final Design Report.
iv. Updated and Final EOPC.
Page 7
Page 14 of 28

[PAGE 15]
Specific exclusions:
1. Geotechnical services are not included in the cost and will be contracted with RFE directly using a
local vendor.
2. It is assumed that minimal design is required for the temporary WWTF permitting process. If design
drawings or detailed specifications are required this will be an additional fee and scope.
3. The proposed schedule assumes that the PSSGID and CDPHE have agreed upon an expedited
schedule given the current situation. If not, the design periods and review periods will likely push
the start of the WWTF to 2028 or later.
4. Review periods by state or federal agencies is out of control of the design team.
5. NEPA permitting, wetland delineation, or other environmental or cultural surveys are not included
in this fee. Those services will be rendered on a as needed basis pending final funding package
for the project.
6. Additional outside design services which are not included in this scope and the Town will
contract separately include:
1. Architectural engineering services for a community focused WWTF, green roof,
a. Building design for LEED certification
b. Includes structural design for building
c. Lab room and equipment design
d. Meeting space design
e. Interactive community options
PROJECT FEES
The team’s fees are included in detail in Attachment A. The fee estimate totals $1,188,881. Industry
standard typical estimates 5-10% of estimated construction costs to cover the design, and permitting of
large treatment plant projects. However, our team’s fee is well below this standard because of the previous
work completed by our team, familiarity of the community, and ability to work efficiently as a team together.
The fees will be reviewed quarterly and updated as needed based on new information and feedback from
the GID.
Page 8
Page 15 of 28

[PAGE 16]
ATTACHMENT A
Detailed Fee Estimate
Page 9
Page 16 of 28

[PAGE 17]
WWTF Design, Permitting, Bidding, and Funding
Discipline Fee
Task 0: Temporary WWTF Permitting
Process and Civil $55,800
Structural and Geotechnical $23,500
Electrical $5,750
Task 0 Subtotal $85,050
Task 1: Conceputal Design and Alternatives Analysis
Process and Civil $67,152
Structural $28,700
Electrical $5,750
Mechanical $6,000
Task 1 Subtotal $107,602
Task 2: Site Application Submittal
Process and Civil $55,720
Structural $3,000
Electrical $3,000
Mechanical $0
Task 2 Subtotal $61,720
Task 3: 60% Design
Process and Civil $245,620
Structural $128,293
Electrical $39,000
Mechanical $36,600
Task 3 Subtotal $449,513
Task 4: Process Design Report
Civil and Process $85,950
Structural $3,000
Electrical $2,500
Task 4 Subtotal $91,450
Task 5: 90% Design
Process and Civil $165,000
Structural $87,633
Electrical $35,000
Mechanical $18,300
Task 5 Subtotal $305,933
Task 6: Bid Package and Evaluation
Process and Civil $85,000
Structural $36,383
Electrical $9,500
Mechanical $6,100
Task 6 Subtotal $136,983
Task 7: Funding Research and Applications
Process and Civil $35,680
Task 7 Subtotal $35,680
Project Total $1,188,881
Page 17 of 28

