[PAGE 1] West Fargo Public Library Board of Directors Regular Meeting Agenda 5:30 p.m. Thursday, August 19th, 2021 West Fargo City Commission Chambers 800 4th Ave E West Fargo, ND 58078 1. Call To Order 2. Approve Order Of Agenda 3. Consent Agenda - Approve The Following: 3.I. Approval Of Minutes - July 8th, 2021 Documents: LIBRARY BOARD MINUTES 20210708.PDF 3.II. Approval Of Financial Reports Documents: JULY LIBRARY FINANCIALS.PDF 4. Regular Agenda 4.I. Discuss Findings Related To Question Of Library Mill Cap Documents: MEMO RE LIBRARY MILL LEVY.PDF 4.II. Outlook Of Remainder Of 2021 Library Activity And Board Meetings Documents: BOARD MEETING TOPIC OUTLOOK 20210811.PDF 4.III. Strategic Planning: Review Of Identified Community Needs And Staff SWOT Analysis SURVEY RESULTS PRESENTATION TO CITY COMMISSION 8/2 Documents: MEMO - STRATEGIC PLANNING UPDATE.PDF COMMUNITY SURVEY RESULTS EXECUTIVE SUMMARY.PDF 4.IV. Review And Approve Meeting Room Policy Revision (Action) Documents: MEETING ROOM POLICY REVISION.PDF 4.V. Review And Approve Circulation Limits Policy Revision (Action) Documents: CIRCULATION LIMITS POLICY REVISION.PDF 4.VI. Director's Report 4.VI.i. July Library Statistics Documents: MID-YEAR 2021 ACTIVITY AND PROGRESS UPDATE.PDF 4.VI.ii. Mobile Library Task Force Action Summary Documents: 20210819 MOBILE TASK FORCE ACTION SUMMARY.PDF 4.VII. Other Business 4.VIII. Adjourn [PAGE 2] West Fargo Public Library Board of Directors Regular Meeting Agenda 5:30 p.m. Thursday, August 19th, 2021 West Fargo City Commission Chambers 800 4th Ave E West Fargo, ND 58078 1. Call To Order 2. Approve Order Of Agenda 3. Consent Agenda - Approve The Following: 3.I. Approval Of Minutes - July 8th, 2021 Documents: LIBRARY BOARD MINUTES 20210708.PDF 3.II. Approval Of Financial Reports Documents: JULY LIBRARY FINANCIALS.PDF 4. Regular Agenda 4.I. Discuss Findings Related To Question Of Library Mill Cap Documents: MEMO RE LIBRARY MILL LEVY.PDF 4.II. Outlook Of Remainder Of 2021 Library Activity And Board Meetings Documents: BOARD MEETING TOPIC OUTLOOK 20210811.PDF 4.III. Strategic Planning: Review Of Identified Community Needs And Staff SWOT Analysis SURVEY RESULTS PRESENTATION TO CITY COMMISSION 8/2 Documents: MEMO - STRATEGIC PLANNING UPDATE.PDF COMMUNITY SURVEY RESULTS EXECUTIVE SUMMARY.PDF 4.IV. Review And Approve Meeting Room Policy Revision (Action) Documents: MEETING ROOM POLICY REVISION.PDF 4.V. Review And Approve Circulation Limits Policy Revision (Action) Documents: CIRCULATION LIMITS POLICY REVISION.PDF 4.VI. Director's Report 4.VI.i. July Library Statistics Documents: MID-YEAR 2021 ACTIVITY AND PROGRESS UPDATE.PDF 4.VI.ii. Mobile Library Task Force Action Summary Documents: 20210819 MOBILE TASK FORCE ACTION SUMMARY.PDF 4.VII. Other Business 4.VIII. Adjourn [PAGE 3] West Fargo Public Library Board of Directors Meeting Date: July 8th, 2021 Time: 5:30 P.M. Place: West Fargo City Commission Chambers and streamed live on YouTube Roll Call: Liann Hanson, Alanna Rerick, Jodie Haring, Tony Stukel, Commissioner Mandy George. Also attending: Carissa Hansen, Library Director, Maria Kramer, Deputy Director of Public Services and Alisha Reis, Office Coordinator. 1. Call to order Rerick called the meeting to order. 2. Approve order of agenda Commissioner George moved and Hanson seconded to approve the order of the agenda with the election of the officers being moved from 4.V to 4.I. No opposition. Motion carried. 3. Consent agenda - approve the following: Stukel moved and Hanson seconded to approve the consent agenda. No opposition. Motion carried. a. Approval of Minutes – June 17th, 2021 b. Approval of Financial Reports Regular Agenda: 1. Election of officers (action) • After discussion, Commissioner George motioned and Haring seconded to appoint Liann Hanson as President. No opposition. Motion carried. • After discussion, Rerick motioned and Commissioner George seconded to appoint Jodie Haring as Vice President for an additional term. No opposition. Motion carried. • After discussion, Rerick motioned and Stukel seconded to appoint Alisha Reis, Library Office Coordinator as Secretary. No opposition. Motion carried. 2. Discuss findings related to question of library mill cap • Due to the City’s home rule charter, the City of West Fargo can allocate any number of mills it wants to the library or any city services as long as it stays within the City wide mill cap that is outlined in Century Code. There is no specific mill cap for the library. The library board discussed with no further action. At the next board meeting John Shockley, City Attorney, will be able to provide more information on this item. [PAGE 4] 3. Approval of 2022 library budget draft (action) • Commissioner George motioned and Rerick seconded to approve the 2022 library budget draft. No opposition. Motion carried. After further discussion, the Board will be submitting a letter and library financial history to the City Commission to seek an additional mill due to the mill reduction in past years because the library can’t continue to operate using its reserves. 4. Update to board on facility funding options meeting • Hansen, Rerick, Tina Fisk, City Administrator, Tim Solberg, Assistant City Administrator and John Shockley, City Attorney met to discuss high-level legal steps and processes on how to purchase land or build. The first step would be to get the approval from the Commission which would include a public hearing that would take place at a commission meeting. If the Commission approves, then the Commission can establish a library building fund. The funding mechanism used for the building determines whether or not the project requires a referendum. • Hansen suggested the Board receive updates from the City on potential collaborative projects so this item can continue moving forward. Rerick recommended the Board invite City administration to either the August or September meeting for them to discuss any questions the Board may have and/or provide any updates regarding this item. The item will be discussed again at the August meeting with John Shockley, City Attorney, so he can also answer questions from the Board. 5. Discuss rescheduling of October and November regular board meetings (action) • Hansen requested that the August meeting also be considered for rescheduling due to a library event on August 12th. Rerick motioned and Haring seconded to approve rescheduling the regular library board meetings for the following months: August 12th, 2021 to August 19th, 2021, October 14th, 2021 to October 7th, 2021 and November 11th, 2021 to November 18th, 2021. No opposition. Motion carried. 6. Director’s Report Hansen presented the following items for the Director’s Report: • The library received several donations in May and June 201. Prairie Public donated $2,000 to the library to run ads for the Little Red Reading Bus throughout the summer. Bee Seen Gear also provided discounted gear for Summer Boost prizes and t-shirts. Finally, a library patron donated $1,000 to the library because of many years of enjoying the library. The funds will be used to purchase an internet access point for the Little Red Reading Bus. Thank you to all of these supporters! • Hansen gave an update on the library’s monthly statistics, as the library’s outreach efforts have been able to reach more people than in past summers. In the month of June 2021, there were nearly 500 new card registrants. The library’s circulation in June 2021 has surpassed June 2019. Program attendance [PAGE 5] for the summer of 2021 is over attendance for the summer of 2019. The total number of hours read this summer as of June 2021 is almost equal to the total hours read throughout the entire summer of 2019. • Update on community-wide survey with Folkways. Hansen will send a results preview document to the Library Board. Folkways will present a complete version of the survey results to the City Commission at their August 2nd meeting. Hansen will present a full draft of the strategic plan to the Library Board at the September 9th meeting. • Maria Kramer, Deputy Director of Public Services, gave mid-summer update on the impact of the Summer Boost program, including the Little Red Reading Bus route. 7. Other Business • No other business. 8. Adjourn • Commissioner George moved to adjourn, Stukel seconded. No opposition. Meeting adjourned. Next meeting: 5:30 P.M., Thursday August 19th, 2021. [PAGE 6] 08/04/21 CITY OF WEST FARGO, ND Page: 1 of 6 09:54:30 Budget Detail Report Report ID: B160 For the Accounting Periods: 6/21 - 6/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 110 PERMANENT EMP SALARIES JV 4537121 Payroll 6/4/2021 / / 24,246.09 6/21 JV 4538127 Payroll 6/18/2021 / / 25,449.18 6/21 Object Total: 49,695.27 309,362.14 683,521.00 374,158.86 45% 114 PART TIME SALARIES JV 4537122 Payroll 6/4/2021 / / 3,989.09 6/21 JV 4538128 Payroll 6/18/2021 / / 3,588.79 6/21 Object Total: 7,577.88 51,448.97 124,365.00 72,916.03 41% 209 CLASSIFIED ADS / / Object Total: 0.00 0.00 0.00 0.00 % 220 SOCIAL SECURITY JV 4537123 Payroll 6/4/2021 / / 2,087.17 6/21 JV 4538129 Payroll 6/18/2021 / / 2,145.62 6/21 Object Total: 4,232.79 26,713.96 61,803.00 35,089.04 43% 230 RETIREMENT JV 4537124 Payroll 6/4/2021 / / 3,669.45 6/21 JV 4538130 Payroll 6/18/2021 / / 3,818.29 6/21 Object Total: 7,487.74 46,140.70 96,223.00 50,082.30 48% 240 WORKFORCE SAFETY INSURANCE / / Object Total: 0.00 1,252.63 1,865.00 612.37 67% 245 CORPORATE EDUCATION / / Object Total: 0.00 0.00 0.00 0.00 % 250 UNEMPLOYMENT / / Object Total: 0.00 0.00 1,000.00 1,000.00 % 312 ATTORNEY / / Object Total: 0.00 390.62 1,000.00 609.38 39% 320 HEALTH INSURANCE JV 4537125 Payroll 6/4/2021 / / 2,805.00 6/21 JV 4538131 Payroll 6/18/2021 / / 3,080.47 6/21 Object Total: 5,885.47 34,611.01 101,995.00 67,383.99 34% 333 BUILDING RENTAL CL 96869 1 91621 LIBRARY RENT JUNE 06014 05/12/21 9,740.00 6/21 549 WF PUB SCHOOLS DIST #6 Object Total: 9,740.00 48,700.00 117,000.00 68,300.00 42% 340 TRAVEL & EDUCATION CL 97050 1 91443 MILEAGE 06/01/21 7.54 6/21 3869 ALISHA REIS CL 97050 2 91443 MILEAGE 05/17/21 13.34 6/21 3869 ALISHA REIS CL 97282 1 91678 MILEAGE 06/07/21 19.16 6/21 3417 CHELSEA SIMDORN CL 97536 1 91780 MILEAGE 06/21/21 4.06 6/21 3919 MEGAN LYNCH Object Total: 44.10 383.29 7,050.00 6,666.71 5% [PAGE 7] 08/04/21 CITY OF WEST FARGO, ND Page: 2 of 6 09:54:30 Budget Detail Report Report ID: B160 For the Accounting Periods: 6/21 - 6/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 348 BUYOUTS / / Object Total: 0.00 0.00 0.00 0.00 % 356 TELEPHONE CL 97347 34 91861 may 2021 library 9881395722 05/08/21 127.62 6/21 3668 VERIZON WIRELESS Object Total: 127.62 919.34 6,650.00 5,730.66 14% 360 MISC PRINTING & MAILING / / Object Total: 0.00 1,075.60 7,000.00 5,924.40 15% 387 MEDICAL/VACCINES CL 