[PAGE 1] West Fargo City Commission Meeting Monday, April 19, 2021 Commission Chambers 5:30 PM The West Fargo City Commission met on Monday, April 19,2021, at 5:30 pm. Those present were Commissioners Bernie Dardis, Eric Gjerdevig, Mark Simmons, Brad Olson, and Mandy George. President of the Board Bernie Dardis called the meeting to order at 5:30 PM. The Pledge of Allegiance was recited. Commissioner Gjerdevig moved and Commissioner Olson seconded to approve the order of the agenda as distributed. No opposition. Motion carried. Commissioner Olson moved and Commissioner Gjerdevig seconded to approve the minutes of April 5, 2021 as presented with an amendment made prior to the meeting by Commissioner Olson to add "the detail of "the motion "that occurred in the Adminis"trative Report under item C. No opposition. Motion carried. The Commission reviewed the Building Department Activity Report dated April 19, 2021 and Building Permits #210331-210405. Commissioner George moved and Commissioner Olson seconded to approve the Building Permits as presented. No opposition. Motion carried. Commissioner Gjerdevig moved and Commissioner Olson seconded to approve the following items from the Consent Agenda: a. Bills (Pages 11-19) b. Final Plat Approval of West Fargo lOth Addition (Pages 20-25) c. Gaming Site Au"thorization for Metro Sports Foundation. Games to be conducted: Pull Tab Jar, Electronic Pull Tab Device from 7-1-2021 to 6-30-2022 at Brewtus Brickhouse at 635 32nd Ave E # 10 8 (Pages 26-27) d. Gaming Site Authorization for the Boys and Girls Club of the Red River Valley. Games to be conducted: Raffles, Pull Tab Jar, Electronic Pull Tab Device, Twenty-One, Poker, Calcuttas, Paddlewheels with Tickets from 7-2-2021 to 6 30-2022 at The Zone Bar at 701 Main Ave East [Pages 28-30) e. Gaming Site Authorization for the Mule Deer Foundation. Games to be conducted: Raffles on 5-20-2021 at the Speedway Restaurant at 680 Main Ave W (pages 31-32) f. Second Reading to Update Ordinances to Repeal Ordinance 1184 - Street Resealing Program (Page 33) g. Approve corporate authorization resolution for 1s t International Bank & Trust (Pages 34-36) h. Pledging of Securities March 2021 (page 37) i. Reappoint Mike Thorstad to Planning Commission for a five-year term April 2026 No opposition. Motion carried. [PAGE 2] ~of West Fargo City Commission Meeting WEST Monday, April 19, 2021 FARGO Commission Chambers 5:30 PM Malachi Peterson, City Planner appeared before the Commission for approval of a conditional use permit allowing for a home occupation (firearms dealer) which will have customers coming to the residence. Following discussion, Commissioner Gjerdevig moved and Commissioner George seconded to approve conditional use permit allowing for a home occupation (firearms dealer) which will have customers coming to the residence. No opposition. MoHon carried. Malachi Peterson, City Planner appeared before the Commission for approval of a conditional use permit allowing for an oversized accessory structure exceeding 1,000 square feet in an R-1 E: Rural Estate District. Following discussion, Commissioner George moved and Commissioner Olson seconded to approve a conditional use permit allowing for an oversized accessory structure exceeding 1,000 square feet in an R-1 E: Rural Estate District. No opposition. Motion carried. Commissioner Mark Simmons asked the Commission to waive the 50/50 food to beverage ratio requirement. Following discussion Commissioner Simmons moved and Commissioner George seconded to direct staff to follow up with the restaurants that have the liquor licenses at the six-month interval to prove that they have met that requirement. No opposition. Motion carried. Commissioner Mark Simmons asked the Commission to discuss the license renewal fees. Following discussion, no action was taken. Matt Andvik, Public Works Director appeared before the Commission for approval to order 2 ASL trucks for purchase in 2022. Following discussion, Commissioner moved and Commissioner Gjerdevig moved and Commissioner Olson seconded to approve the purchase of 2 ASL trucks for purchase in 2022. No opposition. Motion carried. Carissa Hansen, Library Director appeared before the Commission to give a presentation on the West Fargo Library's 2020 Annual Report. No action