April 29, 2025 PSAP GOVERNANCE BOARD MEETING MINUTES Meeting Room – 1st Floor Police Dept. 725 N. Park Ave, Fremont 9:00 a.m. A meeting of the Fremont/Dodge County PSAP Governing Board was held on April 29, 2025, in the first floor meeting room of the Fremont Police Department at 725 N. Park Avenue, Fremont, Nebraska. The meeting was called to order by Chairman Joey Spellerberg. The meeting was preceded by a publicized notice in the Fremont Tribune and the agenda displayed in the Fremont Police/PSAP lobby and is open to the public. A copy of the open meeting law is available for public inspection. Roll call showed Board Members Joey Spellerberg, Greg Beam, Doug Backens, Blair Horner, Bob Missel and Mark Jensen present in the room. James Vaughan was absent. 6 present, 1 absent. Communications Director Shelly Holzerland and Radio Administrator Tom Christensen, ex-offico present. Guests were City Administrator Jody Sanders, Lead Dispatcher Jamie Carlson, Fire Chief Todd Bernt and Assistant Director of Finance, Kristin Klingsick The draft minutes of the January 31, 2025 meeting were distributed prior to the meeting and available in hard copy at the meeting. Mr. Beam moved to accept the minutes of the January 31st meeting and Mr. Missel seconded the motion. Vote: Aye: Spellerberg, Backens, Beam, Horner, Missel, Jensen No: None Motion passed Request and possible action on Nebraska Regional Interoperability Network Interlocal Agreement NRIN is a statewide interoperable microwave network that joins all of the 911 Centers in Nebraska together. This network has been built by NEMa, using Homeland Security funds. Once completed, it belongs to the local jurisdictions. In 2015, both Fremont and Dodge County signed interlocal agreements to be part of NRIN. The interlocal agreement establishes a governance board to oversee the use of NRIN. Signatories of the interlocal agreement are permitted to elect 2 representatives to the governance board, thus having input into the functions of NRIN. The initial interlocal agreement expires at the end of this year. Mr. Missel moved to recommend to the city and county the signing of the new interlocal agreement. Mr. Beam seconded the motion Vote: Aye: Spellerberg, Backens, Beam, Horner, Missel, Jensen No: None Motion passed Report on activity and issues of the March 19, 2025 blizzard Shelly reported that the generator, which has been a concern for some time, performed perfectly during the recent blizzard. It came on and ran two days, with the help of Ryon Palmer, fleet manager. The dispatchers did an amazing job, taking over 3 times the number of calls normally taken during the same period the week prior. Tom Christensen, Radio Administrator, reports that the four tower sites in the county held up well. The UPS and generators worked like they were supposed to. Two of the sites ran 6 days before power was restored. Report Only – No Action Taken Report and possible action on radio equipment repair at Power Plant The site at the power plant had some issues from the blizzard. When the power plant went out of phase and had to shut down, that site went dark. It lost power. Also, when they had to blow off the steam of the big boiler, that severely damaged one of our microwave dishes. These sites have two connections just in case something like this happens, so the system didn’t go down. Tom is currently working on quotes for repair. Tom also recommended looking a moving the site to a free-standing tower. Tom and Shelly will work with Motorola to look at a site for a tower and what the costs will be and report back. **No action taken at this time Discuss and possible action on number of dispatch positions (stations) at the new PSAP Shelly requests that six dispatch stations be considered for the new PSAP in the new police department building. With full staff, there are occasions when all four of the current stations are being used for dispatching. One position is sometimes occupied by a trainee. In the event of severe weather or big events, the trainee has to be removed from the dispatch station. IT, 911/telephone and radio techs frequently need a position for troubleshooting, which removes a working dispatcher for extended periods. In the event FDCC dispatches for another county, additional positions will also be needed. Shelly reports that the difference between four stations and six is approximately $225,000. Adding additional stations in the future would be much more expensive and disruptive and could be increasingly difficult. The space is being built to hold 8 stations so there would still be room for future expansion. Mr. Jensen moved to build 6 position/stations in the new PSAP and Mr. Backens seconded the motion Vote: Aye: Spellerberg, Backens, Beam, Horner, Missel, Jensen No: None Motion passed Discuss and possible action on increase in dispatch FTE Mr Horner recommended discussing this item with item 10, the budgets. Review and Action on PSAP budgets for 2025/2026 and 2026/2027 Shelly presented the draft budgets for both years. They included the addition of one FTE and the capital improvement budget for the new PSAP in the new police department building. The CIP plan was distributed separately, so that all purchases for the new building were easily seen. The final budget will include the new building CIP in year 2026/2027. The only additional capital is cameras for the tower sites and replacement air conditioning for the power plant radio site. Mr. Horner noted the 2nd year is less than the first. This is due to some one-time projects, purchases and training that are budgeted for the first year. Mr. Horner moved to approve the budgets as presented as well as to increase by one dispatcher FTE. Mr. Jensen offered the second to the motion. Vote: Aye: Spellerberg, Backens, Beam, Horner, Missel, Jensen No: None Motion passed With no further business, Mr. Horner moved to adjourn. Mr. Missel seconded Vote: Aye: Spellerberg, Backens, Beam, Horner, Missel, Jensen No: None Motion passed Respectfully Shelly Holzerland FDCC Communications Director