Category:

Village of Sidney Board of Trustees Meeting January 5, 2026

1/5/2026

The Village Board met on the above date for the regular monthly meeting and Public Hearing. The meeting was called to order by President Finn at 7:00pm followed by the Pledge of Allegiance and a roll call of those present. Trustees: Laurent, Harris, Schluter, Hooker, and Gadeken. Trustee Bickers was not present. Also present were Supervisor of Operations, Dustin Butts, Clerk Reinhart and Attorney Marc Miller.
Public Comments:The Goose and the Gander owners were present; inquired about a possible vendor fair in the Spring and whom they should speak with to set that up. President Finn directed them to Trustee Hooker, also a member of the Sidney Improvement Group to discuss further; Trustee Hooker invited them to attend an Improvement Group meeting for further discussion.
Cindy Shepherd was also present to follow up on BayWa "wish list". She states BayWa is still considering the requests and remains open to discussions about donations to the Village.
Approve Minutes:
President Finn requested a motion to approve the minutes from the December 1, 2025, meeting. Trustee Schluter made a motion to approve the December 1, 2025, regular monthly meeting minutes as written, Trustee Laurent seconded the motion, the motion then carried with all ayes on a roll call vote.
Public Hearing:
Discuss/approve Special Use Permit requests for 212 S. David Street, 214 S. David Street, 216 S. David Street and 220 S. David Street- President Finn opened discussion to the public; he and Attorney Marc Miller briefed those present on what would be happening at the hearing; Board would decide findings of fact and/or conditions to fill in the blanks on the permits prepared by the Miller and Hendren office; filling in the blanks will help the Board make their decisions and keep from having a bad impact on the community.
President Finn does not believe conditions need to be applied to all the properties in question as most are well kept and do not pose a risk to the community.
President Finn inquired if the permit would be issued to the property or the property owner; Marc states it would be with the property, but the Board can adjust the permit to apply to the owner and not the property, this change would require any new owners to the

properties to apply for their own permit. The Board agrees to the change; there was no vote taken.
Property owner to 214 inquired about parking in the rear of the buildings and questions the risk of parking there not having knowledge of where the septic systems are located. He has inquired if the rear of the properties can be parceled off to ensure parking is not atop a system or does not become more congested. President Finn does not believe 212 or 216 will cause an issue as they have not yet. Trustee Hooker inquired what type of business 214 would have and felt the "no overnight" parking signs were discussed last month, but a determination to remove or leave the signs was not made. 214 property owner stated his wife would have an auction house and coffee shop on site, possibly including consignment in the future. There is also an apartment located on site; an employee will live there.
Parceling the parking in the rear of the buildings was no longer discussed or voted on to
change or address.
Members of the Fire District were present to express their concerns over egress and easements if they were to have a call to any of the addresses as well as an overall concern to living quarters within any of the buildings; they expressed lack of suppression systems and partitions to stop a fire if one were to occur. All properties must at minimum have smoke detectors, carbon monoxide detectors, and clear paths to move through the buildings. Having been called to 220 in the past, they expressed serious concerns over lack of access to the electrical panel, no clear path through the building and extension cords running power throughout the space. The Board agrees they do not want a repeat situation, especially as the buildings adjoin with one another. Resident and Masonic Lodge member Mark Catron requested the property owners receive a copy of the Boards final decision for the properties and outline what is required for each. President Finn ensured they would all receive a copy of the Boards decision and it would outline expectations.
Trustee Schluter inquired how compliance would be enforced. Attorney Marc Miller responded stating that if the Village believes the property to be incompliant, the Village can obtain a warrant to enter the property. He also added the Board can add an inspection requirement to the permit; this would allow Maintenance or the Mayor to enter and inspect said properties on a yearly basis, or there is reason to believe the owner is not in compliance with the permit. Trustee Harris made a motion to approve the findings and decision as presented with the discussed changes allowing for the special use permit at 212 S. David Street, 214 S. David Street and 216 S. David Street, Sidney, Illinois. Trustee Laurent seconded the motion; the motion then carried with all ayes on a roll call vote.
Discussion continued regarding 220 S. David Street. President Finn expressed concerns regarding the current life/safety issues at the property; although condemning a building

takes a lot, the condition of the building is not good and is getting worse. Goose and Gander expressed septic concerns; they currently pay for all maintenance to the system, which is shared with other buildings along David Street, 220 included; expressed concerns the system is only designed for 4 people and is already maxed out; allowing tenants would put more people on an already old and small system. Goose and Gander added, they have reached out to the Health Department, expressing their concerns. The Health Department has told them they can apply to have the system capped, blocking 220 from access, but they would likely deny the request. Trustee Harris made a motion to approve the finds and decision as presented with the incorporation of changes as discussed which denies a special use permit at 220 S. David Street, Sidney, Illinois; the motion was seconded by Trustee Laurent and carried with all ayes on a roll call vote.
Approve Ordinance allowing Special Use within the Community Business District of Sidney Illinois -Attorney Marc Millers office prepared Special Use permits, and an Ordinance was no longer needed.
President Finn's Comments:
Discuss/approve changes to Section 6.5: Overtime Compensation of the Employee Policy Handbook- Brought to the attention of the Board per the Maintenance employees were not paid out overtime for the snow removal because it also fell during a holiday. Trustee Laurent made a motion to remove the wording "Sick days, holidays, vacation time, leave of absences, and other time off benefits are not counted as time worked for purposes of overtime"; Trustee Harris seconded the motion, the motion then carried with all ayes on a roll call vote.
Discuss/approve changes to Section 6.7: After-duty Emergency call Out & Village Board meetings - No changes were made to this section of the handbook; it was further acknowledged that when an employee leaves their home for an emergency call out to the Village, the employee should be compensated 2 hours minimum for their time.
Discuss/approve retro-active pay for maintenance staff for the pay period 11/24/2025-12/07/2025 - Trustee Harris made a motion to approve the overtime that was not paid in the pay period 11/24/2025-12/07/2025, for both maintenance employees; Trustee Laurent seconded the motion, the motion then carried with all ayes on a roll call vote.
Time Clock- Extensive time clock discussion was had. Trustee Schluter felt the time clock was not necessary, whereas Trustee Gadeken felt it was needed. After discussion, the time clock will remain; no vote was taken.
Attorney's Comments:
Nothing to report.
Maintenance Comments:
Sidewalk snow removal-Trustee Laurent expressed adding snow removal on the Main Street sidewalk to the areas the maintenance staff already removes snow. He added this would not be an overtime situation and all/any snow removal from the Main Street sidewalk would be after the "regular" duties were complete. Maintenance Supervisor Butts does not feel this a wise decision as it will likely cause problems with residents who do not live along Main Street, but would like their sidewalks clear of snow as well; additionally, the wear and tear on the mower and the lack of coverage for the employee from the elements
is a concern. There was no vote taken at this time to add snow removal from the sidewalks along Main Street.
Finance:Approval of monthly bills - Trustee Hooker read the finance reports; there were no additions. Trustee Hooker made a motion to pay the monthly bills with no additions; Trustee Harris seconded the motion; the motion then carried with all ayes on a roll call vote.
Streets and Alleys:Nothing to report.
Water and Drainage:
Nothing to report.
Public Property:Nothing to report.

Parks and Recreation:Nothing to report.

Community Development:Trustee Schluter expressed concerns that the General Code book was not updated. Clerk Reinhart assured him he is correct; the book has not been updated in several years, but the office and County are up to date, and she is currently working on the book/online access reflecting the same.
New and Old Business:
Paid Leave and FMLA- Paid leave or Sick leave will be added to the February meeting.
Adjourn:
Trustee Harris made a motion to adjourn; the motion was seconded by Trustee Laurent; the meeting adjourned at 8:59pm.

Village of Sidney Board of Trustees Meeting December 1, 2025

12/1/2025

Village of Sidney Board of Trustees Meeting November 3, 2025

11/3/2025

The Village Board met on the above date for the regular monthly meeting. The meeting was called to order by President Finn at 7:00pm followed by the Pledge of Allegiance and a roll call of those present. Trustees present: Laurent, Schluter, and Bickers. Gadeken arrived at 7:10 p.m. Also present were Supervisor of Operations, Dustin Butts and Clerk Reinhart.
Attorney Marc Miller was not present.
Public Comments:Legion member Bill McLane presented a letter acknowledging the Village is at the end of its contract with the Legion. Mr. McLane states they do not intend to sell the building; many expenditures since taking possession such as a new roof and boiler. Mr. McLane also inquired if the Village would be putting the Christmas tree up again downtown; Trustee Laurent confirmed they would. He added he will have a Pearl Harbor setup again this year for December 7th and will have WClA 3 present; not this year, but next he would like to see the Sidney Shop at Home moved to a different weekend. Trustee Schluter stated the 1st weekend in December is when the Shop at Home has always taken place and Laurent added coordination with other area communities, having their own "Shop at Home" events that same weekend would make it too difficult to move the date to a different weekend.
Laurent added that moving the warming station to a different location would be easier than moving the date.
Approve Minutes:President Finn requested a motion to approve the minutes from the October 6, 2025, meeting. Trustee Schluter made a motion to approve the meeting minutes from the October 6, 2025, regular monthly meeting, Trustee Laurent seconded the motion, the motion carried with all ayes on a roll call vote.
President Finn's Comments:Approve updates for terms of service for Champaign County Animal Control - President Finn inquired if the Village paid an annual fee still? Both Trustee Laurent and Schluter would like to know what the Village pays per year. Clerk Reinhart stated the Village use to have an annual fee, but they have not received an invoice in sometime. Clerk Reinhart will inquire what the fee is and if the Village is still responsible for an annual fee. The matter will be addressed at the December meeting.

