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The Board of Trustees of Sugarcreek Township, Greene County, Ohio, met in Regular
Session on August 17, 2015 at 7:00 pm, at 2090 Ferry Road, Sugarcreek Township, Ohio
45305.
1. Mr. Pittman called the session to order at 7:00 pm.
2. Mr. Tiffany called the roll with Board Members Mike Pittman and Scott Bryant being
present. Others present, who signed in, were Donna Hellman, Jim Martin, Danielle Coots,
Barbara Burson, Jim Tharpe, and Carolyn Destifani. Mr. Hodson and Mrs. Daugherty were
absent.
3. All rose and recited the Pledge of Allegiance to the Flag.
4. Community Activities
Mr. Tiffany said the Chamber of Commerce Golf Outing will be this week. He also said he
will make arrangements for the Lion's Festival Parade. Mr. Bryant said you can use my car if
you want.
5. Reports
A. Administration
Mr. Tiffany's report will be appended to the permanent record. He said he had nothing to
add.
B. Fiscal Office
Mr. Tiffany said an audit by the State is currently underway and it seems to be going
quicker than the last one.
C. Fire
The report prepared by the Fire Department will be appended to the permanent record.
Assist. Chief Zimmerman said she had nothing to add.
D. Police
The report prepared by the Police Department will be appended to the permanent record.
Chief Brown said the first high school football game will be September 4th. He said the
Department will be delivering the game ball. Mr. Pittman said our Big Wheel entry for
the Kable's Mill annual race was awesome. Chief Brown said we followed the rules and
lost.
E. Roads and Services
The report for Roads and Services will be appended to the permanent record. Mr.
Tiffany said we are currently doing chip seal and paving will follow right behind it. Mr.
Pittman asked about Eden Meadows and East of Eden. Mr. Tiffany said it is not on the
calendar for this year, but for next. Mr. Bryant said Carpenter Road is falling apart. Mr.
Tiffany said Kable's Mill, Eden Meadows and Soaring Heights are all priorities. Mr.
Bryant asked what we were doing this year. Mr. Tiffany said Washington Mill and I don't
remember the others now. He said Indian Wells is paving their own street this year.

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F. Zoning
The report prepared by Cara Tilford, Director of Planning and Zoning, will be appended
to the permanent record. Cara said she had nothing to add.
G. Information Technology
The report prepared by Mr. Zappanti, Director of Information Technology, will be
appended to the permanent record. Mr. Zappanti was absent and Mr. Tiffany said if you
are contacted by Microsoft for a free upgrade, don't do it because of glitches. He said it
is better to wait a few months until problems have been resolved. Mr. Bryant asked if we
were going to upgrade our current systems. Mr. Tiffany said we were, from Windows
XP. He also said a new product, 'Edge', is better than Windows Explorer.
Mr. Pittman asked Cara about the SRTS bids for appraisals work and for which project.
Cara said it was for Kables Mill to Feedwire and from Feedwire to Bell Creek.
H. Trustees
Mr. Pittman said he attended the 'National Night Out' event sponsored by the Police
Department. He said they did a great job. He also asked if there was a follow up with the
Park District about the complaint regarding 'Ron Kehl' park. Mr. Tiffany said he turned it
over to the Park District.
6. Public Comments – Agenda Items
Barbara Burson said you never list which minutes you are approving. Mr. Pittman said that
was a good point.
7. Old Business
Schedule next Fire/EMS Public Update meeting.- pending
Schedule meeting with City of Bellbrook - pending
8. New Business
Consent Agenda Items
Mr. Pittman moved to accept the consent agenda items. Mr. Bryant seconded.
Mr. Bryant asked about the Side Walk Policy. Mr. Tiffany said the sidewalks in our
subdivisions were starting to deteriorate. He said it is in our best interest, even though it’s
covered by the O.R.C., to have an established policy. He said property owners are
responsible for maintenance of sidewalks in front of their property. He said it puts the onus
on the Township to inspect them at regular intervals. Mr. Bryant said, basically, the
Township identifies those needing repair and notifies the owner, who has 180 days to repair
it or the Township willrepair it. If we do, we invoice them and they have 180 days to pay it
and if they don't it gets added to their property taxes. Mr. Bryant said he thought the 360 day
process was too long. Mr. Tiffany said that was established by the O.R.C. and we have no
choice. Mr. Tharpe asked if we could repair our own. Mr. Tiffany said you could as long as it
meets Township standards. Mr. Bryant asked what would be the typical cost if we did it. Mr.
Tiffany said he didn't know, but we would contract it out. Mr. Bryant said, in Kettering, they

