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The Board of Trustees of Sugarcreek Township, Greene County, Ohio, in Regular Session
on March 16, 2015, at 7:00 pm, at 2090 Ferry Road, Sugarcreek Township, Ohio 45305.
1. Mrs. Daugherty called the session to order at 7:00 pm.
2. Mr. Hodson called the roll with Board Members Nadine Daugherty, Mike Pittman and Scott
Bryant being present. In addition to Mr. Tiffany, Township Administrator, others present,
who signed in, were Donna Hellman, Barbara Burson, Jim Martin, Joe Garrett, Linda
Worthington, Harry Bennett, Jim Hogue, Douglas Jaquish Carol Wittman, Bob Wittman and
Danielle Coots.
3. All rose and recited the Pledge of Allegiance to the Flag.
4. Presentation by Boy Scout Jared Jaquish
Linda Worthington, Bellbrook Lions Club, introduced herself and said she and Harry Bennett
were here tonight on behalf of the Lions Club. She said the Lions are very involved in
community activities. She said the Lions Club Festival will be August 20th through August
22nd and the annual garage sale will be August 8th and 9th. Harry Bennett introduced himself
and provided a history of the Lions Club signage in the community. He said there are
currently three wooden signs entering the City of Bellbrook which provide information about
the community. He said the one that was on the North boundary was removed a few years
ago at the request of the land owner. He said the other three were replaced by new ones as a
result of Eagle Scout Projects. He thanked the Township for providing them a space for
another sign north of the community. Mr. Bennett introduced Boy Scout Jared Jaquish who
said he was with Troop 66 in Beavercreek and the sign will be his Eagle Scout project. He
said he got the idea from Mr. Sparks of the Lions Club. Jared said the project will start on
April 2nd and he hoped to have it completed by April 18th for the Maple Festival. Mr. Pittman
asked if it would be similar to the other three signs. Jared said it should be identical. Mr.
Tiffany gave him Tony Lamb's phone number for assistance from the Township since it will
be in our right-of-way. The Board all thanked him for coming tonight and his participation in
the project.
5. Community Activities
Mr. Tiffany said the Fresh Thyme market is open and the Sugar Maple Festival is coming up.
Mrs. Daugherty said the Bell Hop Cafe has a new make-over and the grand opening will be
this Friday.
6. Reports
A. Administration
Mr. Tiffany's report will be appended to the permanent record. He said he met with
Steve Woolf, Clay Township Trustee, regarding a regional summit for townships to talk
about issues. He said he would like to know what the board thinks and said he will talk to
other Associations to see what their interest level is.
B. Fiscal Office
Mr. Hodson had nothing to report.

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C. Fire
The report prepared by the Fire Department will be appended to the permanent record.
Mr. Pittman congratulated Chief Pavlak and Mr. Tiffany for getting the Union Contract
completed.
D. Police
The report prepared by the Police Department will be appended to the permanent record.
Chief Brown said he had nothing to add. Mr. Pittman said it gets irritating to him when
the Police takes a beating on TV and you only hear one side of the story. He said we
appreciate our Police Department. Mrs. Daugherty agreed. Mr. Bryant said they are now
talking a lot about the body cameras. He said it is nice to be ahead of the curve.
E. Roads and Services
The report for Roads and Services will be appended to the permanent record. Mr. Tiffany
said the guys will be starting to repair pot holes.
F. Zoning
The report prepared by Cara Tilford, Director of Planning and Zoning, will be appended
to the permanent record. Cara said the Public Hearing for the 'Landing' will be April 4th.
G. Information Technology
The report prepared by Mr. Zappanti, Director of Information Technology, will be
appended to the permanent record. Mr. Zappanti said, regarding the Microwave link, that
the dish is up in Beavercreek and Bellbrook will be next.
H. Trustees
Mr. Pittman said Bellbrook's Wrestling team finished fourth in the State. He said we had
one State Champ and two runner ups. He suggested we have them attend a meeting to
recognize them. Mr. Pittman said he attended the Greene County Trustee Associations
meeting and Mike Turner was the speaker. He said a representative from McGohan
Brabender also spoke about the Affordable Care Act. Mr. Bryant and Mrs. Daugherty
said they also attended the Greene County Associations meeting.
7. Public Comments – Agenda Items
None.
8. Old Business
Microwave link – This topic was addressed in Mr. Zappanti's report.
9. New Business
Consent Agenda Items
A. Approval of Minutes
Mrs. Daugherty moved to approve the consent agenda items A thru G. Mr. Bryant
seconded. Roll was called with the vote being as follows:
Mr. Pittman – Yes

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Mr. Bryant - Yes
Mrs. Daugherty – Yes
B. Payment of Bills
C. Year 2015 Permanent Appropriations.
Resolution #2015.03.16.01
WHEREAS, the Board of Trustees has a duty under law to adopt and maintain a balanced
budget; and,
WHEREAS, this Board, along with the Fiscal Officer and Township Administrator, have
examined the estimate of revenues as presented by the Greene County Budget Commission;
and,
WHEREAS, it is evident that the proposed 2015 Appropriations for each Fund do not
exceed estimated revenues, which may include 2014 carryovers and additional income, as
certified to the Greene County Auditor's Office by the Township Fiscal Officer,
NOW THEREFORE, BE IT RESOLVED, that the following permanent appropriations
be placed into effect:
1000 General Fund
Personal Services (Salaries) $ 185,042.00
Employee Benefits $ 140,550.00
Purchased Services $ 74,100.00
Supplies & Materials $ 11,000.00
Other Dues and Fees $ 2,000.00
Health Districts $ 31,000.00
Total General Fund: $ 443,692.00
2011 Motor Vehicle Tax $ 15,000.00
2021 Gasoline Tax $ 100,000.00
2031 Road and Bridge
Personal Services $ 415,850.00
Other $ 533,344.00
Total Road and Bridge: $ 949,194.00
2081 Police District
Personal Services $1,905,000.00
Other $ 472,200.00
Total Police District: $2,377,200.00
2112 Fire District
Personal Services $1,793,906.00