Approve Ordinance #2025-0-05 "An Ordinance adopting an annual 3% pay increase for Village employees" - Trustee Schluter inquired why there was a need for an Ordinance when the Board has already approved the 3% cost of living for the Village employees. Clerk Reinhart explained that the bookkeeping office has requested something more than the minutes previously provided, so Attorney Marc Miller's office put together an Ordinance authorizing the 3% raise through May of 2031. Clerk Reinhart will also provide the minutes which discuss the 3% cost of living raise, to the bookkeeping office. Trustee Schluter then made a motion to approve Ordinance #2025-0-05, an ordinance adopting an annual 3% pay increase for Village employees, Trustee Bickers seconded the motion, the motion then carried with all ayes on a rollcall vote.
Approve 2025-2026 Tax Levy Ordinance #2025-0-06- The Board reviewed the Tax Levy Ordinance provided by Attorney Marc Miller's office. Trustee Laurent made a motion to approve the annual Tax Levy ordinance#2025-O-06, Trustee Gadeken seconded the motion, the motion then carried with all ayes on a roll call vote.
Golf Cart Discussion -Small golf cart discussion was had to discuss if rules for usage and permitting needs adopted. The Board believes there is not a way to police the issues the Village has, which are not often and if there are issues, Champaign County Police can be contacted to address the issues.
Discuss/approve Christmas Eve as a paid holiday with offices closed -President Finn believes Christmas Eve should be added as a paid holiday for the Village and the offices be closed that day; if there were to be an emergency, there will be individuals available.
Trustee Schluter noted there is a new Federal holiday the Village does not acknowledge, and Christmas Eve could be observed in its place. Trustee Bickers made a motion to add Christmas Eve as a paid holiday for Village employees, Trustee Gadeken seconded the motion, the motion then carried with all ayes on a roll call vote.
Discuss variances for downtown properties -President Finn states the properties must be advertised in the paper 15 days prior to the Village holding a Public Hearing on the matter of approving variance requests received from property owners within the downtown portion of South David Street. Properties 212, 216, and 220 South David Street have all requested a variance to allow tenants to reside in commercially zoned properties. Trustee Schluter noted he was unaware there was someone residing at the 216 South David address. President Finn added the property is owned by the Masonic Lodge and will be granted a variance, but we need to post to the public. President Finn went on to explain the other addresses listed:

212 South David's owner, William Marshall, was told by the previous President he could create living quarters at the address; there are two units, with one already being occupied. Trustee Bickers inquired if this was the address Justin was living at, President Finn confirmed, adding he has never been a problem.
220 South David-President Finn read letters received from the owner of 220 South David Street which state there is an active business in the location and lists another resident as the shop owner. President Finn would like to know if anyone has seen hours posted or shopped at this store. There of course is no store, but President Finn states the property is set up for a business and shop quarters attached. Variances have been granted in the past to this property, but not to this property owner. If this owner would like to have a resident, there needs to be an active business. Additionally, the owner will need to have a variance approved and show there is an active business present at the property.
President Finn stated Clerk Reinhart will send letters to the property owners making the requests, advertise in the paper and approval of the variances will be moved to next month's meeting agenda.
President Finn closed his comments acknowledging the thank you note received from the Bickers family.
Attorney's Comments:Attorney not present, nothing to report.
Maintenance Comments:Supervisor of Operations, Dustin Butts reported Kevin Dodd had completed his annual drain maintenance; there were bad tiles found over 10 feet deep, he and Kevin will be addressing. Dustin also reports numerous letters have been sent to the owner and tenant of 102 S. David Street. requesting the tenant not park in certain areas of the parking lot to allow the Village maintenance to access the Village sign on the corner of Main and David Streets. The tenant believes the sign to be his sign and the Village to be renting it from him. The Board agrees this not to be true, and the sign is owned by the Village; the Village has the letters and has always maintained the sign. Trustee Gadeken added when Little Bear had a business there the Village had a lease agreement with him allowing him to use it for this business advertisements, but after his passing the letters were returned to the Village
and the Village has resumed using said sign.
President Finn added the bus stop has been repeatedly damaged by someone "kicking" out the panels. It is believed this is happening at night and is not a child and if it is a child, they are older than those that are at the bus stop. Trustee Laurent suggested additional

cameras could be added, but the parking lot lights will likely not allow an individual to be seen. Dustin stated he and Eric will be adding metal strapping to the outside to strengthen the walls, Trustee Laurent stated he would talk to Brian Curtis about the camera system and if additional cameras are an option as well.
Finance:Trustee Hooker was not present. President Finn read reports. There were no additional bills. Trustee Schluter made a motion to approve the monthly bills with no additions; Trustee Laurent seconded the motion; the motion then carried with all ayes on a rollcall
vote.

Streets and Alleys:Nothing to report.
Water and Drainage:Trustee Harris was not present. Dustin reported on the White Street culvert stating the culvert just needs to be filled in as there will not be any change if it is dug out.
Public Property:Nothing to report. No permits were issued.

Parks and Recreation:Nothing to report.
Community Development:Trustee Schluter reported that the final limb pickup had been posted online. President Finn stated the sidewalk repairs looked good.
New and Old Business:Just prior to adjournment, Mr. McLane inquired if the Sidney Improvement Group would be the entity coordinating the opening of the time capsule this next Fourth of July. Trustee Laurent stated they likely would but was unsure at this time. He also added that he believes there to be individuals living next to the post office; there are always bicycles present. He also suggested the bicycle rack be moved from the west side of the road to the east to accommodate their bikes. President Finn stated this could not happen as the property located to the south of the post office is owned by the railroad not the Village and there is not enough space on the sidewalk.

Village of Sidney Board of Trustees Meeting October 6, 2025

10/6/2025

The Village Board met on the above date for the regular monthly meeting. The meeting was opened by President Finn at 7:00pm followed by the Pledge of Allegiance and a rollcall of those present. Trustees present: Laurent, Harris, Schluter, Hooker and Gadeken. Trustee Bickers was not present. Also present were Supervisor of Operations Dustin Butts, Clerk Reinhart, Attorney Marc Miller and Assistant Gavin Gunter.
Public Comments:Cindy Shepherd was not present to discuss communication from BayWa Solar.
Resident and business owner Bret Franzen was present to inquire about the addition of or replacement of the business sign that was once located on Main Street. The Board seemed unsure why the sign was removed but noted most of the business that were on the sign no longer exist. The Board agrees a new sign should be erected or if the old one is still in good condition, it can be used. Dustin will investigate the condition of the sign and if the smaller signs are still present. Further discussion in the future will be had on what the cost will be to be on the sign or if there will be a cost associated with the sign.
Approve Minutes:President Finn requested a motion to approve the minutes from the September 2, 2025, meeting. Trustee Schluter made a motion to approve the meeting minutes from the September 2, 2025, regular monthly meeting, Trustee Laurent seconded the motion, the motion carried with all ayes on a roll call vote.
President Finn's Comments:Approve Ordinance number 2025-0-04 "An Ordinance adopting building regulations, expedited removal of hazardous buildings, swimming pools, spas,and hot tubs, nuisances, weeds, garbage and debris, inoperable or unlicensed motor vehicles, parking and storage on private property, and penalties and special assessment codes for the Village of Sidney to be known as the Sidney Village Maintenance Code" -Small discussion was had, few residents and business owners spoke out or had questions. Areas of the maintenance code that were discussed were Section 3-5-4: Recreational Vehicles and Section 3-5-6: Business Related Unsheltered Storage of Inoperable or Junked Vehicles.
Section 3-5-4 raised concerns because some individuals plug in their recreational vehicles prior to a trip or may have family stay in the vehicle while visiting a resident. Attorney Marc Miller suggested a possible permit for the number of days an individual may have their unit

