[PAGE 1]
Golf and Cemetery Board Meeting Agenda
City Council Chambers, City Hall, 612 N. Main Street
January 12, 2026
1. 5:45 PM Call to Order
2. Citizen's Input
If you need to address the board on an item that was not on the agenda, excluding
personnel items, please come forward to the podium and state your name and your
concern. Presentations are limited to three minutes. Items will be considered but no
action will be taken at this time.
3. Additions or Deletions/Approval of Agenda
4. Delegations
5. Approve Minutes from December 8, 2025 Board Meeting
6. Approve Financial Reports
7. Clubhouse Report
8. Superintendent Report
9. Approve Norby Concept Plan Contract for Lakeview Par 3 Design
10. Adjournment
11. Next Meeting Date: Thursday, February 19, 4:00pm
Individuals with disabilities who require special assistance to take part in this meeting may contact one of
the following at City Hall (605) 995-8420 at least 24 hours prior to the meeting with requests for
assistance: Human Resources Officer or the City Administrator.
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[PAGE 2]
Golf and Cemetery Board Meeting Minutes
City Council Chambers
December 10, 2025
The meeting was called to order at 5:45 p.m. by board president McEntee.
Board members present: Joel Reinesch, Joe Schlimgen, Terry Reitveld, Jeff McEntee, and
council liaison Dan Sabers
Staff present: Eric Hieb, Jason Gunnare, and Kevin Nelson
Absent: Lynette Shattuck, Tom Young, and Mark Graham
Citizen’s Input: None
Delegations: None
Additions or Deletions to the Agenda: None
The board minutes from the November 10, 2025 meeting were motioned to be approved by
Reitveld and seconded by Reinesch. Motion carried.
Next was a review of the financial reports. A motion was made by Reinesch and seconded by
Reitveld to approve the financial reports for both the cemetery and golf course. Motion carried.
Next was an overview of the clubhouse report was presented by Hieb.
Next was the superintendent report by Gunnare.
Next was the approval of the 2026 increase for clubhouse manager and golf pro Eric Hieb.
Reinesch motioned and Reitveld seconded to approve the contract that provided a five percent
increase to the base contract amount for Hieb. Motion carried.
The next meeting was set for December 8 at 5:45pm.
The meeting was adjourned at 6:15pm.
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[PAGE 8]
1-08-2026 02:51 PM CITY OF MITCHELL PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
101-GENERAL
FINANCIAL SUMMARY
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
CHARGES-GOODS & SERVICES 138,400 13,250.00 124,433.78 134,894.00 3,506.00 97.47
TOTAL REVENUES 138,400 13,250.00 124,433.78 134,894.00 3,506.00 2.53
EXPENDITURE SUMMARY
CEMETERY
SALARIES 261,590 14,332.64 231,919.04 243,106.09 18,483.91 92.93
CURRENT EXPENSES 73,700 7,427.22 58,625.99 48,533.25 25,166.75 65.85
CAPITAL OUTLAY 77,950 0.00 75,550.00 41,795.28 36,154.72 53.62
TOTAL CEMETERY 413,240 21,759.86 366,095.03 333,434.62 79,805.38 19.31
TOTAL EXPENDITURES 413,240 21,759.86 366,095.03 333,434.62 79,805.38 19.31
____________________________________________________________________________________________________________________________
REVENUE OVER/(UNDER) EXPENDITURES ( 274,840)( 8,509.86)( 241,661.25)( 198,540.62)( 76,299.38) 27.76