97257 7 91718 library 83700362 / / 50.00 6/21 2862 ESSENTIA HEALTH CL 97257 8 91718 library 83866496 / / 50.00 6/21 2862 ESSENTIA HEALTH Object Total: 100.00 469.00 500.00 31.00 94% 399 RECRUITMENT/EMPLOYMENT TESTING CL 97356 1 91723 RECRUITMENT - LINKEDIN 06/02/21 300.00 6/21 3161 VISA LIBRARY #1 CL 97418 3 91710 library / / 125.00 6/21 1502 EIDE BAILLY Object Total: 425.00 1,139.00 3,000.00 1,861.00 38% 410 OFFICE SUPPLIES CL 96872 1 91498 SUPPLIES 6949108 05/10/21 443.58 6/21 77 DEMCO CL 96872 2 91498 SUPPLIES 6949576 05/11/21 237.92 6/21 77 DEMCO CL 97017 1 91468 Office Supplies WO11287471 05/24/21 109.17 6/21 351 BUSINESS ESSENTIALS CL 97021 1 91498 OFFICE SUPPLIES - BOOK 6955394 05/19/21 451.15 6/21 77 DEMCO TAPE CL 97285 1 91821 OFFICE SUPPLIES - WATER 8013870521 05/31/21 120.54 6/21 3276 PREMIUM WATERS INC CL 97349 1 91669 OFFICE SUPPLIES WO11308301 06/09/21 42.99 6/21 351 BUSINESS ESSENTIALS Object Total: 1,405.35 6,594.17 16,000.00 9,405.83 41% 424 GAS AND OIL / / Object Total: 0.00 0.00 500.00 500.00 % 427 VEHICLES MAINTENANCE / / Object Total: 0.00 0.00 1,000.00 1,000.00 % 428 SERVICE AGREEMENTS-CONTRA CL 97020 1 91518 SERVICE 29367742 05/21/21 442.89 6/21 2877 GREATAMERICA FINANCIAL AGREEMENTS-CONTRACT CL 97052 1 91607 SERVICE 24131 06/01/21 2,900.00 6/21 3658 TLC CLEANING LLC AGREEMENTS-CONTRACT CL 97284 1 91767 SERVICE 3739956 06/02/21 787.71 6/21 3418 LOFFLER AGREEMENTS-CONTRACTS Object Total: 4,130.60 21,291.89 46,755.00 25,463.11 46% 497 TECHNOLOGY CL 97399 3 91723 TECHNOLOGY 06/02/21 179.87 6/21 3161 VISA LIBRARY #1 Object Total: 179.87 4,075.29 25,699.00 21,623.71 16% [PAGE 8] 08/04/21 CITY OF WEST FARGO, ND Page: 3 of 6 09:54:30 Budget Detail Report Report ID: B160 For the Accounting Periods: 6/21 - 6/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 640 FURNITURE & EQUIPMENT / / Object Total: 0.00 0.00 0.00 0.00 % 641 FURN & EQUIP-NON DEPRECIATED <$5000 CL 97357 1 91712 FURN & EQUIP-HOOKS FOR 06/07/21 27.18 6/21 3207 ELLEN ROSSOW EXHIBIT CL 97357 2 91712 FURN & EQUIP-HOOKS FOR 06/09/21 24.00 6/21 3207 ELLEN ROSSOW EXHIBIT Object Total: 51.18 2,866.80 8,762.00 5,895.20 33% 644 POSTAL METER RENT CL 97056 1 91574 POSTAL METER RENT 3313555611 05/27/21 243.09 6/21 384 PITNEY BOWES Object Total: 243.09 486.18 1,200.00 713.82 41% 645 EQUIPMENT REPLACEMENT / / Object Total: 0.00 0.00 0.00 0.00 % 648 PROFESSIONAL PUBLICATIONS / / Object Total: 0.00 209.79 1,200.00 990.21 17% 649 PROGRAMMING CL 96870 1 91447 PROGRAMMING 1T17DH7KHW 05/16/21 504.51 6/21 3490 AMAZON CAPITAL SERVICES CL 97016 1 91435 Programming 21157933 05/26/21 347.74 6/21 2646 4IMPRINT INC CL 97053 1 91528 PROGRAMMING 06/03/21 100.00 6/21 2450 JEFFREY SALVESON CL 97054 1 91447 PROGRAMMING 1GV66WLMQV 06/01/21 198.00 6/21 3490 AMAZON CAPITAL SERVICES CL 97054 2 91447 PROGRAMMING 1FVLVFVRCH 05/31/21 202.16 6/21 3490 AMAZON CAPITAL SERVICES CL 97352 1 91775 PROGRAMMING -ROCK PAINT 06/08/21 80.00 6/21 4005 MAGGIE CHRISTIE CLASS CL 97397 1 91653 PROGRAMMING 1XTT3RPX39 06/15/21 29.94 6/21 3490 AMAZON CAPITAL SERVICES CL 97399 1 91723 PROGRAMMING 06/02/21 319.36 6/21 3161 VISA LIBRARY #1 Object Total: 1,781.71 5,454.44 11,000.00 5,545.56 50% 650 E RESOURCES CL 97051 1 91549 E RESOURCES 500518737 05/31/21 1,162.21 6/21 1854 MIDWEST TAPE Object Total: 1,162.21 11,512.98 36,000.00 24,487.02 32% 653 CAPITAL IMPROVEMENTS / / Object Total: 0.00 0.00 0.00 0.00 % 661 POSTAGE/FREIGHT/SHIPPING / / Object Total: 0.00 1,080.74 0.00 -1,080.74 % 662 BOOKS CL 96870 2 91447 BOOKS 1QDDX9FWKG 05/19/21 519.68 6/21 3490 AMAZON CAPITAL SERVICES CL 96870 3 91447 BOOKS 1749XJRL9M 05/17/21 158.97 6/21 3490 AMAZON CAPITAL SERVICES CL 96871 1 91456 BOOKS 2035923877 04/30/21 31.19 6/21 1695 BAKER & TAYLOR CL 96871 2 91456 BOOKS 2035910184 05/04/21 524.32 6/21 1695 BAKER & TAYLOR CL 96871 3 91456 BOOKS 2035948125 05/10/21 94.88 6/21 1695 BAKER & TAYLOR CL 96871 4 91456 BOOKS 2035877255 04/28/21 811.28 6/21 1695 BAKER & TAYLOR CL 96871 5 91456 BOOKS 2035885266 04/29/21 419.03 6/21 1695 BAKER & TAYLOR CL 96871 6 91456 BOOKS 2035932846 05/01/21 148.02 6/21 1695 BAKER & TAYLOR CL 96873 1 91452 BOOKS 113540 05/14/21 631.37 6/21 3160 APPLE BOOKS [PAGE 9] 08/04/21 CITY OF WEST FARGO, ND Page: 4 of 6 09:54:30 Budget Detail Report Report ID: B160 For the Accounting Periods: 6/21 - 6/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY CL 97022 1 91447 BOOKS 137H7RXYXP 05/23/21 26.77 6/21 3490 AMAZON CAPITAL SERVICES CL 97023 1 91456 BOOKS 2035923749 05/14/21 327.36 6/21 1695 BAKER & TAYLOR CL 97055 1 91456 BOOKS 2035804812 05/21/21 101.96 6/21 1695 BAKER & TAYLOR CL 97055 2 91456 BOOKS 2035965999 05/19/21 160.62 6/21 1695 BAKER & TAYLOR CL 97055 3 91456 BOOKS 2035973928 05/20/21 953.30 6/21 1695 BAKER & TAYLOR CL 97055 4 91456 BOOKS 2035807593 05/20/21 461.84 6/21 1695 BAKER & TAYLOR CL 97055 5 91456 BOOKS 2035810865 05/21/21 150.60 6/21 1695 BAKER & TAYLOR CL 97055 6 91456 BOOKS 2035933003 05/21/21 2,074.74 6/21 1695 BAKER & TAYLOR CL 97286 1 91658 BOOKS 2035984437 05/25/21 111.57 6/21 1695 BAKER & TAYLOR CL 97286 2 91658 BOOKS 2035959836 05/27/21 252.46 6/21 1695 BAKER & TAYLOR CL 97286 3 91658 BOOKS 2035977626 05/26/21 709.82 6/21 1695 BAKER & TAYLOR CL 97355 1 91658 BOOKS 2035867010 06/02/21 61.73 6/21 1695 BAKER & TAYLOR CL 97395 1 91658 CREDIT -PROCESSING ERROR 0003236304 06/02/21 -102.25 6/21 1695 BAKER & TAYLOR CL 97395 2 91658 BOOKS 2036004320 06/04/21 300.57 6/21 1695 BAKER & TAYLOR CL 97395 3 91658 BOOKS 2035843558 06/02/21 1,854.25 6/21 1695 BAKER & TAYLOR CL 97395 4 91658 BOOKS 2035948213 06/01/21 359.32 6/21 1695 BAKER & TAYLOR Object Total: 11,143.40 29,506.54 100,750.00 71,243.46 29% 663 MAGAZINES / / Object Total: 0.00 4,360.12 6,500.00 2,139.88 67% 664 AUDIO VIDEO CL 96874 1 91549 DVD 500461464 05/19/21 23.64 6/21 1854 MIDWEST TAPE CL 96874 2 91549 AUDIOBOOK 500461462 05/19/21 42.24 6/21 1854 MIDWEST TAPE CL 96874 3 91549 DVD 500461465 05/19/21 106.20 6/21 1854 MIDWEST TAPE CL 96874 4 91549 DVD 500461466 05/19/21 46.41 6/21 1854 MIDWEST TAPE CL 97019 1 91549 Audiobook 500487582 05/24/21 117.48 6/21 1854 MIDWEST TAPE CL 97019 2 91549 DVD 500487581 05/24/21 193.06 6/21 1854 MIDWEST TAPE CL 97019 3 91549 DVD 500487584 05/24/21 104.50 6/21 1854 MIDWEST TAPE CL 97057 1 91549 DVD 500522589 06/02/21 273.75 6/21 1854 MIDWEST TAPE CL 97057 2 91549 AUDIOBOOK 500522810 06/02/21 40.24 6/21 1854 MIDWEST TAPE CL 97057 3 91549 DVD 500522812 06/02/21 139.48 6/21 1854 MIDWEST TAPE CL 97057 4 91549 AUDIOBOOK 500522813 06/02/21 332.16 6/21 1854 MIDWEST TAPE CL 97057 5 91549 DVD 500522814 06/02/21 19.43 6/21 1854 MIDWEST TAPE CL 97348 1 91785 DVD 500576208 06/14/21 17.04 6/21 1854 MIDWEST TAPE CL 97348 2 91785 AUDIOBOOK 500576209 06/14/21 27.24 6/21 1854 MIDWEST TAPE CL 97348 3 91785 AUDIOBOOK 500576320 06/14/21 42.24 6/21 1854 MIDWEST TAPE CL 97348 4 91785 DVD 500576322 06/14/21 26.04 6/21 1854 MIDWEST TAPE CL 97348 5 91785 DVD 500576321 06/14/21 102.66 6/21 1854 MIDWEST TAPE CL 97348 6 91785 DVD 500576205 06/14/21 296.59 6/21 1854 MIDWEST TAPE CL 97348 7 91785 AUDIOBOOK 500576206 06/14/21 350.16 6/21 1854 MIDWEST TAPE Object Total: 2,300.56 10,141.42 31,500.00 21,358.58 32% 667 MEMBERSHIPS / / Object Total: 0.00 1,562.00 3,218.00 1,656.00 49% [PAGE 10] 08/04/21 CITY OF WEST FARGO, ND Page: 5 of 6 09:54:30 Budget Detail Report Report ID: B160 For the Accounting Periods: 6/21 - 6/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 668 PRINTING CL 97354 1 91836 BUSINESS CARDS 115158 06/11/21 219.50 6/21 2885 SHORTPRINTER Object Total: 219.50 642.58 0.00 -642.58 % 669 INSURANCE / / Object Total: 0.00 0.00 2,750.00 2,750.00 % 671 SUMMER READING PROGRAM / / Object Total: 0.00 0.00 0.00 0.00 % 672 EMERGENCY MEDICAL SUPPLIES CL 97287 1 91653 EMERGENCY MEDICAL 1YQKHN464X 06/03/21 77.90 6/21 3490 AMAZON CAPITAL SERVICES SUPPLIES Object Total: 77.90 303.99 250.00 -53.99 122% 673 CLEANING SUPPLIES / / Object Total: 0.00 0.00 500.00 500.00 % 674 HOMEWORK ROOM / / Object Total: 0.00 0.00 0.00 0.00 % 682 STRATEGIC PLANNING / / Object Total: 0.00 0.00 0.00 0.00 % 689 PROMOTIONAL ACTIVITIES CC 725 12 LIBRARY TOTE BAGS 06/01/21 929.07 6/21 3212 VISA ADMINISTRATION CL 96875 1 91522 PROMOTIONAL ACTIVITIES 4031 05/17/21 250.00 6/21 3981 HPR, LLC CL 97288 1 91757 PROMOTIONAL ACTIVITIES 4774221 05/30/21 255.00 6/21 2484 KMJO-FM CL 97353 1 91838 PROMOTIONAL ACTIVITIES INV14430 06/08/21 288.38 6/21 2256 SIGN A RAMA CL 97396 1 91736 PROMOTIONAL ACTIVITIES 4038 06/16/21 250.00 6/21 3981 HPR, LLC CL 97398 1 91838 PROMOTIONAL ACTIVITIES INV14373 06/01/21 1,559.50 6/21 2256 SIGN A RAMA CL 97399 2 91723 PROMOTIONAL ACTIVITIES 06/02/21 1,682.96 6/21 3161 VISA LIBRARY #1 Object Total: 5,214.91 5,850.63 11,400.00 5,549.37 51% 724 CONSULTING/TESTING FEES / / Object Total: 0.00 1,375.00 0.00 -1,375.00 % 740 SERVICE CHARGES JV 4560 6 TransFirst Libr June 2021 / / 79.69 6/21 Object Total: 79.69 935.83 0.00 -935.83 % 750 MISC. / / Object Total: 0.00 0.00 750.00 750.00 % 852 WEBSITE / / Object Total: 0.00 0.00 0.00 0.00 % [PAGE 11] 08/04/21 CITY OF WEST FARGO, ND Page: 6 of 6 09:54:30 Budget Detail Report Report ID: B160 For the Accounting Periods: 6/21 - 6/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 870 CAPITALIZED ASSETS - OVER $5,000 / / Object Total: 0.00 0.00 0.00 0.00 % 901 CATALOGING CL 97283 1 91808 SUBSCRIPTION 1000125026 06/01/21 191.51 6/21 3416 OCLC, INC. Object Total: 191.51 1,149.06 2,300.00 1,150.94 50% 902 ONLINE DATE BASE (STATE) / / Object Total: 0.00 0.00 0.00 0.00 % 903 HISTORY ROOM / / Object Total: 0.00 0.00 0.00 0.00 % 994 ODIN / / Object Total: 0.00 12,000.00 12,000.00 0.00 100% Account Total: 113,497.35 644,005.71 1,533,006.00 889,000.29 Fund Total: 113,497.35 644,005.71 1,533,006.00 889,000.29 ***Detail total may not match report total. The report total reflects the actual amount posting to the budget line. The detail includes all transactions that posted to the budget line during the period (including amounts that may have been closed). [PAGE 12] 08/04/21 CITY OF WEST FARGO, ND Page: 1 of 6 09:56:29 Budget Detail Report Report ID: B160 For the Accounting Periods: 7/21 - 7/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 110 PERMANENT EMP SALARIES JV 4562125 PAYROLL 7/16/2021 / / 28,492.22 7/21 JV 4578 93 Payroll 7/31/2021 / / 28,310.41 7/21 Object Total: 56,802.63 366,164.77 683,521.00 317,356.23 54% 114 PART TIME SALARIES JV 4562126 PAYROLL 7/16/2021 / / 3,062.53 7/21 JV 4578 94 Payroll 7/31/2021 / / 3,048.78 7/21 Object Total: 6,111.31 57,560.28 124,365.00 66,804.72 46% 209 CLASSIFIED ADS / / Object Total: 0.00 0.00 0.00 0.00 % 220 SOCIAL SECURITY JV 4562127 PAYROLL 7/16/2021 / / 2,345.18 7/21 JV 4578 95 Payroll 7/31/2021 / / 2,398.92 7/21 Object Total: 4,744.10 31,458.06 61,803.00 30,344.94 51% 230 RETIREMENT JV 4562128 PAYROLL 7/16/2021 / / 4,292.18 7/21 JV 4578 