plugged in. The Board believes this is more to address those that are living in their recreational vehicles and not those that are preparing for a trip or may have family stay short term for a holiday visit on their property. Against the advisement of the attorney, the Board would rather address case by case.
Section 3-5-6 raised concerns as there is a business owner that has several vehicles parked on property that do not move quick and are not stored within a structure. Attorney Marc Miller stated per the Ordinance the business owner has 30 days to work on the vehicles and move them from the property. The Board suggested photos be taken every 30 days to ensure the vehicles are actively being worked on and are moving from the property in a timely manner.
In closing his comments regarding the Ordinance, President Finn has requested that if in the future electricity is being stolen from the Village or a private citizen, he is to be informed immediately. Clerk Reinhart expanded on this by adding there was an individual downtown that had plugged in to a business next door; the business owner was present at the meeting to emphasize he had cut the cord and added a receptacle cover that would not allow this to happen again in the future. President Finn then requested a motion to approve Ordinance number 2025-0-04 as written. Trustee Laurent made the motion to approve Ordinance number 2025-0-04 as written; Trustee Gadeken seconded the motion; the motion then carried with all ayes on a rollcall vote.
3% cost of living raise for employees -Clerk Reinhart discussed the 3% cost of living raise that was approved in 2020 but has not been applied to any employee. She stated for the bookkeeping office to apply it, they would like, in writing, which employees should receive this 3% cost of living raise and when it should be applied. The bookkeeping office would like this sent to them at the beginning of each fiscal year. The Board and Village attorney, Marc Miller do not believe sending it each year is warranted, stating the minutes should be sufficient for the bookkeeping office to apply the raise to the Village employees each year, but for clerical purposes Marc's office will be putting together an Ordinance to be presented and passed at the November meeting that will reflect the 3% cost of living wage to be applied to each Village employee at the beginning of each fiscal year, through the year 2031, at the time the Ordinance will need to be updated or revised. Clerk Reinhart then inquired about the raises that had not been applied and if the Village was willing to "back pay" for the missed raises. The Board was not willing to go back to 2020, but they did agree to retroactively pay each Village employee, except for the new hire, Dustin Butts, effective May 1, 2025, to current. Trustee Harris made a motion to approve Marc Miller's office preparing a 3% cost of living raise to be presented at next month's meeting and for the Current Village employees, except for new hire Dustin Butts to be retroactively paid

from May 1, 2025, to current. Trustee Laurent seconded the motion; the motion then carried with all ayes on a rollcall vote.
Approve 2026 IML Risk Management Annual Premium -After small discussion Trustee Harris made a motion to approve option number 1, the early pay 1o/o discount, in the amount of $21,791.41. Trustee Matt Laurent seconded the motion; the motion then carried on a roll call vote.
Attorney's Comments:Attorney Marc Miller introduced his new assistant, Gavin Gunter and stated he would provide the 2026 Tax Levy at the November meeting.
Maintenance Comments:Supervisor of Operations, Dusitn Butts reported Kevin Dodd will be coming later this month foryearly drainage clearing and cleaning. President Finn added that dumpster day went well, Dusitn did a great job.
Finance:Auditor Neil Kuester was present to present the 2024audit; there was nothing significant to report and he will send both the 2023 and 2024 digital copy tomorrow so they can be posted online. Trustee Laurent made a motion to approve the 2024 audit as presented; Trustee Harris seconded the motion; the motion then carried with all ayes on a rollcall vote. Trustee Hooker added and additional motion to pay for the 2024 audit in the amount of $15,150.00 as well as the regular monthly bills; Trustee Gadeken seconded the motion; the motion then carried with all ayes on a rollcall vote.
Streets and Alleys:Bids were opened by Trustee Gadeken for sidewalk repair. All bids were for the same scope of work, tear out and restoration. The Village will be responsible for the seeding after work is complete.
Illinois Excavation Septic Concrete LLC -$13,504.00 Millikan Masonry-$11,875.52
Milton Concrete and Excavation -$15,469.60
Illini Concrete Raising-$7,900.00

Jacobs Concrete & Excavating- $6,500.00

Trustee Harris inquired why the bid for Milton had changed so dramatically in cost. Dustin clarified that the original bid that was turned in was not for the appropriate scope of work and needed adjusted; after adjusting the bid to meet the requirements of the Village, the bid increased significantly.
Trustee Gadeken added there are stumps present that were not removed, sparking tension, per the Village has paid for stump removal along with the trees that have been removed. Trustee Gadeken then clarified the stumps had been removed but the roots remain which have caused damage to the sidewalks. Trustee Gadeken then made a motion to accept Jacobs Concrete & Excavating bid in the amount of $6,500.00 for the sidewalk repairs. Trustee Harris seconded the motion; the motion carried with ayes from Trustees Harris, Gadeken, Schluter and Laurent. Trustee Hooker abstained. He closed his comments by stating he and Dustin would be working on the sidewalks and would like to follow up every three months to ensure the sidewalks are maintained going forward.
Water and Drainage:White Street culvert- Trustee Harris stated he has not had time to discuss this drain with Dustin but would like to investigate what the issue may be. He added he believes the tile belongs to the County but would like to further investigate. Trustee Harris requested the item be moved to next month's meeting.
Discuss Solicitor Ordinance (#2023-0-6) - The Board would like signs added to the entrances to Sidney addressing the requirement for solicitors to register at the Village office. Clerk Reinhart added if individuals are presenting themselves without ID from the Village, then they have not registered; the only thing the Village can do is alert them to the fact they are violating a Village Ordinance and the company they are with may be subject to penalties.
Public Property:Trustee Bickers was not present. Permits were read by Trustee Gadeken.
Permit #810 was issued for a house build at 205 Linda Lane in the amount of $150.00
Permit #811 was issued for a shed at 10 James Court in the amount of $50.00
Parks and Recreation:Trustee Laurent was present but had nothing to report. Trustee Harris stated the batting cage had arrived, but he does not plan on hanging until the Spring; it is currently being stored at his home but can move it to the Village shed if the Board would prefer.
Community Development:
Trustee Schluter reported dumpster day went well, apologized he was not present and noted Senator Chapin Rose would be at the Sidney Village Hall the following week on Wednesday October 8, 2025, for "Traveling Office Hours".
New and Old Business:President Finn inquired about abandoned alleys in the Village and the Boards thought on whether a resident can add a fence where the alley once was or if they still need to follow the property lines. The Board expressed the location was not going to present a problem if the resident were to add a fence; President Finn will follow up with the resident.
Trustee Hooker inquired if a resident would be able to sell cookies downtown or if there was a permit requirement. The Board advised there would be no permit required as the individual is not selling for profit, but rather for benefit/fundraising.

Adjourn:Trustee Schluter made a motion to adjourn the meeting; Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote. The meeting was adjourned at 8:41pm.

Village of Sidney Board of Trustees Special Meeting August18,2025

8/18/2025

The Village Board met on the above date for a special meeting. The meeting was opened at 7:00pm by President Finn, followed by the Pledge of Allegiance. Roll call of those present included: Trustees Gadeken, Schluter and Laurent. Trustee Harris would arrive at 7 :23pm. Also, present was Clerk Reinhart. Trustee's Bickers and Hooker were not present.
Public Comments:Resident Mike Porter was present to thank the Village for the removal and trimming of trees located near his property. He also mentioned a pipe protruding from the ground; after measuring, he found it to be 25' from the center of the road and believes it may be a property marker from the original layout of the subdivision. He would like the pipe removed; Clerk Reinhart mentioned he had stopped by the Village Hall earlier in the day and maintenance had already been by the property to remove the pipe. Mr. Porter also brought to the attention of the Board the area where the trees were removed appeared to not be seeded as had been requested. Clerk Reinhart reported after their conversation earlier in the day she reached out to Leaf It To Us and they will be back to seed the areas trees were removed once the weather cools. Mr. Porter also presented documents from the original subdivision layout; Clerk Reinhart made copies for public view. Trustee Schluter suggested they be posted online as well.
Discuss BayWa donations to the Village:Lengthy discussion was had. President Finn stated BayWa has offered $250,000 to the Village of Sidney to be applied toward community improvement. President Finn believes a larger amount needs to be requested. Trustee Hooker was not present but provided a letter read by President Finn outlining her ideas including electrical panels for Fun Daze and a Christmas tree for shop at home. Sidewalk repair/replacement, tree replacement and new playground equipment were also ideas. Trustee Laurent suggested a combination basketball/pickleball court for Victory Park; two trees would need removed to accommodate the combo court. Trustee Gadeken mentioned the purchase of a power grader to help maintain the alleys and concreting David Street. Trustee Harris mentioned drainage repair and the addition of a drain near Keller Automotive. Trustee Schluter would like to see the Village signs repaired and the addition of one for both the north and south entrances to the Village. Both Trustee Schluter and Harris would like the Witt Park sign replaced or repaired. The Veteran's Memorial and a sidewalk from Main Street to Witt Park were also mentioned.