____________________________________________________________________________________________________________________________
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[PAGE 9]
1-08-2026 02:51 PM CITY OF MITCHELL PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
101-GENERAL
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
REVENUES BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
CHARGES-GOODS & SERVICES
101-348 CEMETERY PERMITS 5,000 2,050.00 10,805.00 5,940.00 ( 940.00) 118.80
101-3481 CEMETERY OPENINGS 60,000 8,050.00 61,400.09 68,425.00 ( 8,425.00) 114.04
101-3482 CEMETERY LOT SALES 38,000 1,950.00 24,654.30 27,901.20 10,098.80 73.42
101-3483 CEMETERY SAT FUNERAL FEE 5,000 1,200.00 4,000.00 4,400.00 600.00 88.00
101-3484 CEMETERY MAINTENANCE FEES 22,000 0.00 21,374.39 23,527.80 ( 1,527.80) 106.94
101-3485 COLUMBARIUM LOT SALES 8,400 0.00 2,200.00 4,700.00 3,700.00 55.95
TOTAL CHARGES-GOODS & SERVICES 138,400 13,250.00 124,433.78 134,894.00 3,506.00 2.53
____________________________________________________________________________________________________________________________
TOTAL REVENUE 138,400 13,250.00 124,433.78 134,894.00 3,506.00 2.53
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[PAGE 10]
1-08-2026 02:51 PM CITY OF MITCHELL PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
101-GENERAL
CEMETERY
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
DEPARTMENTAL EXPENDITURES BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
SALARIES
101-43700-41100 SALARIES 149,717 12,428.49 141,106.62 148,215.72 1,501.28 99.00
101-43700-41110 OVERTIME 1,250 72.26 1,302.38 714.38 535.62 57.15
101-43700-41120 PART-TIME 30,308 0.00 35,068.74 30,284.13 23.87 99.92
101-43700-41200 SOCIAL SECURITY/MEDICARE 13,868 935.81 13,037.57 13,082.46 785.54 94.34
101-43700-41300 RETIREMENT 9,058 750.04 8,478.21 8,909.72 148.28 98.36
101-43700-41500 GROUP INSURANCE 57,389 146.04 32,925.52 41,899.68 15,489.32 73.01
101-43700-41700 COMPENSATED ABSENCES 0 0.00 0.00 0.00 0.00 0.00
TOTAL SALARIES 261,590 14,332.64 231,919.04 243,106.09 18,483.91 7.07
CURRENT EXPENSES
101-43700-42200 PROFESSIONAL FEES/SERVIC 22,000 0.00 0.00 0.00 22,000.00 0.00
101-43700-42500 REPAIR & MAINTENANCE 3,000 0.00 5,881.59 2,814.59 185.41 93.82
101-43700-42510 HEADSTONE REPAIR & MAINT 1,000 0.00 4,600.54 0.00 1,000.00 0.00
101-43700-42600 SUPPLIES & MATERIALS 16,000 1,848.53 13,880.79 15,401.94 598.06 96.26
101-43700-42602 CHEMICALS 8,500 0.00 8,214.14 8,518.11 ( 18.11) 100.21
101-43700-42603 WEED EATERS SUPPLIES 1,500 203.89 1,705.75 1,492.52 7.48 99.50
101-43700-42604 TREES, SOD & SEED 2,000 1,718.01 2,000.00 1,968.01 31.99 98.40
101-43700-42610 GAS & FUEL 10,000 601.38 8,910.25 8,299.68 1,700.32 83.00
101-43700-42650 UNIFORMS 500 277.84 486.19 442.84 57.16 88.57
101-43700-42690 CHANGE IN INVENTORY 0 0.00 1,962.79 0.00 0.00 0.00
101-43700-42700 TRAVEL, CONF. & DUES 500 0.00 566.76 367.00 133.00 73.40
101-43700-42800 UTILITIES 5,500 560.78 5,264.36 4,842.93 657.07 88.05
101-43700-42830 UTILITIES-WATER/SEWER 2,000 2,072.84 1,616.33 2,425.18 ( 425.18) 121.26
101-43700-42950 CREDIT CARD FEES 0 143.95 0.00 960.45 ( 960.45) 0.00
101-43700-42999 REFUND OF FEES 1,200 0.00 3,536.50 1,000.00 200.00 83.33
TOTAL CURRENT EXPENSES 73,700 7,427.22 58,625.99 48,533.25 25,166.75 34.15
CAPITAL OUTLAY
101-43700-43200 BUILDINGS 27,000 0.00 0.00 26,996.28 3.72 99.99