96 Payroll 7/31/2021 / / 4,259.15 7/21 Object Total: 8,551.33 54,692.03 96,223.00 41,530.97 57% 240 WORKFORCE SAFETY INSURANCE / / Object Total: 0.00 1,252.63 1,865.00 612.37 67% 245 CORPORATE EDUCATION / / Object Total: 0.00 0.00 0.00 0.00 % 250 UNEMPLOYMENT / / Object Total: 0.00 0.00 1,000.00 1,000.00 % 312 ATTORNEY / / Object Total: 0.00 390.62 1,000.00 609.38 39% 320 HEALTH INSURANCE JV 4562129 PAYROLL 7/16/2021 / / -824.43 7/21 JV 4562130 PAYROLL 7/16/2021 / / 3,248.52 7/21 JV 4578 97 Payroll 7/31/2021 / / 3.72 7/21 Object Total: 2,427.81 37,038.82 101,995.00 64,956.18 36% 333 BUILDING RENTAL / / Object Total: 0.00 48,700.00 117,000.00 68,300.00 42% 340 TRAVEL & EDUCATION CL 97630 1 91907 MILEAGE / / 19.32 7/21 3869 ALISHA REIS CL 97630 2 91907 MILEAGE / / 26.10 7/21 3869 ALISHA REIS CL 97797 1 92098 MILEAGE 07/08/21 11.06 7/21 3417 CHELSEA SIMDORN CL 97935 5 92135 TRAVEL & EDUCATION 07/02/21 168.00 7/21 3161 VISA LIBRARY #1 CL 97936 1 92135 TRAVEL & EDUCATION 07/02/21 350.00 7/21 3161 VISA LIBRARY #1 CL 97937 1 92074 MILEAGE 07/02/21 11.02 7/21 3869 ALISHA REIS Object Total: 585.50 968.79 7,050.00 6,081.21 14% [PAGE 13] 08/04/21 CITY OF WEST FARGO, ND Page: 2 of 6 09:56:29 Budget Detail Report Report ID: B160 For the Accounting Periods: 7/21 - 7/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 348 BUYOUTS / / Object Total: 0.00 0.00 0.00 0.00 % 356 TELEPHONE CL 97974 35 92235 June 2021 pw library 9883550405 06/08/21 87.60 7/21 3668 VERIZON WIRELESS CL 97974 36 92235 June 2021 pw library 9883550405 06/08/21 40.01 7/21 3668 VERIZON WIRELESS Object Total: 127.61 1,046.95 6,650.00 5,603.05 16% 360 MISC PRINTING & MAILING CL 98110 15 92269 LIBRARY #12 07/26/21 7/21 374 US POSTAL SERVICE Object Total: 0.00 1,075.60 7,000.00 5,924.40 15% 387 MEDICAL/VACCINES / / Object Total: 0.00 469.00 500.00 31.00 94% 399 RECRUITMENT/EMPLOYMENT TESTING CL 97685 4 91949 lib / / 105.00 7/21 1502 EIDE BAILLY Object Total: 105.00 1,244.00 3,000.00 1,756.00 41% 410 OFFICE SUPPLIES CL 97548 1 91908 OFFICE SUPPLIES 166GTC63MG 06/20/21 59.99 7/21 3490 AMAZON CAPITAL SERVICES CL 97555 1 91923 OFFICE SUPPLIES WO11326602 06/18/21 10.99 7/21 351 BUSINESS ESSENTIALS CL 97555 2 91923 OFFICE SUPPLIES WO11326601 06/17/21 106.53 7/21 351 BUSINESS ESSENTIALS CL 97556 1 91945 OFFICE SUPPLIES 6966236 06/15/21 475.83 7/21 77 DEMCO CL 97556 2 91945 OFFICE SUPPLIES 6966346 06/15/21 297.74 7/21 77 DEMCO CL 97632 1 91945 OFFICE SUPPLIES 6968650 06/21/21 83.70 7/21 77 DEMCO CL 97633 1 91923 OFFICE SUPPLIES WO11326603 06/23/21 179.99 7/21 351 BUSINESS ESSENTIALS CL 97796 1 92089 OFFICE SUPPLIES WO11340581 06/28/21 14.09 7/21 351 BUSINESS ESSENTIALS CL 97796 2 92089 OFFICE SUPPLIES WO11351501 07/06/21 91.98 7/21 351 BUSINESS ESSENTIALS CL 97935 2 92135 OFFICE SUPPLIES 07/02/21 54.78 7/21 3161 VISA LIBRARY #1 CL 97939 1 92089 OFFICE SUPPLIES WO11360021 07/12/21 55.58 7/21 351 BUSINESS ESSENTIALS CL 97942 1 92197 OFFICE SUPPLIES 8013870621 06/30/21 87.44 7/21 3276 PREMIUM WATERS INC CL 97944 3 92075 OFFICE SUPPLIES 1YCDF76G6W 07/13/21 125.45 7/21 3490 AMAZON CAPITAL SERVICES CL 97951 1 92120 OFFICE SUPPLIES 6973468 07/06/21 90.09 7/21 77 DEMCO Object Total: 1,824.27 8,418.44 16,000.00 7,581.56 53% 424 GAS AND OIL / / Object Total: 0.00 0.00 500.00 500.00 % 427 VEHICLES MAINTENANCE / / Object Total: 0.00 0.00 1,000.00 1,000.00 % 428 SERVICE AGREEMENTS-CONTRA CL 97638 1 91962 SERVICE 29558835 06/21/21 442.89 7/21 2877 GREATAMERICA FINANCIAL AGREEMENTS-CONTRACT CL 97799 1 92227 SERVICE 25183 07/01/21 2,900.00 7/21 3658 TLC CLEANING LLC AGREEMENTS-CONTRACT Object Total: 3,342.89 24,634.78 46,755.00 22,120.22 53% [PAGE 14] 08/04/21 CITY OF WEST FARGO, ND Page: 3 of 6 09:56:29 Budget Detail Report Report ID: B160 For the Accounting Periods: 7/21 - 7/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 497 TECHNOLOGY CL 97548 3 91908 TECHNOLOGY - CHARGER 1WNR1YTXDH 06/17/21 18.76 7/21 3490 AMAZON CAPITAL SERVICES HOTSPOT CL 97930 1 92118 VLA core licenses 1050059543 07/02/21 1,057.84 7/21 1825 DELL MARKETING LP CL 98004 1 92106 cradlepoint 6457 07/15/21 1,672.01 7/21 1904 CODE 4 SERVICES, INC Object Total: 2,748.61 6,823.90 25,699.00 18,875.10 27% 640 FURNITURE & EQUIPMENT / / Object Total: 0.00 0.00 0.00 0.00 % 641 FURN & EQUIP-NON DEPRECIATED <$5000 CL 97636 1 91971 FURN & EQUIP-VINYL 86996 06/21/21 150.00 7/21 1245 INDIGO SIGNWORKS, INC LETTERING CL 97803 1 92075 FURN & EQUIP 19H7VFHF4W 06/28/21 9.69 7/21 3490 AMAZON CAPITAL SERVICES CL 97939 2 92089 FURN & EQUIP WO11360021 07/12/21 179.99 7/21 351 BUSINESS ESSENTIALS Object Total: 339.68 3,206.48 8,762.00 5,555.52 37% 644 POSTAL METER RENT / / Object Total: 0.00 486.18 1,200.00 713.82 41% 645 EQUIPMENT REPLACEMENT / / Object Total: 0.00 0.00 0.00 0.00 % 648 PROFESSIONAL PUBLICATIONS CL 97803 5 92075 PROFESSIONAL PUBLICATIONS 17V6VWN9CQ 07/01/21 65.00 7/21 3490 AMAZON CAPITAL SERVICES Object Total: 65.00 274.79 1,200.00 925.21 23% 649 PROGRAMMING CL 97634 1 91908 PROGRAMMING SUPLIES 179W7PR97L 06/22/21 128.55 7/21 3490 AMAZON CAPITAL SERVICES CL 97803 2 92075 PROGRAMMING 19H7VFHF4W 06/28/21 69.49 7/21 3490 AMAZON CAPITAL SERVICES CL 97803 3 92075 PROGRAMMING 1Q4G6PKF7V 07/01/21 83.70 7/21 3490 AMAZON CAPITAL SERVICES CL 97803 4 92075 PROGRAMMING 1KN6VWJ6QD 07/03/21 31.97 7/21 3490 AMAZON CAPITAL SERVICES CL 97803 6 92075 PROGRAMMING 19HJHGLF1T 07/06/21 89.99 7/21 3490 AMAZON CAPITAL SERVICES CL 97935 1 92135 PROGRAMMING 07/02/21 1,273.69 7/21 3161 VISA LIBRARY #1 CL 97944 2 92075 PROGRAMMING 1GLVP63X1P 07/12/21 120.54 7/21 3490 AMAZON CAPITAL SERVICES CL 97952 1 92155 PROGRAMMING SUPPLIES 07/14/21 65.52 7/21 2800 LAUREN NEPHEW RV 6082 10 Dup Payment / / -347.74 7/21 Object Total: 1,515.71 6,970.15 11,000.00 4,029.85 63% 650 E RESOURCES CL 97800 1 92163 E RESOURCES 500653726 06/30/21 1,333.42 7/21 1854 MIDWEST TAPE Object Total: 1,333.42 12,846.40 36,000.00 23,153.60 36% 653 CAPITAL IMPROVEMENTS / / Object Total: 0.00 0.00 0.00 0.00 % 661 POSTAGE/FREIGHT/SHIPPING / / Object Total: 0.00 1,080.74 0.00 -1,080.74 % [PAGE 15] 08/04/21 CITY OF WEST FARGO, ND Page: 4 of 6 09:56:29 Budget Detail Report Report ID: B160 For the Accounting Periods: 7/21 - 7/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 662 BOOKS CL 97548 2 91908 BOOKS 1CG4XWDX4M 06/21/21 288.81 7/21 3490 AMAZON CAPITAL SERVICES CL 97554 1 91915 BOOKS 2036012449 06/09/21 238.14 7/21 1695 BAKER & TAYLOR CL 97634 2 91908 BOOKS 1CGL9JVHGC 06/27/21 280.40 7/21 3490 AMAZON CAPITAL SERVICES CL 97639 1 91915 BOOKS 2036034749 06/21/21 197.96 7/21 1695 BAKER & TAYLOR CL 97802 1 92080 BOOKS 2035971346 06/28/21 752.71 7/21 1695 BAKER & TAYLOR CL 97802 2 92080 BOOKS 2035957877 06/23/21 1,105.39 7/21 1695 BAKER & TAYLOR CL 97802 3 92080 BOOKS 2035955270 06/23/21 313.78 7/21 1695 BAKER & TAYLOR CL 97802 4 92080 BOOKS 2035936095 06/22/21 64.31 7/21 1695 BAKER & TAYLOR CL 97935 6 92135 BOOKS - REFUND 07/02/21 -11.97 7/21 3161 VISA LIBRARY #1 CL 97944 1 92075 BOOKS 1MXQ6WJJW4 07/11/21 278.11 7/21 3490 AMAZON CAPITAL SERVICES CL 97945 1 92080 BOOKS 2035999585 07/02/21 155.14 7/21 1695 BAKER & TAYLOR CL 97945 2 92080 BOOKS 2036054937 06/30/21 58.23 7/21 1695 BAKER & TAYLOR CL 97945 3 92080 BOOKS 2035977627 06/30/21 3,351.14 7/21 1695 BAKER & TAYLOR CL 97945 4 92080 BOOKS 2035965997 07/01/21 759.29 7/21 1695 BAKER & TAYLOR CL 97945 5 92080 BOOKS 2035984532 07/01/21 444.27 7/21 1695 BAKER & TAYLOR CL 97945 6 92080 BOOKS 2035993334 07/02/21 828.80 7/21 1695 BAKER & TAYLOR Object Total: 9,104.51 38,611.05 100,750.00 62,138.95 38% 663 MAGAZINES CL 97935 4 92135 MAGAZINES 07/02/21 38.99 7/21 3161 VISA LIBRARY #1 Object Total: 38.99 4,399.11 6,500.00 2,100.89 68% 664 AUDIO VIDEO CL 97557 1 92000 AUDIOBOOK 500590052 06/16/21 32.24 7/21 1854 MIDWEST TAPE CL 97557 2 92000 AUDIOBOOK 500590050 06/16/21 136.72 7/21 1854 MIDWEST TAPE CL 97557 3 92000 AUDIOBOOK 500585098 06/16/21 37.24 7/21 1854 MIDWEST TAPE CL 97557 4 92000 DVD 500590051 06/16/21 151.53 7/21 1854 MIDWEST TAPE CL 97637 1 92000 AUDIOBOOK 500617399 06/23/21 42.24 7/21 1854 MIDWEST TAPE CL 97637 2 92000 AUDIOBOOK 500617398 06/23/21 79.48 7/21 1854 MIDWEST TAPE CL 97637 3 92000 DVD 500621232 06/23/21 14.79 7/21 1854 MIDWEST TAPE CL 97637 4 92000 DVD 500621231 06/23/21 16.29 7/21 1854 MIDWEST TAPE CL 97637 5 92000 AUDIOBOOK 500617396 06/23/21 191.96 7/21 1854 MIDWEST TAPE CL 97637 6 92000 DVD 500621230 06/23/21 34.89 7/21 1854 MIDWEST TAPE CL 97801 1 92163 AUDIOBOOK 500647520 06/30/21 32.24 7/21 1854 MIDWEST TAPE CL 97801 2 92163 AUDIOBOOK 500647522 06/30/21 32.24 7/21 1854 MIDWEST TAPE CL 97801 3 92163 DVD 500647523 06/30/21 16.29 7/21 1854 MIDWEST TAPE CL 97801 4 92163 DVD 500647524 06/30/21 165.48 7/21 1854 MIDWEST TAPE CL 97946 1 92163 DVD 500705109 07/13/21 89.58 7/21 1854 MIDWEST TAPE CL 97946 2 92163 AUDIOBOOK 500705107 07/13/21 37.24 7/21 1854 MIDWEST TAPE CL 97946 3 92163 DVD 500683841 07/08/21 64.89 7/21 1854 MIDWEST TAPE CL 97946 4 92163 AUDIOBOOK 500683843 07/08/21 74.48 7/21 1854 MIDWEST TAPE CL 97946 5 92163 AUDIOBOOK 500683844 07/08/21 30.24 7/21 1854 MIDWEST TAPE CL 97946 6 92163 DVD 500683848 07/08/21 8.39 7/21 1854 MIDWEST TAPE CL 97946 7 92163 DVD 500683846 07/08/21 22.54 7/21 1854 MIDWEST TAPE CL 97946 8 92163 DVD 500683840 07/08/21 104.91 7/21 1854 MIDWEST TAPE CL 97946 9 92163 DVD 500683842 07/08/21 252.06 7/21 1854 MIDWEST TAPE CL 97946 10 92163 DVD 500683847 07/08/21 111.52 7/21 1854 MIDWEST TAPE CL 97946 11 92163 DVD 500705096 07/13/21 2,218.67 7/21 1854 MIDWEST TAPE Object Total: 3,998.15 14,139.57 31,500.00 17,360.43 45% [PAGE 16] 08/04/21 CITY OF WEST FARGO, ND Page: 5 of 6 09:56:29 Budget Detail Report Report ID: B160 For the Accounting Periods: 7/21 - 7/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 667 MEMBERSHIPS CL 97640 1 91905 MEMBERSHIPS 02830 06/22/21 49.00 7/21 4024 ABOS Object Total: 49.00 1,611.00 3,218.00 1,607.00 50% 668 PRINTING CL 97780 1 92210 WINDOW ENVELOPES 115657 06/23/21 242.54 7/21 2885 SHORTPRINTER CL 97943 1 92211 POST IT NOTES - TECH 117171 07/12/21 232.75 7/21 4042 SIR SPEEDY SERVICES Object Total: 475.29 1,117.87 0.00 -1,117.87 % 669 INSURANCE / / Object Total: 0.00 0.00 2,750.00 2,750.00 % 671 SUMMER READING PROGRAM / / Object Total: 0.00 0.00 0.00 0.00 % 672 EMERGENCY MEDICAL SUPPLIES / / Object Total: 0.00 303.99 250.00 -53.99 122% 673 CLEANING SUPPLIES / / Object Total: 0.00 0.00 500.00 500.00 % 674 HOMEWORK ROOM / / Object Total: 0.00 0.00 0.00 0.00 % 682 STRATEGIC PLANNING / / Object Total: 0.00 0.00 0.00 0.00 % 689 PROMOTIONAL ACTIVITIES CC 728 2 fedex Friends of Library 06/09/21 1,670.15 7/21 3212 VISA ADMINISTRATION promo CL 97635 1 91918 PROMOTIONAL ACTIVITIES 51437 06/07/21 762.40 7/21 3149 BEE SEEN GEAR CL 97935 7 92135 PROMOTIONAL ACTIVITIES 07/02/21 327.74 7/21 3161 VISA LIBRARY #1 Object Total: 2,760.29 8,610.92 11,400.00 2,789.08 76% 