Discuss removal of tree at 101 N. Scarborough Street:Clerk Reinhart spoke on this item. At the August 4, 2025, meeting bids for tree removal in a different area of town were discussed, within that discussion it was thought that one of the trees had already been slated for removal in the past and Trustee Bickers inquired as to why we were discussing its removal again. The Board voted at the August 4th meeting to remove the tree, but Trustee Bickers tasked Clerk Reinhart with finding out who was to remove the tree originally, when it was to be removed and did the Village pay for its removal. Clerk Reinhart did find there was a bid that was accepted in 2020 for its removal and was paid out. After reaching out to the company for reimbursement it was agreed they would not reimburse the Village for work they were to complete in 2020, but they would remove the tree located at 101 N. Scarborough Street at no additional cost to the Village.
This item was left on the agenda so Clerk Reinhart could update the Board and discuss
now the removal of the stump left behind. Stump removal for 101 N. Scarborough Street has been added to the September meeting agenda.

Discuss/approve Witt Park trail maintenance and signs:Trustee Laurent spoke on this item. Trustee Laurent mentioned an email sent by a resident voicing their concerns over the upkeep of the trails at Witt Park. Trustee Laurent discussed at the SIG meeting Thursday evening these same concerns. After discussion with the SIG Board, they will restore the trails to the order they were in, investigate the missing signs and order new if the old ones are not found. After the trails are cleaned, Village maintenance will continue their upkeep going forward. President Finn has also asked Trustee Harris to get a price from Top Notch for the use of their machinery to clean the trails before the Village equipment is used.
Discuss maintenance phone shut-off date:The Board believes the phone should be shut off after a period of one month has passed. Trustee Schluter reported Dustin's phone number and email have been added to the website.
Answer Loman-Ray questions:Loman-Ray insurance questions were presented to the Board in April/May of this year, but at that time it was unclear when the Village maintenance Supervisor position would be

filled and if the questions would need to be answered. The position has now been filled, and the questions were presented to the Board again for review and answers.

Do you prefer for the billing to be determined by each enrollee's age or to have a set composite rate? The Board responded: By each enrollee's age.
Do you want domestic partners to be eligible for coverage? Small discussion was had; President Finn and Trustee Harris agree yes, if they pay themselves. Ultimately it was decided Domestic partners would not be included.
Do you want retirees to be eligible for coverage? Small discussion was had fort his topic as well; the Board believes the retiree should be eligible if they pay themselves. Trustee Harris would like to know if the retiree can retain their insurance if they pay themselves and can this be directed to the insurance agent for clarification. Clerk Reinhart will inquire and include the Board members in the inquiry.
For any new hires after the 9-1-2025 effective date of this policy, do you want their eligibility date of coverage to be which of the following?
- Date of employment
- The day of employment.
- The 1" day of the month following date of employment.
- The day of the month following months of employment.
- The day of the month following days of employment.

The Board would like coverage to begin the 1st day of the month following three (3) months of employment.
Following the questions Trustee Schluter made a motion to adjourn the meeting, Trustee Harris seconded the motion; the motion then carries with all ayes on a roll call vote. The special meeting was adjourned at 8:05pm.

Village of Sidney Board of Trustees Meeting August 4,2025

8/4/2025

The Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm by President Finn, followed by the Pledge of Allegiance. Roll call of those present: Trustees Gadeken, Bickers, Hooker, Schluter and Harris. Trustee Laurent was absent. Also present were President Finn, Clerk Reinhart and Attorney Marc Miller.
Public Comments:Legion member Bill McLain was present to inquire if the Village had heard anything from the Township regarding the Veteran's Memorial. President Finn stated the Village had not heard anything yet and inquired if the cemetery location was still being looked at. Mr.
McLain said the location is still in the air and the township is still looking into the memorial being located at the cemetery. Trustee Bickers inquired if the new location would still allow for Mr. McLain's design to be used. Mr. McLain stated it would, but the panels would be closer together, with little to no space between as they were in the original design.
President Finn inquired how the meat raffle ticket sales went and if the Legion was able to make a profit. Mr. McLain reported the raffle was a success, he himself sold 750 tickets and he is unsure what the profit was but thinks it could be between $850-$1000.
The resident from 101 N. Scarborough Street was present to report the problem with squirrels using the trees to access the property causing damage to the tower. President Finn and Trustee Bickers stated the issue was on the agenda for the Board to discuss later in the meeting. The resident thanked the Board for their time.
Cindy Shepherd was in attendance again to discuss what the Village would like to do about asking for community benefits from the BayWa solar project. A Monday August 4th meeting was initially discussed, but BayWa was unable to attend. Discussion at length about what the Board would like to ask for and in what amount was had. A motion from Trustee Bickers to hold a Special Meeting to discuss options and ideas to present to BayWa on Monday August 18, 2025, at 7:00pm was made, Trustee Harris seconded the motion, the motion then carried with all ayes on a rollcall vote. Mrs. Shepherd stated she would contact BayWa to set up a Meet and Greet for the Board to discuss their ideas prior to the next month's meeting. It was decided the meet and greet would be set for Tuesday September 2, 2025, at 6:00pm and the regular monthly meeting would follow at 7:00pm.
Approve Minutes:President Finn requested a motion to approve the meeting minutes from the July 7, 2025, meeting. Trustee Bickers made a motion to approve the minute from the July 7, 2025,

meeting; Trustee Harris seconded the motion; the motion then carried with all ayes on a roll call vote.
President Finn's Comments:Discuss septic system contracts for library and Village Hall -After speaking with and working with Dale Shipley to address the issues at both the Village Hall and library, President Finn expressed feelings Mr. Shipley did not initially understand the entire scope of work that needs to be done to upkeep and maintenance the septic units, but he is fine now.
Capital Development Board-Legal reporting requirements - President Finn does believe the Village needs to adopt building codes and remain in compliance with the state but believes the Capital Development Board may "lock" the Village in like the Illinois Municipal Retirement Fund.
Adopt ICC Property Maintenance Code -Again, President Finn believes it wise for the Village to adopt some sort of building codes or maintenance codes to manage upkeep of property within the Village. He would like to see the Village either adopt the ICC Property Maintenance Code or one like what the Village of Homer has recently adopted to set a precedent.
Public present expressed disappointment there is a dumpster day twice a year and yet there are still individuals that cannot keep their properties clean and inquired who would be the enforcer of this ordinance. President Finn stated he and the attorney's office would be the responsible party for enforcing.
Conversation and questions were then directed to attorney Miller regarding how the Village can go about addressing the current problem properties. Attorney Miller stated sending current pictures, previous letters and any other pertinent information to his office will start the process. Once received, residents will be sent a notice to address the issues, like what the Village already does; properties left unaddressed will be subject to an order from a judge to clean the property.
A few properties were mentioned:
Clerk Reinhart was instructed to send a letter to 301 Water Tower Place for mowing. 202 E. Main and 313 E. Byron are to be turned over to the attorney for clean-up.
412 W. Main, who has been sent a letter for mowing and not done so, was also discussed. Per the house is being foreclosed on, the property owner has left and has not addressed the debris or mowing. The most recent letter sent to the resident states to mow by Tuesday

August 12 or be subject to the Village mowing and fines passed along to the resident. Trustee Bickers believes that an outside contractor should mow per the height of the grass and concern over damaging the equipment. Attorney Miller was asked how the Village addresses getting paid for services rendered; Attorney Miller stated when the Village gets the bill for mowing, file a lien for the amount owed and the owner or maybe the lender will be the responsible party for paying. Trustee Bickers made a motion to have Top Notch mow the property at 412 W. Main Street, not to exceed $500; Trustee Harris seconded the motion, the motion then carried with all ayes on a roll call vote. Clerk Reinhart will reach out to Top Notch to address the mowing.
220 S. David Street will be discussed at next month's meeting.
Approve tree trimming at old Methodist church - The resident has reached out to the Village concerning squirrel issued they have had and would like two trees trimmed located within the Villages easement the squirrels are using to access their home. Trustee Bickers made a motion for Leaf It To Us Total Tree Care to trim the trees for $575.00; Trustee Gadeken seconded the motion, the motion then carried, 3-2 with Trustees Schluter and Harris voting no.
Approve tree trimming or removal of tree at 112 W. Byron Street/106 Scarborough Street President Finn stated the tree was marked to be removed some time in the past was missed, it is heaving the sidewalk and drops limbs often. Trustee Harris made a motion to also have Leaf It to Us Total Tree Care remove the tree for $2,250.00; the motion was seconded by Trustee Bickers and carried with all ayes on a roll call vote. Trustee bickers have also asked Clerk Reinhart to investigate when the tree was to be removed, by whom and if it was paid for. Trustee Bickers also added the trees that have been removed have settled and are now in need of refilling and likely additional seed. President Finn stated he would have Eric address when the weather has cooled.
Attorney's Comments:
Consideration of an Ordinance Authorizing Enrollment of the Village in the IMRF Pension Program (2025-0-03)- Consideration of enrollment in the IMRF pension fund was discussed at great length. Attorney Miller advised the paperwork has been provided and approximate numbers have been given, which will change. Following discussion Trustee Bickers made a motion to approve Ordinance 2025-0-03, enrollment in the IMRF Pension Fund and the Blue Cross Blue Sheild of Illinois Bronze package dependent on Dustin accepting the position. Trustee Gadeken seconded the motion, the motion then carried, 4- 1, with Trustee Hooker voting no. President Finn will contact Dustin. Attorney Miller

advised Clerk Reinhart, if Dustin were to not accept the position, she will rescind the Ordinance at the September meeting.
Streets and Alleys:
Trustee Gadeken reported the oil, and chip has been completed, and he has reached out for sidewalk bids, but has not received any back yet.