[PAGE 18]
ATTACHMENT B
Proposed Schedule
Page 10
Page 18 of 28

[PAGE 19]
Pagosa Springs WWTF Permitting and Design Process Project start: Thu, 1/22/2026
PSSGID Display week: 5
Feb 16, 2026 Feb 23, 2026 Mar 2, 2026 Mar 9, 2026 Mar 16, 2026 Mar 23, 2026 Mar 30, 2026 Apr 6, 2026
TASK ASSIGNED TO PROGRESS START END 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12
M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
Permitting
Discharge Permit Application Preparation Maggie McHugh 100% 1/22/26 2/11/26
Town Review Karl and David 100% 1/30/26 2/4/26
Submission and Fee Submission Maggie McHugh 95% 2/11/26 2/11/26
Chemical Evaluation Form Maggie McHugh 100% 1/22/26 2/11/26
Water Reuse Permit Application RFE and PSSGID 75% 2/11/26 2/23/26
Task 0: Temporary WWTF Permitting and Design
Site Application Design Team 25% 3/1/26 4/22/26
Geotechnical Investigation RFE 0% 3/1/26 4/1/26
Process Design Report RFE 0% 3/1/26 6/1/26
Design Drawings and Utility Connections RFE 0% 4/22/26 4/22/26
Site Design and Preparation Design Team 0% 4/22/26 5/1/26
Task 1: Alternatives Analysis and Conceputal Design
Alternatives Analysis Design Team 25% 3/1/26 4/22/26
Plant Model RFE Team 0% 3/1/26 6/1/26
Conceputal Design Review PSSGID 0% 4/22/26 4/22/26
Finalize Conceputal Design Design Team 0% 4/22/26 5/1/26
Conceputal Design Drawings and Report Design Team 0% 5/3/26 5/3/26
Task 2: Site Application Process
Site Application Report Design Team 0% 3/1/26 6/1/26
Site Application Process Flow and Design Drawings Design Team 0% 3/1/26 6/15/26
Submit Site Application Design Team 0% 6/1/26 6/2/26
Task 3: 60% Design
60% Design Drawings Design Team 0% 5/1/26 8/15/26
60% Design Report Design Team 0% 5/1/26 8/15/26
Plant Model RFE Team 0% 5/1/26 8/15/26
60% Design Review Meeting Design Team and PSSGID 0% 7/15/26 7/16/26
Finalize 60% Design Design Team 0% 8/15/26 8/15/26
Task 4: Process Design Report
Process Design Report Design Team 0% 6/1/26 8/15/26
Plant Model Design Team 0% 5/1/26 8/1/26
Process Design Report Review Meeting Design Team and PSSGID 0% 7/15/26 7/16/26
Page 19 of 28

[PAGE 20]
Feb 16, 2026 Feb 23, 2026 Mar 2, 2026 Mar 9, 2026 Mar 16, 2026 Mar 23, 2026 Mar 30, 2026 Apr 6, 2026
TASK ASSIGNED TO PROGRESS START END 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12
M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
Submit PDR Design Team 0% 8/1/26 8/1/26
Task 5: 90% Design
90% Design Drawings Design Team 0% 6/1/26 8/15/26
90% Design Report (For Records) Design Team 0% 5/1/26 8/1/26
90% Specifications and Project Manual Design Team 0% 5/1/26 8/1/26
Design Review Meeting Design Team and PSSGID 0% 7/15/26 7/16/26
Finalize 90% Design Design Team 0% 12/15/26 12/15/26
Task 6: Bid Package
Bid Package Drawings Design Team 0% 12/15/26 2/1/27
Bid Specification and Project Manual Design Team 0% 12/15/26 2/1/27
Design Review Meeting Design Team and PSSGID 0% 1/15/27 1/16/27
Finalize Bid Package Design Team 0% 2/15/27 2/15/27
Task 7: Funding Applications
Funding Research and Memo RFE 25% 1/22/26 3/11/26
Funding Application Submissions Karl and David 0% 3/1/26 6/1/26
Funding Application Processes RFE 0% 2/1/26 12/1/26
SRF Loan Application RFE 0% 1/1/26 11/15/26
Future Anticipated Construction Schedule
Headworks Building and Improvements Contractor 0% 5/1/27 10/1/27
Site Improvements and Prep Contractor 0% 5/1/27 10/1/27
Building Foundations and Concrete Work Contractor 0% 5/1/27 10/1/27
WWTF Construction Contractor 0% 5/1/28 11/1/28
Page 2 of 2
Page 20 of 28