724 CONSULTING/TESTING FEES / / Object Total: 0.00 1,375.00 0.00 -1,375.00 % 740 SERVICE CHARGES / / Object Total: 0.00 935.83 0.00 -935.83 % 750 MISC. CL 97935 3 92135 MISC 07/02/21 12.99 7/21 3161 VISA LIBRARY #1 Object Total: 12.99 12.99 750.00 737.01 2% 852 WEBSITE / / Object Total: 0.00 0.00 0.00 0.00 % [PAGE 17] 08/04/21 CITY OF WEST FARGO, ND Page: 6 of 6 09:56:29 Budget Detail Report Report ID: B160 For the Accounting Periods: 7/21 - 7/21 Funds 7000-7000, Accounts 411600-411600, AND ACCOUNT=411600 ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account/ Invoice End Month/ Year to Date/ Budget/ Available % Doc/Line # Check Description Invoice Date Amount Period Vendor Appropriation ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 7000 LIBRARY 411600 LIBRARY 870 CAPITALIZED ASSETS - OVER $5,000 / / Object Total: 0.00 0.00 0.00 0.00 % 901 CATALOGING CL 97798 1 92181 CATALOGING 1000132369 07/01/21 195.34 7/21 3416 OCLC, INC. Object Total: 195.34 1,344.40 2,300.00 955.60 58% 902 ONLINE DATE BASE (STATE) / / Object Total: 0.00 0.00 0.00 0.00 % 903 HISTORY ROOM / / Object Total: 0.00 0.00 0.00 0.00 % 994 ODIN / / Object Total: 0.00 12,000.00 12,000.00 0.00 100% Account Total: 107,259.43 751,265.14 1,533,006.00 781,740.86 Fund Total: 107,259.43 751,265.14 1,533,006.00 781,740.86 ***Detail total may not match report total. The report total reflects the actual amount posting to the budget line. The detail includes all transactions that posted to the budget line during the period (including amounts that may have been closed). [PAGE 18] 08/04/21 CITY OF WEST FARGO, ND Page: 1 of 3 09:58:20 Income Statement - Comparison to Prior Year Report ID: LB170 For the Accounting Period: 7 / 21 Combined Funds ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— ------------------- Current Year ---------------------- -------- Last Year ------- Current Prior Year Prior Year Account Object Description Month Current YTD Budget Variance Month YTD ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Revenue 310001 PROPERTY TAXES 3,817.33 1,302,915.47 1,395,020.00 -92,104.53 2,692.83 1,046,676.16 310002 DISCOUNT PROPERTY TAXES -51,616.00 51,616.00 335600 STATE AID 31,722.09 31,000.00 722.09 345200 NON-RESIDENT FEE 500.00 -500.00 19.30 Total Revenue 3,817.33 1,334,637.56 1,374,904.00 -40,266.44 2,692.83 1,046,695.46 Expenses 411600 LIBRARY 110 PERMANENT EMP SALARIES 56,802.63 366,164.77 683,521.00 317,356.23 69,737.06 413,268.66 114 PART TIME SALARIES 6,111.31 57,560.28 124,365.00 66,804.72 7,799.89 18,051.20 220 SOCIAL SECURITY 4,744.10 31,458.06 61,803.00 30,344.94 5,833.99 32,296.64 230 RETIREMENT 8,551.33 54,692.03 96,223.00 41,530.97 10,607.25 53,556.20 240 WORKFORCE SAFETY INSURANCE 1,252.63 1,865.00 612.37 10,164.02 245 CORPORATE EDUCATION 603.60 250 UNEMPLOYMENT 1,000.00 1,000.00 1,545.88 1,751.36 312 ATTORNEY 390.62 1,000.00 609.38 320 HEALTH INSURANCE 2,427.81 37,038.82 101,995.00 64,956.18 5,679.85 36,403.19 333 BUILDING RENTAL 48,700.00 117,000.00 68,300.00 71,940.00 340 TRAVEL & EDUCATION 585.50 968.79 7,050.00 6,081.21 2,814.50 356 TELEPHONE 127.61 1,046.95 6,650.00 5,603.05 310.21 951.87 360 MISC PRINTING & MAILING 1,075.60 7,000.00 5,924.40 1,199.23 387 MEDICAL/VACCINES 469.00 500.00 31.00 399 RECRUITMENT/EMPLOYMENT TESTING 105.00 1,244.00 3,000.00 1,756.00 419.00 877.13 410 OFFICE SUPPLIES 1,824.27 8,418.44 16,000.00 7,581.56 2,015.54 4,945.80 424 GAS AND OIL 500.00 500.00 427 VEHICLES MAINTENANCE 1,000.00 1,000.00 428 SERVICE AGREEMENTS-CONTRA 3,342.89 24,634.78 46,755.00 22,120.22 2,960.00 14,946.25 497 TECHNOLOGY 2,748.61 6,823.90 25,699.00 18,875.10 472.88 6,388.81 640 FURNITURE & EQUIPMENT 950.13 641 FURN & EQUIP-NON DEPRECIATED 339.68 3,206.48 8,762.00 5,555.52 644 POSTAL METER RENT 486.18 1,200.00 713.82 243.09 486.18 648 PROFESSIONAL PUBLICATIONS 65.00 274.79 1,200.00 925.21 276.36 649 PROGRAMMING 1,515.71 6,970.15 11,000.00 4,029.85 1,424.76 3,309.33 650 E RESOURCES 1,333.42 12,846.40 36,000.00 23,153.60 4,039.58 16,412.49 661 POSTAGE/FREIGHT/SHIPPING 1,080.74 -1,080.74 662 BOOKS 9,104.51 38,611.05 100,750.00 62,138.95 7,196.18 19,689.45 663 MAGAZINES 38.99 4,399.11 6,500.00 2,100.89 134.97 4,570.27 664 AUDIO VIDEO 3,998.15 14,139.57 31,500.00 17,360.43 661.49 3,195.11 667 MEMBERSHIPS 49.00 1,611.00 3,218.00 1,607.00 1,251.00 668 PRINTING 475.29 1,117.87 -1,117.87 669 INSURANCE 2,750.00 2,750.00 743.00 743.00 672 EMERGENCY MEDICAL SUPPLIES 303.99 250.00 -53.99 673 CLEANING SUPPLIES 500.00 500.00 148.03 [PAGE 19] 08/04/21 CITY OF WEST FARGO, ND Page: 2 of 3 09:58:20 Income Statement - Comparison to Prior Year Report ID: LB170 For the Accounting Period: 7 / 21 Combined Funds ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— ------------------- Current Year ---------------------- -------- Last Year ------- Current Prior Year Prior Year Account Object Description Month Current YTD Budget Variance Month YTD ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 689 PROMOTIONAL ACTIVITIES 2,760.29 8,610.92 11,400.00 2,789.08 95.13 2,006.62 724 CONSULTING/TESTING FEES 1,375.00 -1,375.00 740 SERVICE CHARGES 935.83 -935.83 132.88 750 MISC. 12.99 12.99 750.00 737.01 2.89 901 CATALOGING 195.34 1,344.40 2,300.00 955.60 191.51 1,340.57 903 HISTORY ROOM 7.93 994 ODIN 12,000.00 12,000.00 Total Account 107,259.43 751,265.14 1,533,006.00 781,740.86 122,111.26 724,680.70 414100 FINANCE 740 SERVICE CHARGES 26.27 155.16 Total Account 26.27 155.16 416000 BUILDING INSPECTIONS 497 TECHNOLOGY 725.00 Total Account 725.00 Total Expenses 107,259.43 751,265.14 1,533,006.00 781,740.86 122,137.53 725,560.86 Net Income from Operations -103,442.10 583,372.42 -119,444.70 321,134.60 Other Revenue 360000 MISCELLANEOUS REVENUE 420.24 12,421.78 16,000.00 -3,578.22 1,418.35 3,154.42 360400 CARD REPLACEMENT 5.00 360500 FINES 10.50 326.75 360600 BOOK & AV REPLACEMENT 12.99 360700 COPIER 837.69 375000 DONATIONS 1,000.00 1,000.00 2,000.00 -1,000.00 120.00 369.83 Total Other Revenue 1,420.24 13,421.78 18,000.00 -4,578.22 1,548.85 4,706.68 Other Expenses 521000 TRANSFERS OUT 890 TRANSFERS OUT 5,000.00 -5,000.00 Total Account 5,000.00 -5,000.00 Total Other Expenses 0.00 5,000.00 0.00 -5,000.00 0.00 0.00 [PAGE 20] 08/04/21 CITY OF WEST FARGO, ND Page: 3 of 3 09:58:20 Income Statement - Comparison to Prior Year Report ID: LB170 For the Accounting Period: 7 / 21 Combined Funds ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— ------------------- Current Year ---------------------- -------- Last Year ------- Current Prior Year Prior Year Account Object Description Month Current YTD Budget Variance Month YTD ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Net Income -102,021.86 591,794.20 -117,895.85 325,841.28 [PAGE 21] M EMORANDUM TO: Carissa Hansen, Director and the Library Board FROM: John T. Shockley DATE: August 13, 2021 RE: West Fargo Public Library Mill Levy I. INTRODUCTION/BACKGROUND This memorandum relates to the authority of the City of West Fargo to set the West Fargo Public Library’s (the “Library”) mill levy. In 1990, the West Fargo City Commission (the “City Commission”) voted and approved a levy of six (6) mills for Library services. In 2005, the City Commission increased the mill levy for the library above six (6) mills. This memorandum provides a brief overview of the authority that gives the City of West Fargo the authority to levy more than the mill levy limit prescribed by N.D.C.C. §§ 40-38-02 and 57-15-10(4) for Library service. II. LAW AND ANALYSIS The City of West Fargo previously adopted a home rule charter. North Dakota Cities that have adopted a home rule charter may exercise the powers and authorities contained in N.D.C.C. § 40- 05.1-06, if those powers are included in its charter and implemented through an ordinance. These powers include the authority to control finances, levy and collect property taxes, and establish debt and mill levy limitations. N.D.C.C. § 40-05.1-06. The North Dakota Attorney General has said that the home rules powers to establish debt and mill levy limitations give home rule entities the authority to determine the method by which the entity functions and services are financed. See N.D.A.G. 2006-L-07. Thus, if a city has in its charter, the powers in N.D.C.C. § 40-05.1-06(2), it may increase the mill levy above the mill levy limitation set by North Dakota law. In addition, Article III, subsection 2 of the Home Rule Charter permits the City Commission to promulgate the City budget without regard to the specific dedications of mill levies to specific purposes as long as the total of the budget does not exceed to the total mill authorized to be levied by the City. The Home Rule Charter was approved by a majority of the voters of the City at a regular election on June 14, 1994, and amended on June 10, 2014. Article III, subsection 2 of the Home Rule 1 [PAGE 22] Charter gives the City the power to establish debt and mill levy limitations. The City Commission may distribute the City budget without regard to specific dedications so long as the total of the budget does not exceed the total mill levied by the City. This allows the City to allocate funds between different City departments. III. CONCLUSION As a result, the City of West Fargo is permitted to levy more mills than the mill levy limit prescribed by N.D.C.C. §§ 40-38-02 and 57-15-10(4) for Library service. 2 [PAGE 23] To: West Fargo Public Library Board of Directors From: Carissa Hansen, Library Director Date: August 19, 2021 Subject: Outlook of remainder of 2021 library activity and Board meetings Action: No action requested West Fargo Public Library Below is an outline of anticipated Library Board meeting topics and Board of Directors corresponding library activity through the end of 2021. President Liann Hanson September 9 • Draft of full strategic plan presented to Library Board for approval Vice President • Summer 2021 (Summer Boost + Little Red Reading Bus) impact Jodie Haring presentation by library staff Board member • Introduce plan for further research into outreach services needs Mandy George throughout the broader community City Commissioner • Little Red Reading Bus replacement and fundraising campaign proposal Board member Alanna Rerick October 7 Board member • Library Board begins reviewing Lodoen lease agreement for Tony Stukel renewal (current lease expires 8/31/2022) Library Director • Library Board determines continuation of Mobile Library Task Force Carissa Hansen November 18 Deputy Director Maria Kramer • Presentation of outreach services research results by library staff • Library Board reviews draft long-term staffing plan December 9 • Revised long-term staffing plan to Library Board (if needed) [PAGE 24] To: West Fargo Public Library Board of Directors From: Carissa Hansen, Director Maria Kramer, Deputy Director of Public Services Date: August 19, 2021 Subject: Strategic planning: review of identified community needs and staff SWOT analysis Action: Provide feedback on recommended strategic plan priority areas West Fargo Public Library As part of the strategic planning process, Library staff, the Director Board of Directors and the Deputy Director composed seven "Needs Statements," based on analysis of many sources of community information, President Liann Hanson including: Vice President • Community survey, conducted by Folkways Jodie Haring • Interviews, conducted by Folkways • Personas, developed by Folkways Board member Mandy George • The West Fargo 2.0 Plan, developed by the City of West Fargo City Commissioner • Community statistics (ex: Census) • Community partnerships and involvement Board member (Ex: staff representation on the West Fargo Public Alanna Rerick o Schools Equity and Inclusion Task Force) Board member Tony Stukel Library Director The seven needs statements are: Carissa Hansen 1. Parents need services for their families in close and convenient locations (5-10 minutes or less) in order to Deputy Director maximize resources available to them. Maria Kramer 2. Everyone needs services and resources in which they see themselves in order to feel welcome and take full advantage of what is available at the library, especially those facing barriers (cultural, financial, language, age, etc.). 