Water and Drainage:
Manhole maintenance -Clerk Reinhart reported she had spoken with Maintenance regarding the upkeep of the manholes and was told a "contract", only verbal, is in place with Kevin Dodd, under DCS Excavation. He should be around in the fall to address the manholes. Trustee Harris stated he will provide a list of the drains that need to be addressed.
107 N. White drainage -Clerk Reinhart has asked if someone can look at the drain located near 107 N. White Street, the resident has reported the ditch not draining properly, believes when the internet was installed the drain was blocked, resident has stated if it is left unaddressed, they too will fill with dirt. Trustee Harris will investigate the drainage issue.
Public Property:
Permits - Trustee Bickers reported permit #808 was issued to 21 Southview Drive for a yard barn and a chicken permit was received.
Victory Park parking-Nothing to report.
Parks and Recreation:Nothing to report.

Community Development:
Trustee Schluter reported Sidney Fun Daze went well and has also asked if no smoking signs be added to the beer tent, he reports there is ample room for those that wish to smoke to not be under the tent while they do so.
New and Old Business:
202 E. Main Street and 313 E. Byron -President Finn reported that both properties are being worked on but still need turned over to the attorney's office.
Adjourn:
Trustee Harris made a motion to adjourn the meeting, Trustee Bickers seconded the motion, the motion then carried with all ayes on a roll call vote. President Finn closed the meeting at 9:09pm.

Village of Sidney Board of Trustees Meeting July 7, 2025

7/7/2025

The Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm by President Finn, followed with the Pledge of Allegiance. Roll call of those present: Trustee's Gadeken, Bickers, Hooker, Schluter, Harris and Laurent were present. Also present were President Finn and Clerk Reinhart. Attorney Marc Miller and Maintenance staff, Eric Osterbur, were not present.
Public Comments:Bill McLain was present on behalf of the Sidney Legion to follow-up on the Veteran's Memorial. President Finn stated he is waiting to see what the Sidney Township thoughts are. Mr. McLain outlined much of what has been discussed in the past... "The Memorial would be the finest in the area; estimate does not include electrical". Trustee Bickers mentioned the account opened at Longview Bank for the Memorial and Sidney not being the richest community, implying the Legion should help support this project financially as well. Mr. McLain inquired if grant money could be applied for. President Finn stated grant monies cannot be expedited.
Mr. McLain then inquired about the site. Township has stated the site is found in the floodplain and believe not only can a structure not be built, it also will not be insured. Mr. McLain likes the location and believes the Village can self-insure the site. Trustee Gadeken added the only property the Village owns that is not in a flood plain is that which the Village Hall is located. Trustee Bickers also added when the new Hall was built, electrical was added for the Memorial, but the location was not liked by some and thought to be too far off the road for viewing so other locations have been sought out. A resident present also noted that when the property at 102 E. Main was purchased it was done so with FEMA monies that came with strict guidelines on what can and cannot happen with the land going forward; he too believes the property cannot be built upon.
President Finn stated he would like to know again where the township falls, the Village cannot cover all cost and help from the Township would be appreciated. When discussion began years ago regarding this project the cost was lower. Trustee Bickers noted the budget has not changed. Trustee Harris stated he has been in communication with Adams Memorial and was able to get the cost lowered to $60,000, still not including electrical, but a more manageable price. Mrs. McLain then inquired how the cost was lowered. Trustee Harris stated instead of separating names, names would be together, listed both on the front and back of the granite panels. Trustee Bickers inquired about the plaques that were saved for the Village Hall and where they have ended up, incorporating them was to help

with cost. Mr. McLain stated the granite plaques have been stored at Adams Memorial and the bronze plaques have been displayed at the Legion Hall. Discussion will continue regarding the proposed project. Mr. McLain will present to the Township at their upcoming meeting July 9, 2025; the Legion has agreed if the Memorial must move to a different location, they are in agreeance to do so.
In closing, Mr. McLain mentioned the time capsule located at the Legion to be opened next year; Village adding another should be discussed.
Cindy Shepherd-Handout for Board/Solar benefits - Mrs. Shepherd from Faith in Place was present again to discuss solar benefits for communities close to solar projects. Mrs. Shepherd has provided a handout for the Board to look over outlining how a community can potentially benefit from a near solar project. She has stated that Baywa, the leaser for the solar east of Sidney, has entered into an agreement with Champaign County that could benefit Sidney. Baywa would like to meet with Village officials for a "meet and greet" style meeting to discuss what the Village would like to gain from their new neighbor. Mrs.
Shepherd has suggested the Village have a list of requests/ideas going into the meeting and if in agreeance, how would the Village like to receive monies? For example, over time or lump sum.
Mrs. Shepherd will reach out to Baywa on behalf of the Village to set up a meeting time. Tentatively, the meeting has been set for 6pm Monday August 4, 2025. The regular monthly meeting will follow at 7pm that evening.
Approve Minutes:Trustee Harris made a motion to approve the regular monthly meeting minutes from the June 4, 2025, meeting. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a rollcall vote.
President Finn's Comments:Live Stream meetings - President Finn inquired why the Village was no longer live streaming the meetings. Board members stated the meeting were only Live streamed during COVID and after restrictions were lifted, meetings were no longer live. The Board also expressed concerns regarding nasty comments that were made, oftentimes from individuals that do not live in the community. The Board would prefer individuals attend the meetings in person and express their concerns within that forum. The President added the time meetings take place is to accommodate individuals wanting to attend.
Library AIC - Rosemary was present to discuss the A/C units at the library. Both units needed repair, one was fixed. The second unit is about 11 years old and the estimate to

repair is approximately $1300.00. The Board feels the unit should be repaired in the meantime and a new one should be purchased to replace it later in the year. The library will get quotes for a new unit and present to the Board for approval.
Attorney's Comments:Nothing to report.

Maintenance Comments:Library mowing- The library reached out regarding the mowing of the library property. The property was once maintained by a resident but is no longer being maintained and needs to be mowed; being Village property, the Village should maintain. Clerk Reinhart immediately reached out to the maintenance staff, who in turn, promptly mowed the property.

Finance:Approval of monthly bills - Trustee Hooker read the financial reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills, with no additions. Trustee Gadeken seconded the motion; the motion carried with all ayes on a roll call vote.
Audit 2023- Trustee Hooker made a motion to approve and pay the 2023 audit provided by Feller & Kuester, in the amount of $14,750.00; under the quoted amount.
Streets and Alley's:
306 E. Byron -sidewalk repair and road wash out repair- Trustee Gadeken reported the sidewalk and road need repaired due to rainwater washout and heavy trucks passing over the sidewalk. Trustee Gadeken will get quotes to repair the damage. He reported he will get quotes for the Main Street sidewalk repairs as well.
Trustee Gadeken also reported he is unaware of the start date for the 2025 oil and chip, but once the date is known door hangers will be placed alerting residents.
Water and Drainage:Trustee Harris inquired if the manholes had been cleaned yet; if they are maintained, flooding is not a problem. Trustee Bickers added the last major flood was in 2018 and agreed the manholes need to be maintained to ensure major flooding does not occur. President Finn stated the manholes will be addressed. Maintenance/upkeep of the manholes will be added to the next month's meeting agenda.

Trustee Bickers inquired if Kevin Dodd would be finishing the work on the slab. President Finn and Trustee Bickers will investigate work that may still need to be done.
Public Property:Trustee Bickers read the permits issued:

Permit# 804-205 S. Washington -shed Permit# 805-12 James Court-fence
Permit# 806- 705 S. Scarborough Street-fence Permit# 807 -109 W. Prairie Street -fence Peddler's permit 2025-02-Radix
Peddler's permit 2025-03-LGCY Power
Parks and Recreation:Trustee Laurent reported ball season has ended.