[PAGE 21]
ATTACHMENT C
Subcontractor Proposals
Page 11
Page 21 of 28

[PAGE 22]
8130 Shaffer Parkway, Unit A
Littleton, CO 80127
PHONE: 720-344-7771
FAX: 720-344-7460
Engineering Proposal
Client: Town of Pagosa Springs Browns Hill Job #: 
Project: San Juan WWTF Design Date: February 13, 2026
Engineer: RFE
Subject: Browns Hill Engineering & Controls, LLC herein proposes to furnish the following
engineering services:
Scope of Work:
Provide electrical and controls engineering for the above noted project
Electrical and Controls Work:
Provide the electrical and controls design work for the project
Design incoming service entrance for the new plant
One-line diagrams for power systems and controls
Network diagrams for the control system of the plant
Meet with owner to coordinate their desires for the control system of the plant
Design the plant to comply as much as possible to LEED guidelines
Develop P&IDs after RFE provides process flow diagram
Conceptual Design
Provide preliminary load analysis for the plant and service entrance requirements
Provide control system philosophy for the plant with initial control system network diagram
Site Application Submittal
Assist with information to RFE as needed
60% Design Phase
Produce initial drawings and specifications for the project
Power distribution one-lines
Control system one-lines
Installation details as needed
More detailed control system network design
Initial plant plan views and site plans (backgrounds by RFE)
Locate equipment and lighting on these plans
Prepare an engineer's opinion of probable costs for the electrical and controls portion
Process Design Report
Assist with information to RFE as needed
90% Design Phase
Update and complete drawings and specifications for the project
Prepare an engineer's opinion of probable costs for the electrical and controls portion
Page 1
Page 22 of 28

[PAGE 23]
Bid Package
Final drawings and specifications for the project
Proposal not to exceed cost:
Conceptual Design Phase - Electrical and I&C
$5,750 and no/100 dollars
Site Application Phase - Electrical and I&C
$3,000 and no/100 dollars
60% Design Phase - Electrical and I&C
$39,000 and no/100 dollars
Process Design Report Phase - Electrical and I&C
$2,500 and no/100 dollars
90% Design Phase - Electrical and I&C
$35,000 and no/100 dollars
Bid Package Phase - Electrical and I&C
$9,500 and no/100 dollars
$94,750 Total for entire proposal
This proposal is valid for 60 days and subject to revision after that time.
We appreciate the opportunity to provide this proposal and should you
have any questions please contact the undersigned at 720-344-7771.
Sincerely,
Ted Wille
Browns Hill Engineering & Controls, LLC
Page 2
Page 23 of 28

[PAGE 24]
January 30, 2026
Maggie McHugh, P.E.
Roaring Fork Engineering
592 Highway 133
Carbondale, Colorado 81623
RE: Letter Proposal for Engineering Services related to the San Juan Wastewater Treatment Facility
Structural Design
Dear Maggie,
Western Water Solutions, LLC (WWS) is pleased to provide this letter proposal for engineering services associated
with the structural design of the San Juan Wastewater Treatment Facility (WWTF) for the Town of Pagosa Springs.
This proposal and the associated fee are based on prior discussions with Roaring Fork Engineering (RFE). WWS
understands the plant configuration and level of detail available currently are preliminary. Accordingly, the structural
engineering fee has been developed based on WWS’s experience with wastewater treatment facilities of similar size,
configuration, and structural complexity.
WWS will provide structural engineering design services for the below-grade reinforced concrete structures, including
aeration basins, clarifier basins, and digester basins. WWS will coordinate directly with RFE and with the project team,
including Brown’s Hill and Bighorn Engineering.
Scope of Services
Task 01 – Conceptual Design
WWS will perform initial structural evaluations and establish the structural design basis for the liquid-containing
reinforced concrete basins. This effort includes selection of the basin structural system; development of preliminary
wall thickness ranges; evaluation of uplift, buoyancy, and groundwater loading conditions; and coordination with the
geotechnical engineer. WWS will also consider hydrostatic, preliminary penetrations criteria, and digester loading
assumptions, and will prepare a structural design criteria memorandum documenting the basis of design.
Deliverable: Basin conceptual structural layouts accompanied by a design memorandum summarizing the structural
basis of design, key assumptions, and any decisions or items requiring further coordination.
Task 02 – Site Application Submittal
WWS will support RFE in preparation of the site application submittal, including narrative input and conceptual structural
layouts addressing geotechnical considerations, basin sizing, and potential site constraints.
Task 03 – 60% Design
WWS will advance the conceptual structural design to a structural design development level and prepare the 60%
design drawings. The primary effort for this task is the structural design development, followed by preparation of the
drawings. This task also includes coordination with process and mechanical equipment layouts and associated
loading and support requirements.
Deliverables: Structural drawings and a specification outline, accompanied by a summary memorandum summarizing
key design decisions for review. WWS will also provide an Engineer’s Opinion of Probable Construction Cost (EOPC)
in support of the grant and loan application process for the basin elements.
1
Page 24 of 28

