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The Board of Trustees of Sugarcreek Township, Greene County, Ohio, in Regular Session
on April 20, 2015, at 7:00 pm, at 2090 Ferry Road, Sugarcreek Township, Ohio 45305.
1. Mr. Pittman called the session to order at 7:00 pm.
2. Mr. Hodson called the roll with Board Members Mike Pittman and Scott Bryant being
present. Mrs. Daugherty was absent due to illness. In addition to Mr. Tiffany, Township
Administrator, others present, who signed in, were Donna Hellman, Barbara Burson, Jim
Martin, Danielle Coots, Steve and Colleen Schram and Robert Kosins.
3. All rose and recited the Pledge of Allegiance to the Flag.
4. Community Activities
Mr. Tiffany said the Maple Festival starts this week-end.
5. Honoring the Accomplishments of Bellbrook High School Wrestlers Cameron Kelly,
Benjamin Schram, Tyler Wiederholt and the Bellbrook High School Wrestling Coaches.
Mr. Pittman said the Bellbrook High School Wrestling Team had an exceptional year. He
said, as a team, they finished fourth in the State, which is quite an accomplishment. Mr.
Pittman read a list of Mr. Kelly's, Mr. Schrams's and Mr. Wiederholt’s achievements, which
are listed in the following Resolution.
Resolution #2015.03.02.01
WHEREAS, to be a great athlete you need to have commitment, dedication and
determination; and,
WHEREAS, over the years Cameron Kelly, Benjamin Schram and Tyler Wiederholt
have proven their commitment, dedication and determination to be great athletes; and,
WHEREAS, Cameron Kelly, senior at Bellbrook High School, is a two-time Ohio High
School Division II State Champion (2012 and 2015), was named the 2015 Most Outstanding
Wrestler in Division II and is an Ohio High School Division II Championship Semi-finalist
(2013 and 2014); and,
WHEREAS, Benjamin Schram, senior at Bellbrook High School, is a 2015 Ohio High
School Division II Championship Semi-finalist and is a four-time NHSCA National
Champion; and,
WHEREAS, Tyler Wiederholt, junior at Bellbrook High School, is a 2015 Ohio High
School Division II Championship Semi-finalist; a 1st Team All-Conference (2014), 2nd Team
All-Area (2014) and 1st Team All-State (2014),

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NOW, THEREFORE, BE IT RESOLVED, this Sugarcreek Township Board of Trustees
would like to offer congratulations to Cameron Kelly, Benjamin Schram and Tyler
Wiederholt for their wrestling achievements.
FURTHER BE IT RESOLVED, this Board of Trustees would like to congratulate and
recognize Bellbrook High School wrestling coaches Bob Kosins, Ron Wiederholt, Don
Tharpe and Jason Cook for being named by the Greater Miami Valley Wrestling Association
as 2015 Coaches of the Year and for their mentorship and commitment to the wrestling team.
BE IT FURTHER RESOLVED, this Board of Trustees further congratulates Cameron
Kelly on signing to wrestle at Ohio University and Benjamin Schram on signing to wrestle at
Old Dominion in the fall and looks forward to hearing more great things about Tyler
Wiederholt as he prepares for his senior year of wrestling at Bellbrook High School.
Mr. Bryant moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was
called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant – Yes
Mr. Bryant said he would like to recognize the coaches for their part in the achievement. Mr.
Kosins said the parents were also a part their success. Mr. Kelly, Mr. Schram and Mr.
Wiederholt came forward and were given copies of the Resolution. Pictures were taken and
all were personally congratulated by the Board and Staff.
6. Reports
A. Administration
Mr. Tiffany's report will be appended to the permanent record. He said at the last few
CLOUT meetings they keep spending their time discussing priorities of things they
would like to accomplish. He said he has been trying to get them to pick three things so
they could get something accomplished. He said the OTA needs to become more vocal.
Mr. Bryant said we have talked about the influence of cities on our legislators but we
could have as much influence as cities. Mr. Tiffany said we are working on this and we
are a big group. He said Townships are prohibited from having signs on the interstate as
being a place. He said in many cases we are bigger than the cities represented by the
signs.
Mr. Tiffany said Jim Martin was honored at 'Our Greatest Generation Event' at Wright-
Patterson, for WWII veterans, where he spoke for several minutes. Mr. Bryant said they
are not recognized enough for their sacrifices. Mr. Martin said he sees what he did as a
service and an obligation instead of a sacrifice.