Community Development:Trustee Schluter reported Fun Daze is coming, Trustee Hooker doing well to promote. He also reported President Finn is receiving his emails.
New and Old Business:202 E. Main Street-President Finn reported the tree has been halfway removed; resident is to continue to work on. One car has been removed, and another has had legal tags added.
313 E. Byron-President Finn reported the resident has been actively working on the property, still a lot to be done and he would like to see the trailer removed. \
Both properties will continue to be monitored for active cleaning.

Before the close of the meeting, Trustee Schluter inquired if others had seen the grain truck moving through town from the south. He added trucks going to and from Premier must come from the North per the South is not a truck route unless it is harvesting season.
President Finn will reach out to Premier to make them aware there may be a truck traveling from the South that needs to be redirected to come from the North.
Adjourn:
Trustee Bickers made a motion to adjourn the meeting. Trustee Harris seconded the motion; the motion then carried with all ayes on a roll call vote. The meeting was adjourned at 8:35pm.

Village of Sidney Board of Trustees Meeting June 4, 2025

6/4/2025

The Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:02pm by President Finn, followed with the Pledge of Allegiance. Roll call of those present: Trustees Bickers, Gadeken, Harris, Hooker and Schluter were present. Also present were President Finn, Clerk Reinhart and Attorney Marc Miller. Trustee Laurent and Maintenance staff, Eric Osterbur were not present.
Public Comments:Resident Bill McLane and Linda House with Adams Memorial were present to discuss the Veteran's Memorial for Sidney. Mr. McLane and Mrs. House have worked on putting together the Memorial since 2019. He has included 535 names from Sidney residents dating back to the Black Hawk War to present. Mr. McLane would like to see the list he has prepared posted online so individuals can access the names; he may post on the Scoop for those to see. Trustee Schluter inquired if there were criteria to be on the Memorial? Criteria to be included would be to have been a Sidney resident when/while they served.
Linda House provided pictures of the projected Memorial; Mr. McLane a model of the project. The Memorial is to consist of eight (8) upright black granite panels. The panels will only have lettering on the front, except for maybe a tribute on the back for the work the Legion and Mr. McLane have contributed. Black granite has been chosen for better eye appeal and is easier to etch. The panels are to face Main Street with walkways from the parking area and Main Street, creating an ellipse; benches added later. The American flag, POW flag and Illinois flag are also incorporated in the design, placed behind the panels.
The Memorial will be approximately 80 feet from Main Street and approximately 25 feet from the parking area, keeping it away from the trees. A 40 to 50-foot concrete pad will be laid by Adams Memorial, then a granite cap will be added. The flag poles are rated for 120 mile per hour winds. Everything is elevated to keep it safe from potential flooding. The concrete used will be normal concrete, not colored or stamped. If the Village would like colored or stamped concrete, the cost is higher. Adams Memorial also does not suggest a colored or stamped concrete as it can be difficult to walk on for some and can be difficult to match color as it ages.
The project, not including electric cost, is $109,945.00. Adams Memorial would like to have the granite ordered by December per some of the Memorial will need to be pre-constructed before install, this will also allow them to meet the July timeline for the country's 250-year anniversary and the 190-year anniversary for Sidney. Trustee Harrs inquired if the Memorial were to be lit all the time? Yes, as there are flags present. Linda believes a solar option

would be better for cost; Bill would like to see a light on each panel. Trustee Bickers then inquired what would be needed to start? Mrs. House stated half down, down payment needed right away to expedite ordering; the granite comes from India and will take time to get here. Trustee Schluter would like to know what the Legions contribution would be? Mr. McLane stated the Legion has already donated as they have done the footwork to make this project a reality. Mr. McLane added the Village spent money on the ballpark and there should be no reason to deny spending money on a Memorial for its Veteran's and the town. President Finn added he believes it will be a draw to the community as it will be unique from those in other surrounding communities. Trustee Harris stated the electrical cost needs to be known.
Lighting discussion: Mrs. House states the lights need to be flat per ADA requirements. President Finn and Trustee Bickers, both electricians believe this option is not the best as they do not last long, frequently have problems and can collect water. They both believe a bollard light is the best option and will add longevity. President Finn added the electrical work, and the concrete work will need to be done at the same time; the Township needs to be part of the conversation before the Village should get electrical cost. Both President Finn and Trustee Bickers believe the cost for the electrical to be around $15,000, Adams Memorial believes it to be closer to $20,000 based on similar projects they have worked on.
Trustee Bickers would like discussion to continue next month with the Township present. The item will be added to next month's meeting.
Next to speak was Cindy Shepherd, present again from the non-for profit, Faith in Place, to speak about the solar in the area and how it may benefit Sidney. She provided a small presentation why the solar is here... demand for energy and the cost of renewables has come down; solar is also preferred for economic and environmental reasons. Very little of the solar in Illinois is on prime farmland; land has been chosen because it needs regenerated. The land, yes, is out of commission, but only for a 40-year period after which the land will be returned to its previous condition and be better for farming as it has had a time to rest and regenerate. Waste from solar is very little, municipal waste is larger and most (95%) of solar is recyclable and harmful chemicals are not released through rainfall or fire.
President Finn would like to know what Mrs. Shepherd's role is in all this and how do we know what are benefits are for the Village, if any? She restates she is present to let communities know about the potential benefits and she is currently working with a company called Bold Alliance, who has hired her through a grant they received. She adds, the Village would need to negotiate with the solar company; the company wants to look good, and it would not benefit them to be a nuisance to the neighboring communities. The

Board believes the solar company does not want to be a good neighbor and did not care what the Village's desires were when they came to present the project themselves. Trustee Schluter added, if they want to be helpful, they can write a check for the Memorial.
Mrs. Shepherd believes the Board should still look at the agreement. The Board would like to know if they back Mrs. Shepherd, what do they get? What are they entering contractually? Mrs. Shepherd assured them there would be no cost to the Village and she will send documents to the office. Trustee Bickers added the Board would need to all see this agreement, it needs to be sent to the Clerk's office so it can be passed along to the Board and added to the agenda so they may vote in the future if they would like to participate.
Closing the Public Comments, Trustee Harris stated he enjoyed the Memorial Day service, thanking Mr. McLane and the Legion. Mr. McLane thanked him and added WCIA 3 was present at the service and Brandon Moreno would be returning to the community to visit the museum and do a news piece.
Approve Minutes:Trustee Schluter made a motion to approve both the Regular monthly meeting minutes from May 5, 2025, as well as the Special meeting minutes from May 28, 2025. Trustee Bickers seconded the motion; the motion then carried with all ayes on a roll call vote.
President Finn's Comments:Tree bids read by Trustee Bickers...
Bud's Tree Care Inc. OBA Goat Mowing in the amount of $10,925.00 Baxter's Utility Services in the amountof$17,300.00
Top Notch Enterprises, Inc. in the amount of $10,955.00 JT's Tree and Crane in the amount of $10,225.00
Leaf It to Us Total Tree Care Plus in the amount of $7,950.00

Trustee Bickers made a motion to enforce Ordinance number 2025-0-2 to have the tree removed at 202 E. Main Street. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote. Attorney Marc Miller added he does not know the turnaround time for a judgement, but any cost accrued is the Village's responsibility, only the cost of the tree removal will be the responsibility of the property owner. Trustee Bickers inquired what happens if the tree were to fall on a neighbor's house in the meantime?
Attorney Miller states that now that the Village has sent a letter letting the resident know

the tree is bad and needs removed, if it were to fall in the meantime the resident would be held liable because they have knowledge and have done nothing to address it. Trustee Gadeken inquired if they could vote on a bid before a judgement? he also believes the Village should have the resident sign a letter agreeing to allow the Village and the contractor they hire to enter said property to remove the tree; Board agrees. President Finn inquired with Marc if a letter can be prepared for the resident to sign. Attorney Marc Miller prepared the letter at the meeting; Clerk Reinhart will type up and President Finn will deliver. Trustee Gadeken made a motion to approve the estimate from Leaf It to Us for the tree removals at 107 N. White Street, 41O Bluff Street, 405 S. Washington, 111 W. Byron, 316 S. David and 202 E. Main Street in the amount of $7950.00. Trustee Harris seconded the motion; the motion then carried with all ayes on a roll call vote.
Building Code adoption -President Finn would like to see the Village adopt building codes, 2014 Plumbing Code, 2021 IFGC, 2021 !RC, 2021 IFC, 2021 IECC, 2021 IMC, 2021 IBC and
2020 NEC, as they are enforced elsewhere. President Finn believes if the Village were to experience a natural disaster and did not have these codes in place, FEMA or other organizations would be hesitant to help, if at all. He believes the Board should think about it and states it is not something they need to decide on now. Trustee Harris is for adopting the codes but does not want it to become a means on "picking" on residents.
Mowing Letters - President Finn states he will not hesitate to have letters sent for not mowing. * Further discussed during Public Property.
Trustee Bickers inquired about vehicles parked in yards. President Finn states they should be moved and properly tagged, noting those at 202 E. Main have been sent a letter requiring the vehicles be mobile, do not block sidewalk and have proper tags on them. Attorney Marc Miller inquired if the vehicles in question were on grass or gravel? Further stating the Ordinance requires that vehicles be in working order, properly tagged and parked in a driveway or on the easement. The Village can send letters to residents to tag vehicles; if nothing is done the Village can have them towed. The Village can also choose to have his office address by sending photos of the vehicles.
Fun Daze- President Finn would like to discuss moving the Fun Daze date to another weekend in the future so it is not at the same time as the Champaign County Fair; he believes this will benefit community. May be looked at in the future.
Trustee Hooker would like to request a donation from the Village for Fun Daze this year. In the past the Village has donated $5,000. Trustee Harris made a motion to approve a $5,000 donation for Fun Daze 2025. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote. Trustee Hooker made a motion to approve the liquor