3. Parents and children birth to age 5 need a way to develop literacy and social skills in order to ensure success in Kindergarten and beyond. 4. Teens need additional support outside of school to develop personal interests, build life skills, and have real-world experiences in order to be confident and prepared for their futures. [PAGE 25] 5. Adults need ways to reduce stress, make informed life decisions, and take care of themselves in order to improve personal wellbeing. 6. Adults need ways to learn new things, in order to expand their horizons on limited budgets. 7. Adults need an outlet to learn hands-on arts and crafting skills to be more self-sufficient and express themselves, but they don't necessarily have the skills, tools, or teachers to help them learn on their own. These needs statements were then brought back to Library staff for a SWOT analysis to aid in selecting priority areas of focus for the final strategic plan. SWOT stands for "Strengths, Weaknesses, Opportunities, Threats". This form of analysis identifies factors both internal and external to an organization that may influence the success of a proposed initiative. This SWOT was carried out at an August all-staff meeting, and a Google Jamboard was sent out to capture information from staff who could not attend in person. Some themes of the SWOT, which will inform the Library's organizational competency goals, were: • Need for more staff to take on new and additional responsibilities. • Need to expand/update the building. • Need for funding for new projects/equipment. • Need to build awareness of WFPL services in the community. • The importance of outreach. • The importance of continued staff training as staff take on new projects. • The need to optimize processes and workflow. • The need to differentiate and not overlap with other entities. Based on specific SWOT results, as applied to individual needs statements, as well as community factors, library administration recommends the 2022-2024 strategic plan move ahead using statements 1-4 as priority areas of focus. Process/Timeline: Process Date Board reviewed draft December 10, 2020 organizational values Board reviewed draft mission & March 11, 2021 vision statements Board reviews potential needs August 19, 2021 strategic plan priority areas [PAGE 26] Draft strategic plan presented to Sept. 9, 2021 Board for approval Implementation of 2022-2024 September 2021 strategic plan begins [PAGE 27] West Fargo Public Library Community Survey Executive Summary Folkways, in partnership with West Fargo Public Library, conducted a community-wide survey that reached 776 residents of the West Fargo Public School District. The intention of this survey was to gather information that will aid the West Fargo Public Library in getting to know the community’s current interests, activities, and goals, gather public sentiment around the library and its future, and assess their needs and priorities. Results from each of the survey questions were analyzed over demographic information collected from the respondents including their age, area of residence, household income, number of children, employment, gender, library usage, and more. This document summarizes some of the responses from the survey and outlines insights gathered from the survey results. Respondents: ● 856 total responses were reduced to a total of 776 West Fargo/West Fargo School District Residents ○ 143 respondents took the 18 and under survey ○ 633 respondents took the 19 and over survey Respondents by Age: ● The median age of the total population of West Fargo in 2019 was 30.9 years old. [PAGE 28] Respondents by Location: ● The highest segment of respondents live in the areas closest to the West Fargo Public Library (2 & 3). ● These areas are also heavily residential and more densely populated than other segments. Actual Population Distribution of West Fargo Residents: ● 1 - 4.03% ● 2 - 30.19% ● 3 - 21.51% ● 4 - 18.98% ● 5 - 16.24% ● 6 - 6.59% ● 7 - 2.45% Respondents by Library Usership Age ● 35-44year olds had the lowestpercentage of non-users ● 65-74year olds had the highestpercentage of regular users [PAGE 29] Neighborhood ● Areas2, 3, and 5had the highest percentages of regular users ● Areas1 and 6had the highest percentages of non-users Gender ● 10.57% of women were non-users compared to 26.88% of men Employment ● Retireesandunemployedgroups had a higher percentage of regular users Children ● 32.87% of people with no children are regular users ● 26.39% of parents with 1 child are regular users ○ Much higher non-user percentage than other groups ● 33.05% of parents of 2 children are regular users ● 47.76% of parents of 3 or more children are regular users Affinity Questions: “The West Fargo Public Library is adding value to the greater West Fargo community.” Users ● Non-users were the most apathetic (32.81% chose neither agree nor disagree) Neighborhood ● Those who live in Area 3 had highest percentage of “strongly agree” ● Households who make between $25,000-$50,000 had highest percentage of “strongly agree” [PAGE 30] Age ● 65-74 and 75+ year olds had highest percentage of“strongly agree” ● 25-34 and 35-44 year olds had second highest responsesof “strongly agree” ● 55-64 year olds had the lowest percentage of “strongly agree” and highest apathetic response rate of all of the groups Gender ● 62.84% of women chose “strongly agree” compared to 41.94% of men Ethnicity ● 100%of African-American respondents agreed ● 86.46%of Caucasian respondents agreed “The West Fargo Public Library is in need of upgraded facilities.” Neighborhood ● Area 6had thehighestpercentage of “agrees” ● Area 1had thehighestpercentage of “disagrees” Age ● 35-44 year olds had thehighestpercentage of “agrees” ● 55-64 year olds had thelowestpercentage of “agrees”.Age 55-64 wasmost apatheticto library upgrades (neither agree nor disagree) and had themost respondents disagree. [PAGE 31] “I am willing to financially support services that benefit others, even if I may not personally benefit from these services.” Age ● 19-24 year olds had the highest percentages of “agree”(83.34%) ● 55-64 year olds had the highest percentages of “disagree”(22.44%) Neighborhood ● Area 6 had thehighestpercentage of people who chose “strongly agree” (41.46%) Convenient Distances: [PAGE 32] ● When asked to define a ‘convenient distance’ from their place of residence or employment, parents were the most likely to choose 5-10 minutes of drive time Convenient Transportation for Parents ● When presented with the statement, “I choose to go to events because they are a convenient distance from where I live or work” those with children were most likely to select ‘strongly agree’. ● When presented with the statement, “It is important to me that services or businesses exist within a convenient distance from where I live” respondents without children were more apathetic to the question, selecting neither agree nor disagree. Those who had children agreed more strongly with wanting services and businesses nearby. ● “Location of activity” was more of a deterrent for 25-54 year olds compared to 19-24 and 55-74 year olds confirming that parents are less likely to attend an event that is further from their home. [PAGE 33] Key Areas Area 3 - This area has the highest rates of regular library users, along with the strongest opinions about the West Fargo Public Library. These residents have a strong sense of community around Downtown West Fargo. ● 38.14% areregular users ● “The West Fargo Public Library is adding value to the greater West Fargo community” ○ 67.71% of those who live in Area 3 chose “strongly agree” ○ Highest percentage of agreements out of all the groups ● “ The WFPL is in need of upgraded facilities” ○ 68.04% of respondents agree to the statement ○ Area 3 had the most respondents disagree - 8.25% ● 69.09% have attended events in Downtown West Fargo ● Only 71.82% of residents hear about events from Facebook ○ 60.91% hear about events through word of mouth Area 6 - This area has the highest affinity ratings for new facilities despite lower regular usership rates. Residents of this area are more charitable than in other areas. ● 29.27% areregular users of the West Fargo Public Library ● Willing to drive longer amounts of time than those in other areas ○ 48.84% chose 10-20 minutes and 39.53% chose 5-10 minutes ● “ I am willing to financially support services that benefit others, even if I may not personally benefit from these services” ○ Area 6 had the highest percentage of people who chose “strongly agree” (41.46%) ○ 78.05% strongly or somewhat agreed ● “The WFPL is in need of upgraded facilities” ○ 58.54% strongly agreed ○ 78.05% of respondents strongly or somewhat agree - highest percentage of all neighborhoods ● 85.71% of those who live in Area 6 find out about events from Facebook ○ 93.02% listed Facebook as a regularly used app ○ Only 47.62% heard through word of mouth [PAGE 34] Findings and Recommendations Biggest Fans- These groups are advocates for library upgrades. These areas could also be targeted for fundraising efforts. These categories represent the most likely groups to support library upgrades from each demographic category: ● Ages 65+ and ages 35-44 ● Neighborhood 3 and 6 ● Income of $25,000-$50,000 ● Women Needs Advocacy - These groups are targets for education on library services and will need