101-43700-43300 IMPROVEMENTS 19,000 0.00 28,500.00 0.00 19,000.00 0.00
101-43700-43400 MACHINERY & EQUIPMENT 31,950 0.00 47,050.00 14,799.00 17,151.00 46.32
TOTAL CAPITAL OUTLAY 77,950 0.00 75,550.00 41,795.28 36,154.72 46.38
TOTAL CEMETERY 413,240 21,759.86 366,095.03 333,434.62 79,805.38 19.31
============ ============== ============== ============== ============== =======
____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 413,240 21,759.86 366,095.03 333,434.62 79,805.38 19.31
____________________________________________________________________________________________________________________________
REVENUE OVER/(UNDER) EXPENDITURES ( 274,840)( 8,509.86)( 241,661.25)( 198,540.62)( 76,299.38) 27.76
____________________________________________________________________________________________________________________________
**WARNING** 2,196 RESTRICTED ACCOUNT(S) OMITTED FROM THIS REPORT
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[PAGE 11]
1-08-2026 02:54 PM CITY OF MITCHELL PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
614-GOLF COURSE
FINANCIAL SUMMARY
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
INTERGOVERNMENTAL REV 0 0.00 0.00 0.00 0.00 0.00
CHARGES-GOODS & SERVICES 554,200 14,399.68 681,985.03 789,369.43 ( 235,169.43) 142.43
MISCELLANEOUS REVENUE 16,500 4,500.00 16,727.47 20,625.55 ( 4,125.55) 125.00
TOTAL REVENUES 570,700 18,899.68 698,712.50 809,994.98 ( 239,294.98) 41.93-
EXPENDITURE SUMMARY
GOLF COURSE
OTHER 0 0.00 52,649.62 0.00 0.00 0.00
SALARIES 245,907 10,135.71 203,971.54 246,117.82 ( 210.82) 100.09
CURRENT EXPENSES 213,822 13,741.14 227,558.23 236,235.26 ( 22,413.26) 110.48
CAPITAL OUTLAY 111,500 21,632.69 728,621.90 358,710.69 ( 247,210.69) 321.71
TOTAL GOLF COURSE 571,229 45,509.54 1,212,801.29 841,063.77 ( 269,834.77) 47.24-
TOTAL EXPENDITURES 571,229 45,509.54 1,212,801.29 841,063.77 ( 269,834.77) 47.24-
____________________________________________________________________________________________________________________________
REVENUE OVER/(UNDER) EXPENDITURES ( 529)( 26,609.86)( 514,088.79)( 31,068.79) 30,539.79 5,773.12-
____________________________________________________________________________________________________________________________
OTHER SOURCES 0 0.00 0.00 3,470.00 ( 3,470.00) 0.00
OTHER USES 0 0.00 0.00 0.00 0.00 0.00
____________________________________________________________________________________________________________________________
REVENUES & OTHER SOURCES OVER
(UNDER) EXPENDITURES & OTHER (USES) ( 529)( 26,609.86)( 514,088.79)( 27,598.79) 27,069.79 0.00
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[PAGE 12]
1-08-2026 02:54 PM CITY OF MITCHELL PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
614-GOLF COURSE
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
REVENUES BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
INTERGOVERNMENTAL REV
614-33930 FEMA DISAST ASST-CFDA #97.036 0 0.00 0.00 0.00 0.00 0.00
614-33931 STATE OF SD-DISASTER ASSIST 0 0.00 0.00 0.00 0.00 0.00
TOTAL INTERGOVERNMENTAL REV 0 0.00 0.00 0.00 0.00 0.00
CHARGES-GOODS & SERVICES
614-3461 MEMBERSHIP FEES 166,000 8,333.56 185,788.41 213,921.13 ( 47,921.13) 128.87
614-3462 RANGE MEMBERSHIP 23,000 0.00 23,808.52 26,876.71 ( 3,876.71) 116.86
614-34620 RANGE BALLS 23,000 0.00 31,954.10 40,920.07 ( 17,920.07) 177.91
614-34622 ADULT GREEN FEES 120,000 0.00 149,901.09 156,367.82 ( 36,367.82) 130.31