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Mr. Bryant asked Mr. Tiffany about the OhioCheckbook.com website. Mr. Tiffany said
we will be participating and were among the first to volunteer. He said all the checks we
write will be available for viewing on the new web site.
B. Fiscal Office
Mr. Hodson said he received notification today that the Township's Audit regarding our
State Retirement program participation will be posted on the State Auditors web site. Mr.
Hodson said we are compliant and there were no irregularities or findings in our audit.
C. Fire
The report prepared by the Fire Department will be appended to the permanent record.
Assistant Chief Zimmerman was present in Chief Pavlak's absence. Mr. Bryant thanked
her for hosting the Eagle Rise HOA meeting.
D. Police
The report prepared by the Police Department will be appended to the permanent record.
Chief Brown said he had nothing to add.
E. Roads and Services
The report for Roads and Services will be appended to the permanent record. Mr.
Tiffany said we are finishing up with potholes and have started dura-patching. He said
we have been doing some street sweeping but Xenia Township has borrowed it for this
week.
F. Zoning
The report prepared by Cara Tilford, Director of Planning and Zoning, will be appended
to the permanent record. Cara said she at the May the fourth meeting we will have a
Public Hearing on the Oberer Development and another on the text amendments for the
Menu Boards. Cara said Mr. Schieman would like to schedule a work session meeting to
discuss the flood plain overlay. After a discussion between Mr. Pittman, Mr. Bryant and
Mr. Tiffany the Board said June would be okay to schedule.
G. Information Technology
The report prepared by Mr. Zappanti, Director of Information Technology, will be
appended to the permanent record. Mr. Zappanti said he had nothing to add.
H. Trustees
Mr. Pittman thanked Donna Hellman for inviting the Board to the Eagle Rise HOA
meeting. Mr. Bryant said they are a very inquisitive group and had a lot of good
questions. Mr. Pittman said he was very sorry for the loss of Cindy Luse and Mary Ann
Stone.
7. Public Comments – Agenda Items

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Mr. Jim Martin asked Mr. Tiffany if, in their CLOUT meetings, there were any proposed
changes for Township Zoning issues. Mr. Tiffany said there was not anything for this year.
He said there has been some discussion on Firearms control in densely populated areas, but it
is going nowhere.
Mr. Pittman asked Mr. Zappanti what he had in excess equipment. Chris said nothing less
than seven years old.
8. Old Business
None
9. New Business
Consent Agenda Items
A. Approval of Minutes
B. Payment of Bills
C. Accept the Resignation of Part-time Firefighter/Paramedic Joshua Kirby
Resolution #2015.04.20.02
WHEREAS, Firefighter/Paramedic Joshua Kirby has submitted his letter of resignation
from the Sugarcreek Township Fire Department; and,
WHEREAS, Mr. Kirby has been a member of the Sugarcreek Township Fire Department
since February 18, 2008; and,
WHEREAS, Chief Randall J. Pavlak recommends we accept the resignation of Joshua
Kirby,
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the resignation of Joshua Kirby effective April 13, 2015.
D. Declaration of Excess Fire, Information Technology and Police Department property
Resolution #2015.04.02.03
WHEREAS, the Sugarcreek Township Fire, Information Technology and Police
Departments have identified equipment which is no longer needed for operations, and;
WHEREAS, the Department Heads of each department are requesting the attached list of
items be declared as excess property and sold “as is”; and,

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WHEREAS, the items listed have an individual value of $2,000 or less,
NOW THEREFORE BE IT RESOLVED, this Sugarcreek Township Board of Trustees
hereby declares said property to be excess and authorizes the Township Administrator to
immediately dispose of and/or place said property on GovDeals.com and sold “as is”.
Mr. Pittman moved to accept the above Consent Agenda Resolutions as presented. Mr.
Bryant seconded. Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
10. Agenda Items
E. Authorizing the Township Administrator to Sign the Commitment to Continue
Membership Agreement with the Ohio Township Association Risk Management
Authority (OTARMA)
Resolution #2015.04.02.04
WHEREAS, the uninterrupted operations of the Township are necessary for the
preservation of health, safety and general welfare; and
WHEREAS, the Township Administrator, has reviewed the insurance coverage
proposal from the Ohio Township Association Risk Management Authority (OTARMA) and
finds the proposal to be in line with our coverage needs; and,
WHEREAS, the Trustees recognize the benefits offered by the Ohio Township
Association Risk Management Authority (OTARMA),
NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby
authorize the Township Administrator to sign the Commitment to Continue Membership
Agreement with the Ohio Township Association Risk Management Authority.
Mr. Bryant moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was
called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mr. Tiffany said anytime you have litigation, if you change, the old insurance company is
off the hook. He said you can't change without risk. Mr. Tiffany said, however, we do not
want to change. He said our other option is the Ohio Plan, whose financial pool is not as well
off. He said they reduced rates a few years ago to attract new business and they have taken
some big losses.
9. Trustee/Staff Discussion

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None.
10. Public Comments
None.
11. Executive Session
Mr. Pittman moved to adjourn to Executive Session to discuss litigation. Mr. Bryant
seconded.
Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
The meeting adjourned to Executive Session at 7:55 pm.
The meeting resumed at 8:20 pm with no action taken and promptly adjourned.
Theodore L. Hodson, Fiscal Officer