specific targeting when it comes to library upgrades. ● Ages 45-54 and 55-64: These age groups are best reached using Facebook, radio, TV, and email newsletters ● Men: Men are best reached using Linkedin and Youtube Emphasis on Mobile Programming ● West Fargo residents emphasized the importance ofearly childhood education as the most important investment for their community. ● Mobile programming should be focused on kids and parents ● Locations targeted within a 5 minute drive of neighborhoods hubs with highest enrollment ● Parents are most likely to be reached for this type of event over Facebook Events Focused on Targeted Group’s Interests ● Potential library visitors have different needs, interests, and goals throughout their lives. Certain themes emerge based on age group andin frequency of library usership. Themes for each demographic group can be found in the Open Ended Response Themes document. All open-ended response themes were provided to library staff in an appendix. An example of each age group and their current activities are broken down below: ○ 19-24: This age group’s activities are focused on entertainment with friends. This is the only group that did not mention religious activities. ○ 25-34: This age group begins to attend activities and events that are family friendly where they can bring their young kids along, but aren’t necessarily for [PAGE 35] their kids specifically. They also begin to attend more fitness classes like yoga and church/other religious activities. ○ 34-44: This age group’s schedule is led by their kid’s activities like sports and other extracurriculars. They are attending fewer events for themselves and are more in the know on events with West Fargo Parks, Rustad Recreation Center, and West Fargo Public Schools. They still attend live music and arts events, but at a lesser rate than other age groups. ○ 45-54: As their kids begin to get older and enter high school, they regain more control over their schedules and what events they attend. Though they still attend some high school events, they have more time to volunteer and attend arts events or workshops of their own interests. ○ 55-64: As they reach the final years of their careers, this age group begins to become more charitable in attending nonprofit events.They also attend live entertainment at a higher rate. ○ 65-74: As they enter retirement, this age group spends more time on charitable activities including volunteering and participating in non profit boards. They also specifically list walking either indoors or outdoors as their preferred physical activity. ○ 75+: This age group participates in the most social clubs. They enjoy seeking out events that they can attend with their grandchildren. They are also the only group to mention attending public meetings. Prioritize Converting Infrequent Users ● Outreach should be prioritized towards current infrequentusers to convert them into regular users. ● Current infrequent users are females ages 25-44 andtypically live in areas 2 and 3. Most common infrequent users have a bachelor’s degreeand have a household income of $50,000-$100,000. Most infrequent users had no kids. [PAGE 36] To: West Fargo Public Library Board of Directors From: Maria Kramer, Deputy Director of Public Services, WFPL Date: August 19, 2021 Subject: Review and approve Public Meeting Rooms policy revision Action: Approve revision to Public Meeting Rooms policy West Fargo Public Library Summary and Recommendation: Board of Directors Library meeting rooms became available for public reservation President again in spring 2021 after hiatus due to COVID-19. Upon preparing Liann Hanson to reopen meeting rooms for public reservation, staff discovered a discrepancy – although policy said that a fee would be charged for Vice President Jodie Haring non-profit groups to use Library meeting rooms, that fee was not specified in any documentation. To remedy this discrepancy, Library Board member Mandy George administration performed research into other systems in North City Commissioner Dakota and Minnesota, which revealed a wide variety of fee schedules and meeting room use criteria. Board member Alanna Rerick Given the relatively small size and simple amenities of the WFPL meeting rooms, as well as identified local need for co-working Board member space, we recommend liberalizing the meeting room requirements, Tony Stukel and charging no fee for any qualifying group, as set forth in detail in Library Director the revised policy draft. Carissa Hansen Deputy Director Policy Analysis: Maria Kramer This policy change brings meeting room requirements more in line with the Library's draft vision statement - "We envision a library whose services ensure that every person has resources and opportunities to learn, meet, share, read, play and create" - by making it easier for groups to book a WFPL meeting room without a fee. Financial Analysis: Amy Hitch, Circulation Supervisor, has been in charge of meeting room reservations for the past three years. During that time, no meeting room fees have been collected for reservations by for-profit entities. There will be no financial impact to the library with this policy revision. Process/Timeline: Upon Board approval, the policy revision can be implemented immediately. [PAGE 37] West Fargo Public Library Board Policy: Public Meeting Rooms Approved: March 8, 2007 Revisions approved: 07/10/2008, 09/09/2010, 05/14/2015, 06/13/2019 West Fargo Public Library’s public meeting rooms comfortably accommodate groups of 5 to 30 people and are located on the upper floor of the library. The primary purpose of the meeting rooms is to provide facilities for library-related activities. However, they are also available for lawful public use by the general population. 1) In accordance with the Library’s educational, social, and informational mission, the public meeting rooms are available at no charge for civic, non-commercial, public information, and nonprofit activities educational, cultural, intellectual, or charitable activities. Eligible groups and activities include: • Local government • Civic organizations • Social clubs of educational, cultural, or informational nature • Non-profit and charitable organizations as evidenced by tax-exempt status • Strictly informational presentations open to the public, including those by commercial entities. Buying/selling, commercial transactions, or other exchange of goods is prohibited. No soliciting, selling, or distribution of promotional materials is permitted. Any fees charged may only cover the cost of materials. Events should be open to the public. Events may be public or private. Groups and events that do not meet the criteria may not use Library meeting rooms. 2) For-profit entities may also use the public meeting rooms for a fee. (See “Circulation Limits, Late Fees, and Related Charges” for more information.) Meeting room fees must be paid in advance. Buying/selling, commercial transactions, or other exchange of goods is prohibited. Admission fees may be charged. Events need not be open to the public. The public meeting rooms may not be used by: • Unaccompanied minors Page 1 of 3 [PAGE 38] • Private, social groups meeting for personal social events such as birthday parties or showers • Any group which has, in the past, abused the facility or violated any of the regulations set forth in this policy or the signed contract. • Groups meeting for any purpose which, in the opinion of the Library Director and/or the Library Board, may interfere with normal use of the Library. In light of the special relationship that the Library shares with other city departments and library organizations, the WFPL reserves the right to make special accommodations for their needs. Scheduling: • Reservations must be made with the Library Director or other designated staff by an authorized representative of the group who takes responsibility for the condition of the room after the meeting and for the orderly conduct of participants. • Reservations should be made online through the Library’s website, or in person by filling out a form at the Service Desk. An authorized group member must be responsible for the orderly conduct of participants and the meeting room’s condition once the gathering has concluded. • The applicant must be at least 18 years of age and authorized to accept responsibility for maintaining the good condition of the space and the acceptable behavior of attendees. • Meetings may only be scheduled during the Library’s normal operating hours, and users must tidy and vacate the room at least 15 minutes before closing. No access is possible outside of scheduled Library hours. • Other than the library, municipal, county and state government, and the West Fargo Public Schools, no group may reserve the meeting room for more than four four-hour blocks in a single month. The Library does not accept standing reservations beyond three consecutive months. • Any applicable fees must be paid at the time of the application. Fees are nonrefundable unless notice of cancellation is received by library administration at least one day in advance of the event or unless the library cancels the booking. Fees must be paid by cash, check or money order. • The Library reserves the right to cancel any booking with four weeks’ notice should it need the room for its own programs. If the Library should be forced to close due to weather conditions or other emergencies, the Library reserves the right to cancel reservations for that time during which it is closed. • Reservations periods should be made for a minimum of a half hour and a maximum of four hours. Other Conditions: Page 2 of 3 [PAGE 39] • Library staff reserve the right to enter the meeting room at any time. • Groups using the facilities are responsible for setting up the room and for clean-up. Groups will be charged for any damage to the room or its equipment which results from vandalism, carelessness, or misuse. • The Library assumes no responsibility for injury to individuals attending meeting room events, or for loss or damage to their property. • Adult supervision must be provided at all times. The Library staff will not provide child care services for the children of adults who are using the meeting room. • Refreshments may be served but cooking is prohibited. Groups serving food are responsible for cleanup. • Signs may be posted at the door to the meeting room indicating that the group is meeting there. • A group may not use the Library’s address as its address. • The Library staff will not accept calls or relay messages to people attending meetings except in case of emergencies. • Scheduling of a meeting for any organization in the library’s public meeting rooms does not in any way constitute an endorsement by the