license for Fun Daze. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote.
Maintenance Phone - Trustee Bickers stated Dustin would like a portion of his phone bill paid per he does not want to carry two cell phones. The average cost for the Village cell phone was provided; approximately $90.00 per month with Verizon. President Finn believes if the Board were to approve a monthly stipend for Dustin using his personal phone for work, they should approve the same for Village Clerk Ashley Reinhart per she too uses her phone often. Trustee Harris made a motion to approve a $35 per employee that uses their personal phone, stipend per month. Trustee Bickers seconded the motion. The motion then carried with all ayes on a roll call vote.
Trustee Bickers added Clerk Ashley Reinhart needs to be clocking in and out appropriately. Often, she does work over and is not on the clock. All hours need to be reported accordingly.
Morris Business Enterprise -President Finn would like the Boards permission to investigate using an entity for grant money that may be available. Attorney Marc Miller inquired if we knew who they have worked for? President Finn stated Fisher has worked with them.
Approval of actuaries' study fee for IMRF- Trustee Harris made a motion to approve $714 for the cost study fee for IMRF. Trustee Bickers seconded the motion; the motion then carried with all ayes on a roll call vote.
Approve Annual Appropriation Ordinance for 2025-2026 (Ord. 2025-0-2) -Small discussion about numbers potentially needing to change with the addition of the retirement through IMRF, but the Board decided to pass the Ordinance as presented and amend later as needed. Trustee Harris made a motion to approve the Annual Appropriation Ordinance, Ordinance number2025-O-2, as presented, with amendments to be made later as needed. Trustee Bickers seconded the motion; the motion then carried with all ayes on a roll call vote.
Collection Action letter from Department of Revenue - Clerk Reinhart reached out to the attorney's office regarding a collection letter received from the Department of Revenue for Baxter's Utility Service. Instructions were given to return the letter to the Department of Revenue per the Village does not owe any monies nor is it holding any property for Baxter's Utility Service.
Attorney's Comments:

Nothing to report.

Maintenance Comments:

Eric was not present.
President Finn would like to know if we can add locks to the lights at the ballpark and who is responsible for turning them on and off for games? The box gets hot and there is concern someone could get hurt turning them on and off. Trustee Harris inquired how many locks were needed. Both President Finn and Trustee Bickers believe three to be sufficient.
President Finn added we are not addressing the vandalism accordingly. Lights have been left on, both at the diamonds as well as in the bathrooms. Bathrooms have been left unlocked, allowing individuals access; leaving water on, towels on floor, dirt in the sink. President Finn has added a cap to the exterior faucet, as it too has been left on. President Finn is aware there are cameras present and would like to know why we are not reviewing the footage; he does not want to call the police, but we do need to address the issues.
Small discussion was had regarding a gate, but who is going to open and close the gate?
Finance:
Approval of Monthly Bills -Trustee Hooker read the financial reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills, with no additions. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote.
Village Debit Card- Trustee Hooker stated the old debit card has been "hot carded" at the bank, making it no longer available. Trustee Hooker states the Village will be without a new card until a new individual is hired unless the name is changed on the card. Both the Village Hall and Maintenance will need supplies and cannot wait for a new hire. Trustee Hooker made a motion to issue a new debit card with the clerk's name, "Ashley Reinhart", on it and that it be kept at the Village Hall. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote.
Streets and Alley's:Bid opening for Oil and Chip -Paperwork was signed with Joseph Grimm from Farnsworth Group at the beginning of the meeting. Cost will be slightly lower than the estimated amount of $57,042.80, in the amount of $51,660.00.
Trustee Gadeken added he is going to have David Street assessed by Farnsworth group. The large trucks entering and exiting Premier cause damage to the road; Premier has helped fix in the past; Trustee Gadeken will also present the findings to Premier.
Trustee Schluter inquired if the Village can address a semi parked within Village limits as well as the gutters along curve south of town.

Water and Drainage:Trustee Harris reported Illinois American Water had completed the sidewalk repairs on David Street. He also reported the creek banks need to be mowed and the catch basins need checked.
Public Property:Permits- Trustee Bickers read the permits issued. Permit #802 in the amount of $50 at 407
E. Byron Street tor a fence and permit #803 in the amount of $50 at 412 E. Main Street tor a deck.
Victory Park Parking-Trustee Bickers requested parking at Victory Park be moved to next month's meeting.
109/111/113 Eldorado/nuisance letters (mowing/debris)-Letters have been sent to the resident. Both President Finn and Clerk Reinhart have spoken with the resident; he will continue to work on the property and attempt to keep it maintained. The resident has stated he has a significant amount of dirt he would like hauled off; anyone is welcome to it. The other debris he will keep neat and haul off as he can; some may be hauled out at the fall dumpster day. He has also been told to maintain the grass, so neighbors are not mowing for him.
105111 OW. Byron/nuisance letters (mowing) -Clerk Reinhart stated letters were sent. 110
W. Byron has since mowed. 105 W. Byron still needs to mow the easement portion of their property; Clerk Reinhart will send another letter instructing them to mow this portion as well.
302 S. White/nuisance letter(mowing)-Letter was sent, and the resident has since mowed.
305 S. White/nuisance letter (trailer debris)-Small discussion was had between Board members; the property owner was previously told that the trailer could stay as long as a drive was added, which the resident did oblige. Current issues mostly aesthetic; trailer also needs to be movable, currently sits on blocks and flat tires and needs legal tags. A letter was sent to the resident instructing the owner to make sure it does not have power, has legal tags and can be moved.
313 E. Byron (abandoned property) - Small discussion was had regarding this property as well. Numerous letters over the years have been sent to mow and clean the property, the most recent 5/30/2025. The Village has mowed the property many times over the years. The property was previously turned over to the attorney but was not followed through. The Board would like to turn the property back over to the attorney. Fresh pictures are to be taken and submitted as soon as possible to the attorney's office.

Parks and Recreation:Nothing to report.

Community Development:Trustee Schluter reported President Finn's email is working.
Trustee Schluter also reported as he was out walking with his family when he was aggressively approached by a dog, on its property, but not under control of a leash or behind a fence/partition. Trustee Schluter stated this startled himself and his family, inquired with Attorney Miller what he can do? Attorney Miller instructed him to call animal control and have a report created.

New and Old Business:Time clocks-Clerk Reinhart reported both time clocks are working, but the only issue thus far is the clarity of the scan to the Board and Bookkeeping; Clerk Reinhart has continued to scan the timecards to the Board and Bookkeeping but has also started delivering the timecards to bookkeeping. Options for tracking time through Gusto were presented by Clerk Reinhart, none were adopted at this time.
Dangerous Tree at 202 E. Main Street/nuisance letter (vehicles) - Letter was previously sent regarding the removal of a dangerous tree located on the property. Letters have also been sent over the years addressing mowing, abandoned vehicles and septic drainage issues. Currently the resident has not had the tree removed or trimmed and there are several non operational/untagged vehicles on the Village easement. A letter was prepared by Attorney Miller earlier in the meeting addressing the tree and will be presented to the resident by President Finn. If the resident refuses to comply, the Village will pursue further action to have the tree removed and the vehicles addressed.

Adjourn:

Trustee Harris made a motion to adjourn the meeting. Trustee Bickers seconded the motion; the motion then carried with all ayes on a roll call vote. The meeting adjourned at 9:33pm.