614-34623 ADULT 9/18 SPLIT 0 0.00 0.00 0.00 0.00 0.00
614-34626 PUNCH CARDS 17,000 317.16 17,555.95 16,809.64 190.36 98.88
614-3463 ELECTRIC CART & STORAGE FEE 21,000 2,725.96 21,522.88 24,498.51 ( 3,498.51) 116.66
614-34630 1.5% TOURISM TAX~RANGE BALLS 300 0.00 479.30 619.68 ( 319.68) 206.56
614-34631 CART RENTAL 135,000 2,801.72 194,994.74 235,741.93 ( 100,741.93) 174.62
614-34632 LAWN BOWLING MAINTENANCE 0 0.00 0.00 0.00 0.00 0.00
614-3464 ANNUAL TRAIL FEES 18,000 188.32 16,982.92 16,105.33 1,894.67 89.47
614-34641 LOCKER FEE 1,200 32.96 922.83 889.85 310.15 74.15
614-3465 TOURNAMENT SPONSOR FEE 24,000 0.00 32,159.29 50,096.81 ( 26,096.81) 208.74
614-3466 MISC/GAS/PROG/CLUBHOUSE 1,700 0.00 1,753.84 1,501.95 198.05 88.35
614-3467 ADVERTISING REVENUE (NO TAX) 4,000 0.00 4,161.16 5,020.00 ( 1,020.00) 125.50
614-3469 INTEREST EARNED 0 0.00 0.00 0.00 0.00 0.00
TOTAL CHARGES-GOODS & SERVICES 554,200 14,399.68 681,985.03 789,369.43 ( 235,169.43) 42.43-
MISCELLANEOUS REVENUE
614-367 CONTRIBUTION FR PRIVATE SOURCE 0 0.00 116.18 2,500.00 ( 2,500.00) 0.00
614-3671 CONTR FR PRIVATE SOURCE LAWN B 0 0.00 0.00 0.00 0.00 0.00
614-3672 CITY CONTRIBUTION 4,500 4,500.00 4,500.00 4,500.00 0.00 100.00
614-369 REFUNDS AND REIMBURSEMENTS 12,000 0.00 12,111.29 13,625.55 ( 1,625.55) 113.55
TOTAL MISCELLANEOUS REVENUE 16,500 4,500.00 16,727.47 20,625.55 ( 4,125.55) 25.00-
____________________________________________________________________________________________________________________________
TOTAL REVENUE 570,700 18,899.68 698,712.50 809,994.98 ( 239,294.98) 41.93-
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[PAGE 13]
1-08-2026 02:54 PM CITY OF MITCHELL PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
614-GOLF COURSE
GOLF COURSE
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
DEPARTMENTAL EXPENDITURES BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
OTHER
614-45250-21610 ACCRUED LEAVE EXPENSE 0 0.00 1,948.45 0.00 0.00 0.00
614-45250-21620 PENSION EXPENSE 0 0.00 3,954.39 0.00 0.00 0.00
614-45250-21630 OPEB EXPENSE 0 0.00 ( 238.00) 0.00 0.00 0.00
614-45250-21670 DEPRECIATION EXPENSE 0 0.00 46,984.78 0.00 0.00 0.00
TOTAL OTHER 0 0.00 52,649.62 0.00 0.00 0.00
SALARIES
614-45250-41100 SALARIES 112,122 8,768.63 106,364.45 112,073.53 48.47 99.96
614-45250-41110 OVERTIME 1,000 75.18 1,428.05 680.78 319.22 68.08
614-45250-41120 PART-TIME 67,136 0.00 52,033.69 71,659.68 ( 4,523.68) 106.74
614-45250-41200 SOCIAL SECURITY/MEDICARE 13,790 653.34 11,714.68 13,331.96 458.04 96.68
614-45250-41300 RETIREMENT 6,787 530.64 6,419.37 6,746.03 40.97 99.40
614-45250-41500 GROUP INSURANCE 45,072 107.92 26,011.30 41,625.84 3,446.16 92.35
614-45250-41700 COMPENSATED ABSENCES 0 0.00 0.00 0.00 0.00 0.00
TOTAL SALARIES 245,907 10,135.71 203,971.54 246,117.82 ( 210.82) 0.09-
CURRENT EXPENSES
614-45250-42100 INSURANCE 12,000 0.00 11,921.35 13,251.20 ( 1,251.20) 110.43
614-45250-42200 GOLF PRO CONTRACT 73,840 5,863.35 96,496.10 103,592.60 ( 29,752.60) 140.29
614-45250-42250 PROFESSIONAL SERVICES 0 0.00 0.00 0.00 0.00 0.00
614-45250-42300 PUBLISHING 2,000 0.00 1,906.14 2,175.30 ( 175.30) 108.77
614-45250-42400 RENTALS 3,000 0.00 0.00 950.00 2,050.00 31.67
614-45250-42500 REPAIR & MAINTENANCE 12,000 220.00 8,688.43 7,563.54 4,436.46 63.03
614-45250-42600 SUPPLIES & MATERIALS 27,500 2,600.65 25,779.64 27,509.79 ( 9.79) 100.04