Library. • Users must comply with all relevant state and local ordinances to include all licensing and copyright requirements in regards to program content. Failure to comply with said ordinances and requirements will result in suspension of meeting room privileges. • In accordance with the Library mission, the Library Director reserves the right to make exceptions to this policy. Equipment and media: • Subject to availability, the following may be provided for use in the meeting room: projector, VCR, DVD player, television, screen, wi-fi access. • There is no charge for the use of the equipment. Equipment should be reserved at the time the room is reserved. The library cannot provide operators for the equipment. If instruction is required for equipment operation, it is suggested that a representative of the group set up an appointment in advance. The library reserves the right to deny use of audio visual equipment to anyone who cannot demonstrate due competence and proper care in the use of the equipment. • At the time of booking, patrons planning to bring in their own equipment must inform library staff of the nature of the equipment that will be brought in. Library staff will not assist customers with the operation of customer-owned equipment. Page 3 of 3 [PAGE 40] To: West Fargo Public Library Board of Directors From: Maria Kramer, Deputy Director of Public Services, WFPL Date: August 19, 2021 Subject: Review and approve Circulation Limits policy revision Action: Approve revisions to Circulation Limits Policy West Fargo Public Library Summary and Recommendation: Board of Directors Recently, Library staff discovered that online checkouts were President adding to patrons' item limits in our library management system – Liann Hanson limiting the number of physical items they could take home. Upon this discovery, Library Administration performed research on the Vice President Jodie Haring item limit policies of other libraries in North Dakota and Minnesota, and found that the vast majority of them have checkout limits of 50 Board member items or more. Analysis of WFPL's collection turnover rate revealed Mandy George City Commissioner that increasing the item limit to 50 would not put an undue burden on WFPL's collection. Board member Alanna Rerick We recommend that the WFPL circulation limits are revised to be Board member more in line with other libraries in our region, as set forth in the Tony Stukel Circulation Limits Policy draft. Library Director Carissa Hansen Policy Analysis: Deputy Director This policy change brings our Circulation Limits policy more in line Maria Kramer with WFPL's draft Mission Statement - "As a civic resource, the West Fargo Public Library's mission is to provide equitable access to a wide variety of resources and opportunities so that residents can achieve their goals, explore their passions, and develop social connections." Financial Analysis: Molly Flaspohler, Collection Development and Technical Services Manager, analyzed the WFPL collection's turnover rate – the number of times each individual item circulates in a year, averaged. She further broke down this analysis to measure activity in various specific areas – for example, picture books, board books, DVD's, etc. While some high-demand areas may be affected by this policy change, by and large, the WFPL collection and budget can support increased turnover. The area of highest turnover is Board Books, and WFPL had been planning to expand this collection prior to this policy revision. Process/Timeline: [PAGE 41] Upon approval, this policy would be implemented immediately. Staff will be trained in the changes and new promotional materials will be made to inform patrons. [PAGE 42] Circulation Limits, Loan Periods, Late Fines, and Related Charges Circulation Limits Circulation Limits: Resident and Non-Resident Card Holders 30 50 items per card, including but not exceeding: 10 15 movies (DVD or Blu-ray) 10 music CDs Circulation Limits: Temporary Card Holders 10 items per card, including but not exceeding: 4 movies (DVD or Blu-ray) 2 music CDs Circulation Limits: Institutional Card Holders 50 75 items per card, including but not exceeding: 10 15 movies (DVD or Blu-ray) 10 music CDs Loan Periods Most materials may be checked out for up to 3 weeks, with the exception of: • 1 week loan period: DVDs, Magazines, State Park Passes, iPads, children’s tablets • 8 week loan period: book club kits • 90 minute loan period: laptops (in-library use only) • Electronic materials: varies (automatically returned) • Interlibrary loans: varies based on lending library Most items may be renewed twice. Exceptions include book club kits, laptops, and Metro Arts Passes, which cannot be renewed. Requests for renewal of interlibrary loan materials must be made in advance and are determined by the lending library. Late Fines [PAGE 43] The West Fargo Public Library does not charge late fines with the exception of iPads and children’ tablets. Late fine for iPads and children’s tablets is $5.00 per day. Related Charges: Library Card Charges: Resident, Temporary, and Institutional cards no charge Non-resident Library Card $5.00 / year Replacement of damaged card no charge Replacement of lost card $1.00 Replacement Charges: Replacement charges for items lost or damaged will vary with the cost of the item. Copier/Printer Charges: Copier/Printer fee – black and white, per page $0.10 Copier/Printer fee – color, per page $0.50 Fax Charges: Out-going faxes, per page $1.00 In-coming faxes, per page $1.00 [PAGE 44] 2021 Library Projects and Initiatives Mid-year Report August 2021 Note: This report is a high-level summary noting the largest achievements in each area, and does not include all activity in these areas. Major projects 1. Strategic planning. Continue and complete a community input project to study residents’ needs and develop library service responses and goals that meet those needs (basis for 2021-2024 strategic plan). WFPL gathered extensive information from the community using many methods, o including interviews with patrons and partners, as well as a community-wide survey with 850+ responses. After synthesizing this information to discover themes and insights, WFPL staff composed draft Mission, Vision and Values, as well as needs themes from which to develop strategic areas of focus. Target completion date for the full plan draft is the Thursday, September 9 Library Board o meeting. 2. Little Red Reading Bus. Bring books and learning opportunities directly to West Fargo kids and families in summer 2021, empowering them to be confident learners at school, avoid summer learning loss and have equal access to books. WFPL staff formed and collaborated with Mobile Library Task Force to optimize a new o expanded route and program outcomes. With the Task Force, staff established relationships with WFPS partners to reach diverse and traditionally underserved students and families. The Technical Services department prepared a new collection of 2,823 books for summer o 2021 LRRB service. More information about the impact of the LRRB during summer 2021 is forthcoming in o September. 3. Summer “Learning” Program. Redevelop the longstanding “summer reading program” into a community-driven program, by first asking community members and partners questions about the lives and needs of adults, teens, and children in the summer months. In line with a community needs assessment conducted in winter 2021, Summer Boost o programming was designed to foster literacy play, whole-family play, and experiential learning. Five outcomes for summer programming were developed: o Youth and adults enrich their minds and bodies through experience driven programs. Families build meaningful relationships with each other and their community. Underserved community members participate in summer learning program. Youth maintain language arts skills. Youth are engaged learners. The LRRB was used as an outreach method to bring this redesigned program to o underserved communities. 4. Customer service. Provide patron-focused, proactive customer service by identifying and eliminating barriers for our patrons and creating a work environment where policy, procedure, and practice support staff in providing this service. Customer service principles were developed and introduced to all staff, and integrated o into onboarding. [PAGE 45] Feedback tracker & “Share Your Story” online tools were developed to continuously o track patron feedback. Outreach staff implemented new library technology to better provide materials to seniors o at outreach sites. 5. Plan for facilities. Continue discussions with stakeholders regarding future library facilities that will be responsive to how residents want to use their library – for socialization, community gatherings, learning new things, play and interaction with friends and family. WFPL has already conducted a professional needs assessment and identified potential o partners in the City. A community-wide survey showed majority support for facilities upgrades and financial o support. The Director and Board continue to perform research into grants and other funding o mechanisms that could contribute to a capital campaign. 6. Plan for staffing. Continue transitioning our staffing model from majority part-time to full-time staff to ensure innovative and robust customer service, programming, and collections for residents. The Director and staff have started drafting a new staffing plan based on peer library o benchmarking and WFPL usage projections. A final draft will be brought forward in 2022 after the 2022-2024 strategic plan is approved. 7. Celebrate 50 years of WFPL. Celebrate the successes of all that West Fargo Public Library has provided throughout the years by taking a look back and thanking the community that helped bring our library together and support its growth. WFPL held a celebration on June 10, which 238 people attended, including current and o former Board members, City Commissioners, state representatives, West Fargo Public School administrators, staff members and many friends, partners, and patrons. This event kicked off a historic exhibit detailing the creation and growth of WFPL, viewable in the library through the end of 2021. Organizational competencies Every organization has competencies to strengthen to provide better service. WFPL managers have set goals to improve: 1. Evaluation & advocacy. Measure the effectiveness of programs and services in meeting desired outcomes and communicate the impact of the library in people’s lives. Staff implemented an outcome-based planning and evaluation model to o develop and evaluate Summer Boost programming, and will continue to use this process to develop and evaluate programs into the future. Over 200 evaluation responses about Summer Boost have been collected from the public through surveys and interviews. 