was needed. John Shockley, City Attorney appeared before the Commission for the Second Reading of Ordinance No. 1182 - Revising and updating criminal and traffic ordinances to match state statute and to update the City's bicycle regulations to match current practice. Following discussion, Commissioner Olson moved and Commissioner Gjerdevig seconded to approve the Second Reading of Ordinance No. 1182 - Revising and updating criminal and traffic ordinances to match state statute and to update the City's bicycle regulations to match current practice. No opposition. Motion carried. Dustin Scott, City Engineer appeared before the Commission for approval of Improvement District No. 1337 - Task Order No. 45. Following discussion, Commissioner Simmons moved and Commissioner Olson seconded to approve Improvement District No. 1337 -Task Order No. 45. Commissioner George opposed. Motion carried. [PAGE 3] West Fargo City Commission Meeting Monday, April 19, 2021 Commission Chambers 5:30 PM Commissioner George requested a 5-minute break at 6:23 PM. The meeting was adjourned during this time. The meeting reconvened at 6:28 PM. Dustin Scott, City Engineer appeared before the Commission for approval of Project No. 2260 - resolution accepting bids and award contract. Following discussion, Commissioner Olson moved and Commissioner Gjerdevig seconded to approve Project No. 2260 - resolution accepting bids and award contract to Dakota Underground. No opposition. Motion carried. Dustin Scott, City Engineer appeared before the Commission for approval of Project No. 6057 - Engineer's Report, Direct Engineer to prepare Plans and Specs, Authorize Draft Task Order for "Basic Services". Following discussion, Commissioner Gjerdevig moved and Commissioner Olson seconded to approve Project No. 6057 - Engineer's Report, Direct Engineer to prepare Plans and Specs, Authorize Draft Task Order for "Basic Services". No opposition. Motion carried. Dustin Scott, City Engineer appeared before the Commission for approval of Sidewalk Improvement District No. 6056 - Resolution Accepting Bids and Award Contract. Following discussion, Commissioner George moved and Commissioner Simmons seconded to approve Sidewalk Improvement District No. 6056 - Resolution Accepting Bids and Award Contract to Master Construction. No opposition. Motion carried. Dustin Scott, City Engineer appeared before the Commission for approval of Project No. 1338 - Create Project, Approve Engineer's Repot, Direct Engineer to prepare Plans and Specs, Authorize Draft Task Order for "Basic Services". Following discussion, Commissioner Simmons moved and Commissioner Gjerdevig seconded to approve Project No. 1338 - Create Project, Approve Engineer's Repot, Direct Engineer to prepare Plans and Specs, Authorize Draft Task Order for "Basic Services". No opposition. Motion carried. Dustin Scott, City Engineer appeared before the Commission on Xcel Energy's 9th Street Project for a status update and review draft construdion agreement. A project manager of Xcel Energy gave a brief update on the project as well. No action was needed. Dustin Scott, City Engineer appeared before the Commission for the Engineer's Report to give construction updates. No action was needed. [PAGE 4] West Fargo City Commission Meeting Monday, April 19, 2021 Commission Chambers 5:30 PM Tina Fisk, City Administrator appeared before the Commission and provided the following for the City Administrator Report: A. Update on Business Expansion Exemption, this is being worked on by Lauren Orchard and Morgan Kastner along with the EDAC Board B. Update on Property Purchases on Sheyenne Street, we are not moving forward on the 5 properties on Sheyenne. C. Presentation on Change of Contact Information - James Anderson, IT Director D. Lauren Orchard, Economic Development Director gave an update on the Love Your Local gift card program There were no correspondence. There was one non-agenda item brought up by a citizen of West Fargo by the name of Brad Schmidt who lives at 617 7th Ave W, West Fargo in regards to Projects 6055 and 6057. No action was needed. Commissioner Simmons moved and Commissioner Olson seconded to adjourn the meeting. No opposition. Meeting adjourned at 7:59 PM. ~~ Bernie Dardis, Commission President Tina Fisk, City Administrator