614-45250-42601 SUPPLIES-LAWN BOWLING 0 0.00 0.00 0.00 0.00 0.00
614-45250-42602 CHEMICALS 25,000 0.00 25,084.41 25,157.81 ( 157.81) 100.63
614-45250-42603 SAND/GOLF COURSE 6,000 1,671.64 5,059.36 3,412.05 2,587.95 56.87
614-45250-42604 TREES & SOD 2,500 0.00 2,447.74 1,027.00 1,473.00 41.08
614-45250-42610 GAS & FUEL 15,000 750.72 17,164.73 15,891.61 ( 891.61) 105.94
614-45250-42650 UNIFORMS 500 226.23 435.42 266.22 233.78 53.24
614-45250-42690 CHANGE IN INVENTORY 0 0.00 3,489.39 0.00 0.00 0.00
614-45250-42700 TRAVEL, CONF. & DUES 2,950 0.00 1,420.86 2,949.26 0.74 99.97
614-45250-42800 UTILITIES 20,180 1,886.19 19,447.65 22,412.70 ( 2,232.70) 111.06
614-45250-42830 UTILITIES-WATER/SEWER 3,218 521.34 2,286.92 2,377.22 840.78 73.87
614-45250-42920 COMPUTER SOFTWARE 7,834 0.00 4,830.91 6,800.04 1,033.96 86.80
614-45250-42931 SALES TAX 300 1.02 479.18 618.92 ( 318.92) 206.31
614-45250-42940 LIABILITY CLAIM 0 0.00 0.00 0.00 0.00 0.00
614-45250-42999 REFUNDS 0 0.00 620.00 280.00 ( 280.00) 0.00
TOTAL CURRENT EXPENSES 213,822 13,741.14 227,558.23 236,235.26 ( 22,413.26) 10.48-
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[PAGE 14]
1-08-2026 02:54 PM CITY OF MITCHELL PAGE: 4
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2025
614-GOLF COURSE
GOLF COURSE
CURRENT CURRENT PRIOR YEAR CURRENT BUDGET % YTD
DEPARTMENTAL EXPENDITURES BUDGET PERIOD YDT ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
CAPITAL OUTLAY
614-45250-43200 BUILDINGS 0 0.00 0.00 0.00 0.00 0.00
614-45250-43300 IMPROVEMENTS 20,000 21,632.69 693,621.90 21,632.69 ( 1,632.69) 108.16
614-45250-43400 MACHINERY & EQUIPMENT 91,500 0.00 35,000.00 337,078.00 ( 245,578.00) 368.39
TOTAL CAPITAL OUTLAY 111,500 21,632.69 728,621.90 358,710.69 ( 247,210.69) 221.71-
TOTAL GOLF COURSE 571,229 45,509.54 1,212,801.29 841,063.77 ( 269,834.77) 47.24-
============ ============== ============== ============== ============== =======
____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 571,229 45,509.54 1,212,801.29 841,063.77 ( 269,834.77) 47.24-
____________________________________________________________________________________________________________________________
REVENUE OVER/(UNDER) EXPENDITURES ( 529)( 26,609.86)( 514,088.79)( 31,068.79) 30,539.79 5,773.12-
____________________________________________________________________________________________________________________________
OTHER FINANCING SOURCES
614-3900 FROM GENERAL FUND 0 0.00 0.00 0.00 0.00 0.00
614-39104 DAMAGE/LOSS REIMB-CAPITAL ASSE 0 0.00 0.00 0.00 0.00 0.00
614-39127 NOTE PROCEEDS 0 0.00 0.00 0.00 0.00 0.00
614-39131 SALE OF FIXED ASSETS~EQUIP 0 0.00 0.00 3,470.00 ( 3,470.00) 0.00
TOTAL OTHER FINANCING SOURCES 0 0.00 0.00 3,470.00 ( 3,470.00) 0.00
OTHER FINANCING USES
614-49000-51100 TRANSFER OUT TO GENERAL 0 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER USES 0 0.00 0.00 0.00 0.00 0.00
____________________________________________________________________________________________________________________________
REVENUES & OTHER SOURCES OVER
(UNDER) EXPENDITURES & OTHER (USES) ( 529)( 26,609.86)( 514,088.79)( 27,598.79) 27,069.79 5,117.16-
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[PAGE 15]
January Lakeview Golf Course Clubhouse Report
o Total rounds for 2025 – 39,242
o Had the Holiday Golf Sale in December before Christmas
o Preparing things day by day, a little at a time, for 2026 season to accommodate