[PAGE 25]
Task 04 – Process Design Report
WWS will support RFE in preparation of the Process Design Report, similar in level of effort to Task 02, with focus on
the interaction of process mechanical equipment and piping with the concrete basin structures.
Task 05 – 90% Design
WWS will refine and coordinate the structural design drawings and specifications based on interdisciplinary input and
design review comments, including coordination of penetrations, embeds, and equipment loading requirements.
Deliverables: Updated structural drawings and technical specifications (Division 03, 05, 07, and 09), accompanied by
a memorandum summarizing key design decisions for review. WWS will also provide an updated EOPC.
Task 06 – Bid Package
WWS will prepare final structural drawings and specifications suitable for bidding. Effort will include cross-checking
specifications to drawing details, consistency reviews, reinforcement clarity, and constructability review.
Deliverables: Final structural drawings and Project Manual, accompanied by a memorandum summarizing key design
decisions for review.
Schedule and Project Coordination
The proposed fee is based on the preliminary design schedule provided by RFE. The scope includes bi-weekly
coordination meetings with RFE, periodic design coordination meetings with the project team, and in-person design
review meetings with the Town of Pagosa Springs at the 60%, 90%, and Final for Bid milestones.
Fee
WWS estimates a total fee of $287,009 for the services described herein. A detailed breakdown of the estimated fee is
provided in the table below.
The allocation of effort among individual tasks reflects the anticipated level of structural design development at each
project phase. Certain tasks are weighted more heavily due to the engineering analysis, while other tasks are currently
assumed to require less effort. As the project progresses and the scope and structural complexity become better
defined, the level of effort associated with individual tasks may vary. WWS intends to manage the work within the
overall project budget and will adjust the distribution of hours among tasks as necessary to respond to project needs,
coordination requirements, and review comments, while maintaining the total proposed fee.
Task No. Task Description Total Fee
01 Conceptual Design $28,700
02 Site Application Submittal $3,000
03 60% Design $128,293
04 Process Design Report $3,000
05 90% Design $87,633
06 Bid Package $36,383
Subtotal $287,009
2
Page 25 of 28

[PAGE 26]
WWS greatly appreciates the opportunity to support Roaring Fork Engineering and the Town of Pagosa Springs on this
project. Please contact me with any questions or requested revisions.
Sincerely,
Theresa Weidmann, PE
Western Water Solutions
3
Page 26 of 28

[PAGE 27]
B
ighorn
Consulting en gineers, co.
386 Indian Road, Grand Junction, CO 81501  Phone: (970) 241-8709  www.bighorneng.com
February 11, 2026
Maggie McHugh
Roaring Fork Engineering
592 Highway 133
Carbondale, CO 81623
RE: Pagosa (San Juan) WWTF
Dear Maggie:
Bighorn Consulting Engineers is pleased to provide you with this proposal for mechanical and plumbing
engineering services on the above-mentioned project. The project involves M&P design for a new WWTF at the
old lagoon site. It is anticipated that the facility will be an approximately 1 MGD plant with the ability to expand
to 2MGD in the future. There is a desire to make this building LEED certified.
Mechanically, the scope of work will include design of heating, ventilation, and air-conditioning systems for both
the facility in compliance with the ICC codes and the NFPA 820 Standard for Fire Protection in Wastewater
Treatment and Collection Facilities. This will include provisions for the lab area, hoods, exhaust, etc. HVAC will
be designed with input from the owner and building codes to provide the best solution for comfort, economy,
and energy efficiency requirements. Plumbing design will include interior waste, vent, gas, cold and hot water
piping layout design.
We will provide:
1. Construction drawings and specifications for mechanical and plumbing systems.
2. Mechanical and energy compliance reports.
3. Construction administration including RFI and submittal review.
4. HVAC System design and documentation for LEED certification. (Add Service if required)
Not included in this scope of work is the following:
1. Re-design after Value Engineering due to budget constraints.
2. Re-design after completion of Construction Documents.
Our fee for the service above will be: $ 6,000 Conceptual Design & Site Application
$ 36,600 60% Design
$ 18,300 90% Design
$ 6,100 Bid Package
$ 5,500 Construction Administration
$ 72,500 Total
Add Service HVAC LEED Documentation: $7,500
M ark J. Harrington
Mark J. Harrington, P.E.
Vice President
Proposal Accepted:
Signature_________________________________________________ Title_______________________________________
Company_________________________________________________ Date_______________________________________
Page 27 of 28

