[PAGE 1] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 MAY16,20245:00PM DRAFTMINUTES 1 Board President Greg LaSala called the meeting to order 5:09PM and announced the meeting has been advertised in accordance with the Open Public Meetings Act. Attendance Present: Staff: Greg LaSala Kathleen Melgar, Library Director Kerry Martin Robert Mikos Absent: Jacki Sharpe Werner Baumgartner Diane Shelton Kimmy Taylor Jennifer Souder Danele Berke Introduction of Katherine Vander Wende, the recently hired Youth Services Librarian for the Junior Room. Ms. Vander Wende provided a brief overview of her experience working in libraries and the goals set for the quarter. The priorities are development of policies and procedures, collection analysis and planning for the Summer Reading Program. Public Participation Motion to open public participation by Jacki Sharpe at 5:27PM, seconded by Diane Shelton. All in favor, motion carried. Motion to close public participation by Jacki Sharpe at 5:27PM, seconded by Diane Shelton. All in favor, motion carried. Approval of Minutes April 18, 2024 Motion to approve the March minutes by Diane Shelton, seconded by Jacki Shapre. All in favor, motion carried. Treasurer’s Report and April Bill List April P&L [PAGE 2] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 MAY16,20245:00PM DRAFTMINUTES 2 Treasurer Jen Souder presented the April Profit and Loss report and asked for comments and questions. Greg LaSala noted that we were close to spending over the YTD budget for Maintenance and Repairs so Kathleen offered to review the budget. May Bill List Treasurer Jen Souder presented the May Bill list and asked for comments and questions. Kathleen requested the addition of the following bill; Charles Trott - $400 - Programmatic. Motion by Jacki Sharpe to approve the May Bill list with the addition of Charles Trott’s invoice for $400.00, seconded by Robert Mikos. All in favor, motion carried. Board President and Vice President Report President Greg LaSala shared that he attended the Board’s Policy and Governance Committee meeting. Mr. LaSala also reported a meeting he had with T&M and Nico Belott, Assistant to the Director, to discuss the request for proposal. The initial ask was for a RFP of the smaller projects but T&M advised combining all of them to get better pricing. T&M will work on the proposal and have it ready for the Board’s Building and Grounds Committee to review. Committee Chair Members and Reports Personnel No report this month. Budget & Finance No report this month. Building & Grounds No report this month. Policy & Governance Policy Chair Kerri Martin reported the committee met to review policies at all different stages. The internal policy committee has decided to table the Junior Room Computer Use Policy since the Youth Services Librarian just started working. The Board’s Committee reviewed a draft of the Interlibrary Loan. The Library Cards and Board Attendance will be reviewed next. Strategic Plan Chair Jacki Sharpe reported the survey has been distributed electronically and hard copies were taken to various places. There are a total of 22 responses as of May 16th. The deadline is still set for June 15, 2024. Library Director’s Report [PAGE 3] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 MAY16,20245:00PM DRAFTMINUTES 3 Library Director Kathleen Melgar noted that the priority was onboarding the Youth Services Librarian and covering the circulation desk/events during staff shortages. Mrs. Melgar also reported that an ERate funding request was submitted and pending review. A broken motor in one of the air handlers was replaced. Technicians that did maintenance noted the systems are in need of cleaning due to mold and debris. Two quotes for cleaning the air handlers and ductwork were presented for Board approval. Mrs. Melgar reported that two starlings were trapped in the Admin Upper Office for multiple days. Motion by Jennifer Souder to approve the quote from Air Systems Maintenance to clean the ductwork for $4,990, seconded by Jacki Sharpe. All in favor, motion carried. Old Business Board Retreat/Appreciation No updates Library Salary Ordinance No updates. Friends of the Library/ APPL Foundation Kathleen Melgar reported that she met with Dolly Sternesky to discuss her interest in remaining on the Board of the Foundation. Mrs. Melgar informed her that she will follow up once the results of the Library’s Strategic Plan survey are in since there is a question regarding interest in joining a Friends of the Library. New Business Union Contract Negotiations Greg LaSala noted the Library’s Union Contract was up this year and a Board Committee needed to be formed. Acknowledgment of Robert W. Stewart Jennifer Souder proposed drafting a letter to acknowledge Mr. Stewart’s years of service to the library. All agreed and suggested asking Mayor John Moor to sign it as well. Jennifer offered to draft a letter and Kathleen Melgar would provide information on Mr. Stewart’s achievements. Public Participation Motion to open public participation by Jacki Sharpe at 6:10PM, seconded by Jen Souder. All in favor, motion carried. [PAGE 4] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 MAY16,20245:00PM DRAFTMINUTES 4 Motion to close public participation by Diane Shelton at 6:10PM, seconded by Jen Souder. All in favor, motion carried. Items from Individual Board Members Nothing presented. Adjournment Motion to adjourn by Jacki Sharpe at 6:13PM, seconded by Jennifer Souder. All in favor, motion carried.