everyone in the golf community
o Tentative 2026 Schedule of Events – Subject to change (Handout)
o Updating POS to current prices for 2026 – New Clover systems came in
o Updating Membership sheets, website, etc for 2026
o Reminder of State Events in the upcoming years at Lakeview Golf Course
▪ 2026
• SDGA State Mid Am Championship – June 6th & 7th
• SDHSAA State A Boys Golf Championship – October 4th & 5th
▪ 2027
• SDGA State Two Woman Championship – June 12th & 13th
▪ 2028
• SDHSAA State B Boys/Girls Golf Championship – June 5th & 6th
▪ 2029
• SDHSAA State AA Girls Golf Championship – June 4th & 5th
Thanks,
Eric Hieb
Page 15 of 20

[PAGE 16]
2025 Rounds Played & Membership Numbers
Rounds
Total Rounds Played in 2023 = 25,416
Total Rounds Played in 2024 = 37,155
2025 Month of November Rounds = 365
Total Rounds Played Through November 2025 = 39,242
Membership
2022 Numbers 2023 Numbers 2024 Numbers
Single: 159 Members Single: 160 Members Single: 168 Members
Couples: 110 Members Couples: 104 Members Couples: 102 Members
College: 14 Members College: 17 Members College: 23 Members
Student: 33 Members Student: 34 Members Student: 43 Members
Family: 232 Members Family: 228 Members Family: 349 Members
Total: 548 Members Total: 543 Members Total: 685 Members
2025 Numbers Single Range Passes: 71 (74 in 2024)
Single: 203 Members Family Range Passes: 58 (39 in 2024)
Couples: 104 Members (52 Memberships)
College: 27 Members City of Mitchell Fun Pass Membership Numbers
Student: 41 Members Single: 23 Memberships (23 Members)
Family: 371 Members (91 Memberships) Couples: 13 Memberships (26 Members)
Total: 746 Members (417 Memberships) Family: 47 Memberships (196 Members)
New Members: 93
Punch cards:
- 18 without Cart (9 Holes) - 9 without Cart (18 Holes)
- 49 with Cart (9 Holes) - 8 with Cart (18 Holes)
Page 16 of 20

[PAGE 17]
Golf and Cemetery Board
5:45 PM
January 12th
Community Gardens
• Contracts will go out after the first of the year.
• A waiting list is started.
• Gardeners from last year will have until March 1st to claim their spots.
Cemetery
• 16,866 internments
o Traditional 64
o Cremations 50
o Year to date 114
• Working on equipment.
• Paying final bills.
• Presented to Rotary Club on the 8th.
Golf
• Received new POS equipment.
• Ordering Chemical and equipment.
• Paying final bills.
• Grinding reels.
• Working on equipment.
• Toured Mapleton and Elmwood short courses.
• Working on plans for short course.
Golf & Cemetery Superintendent
Jason Gunnare
Page 17 of 20

[PAGE 18]
NORBY
Golf Course Design, Inc.
Agreement dated January 7, 2026 between the City of Mitchell, South Dakota (City) and Norby Golf
Course Design, Inc. (Golf Course Designer) for design and consulting services relating to the design of a
new par 3 short course at Lakeview Golf Course in Mitchell, South Dakota. This proposal is based upon a
fixed fee for the scope of work defined below.
SCOPE OF SERVICES;
Norby Golf Course Design, Inc. shall provide the following additional services:
I. Par 3 Concept Plan
Prepare a preliminary conceptual plan for a new par three golf course to be located north of the
existing clubhouse. It is assumed that the par 3 course will be 5 to 8 holes. The Concept Plan
will indicate the proposed course routing as wells as the yardage for each hole and the
approximate location of tees and bunkers.