[PAGE 28]
Standard Terms and Conditions
Payment to the Firm shall be due upon receipt of the Firm’s invoice and not contingent upon receipt of funds from other parties.
Bighorn Consulting Engineers (BCE) services shall be provided consistent with and limited to the professional standard of care
which is the skill and care ordinarily provided by similarly situated professionals practicing in the same or similar locality under
the same or similar circumstances. Such standard of care is not a warranty or guarantee, either express or implied, and
consultant shall have no such obligation. Accordingly, Client shall provide appropriate contingencies in both schedule and cost.
Schedule changes due to unexpected events outside Consultant’s reasonable control including, but not limited to, Acts of God,
disease, government shutdown, government regulations, IT terrorism/ransom, shall be accommodated without penalty.
BCE shall not be responsible for the statements, performance, acts, errors, or omissions of any person or entity not under its
direct control.
The Firm’s work does not include any services related to asbestos abatement and/or hazardous or toxic materials.
BCE shall have no other duties or responsibilities except those set forth above/below except as agreed to in writing.
Construction Observation Trips shall be for observation and recommendations only. These site visits are for familiarity of the
work and not to guarantee installation and workmanship of the contractor.
Either Client or Firm can terminate services at any time should the other fail to fulfill obligations herein. Prior to terminating this
Agreement for breach or non-performance, a Party must provide seven days written notice to the other Party of such breach or
non-performance and provide such Party an opportunity to correct such breach or non-performance within that seven-day
period. Upon termination, the Client shall pay the Firm for services provided to the date of termination.
BCE shall have no control over means and methods of construction, schedule of construction, procedures, or safety precautions
of the job site.
BCE shall be compensated for scope of work changes or redesign due to Client changes.
Notwithstanding any other provision, BCE shall retain all rights of ownership and use of its skills, knowledge and experience that
have a general applicability, including such skills, knowledge or experience gained by the Firm in connection with performing
service for the Project. Such knowledge and experience include, but are not limited to standard arrangements and
configurations, individual standard features, details, and design elements, specification, general notes, and design templates.
BCE shall also own all documents produced by the firm. The Client shall not use these documents in any other endeavor without
written consent from the firm.
This Agreement and the design may not be transferred or assigned by either Party without written consent.
Notwithstanding any clause or provision in this Agreement or any other applicable Agreement to the contrary, Consultant’s only
obligation with regard to indemnification shall be to indemnify and hold harmless (but not defend) the Client, its officers,
directors, and employees from and against those damages and costs that the Client is legally obligated to pay as a result of third
party tort claims, to the extent caused by the wrongful misconduct or negligent act, error or omission of the Consultant or
anyone for whom the Consultant is legally responsible, subject to any limitations of liability contained in this Agreement.
The Client shall indemnify to the fullest extent of the law, BCE, its employees and sub-consultants from and against all damage,
liability, and costs including reasonable attorney’s fees and defense costs in any way connected with the performance by any of
the parties listed, except those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Firm.
To the fullest extent permitted by law, the total liability, in the aggregate, of BCE, BCE’s officers, directors, partners, employees,
agents, and subconsultants, to the Client, and anyone claiming by, through, or under the Client for any claims, losses, costs, or
damages whatsoever arising out of, resulting from, or in any way related to this Project or Agreement from any cause or causes,
including but not limited to negligence, professional errors and omissions, strict liability, breach of contract, or breach of
warranty, shall not exceed the total compensation received by BCE or $50,000 whichever is greater. The Client may negotiate a
higher limitation of liability for a reasonable additional fee, which is necessary to compensate for the greater risk assumed by
BCE.
Page 28 of 28