Village of Sidney Board of Trustees Meeting Special Meeting May 28, 2025

5/28/2025

The Village Board met on the above date for a Special Meeting. The meeting was opened at 7:00pm by President Finn, followed by the Pledge of Allegiance. Trustees present were Dan Gadeken, Tyler Bickers, Donna Hooker, Leroy Schluter and Bret Harris. Trustee Matt Laurent and Attorney Marc Miller were not present. Also present were President Finn and Clerk Reinhart.
Public Comments:
The Village's new hire, Dustin Butts was present for discussion regarding contingencies made for his hire. President Finn expressed it was his understanding the Village would provide retirement through IMRF to Dustin; Dustin agreed this was what he was also told. President Finn added the contingencies made were made too quickly and more information should have been gathered prior to agreeing the Village could offer IMRF benefits. There are additional costs associated with joining IMRF, the Clerk would be included as well as any other employee the Village employs. The Village cannot exit the IMRF once they agree to join. The process to join can be quite lengthy, a Resolution or Ordinance will need to be created by the attorney's office, a cost study conducted by the actuaries’ firm, then the Village will receive a letter outlining what their cost/contribution will be, the Village will then have the opportunity to join IMRF or decide otherwise.
President Finn expressed apologies to Dustin for not having this better together and that it is unfair to have strung him along as we have. He wants him to be secure in his job, regardless of whether he is an employee of the Village of Sidney or his current employer and will do what he can to ensure as such. President Finn would like Dustin to take the evening to think about his future with the Village of Sidney. Dustin expressed he is still interested if the Village can guarantee IMRF participation; he is not interested in a different retirement plan.
Trustee Gadeken expressed he and the Board were not trying to make hasty decisions, they were just trying to do something good for the Village and its employees, both current and future; the Board was unaware this would be such a lengthy process and turn out the way it has.
Trustee Bickers would like to know if we know a cost to vote upon. President Finn and Clerk Reinhart stated they were unsure of the total cost, but the packet has been requested which should provide answers to some of the cost questions. President Finn and Clerk

Reinhart expressed the Board would not know the full cost until after the study was conducted and felt it better to not vote until a packet was received. The Board agreed. President Finn stated another Special Meeting would be added when the packet is received. Clerk Reinhart is to provide a copy to all Board members upon its receipt.
Trustee Bickers then expressed to Dustin to make things right with his current employer just in case the Village cannot fulfill its commitment. If the Village offers a different retirement plan, it would be a 401k, open to the market plan. He closed, stating he appreciates his patience while the Board figures this out and hopes that he does stick around and accepts the position with the Village.
The 401k, offered through Longview Bank was not discussed as Dustin is not interested, and it takes three years before you can contribute.
Trustee Bickers made a motion to table the questions from Loman-Ray insurance agency until the IMRF is settled. Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote. Loman-ray insurance questions will be added to the June agenda.
Trustee Schluter then made a motion to adjourn the meeting. Trustee Harris seconded the motion; the motion then carried with all ayes on a roll call vote. The meeting adjourned at 8:06pm

Village of Sidney Board of Trustees Meeting May 5, 2025

5/5/2025

The Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance by President Arrasmith. John Finn was sworn in as the incoming Village President and called the meeting to order. The following Trustees were present: Brett Harris, Donna Hooker and Leroy Schluter. President John Finn then reappointed Trustee's Dan Gadeken to his two-year term and both Tyler Bickers and Matt Laurent to their four-year terms. Trustee Schluter made a motion to approve President Finn's appointment of Dan Gadeken to a two-year term and both Tyler Bickers and Matt Laurent to a four-year term. Trustee Brett Harris seconded the motion; the motion carried with all ayes on a roll call vote. Also present were Clerk Reinhart, Village Attorney Marc Miller and Village Maintenance, Eric Osterbur.
Public Comments:
Trustee Schluter thanked Jason Arrasmith for his 12+ years of service to the Village, not only as a Trustee, but also as President.
Approve Minutes:President Finn requested a motion to approve the minutes from the numerous Board meetings.
Trustee Schluter stated although he has read through all the minutes, he was not present for a few of the meetings. Trustee Schluter then made a motion to approve both the April 7, 2025, and April 30, 2025, regular and executive Board meeting minutes; Trustee Bickers seconded the motion; the motion then carried with all ayes on a roll call vote.
President Finn then asked about the April 16, 2025, minutes. Trustee Dan Gadeken made a motion to approve the April 16, 2025, Board meeting minutes, both special and executive sessions; Trustee Laurent seconded the motion; Trustee Schluter abstained; the vote carried with Trustees Hooker, Gadeken, Laurent, Harris and Bickers all ayes.
President Finn then asked for approval for the April 23, 2025, Special meeting minutes. Trustee Bickers made a motion to approve the meeting minutes from the April 23, 2025, special meeting; Trustee Gadeken seconded the motion; Trustees Harris, Schluter and Laurent abstained; the vote carried with ayes from Trustees Bickers, Gadeken and Hooker and a final aye from President Finn.
President Finn's Comments:
President Finn provided a list of items he would like addressed and has passed along to Clerk Reinhart to add to the next month's meeting. Items include adoption of building codes and update those the Village may already have and communication through Village Officials to address issues; if there is a problem, he would like to know about it and address himself. President Finn also has interest in putting together a Zoning Board.
Barricades for the Sidney Fire Department will be set out for their event on May 12, 2025, for use.
Attorney's Comments:
Nothing to report.
Maintenance Comments:Eric reported that all the trees had been planted and look good; he plans to add mulch and water bags soon.
The lights downtown will soon be fixed.
Eric also mentioned displaying the Red Bird mascot from the high school in the community building and asked for input. Board seemed interested. A safe place within the building will be chosen.
Finance:Trustee Hooker read the financial reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills, with no additions. The motion was seconded by Trustee Bickers and carried with all ayes on a roll call vote.
Trustee Hooker made a motion to approve moving $150,000 from the General Fund to open another 12-month CD at4.15 APY. Trustee Harris seconded the motion; the motion then carried with all ayes on a roll call vote.
Trustee Hooker closed her comments requesting $800-$900 to purchase flowers for downtown. Trustee Bickers made a motion to approve up to $1000.00 to purchase flowers for downtown; Trustee Gadeken seconded the motion; the motion then carried with all ayes on a roll call vote.
Streets and Alleys:Trustee Gadeken inquired if there had been an estimate received from Spring Green for the treatment of the ball diamonds. Eric said there had not been one yet, but he will contact them. Item added to next month's meeting agenda.

Water and Drainage:Trustee Harris will put in a call the Illinois American Water regarding the sidewalk repairs still needed completed on David Street. He also inquired with Eric if a tile had been fixed; Eric reported the tile had been fixed and Illinois American Water stated they would return to complete the repairs.
Public Property:Trustee Bickers read permits. One Chicken Coop permit was issued and two building permits; #800 for a shed at 103 Wilsey Lane and #801 for a fence at 410 Tempa Dr.
Victory Park parking is still being investigated; item moved to next month's agenda.

Parks and Recreation:Trustee Laurent has nothing to report.
Trustee Schluter reports he would like to see the park signs repaired and/or repainted; what are the thoughts of having the Scouts perform the repairs?
Eric inquired about a metal sign replacement instead of wood. The Board likes the natural look of the wood signs. Eric stated he can make new ones; he and Jeff made the Village signs at the East and West ends of town. Trustee Bickers suggested the item be moved to next month's meeting agenda to further discuss.
Community Development:Trustee Schluter reports the Trustee email addresses will remain the same; an email address for President Finn will be added ([email protected]) and the webmaster will forward emails to Jason Arrasmith as well for the next 2-3 weeks. Trustee Schluter also reported he will be creating an email address for the incoming Maintenance Supervisor, Dustin Butts. ([email protected])
New and Old Business:The use of the time clock was discussed again. Trustee Bickers would like to see the abuse of time curtailed; time has been abused in the past. The Board has requested numerous times that the time clock system purchased years ago be used and it has continued to go unused. President Finn stated there needs to be trust in your employees and added that if the Board does not trust who is working for you, then those individuals do not need to be working for you. President Finn would like more information on what Gusto has to offer but would like the employees to start using the time clocks that the Village has. Clerk Reinhart reported that the time clock at the Village Hall could be set up and the one from the

maintenance shop would need to be looked at as it has been reported that it does not work, but she would work to get both operational. Follow up at next month's meeting.
President Finn reported he will address the tree, mowing and vehicles at 202 E. Main. Clerk Reinhart stated a letter has been sent regarding the removal of the tree, he has until the end of the month.
Before adjourning, President Finn gave opportunity for Cindy Shepherd, an Urbana resident, working for the non-profit, Faith in Place, to speak. Mrs. Shepherd was present to introduce herself to the incoming President Finn, letting him know she had been in discussion with the previous President and Trustee Hooker about potential benefits the Village may receive from the solar projects in the area. Trustee Schluter inquired as to what kind of benefits the Village may receive. Mrs. Shepherd states grant, and other allowances can be made available. Trustee Schluter although there is nothing the Village can do about the solar in the neighborhood, the individuals are eating in town and shopping at Casey's and if there were to be a benefit received by the Village, he would like to see it go to toward the Sidney Veteran's Memorial. President Finn agrees.
Trustee Schluter made a motion to adjourn the meeting. Trustee Bickers seconded the motion; the motion carried with all ayes on a rollcall vote. The meeting adjourned at 7:58pm.

<<Previous