Following review by the Owner, the Golf Course Designer will make any requested revisions and
then prepare a full-color plan suitable for public display and fundraising.
Prepare a Preliminary Estimate of Probable Construction Cost.
COST OF SERVICES
The Golf Course Designer shall be compensated on a fixed fee basis for the services described herein.
The total fee for the described services shall be ninety-four hundred dollars ($9,400.00).
All direct project expenses for travel, telephone, postage, shipping, printing and reproductions shall be
considered reimbursable and are included in the above referenced fee.
TERMS OF PAYMENT
Requests for payment shall be made as follows:
$7,000.00 upon completion of the Preliminary Concept Plan
$1,600.00 upon completion of the full color Concept Plan\
$800.00 upon completion of the cost estimate
Payments shall be due thirty (30) days from the invoice date. Any unpaid balance, after 30 days, shall be
subject to a 1.25% (15% annually) monthly service charge.
OWNER'S RESPONSIBILITIES
The Owner shall:
a. Provide information, aerial photography, topographic mapping, surveys, reports and professional
recommendations, including but not limited to, boundary survey, topographic survey, existing
irrigation system as-built drawings, soil data, existing vegetation and wetlands data for use by the
Golf Course Designer. Course mapping shall include fairway outlines and the locations of tees,
greens, bunkers, trees, cart paths, buildings, fencing and other planimetric features. The Golf
131 Highland Drive Caver, Minnesota 55315 / Phone: (612)865-3418
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Course Designer shall not be responsible for surveying the property and is entitled to rely on the
accuracy and completeness of the information provided by the Owner or others. Aerial
photography and topographic mapping shall be provided as a digital file which is compatible with
AutoCadd 2024 software and scaleable to 1"=100' with a 2 foot contour interval.
b. Provide all surveying and engineering including SWPP plans, pipe sizing, storm water
calculations, etc. if required.
c. Submittal of plans, applications and fees to governing agencies for permits and required
approvals prior to construction of the golf course improvements.
MISCELLANEOUS PROVISIONS
This Agreement is the entire and integrated Agreement between the Owner and the Golf Course Designer,
and supersedes all prior negotiation, statements or agreement, either written or oral. This Agreement may
be amended only by written instruments signed by both the Owner and the Golf Course Designer.
The Golf Course Designer shall have no responsibility for addressing subsurface environmental, off-site
drainage, storm water run-off, pipe sizing, wetland mitigation, utilities design, bridge design, surveying,
civil engineering or any other related items that may impact the Project or that the State of South Dakota
requires to be performed by a registered engineer or other licensed design professional.
It is understood that golf course design is a unique and specialized profession which is not licensed in the
State of South Dakota. Any services or work products which require the signature of a licensed
professional shall be provided by others.
Either party may terminate this agreement upon seven (7) days written notice without cause. Upon
termination, the Golf Course Designer shall be entitled only to the compensation due for work performed
to said date.
This Agreement shall be governed by South Dakota State Law.
This proposal does not include preparation of detailed plans or specifications.
This proposal does not include the collection or payment of sales tax or use tax. Should the payment of
taxes be required, said taxes will be billed to the Owner or paid by the Owner.
Any claim, dispute or other matter in question arising out of or related to this Agreement shall be
construed and governed by the law of the State of South Dakota.
All instruments of professional service prepared by us, including, but not limited to, Drawings and
Specifications, shall be jointly owned by the Owner and the Golf Course Designer and shall not be used
(1) on other projects; (2) for additions to this Project; or (3) for completion of this Project, without written
consent from both the Golf Course Designer and the Owner.
SCHEDULE
The Golf Course Designer will begin work within approximately 8 weeks from acceptance of this
agreement. It is anticipated that the Conceptual Plan and cost estimate will require 3 weeks to complete.
The Golf Course Designer’s services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the work.
MitchellSD. – pg 2
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[PAGE 20]
ACCEPTANCE
Submitted by: Agreed:
Norby Golf Course Design, Inc. City of Mitchell
Carver, MN Mitchell, SD
________________
By By
President_________ ________________
Its Its
January 7, 2026___ ________________
Date Date
MitchellSD–pg 3
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