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give you an estimation of cost in a letter. After an ensuing discussion, the Board decided to
modify the Resolution to include an estimate.
Mr. Bryant motioned to include notification of an estimate. Mr. Pittman seconded. Roll was
called for the motion to amend with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant – Yes
Roll was then called for the original motion for the Consent Agenda Resolutions with the
vote being as follows:
Mr. Pittman – Yes
Mr. Bryant – Yes
A. Approval of Minutes
B. Payment of Bills
C. Resignation of Full Time Police Officer Loni Gibson
Resolution #2015.08.17.01
WHEREAS, Police Officer Loni Gibson has submitted her resignation from the
Sugarcreek Township Police Department effective August 7, 2015; and,
WHEREAS, Ms. Gibson became a member of the Sugarcreek Township Police
Department as a full-time Police Officer on January 6, 2014; and,
WHEREAS, Chief Michael Brown recommends we accept Ms. Gibson’s resignation.
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the resignation of Loni Gibson effective August 7, 2015.
D. Resignation of Volunteer Shaun Music
Resolution #2015.08.17.02
WHEREAS, Firefighter Shaun Music verbally submitted his resignation from the
Sugarcreek Township Fire Department effective July 31, 2015; and,
WHEREAS, Mr. Music became a member of the Sugarcreek Township Fire
Department as a volunteer Firefighter on May 20, 2013; and,
WHEREAS, Assistant Chief Joann Zimmerman recommends we accept the
resignation of Shaun Music.
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the resignation of Shaun Music effective July 31, 2015.

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E. Resignation of Part-time Firefighter/Paramedic Shannon Sentell
Resolution #2015.08.17.03
WHEREAS, Firefighter/Paramedic Shannon Sentell has indicated her desire to resign
from the Sugarcreek Township Fire Department; and,
WHEREAS, Ms. Sentell became a member of the Sugarcreek Township Fire
Department as a part-time Firefighter/Paramedic on June 21, 2010; and,
WHEREAS, Assistant Chief Joann Zimmerman recommends we accept the
resignation of.
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the resignation of Shannon Sentell effective August 17, 2015.
F. Adoption of Sidewalk Construction, Repair, Maintenance and Replacement Policy.
Resolution #2015.17.04
WHEREAS, the Board of Township Trustees has adopted a sidewalk construction, repair,
maintenance and replacement policy; and,
WHEREAS, the Ohio Revised Code Section 5543.10 defines the authority of regulating
sidewalk construction, repair and maintenance, but does not provide procedures or standards;
and,
WHEREAS, Sugarcreek Township intends to provide standards for abutting property
owner(s) regarding mandatory construction, repair, maintenance and replacement for
sidewalks to allow for safe travel conditions for all pedestrians.
NOW THEREFORE BE IT RESOLVED that the Sugarcreek Township Sidewalk
Construction, Repair, Maintenance and Replacement Policy, as amended and presented to the
Board of Trustees is hereby adopted and effective immediately.
G. Declaration of Fire Department Property
Resolution #2015.08.17.05
WHEREAS, the Sugarcreek Township Fire Departments has identified equipment
which is no longer needed for operations, and;
WHEREAS, Assistant Chief Joann Zimmerman is requesting the Board of Trustees
declare as excess property and sell “as is” equipment that was purchased with a federal
grant in 2005 (see attached), and;

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WHEREAS, all items listed have an individual value of $2,000 or less.
NOW THEREFORE BE IT RESOLVED, this Sugarcreek Township Board of
Trustees hereby declares said Fire Department property to be excess and authorizes the
Township Administrator to immediately dispose of and/or place said property on
GovDeals.com and sold “as is”.
9. Public Comments
Mr. Jim Martin said the 'pot' proposal on the ballot is a bad idea. He said it will give ten
people a 'monopoly' to grow 'pot'. Mr. Martin asked how long the ladder truck would be out
of service. Mr. Tiffany said he wasn't sure. Jim asked if we had an auto-response for the
ladder truck. Mr. Tiffany said we did.
Mr. Jim Tharpe said Ferry Road south had chip and seal put on. He asked when it would be
paved. Mr. Tiffany said it was scheduled for next year. Mr. Tharpe said there are ten million
dollars’ worth of houses in that area and we don't deserve this. Mr. Tiffany said it will be
next year. Mr. Tharpe said 'how about next month' and you borrow the money. Mr. Tiffany
said we will be sweeping it the middle of this week as a preservation move since it is failing.
Mr. Tharpe said if you would have patched it two years ago like you said, we wouldn't be in
this situation.
10. Trustee/Staff Discussion
None.
11. Executive Session
None.
12. Adjourn
Mr. Pittman moved to adjourn at 7:35 pm. Mr. Bryant seconded. Roll was called and the
vote was as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Theodore L. Hodson, Fiscal Officer