2. External partnerships. Especially targeting audiences identified as underserved by the WFPL currently. Staff established relationships with WFPS partners to reach diverse and o traditionally underserved students and families in development of LRRB service and Summer Boost program. Almost all new programs planned for fall include external partners. The Director is a member of WFPS Equity & Inclusion Task Force. o [PAGE 46] 3. Fundraising. Collaborate with the Mobile Library Task Force and Friends of the Library on a fundraising campaign for Giving Hearts Day 2021. WFPL and Friends of the Library conducted their first-ever Giving Hearts Day o campaign, raising target fundraising goal of $15,000 to support LRRB and early literacy programs. Another GHD campaign is planned for 2022 to support replacing the LRRB. The Director and Board continue to conduct grants research, and apply for o grants both large and small. The Director is also consulting the FM Area Foundation regarding starting a memorial giving fund or endowment fund. The Friends of the Library voted to stop collecting dues to increase participation in o the membership. The benefits of making the group more accessible outweigh the funds received in dues. The Friends of the Library and the Deputy Director are working to plan and implement a year-round fundraising calendar. 4. Service development. Establish a common approach to developing library services that ensures they continuously support community needs and desires. WFPL staff are using the outcome-based planning and evaluation process to o design programs and services, and will continue to do so into fall and beyond. After the strategic plan is finalized, the Deputy Director will compose an o "Alignment Yardstick" to evaluate WFPL's ongoing programs and services for their support of our new goals. 5. Staff development. Supportive onboarding, funds for training, and opportunities for mentorship, goal-setting, and growing skills for all staff. WFPL leadership implemented comprehensive onboarding workflow and o documentation for all staff. Training for all staff is planned, tracked, and mapped to library-wide goals with o next steps for knowledge-sharing. As of this writing, 12 staff have completed 69 individual trainings between them, for a total of 76.5 training hours. 6. Technology & efficiency. Implement new technology to get new books in the hands of residents faster and improve management of our collections budget. The Technical Services department is exploring many new services and vendors o to automate processes such as invoicing, cataloging and purchasing. These changes will get materials to patrons faster and free up staff time for other necessary projects. In fall 2021, the Deputy Director will oversee Implementation of a project o management software to automate planning, collaboration, and reporting. The Library Office Coordinator is overseeing the library’s implementation of o CivicClerk to automate public meeting agenda creation. [PAGE 47] PHYSICAL ITEM CIRCULATION 2019 Jan. Feb. March April May June July Aug Sept. Oct. Nov. Dec. 2020 2021 Totals 6355 6299 7709 8279 10457 15429 15077 2021 2020 Totals 8890 9253 6107 203 682 5319 6567 9913 9730 10745 8041 6897 2019 Totals 8292 7381 9662 8941 9293 14109 13960 11359 9092 8899 7123 5433 MONTHLY REPORT JULY 2021 20,000 15,000 LIBRARY CARD APPLICATIONS 10,000 2019 2020 2021 500 5,000 Jan. 158 130 103 Feb. 106 130 102 400 0 March 157 111 146 Jan. Feb. March April May June July April 95 33 121 May ELECTRONIC MATERIALS CIRCULATION 199 61 187 300 June 364 98 494 July Jan. Feb. March April May June July Aug Sept. Oct. Nov. Dec. 180 125 389 Aug. 200 2021 Totals 3259 2783 2810 3291 3562 3093 3542 Sept. 177 145 - 2020 Totals 3022 2796 2987 3074 3094 3086 3172 3014 2904 2941 2796 2990 187 151 - 2019 Totals 2637 2407 2800 3215 2822 2738 2834 2723 2923 2689 2789 2547 Oct. 385 147 - 100 4,000 Nov. Dec. 135 104 - 3,000 Total 75 77 - 0 2218 1312 1153 January Feb. March April May June July 2,000 1,000 DOOR COUNT 0 January Feb. March April May June July 2019 2020 2021 10,000 OUTREACH MATERIALS CIRCULATION Jan 4988 4620 1725 Feb 4328 4389 2264 Jan. Feb. March April May June July Aug Sept. Oct. Nov. Dec. March 5277 2938 3156 7,500 Daycares 140 140 140 159 110 140 140 Total outreach material circulation was April 5905 x 3323 Adults n/a n/a 94 110 124 94 171 not tracked monthly in 2019 or 2020. 2021 Total 140 140 234 269 234 234 311 May 6512 x 3365 June 8440 x 5187 5,000 400 July 7220 2331 4952 300 Aug 6543 3527 - Sept 5403 3439 - 2,500 200 Oct 6254 3677 - 100 Nov 4592 1382 - Dec 3772 1122 - 0 0 January Feb. March April May June July January Feb. March April May June July Total 69234 27425 19020 [PAGE 48] ADULT OUTREACH DAYCARE OUTREACH ADULT PROGRAMS Medium Attendance Location Patrons Served & STORYTIME Twisted Stitchers (Recurring) In-Person Onsite 18 (+18) New Perspectives 10 (-1) Dakota Commons 9 Daycare storytime Monday Night Readers (Recurring) In-Person Onsite 8 (-1) Sheyenne Crossings 6 (-1) Daycares Served attendance Third Thursday Book Club (Recurring) In-Person Onsite 6 (+1) Total 25 6 118 Novel Afternoons Book Club (Recurring) In-Person Onsite 9 (-7) Mahjong Games at the Library In-Person Onsite 18 (+3) Herb Gardens Class In-Person Onsite 11 BEANSTACK Total reading hours tracked during Summer Boost14,644 2021: Pollinator Gardens Class In-Person Onsite 7 Total Registered Total Registered for Total 77 Active Challenges (ended July 31) for Summer Program Summer Program by Year 0-5 Years Summer Boost Challenge 184 (+29) 2019 896 YOUTH PROGRAMS 6 - 11 Years Summer Boost Challenge 347 (+37) Medium Attendance Middle School Summer Boost Challenge 112 (+6) 2020 502 Fun with Fossils In-Person Onsite 27 High School Summer Boost Challenge 14 (+3) 2021 861 Egg-gineering Egg Drop Event In-Person Onsite 14 Adult Summer Boost Challenge 165 (+59) Let's Make Bead Art Keychains In-Person Onsite 6 Total 861 0 5 0 0 0 5 0 0 0 2 5 7 0 Pajama Storytime + Planetarium In-Person Onsite 34 Overall 1, Total 81 West Fargo Public Library Total Registered YTD Active this Month Overall Beanstack Service 2402 (+773) 1113 (+64) FAMILY & COMMUNITY EVENTS TOP WEBSITES (BY NUMBER Medium Attendance Homepage Unique OF UNIQUE PAGEVIEWS) 2020 Animals & Ice Cream In-Person Onsite 343 Pageviews by Month 2021 Lunch on the Lawn In-Person Offsite 58 Webpage Pageviews 4,000 Hawaiian Beach Blast In-Person Offsite 111 /732/Public-Library 3756 (+1045) Total 512 /671/Summer-Reading... 414 (-263) 3,000 /1125/Little-Red-Read... 677 (+203) 2,000 LITTLE RED READING BUS ROUTE /608/Library-Cards 222 (4) 1,000 /572/Books-Digital 173 (+16) Morning stops In-Person Offsite 979 0 January Feb. March April May June July Evening stops In-Person Offsite 513 SOCIAL Instagram Followers Facebook Followers YouTube Subscribers Special stops (Grace Gardens) In-Person Offsite 37 WFPL - 209 (+12) WFPL - 2250 (+22) 53 (+0) Total 1529 MEDIA LRRB - 259 (+5) LRRB - 1283 (+35) STORIES OF LIBRARY IMPACT, JULY 2021 JUNE & JULY Patron wrote "We had a great time this morning. Thanks for coming north to us!" referencing the Little Red Reading Bus visiting Harwood. PROGRAM ATTENDANCE A patron asked for help with a virtual job interview after he had tried at another local library and they were unable to help him. Our staff helped him and he was ecstatic, saying "Thank you, thank you so much for your help! It worked! I will be back here." 2019 4369 A patron wrote to us regarding her son's summer journal with the prompt "Where would you like to go on vacation?" His answer was the West Fargo Public Library and he wrote all about it. 2021 5161 A patron tagged the library in a post: "Louis loved his first time at the West Fargo Public LIbrary. He walked around saying 0 2,000 4,000 6,000 "whoa books!" most of the time and chose two of his favorite things to read about - letters and pumpkins." (Pictured left) Following the Pajama Storytime and Stuffed Animal Sleepover event, the library receivedpositive facebook comments about the program, like "my kids loved seeing the pics," "this is the cutest thing ever" and "What a great idea." [PAGE 49] To: West Fargo Public Library Board of Directors From: Carissa Hansen, Library Director Date: Thursday, August 19, 2021 Subject: Mobile Library Task Force July activities Action: No action needed. Review activities from Mobile Library Task Force July meeting. West Fargo Public Library Summary: Board of Directors The Mobile Library Task Force held their meeting on Wednesday, President July 7 via Zoom. Members of the Task Force included: Liann Hanson • Jodie Haring (West Fargo Public Library Board of Directors) • Cailin Shovkoplyas (West Fargo Public Schools) Vice President Jodie Haring • Alison Ottesen (West Fargo Educational Foundation) • Stephanie Shea (Friends of the West Fargo Public Library) Board member Mandy George • Absent: Paula Krogen (West Fargo School District Resident) City Commissioner The Task Force is an advisory committee that provides Board member Alanna Rerick recommendations to the Library Board and staff. Items voted on by the Task Force will be forward to the Library Board for review and Board member approval. Tony Stukel Library Director The following items comprised the regular agenda. Carissa Hansen Deputy Director 1. Mid-summer impact report and discussion Maria Kramer 2. Discuss future fundraising goals and strategies for mobile library services Library staff gave an overview of progress towards each program goal and user survey results collected so far. Library staff shared their experiences building relationships at Tintes Park, a stop intentionally placed to reach low-income and New American communities. The library has introduced free books, reading with kids and families, working with New American parents to get library cards so their kids can check out their own books, which has increased engagement week after week at Tintes. Staff also shared an overview of morning and evening stops and their successes and challenges. Shadow Wood and Rendezvous Park are two stops that have had record attendance (upwards of nearly 100 attendees some weeks) due to proximity with the West Fargo parks activity. [PAGE 50] Future fundraising goals were discussed for a new library vehicle for outreach. The Mobile Library Task Force will help plan a fundraising strategy for a future vehicle. The goal is to serve youth and children, continue to do pop-up libraries at community events, and provide services and programs at current outreach sites (ex: daycares, senior living facilities). This will tie into the 2022 Giving Hearts day campaign that library staff are planning with the Friends of the Library.