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Other $ 570,940.00
Total Fire District: $2,364,846.00
2181 Zoning $ 40,000.00
2231 Permissive Motor Vehicle License $ 80,000.00
2261 Law Enforcement Trust $ 11,000.00
2281 Ambulance and Emergency Medical
Personal Services $ 96,317.00
Other $ 132,395.00
Total Ambulance and Emergency Medical: $ 228,712.00
2902 Community Outreach $ 2,000.00
2903 9-1-1 Enhancement $ 30,500.00
2906 Police Trust Fund $ 89,000.00
3101 Bond Anticipation Note $ 198,900.00
3102 General Bond Retirement $ 142,675.00
4402 Ohio Public Works $1,544,937.72
4901 Clyo Road Capital Projects $ 308,738.00
Total Permanent Appropriations $8,926,394.72
Mr. Hodson provided a brief explanation of the differences between the original temporary
appropriations and the permanent appropriations.
D. Advance of Funds to Fire Department
Resolution #2015.03.16.02
WHEREAS, advancing cash from the General Fund to another, with the expectation of
repayment, is a method allowed by the Ohio Revised Code; and,
WHEREAS, in the event that the tax distribution from the Greene County Auditor’s
Office is not received by noon on Tuesday, March 17, 2015, the General Fund will advance
$25,000 to the Fire Department for the purpose of meeting the Fire Department’s payroll
obligations.
NOW THEREFORE, BE IT RESOLVED, that the Fiscal Officer is hereby authorized to
advance cash to the following fund:

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Name of Fund Advances Out Name of Fund Advances In
General Fund $25,000.00 Fire Fund $25,000.00
FURTHER BE IT RESOLVED, the monies advanced will be advanced back to the
General Fund from the Fire Department upon receipt of the Fire Department’s Tax
Distribution.
E. Resignation of Volunteer Firefighter Jeremiah Hoffman
Resolution #2015.03.16.03
WHEREAS, Firefighter Jeremiah Hoffman has submitted his letter of resignation from
the Sugarcreek Township Fire Department; and,
WHEREAS, Mr. Hoffman has been a member of the Sugarcreek Township Fire
Department since December 1, 2014; and,
WHEREAS, Chief Randall J. Pavlak recommends we accept the resignation of Jeremiah
Hoffman,
NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township
Trustees officially accepts the resignation of Jeremiah Hoffman effective March 4, 2015.
F. Agreement to Provide School Resource Officer Services For the 2015-2016 School Year
to the Sugarcreek Local School District, Greene County, Ohio
Resolution #2015.03.16.04
WHEREAS, the Sugarcreek Local School District, Greene County, Ohio has expressed a
desire to have a School Resource Officer on assignment at the Bellbrook High School for a
period of four (4) hours each school day; and,
WHEREAS, the Board of Trustees of Sugarcreek Township has previously authorized
the additional position of School Resource Officer; and,
WHEREAS, Chief Michael A. Brown believes the attached Agreement for School
Resource Officer is in the best interest of the community and recommends that the Board of
Trustees enter into said Agreement; and,
WHEREAS, the Sugarcreek Local School District and the Sugarcreek Township Trustees
desire to enter into an Agreement for the School Resource Officer services for the 2015-2016
school year (see attached agreement).
NOW THEREFORE, BE IT RESOLVED, that this Sugarcreek Township Board of
Trustees hereby accepts and enters into this Agreement for the School Resource Officer
services for the 2015-2016 school year.

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G. 2015 Collective Bid Agreement with the Greene County Engineer
Resolution #2015.03.16.05
WHEREAS, this Board of Trustees has agreed to participate in the competitive bid
contract for the Collective Paving Program, Collective 422 Chip Seal and Center Line/Edge
Line (County doing the work) for 2015 as bid by the Greene County Engineer; and,
WHEREAS, this opportunity enables Sugarcreek Township to participate in a
competitive bidding contract that the Greene County Engineer offers to all government
entities of Greene County; and,
WHEREAS, this cooperative Collective Bid Program affords significant savings to
Sugarcreek Township through the economies of scale realized by group purchasing and
unified contract administration,
NOW THEREFORE, BE IT RESOLVED, that this Board of Trustees, by executing the
attached document, does hereby enter into said agreement and authorizes payment for the
Township’s proportional share of roadwork completed.
Mrs. Daugherty moved to approve the consent agenda items A thru G. Mr. Bryant seconded.
Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty – Yes
H. Authorizing the Township Administrator to Enter into an Agreement with the Ohio
Benefits Cooperative to Provide Medical, Dental, Vision and Life Benefits for Qualifying
Township Employees.
Resolution #2015.03.16.06
WHEREAS, this Board of Trustees desires to find a more cost-effective method of
providing medical and/or other benefits to its employees, and;
WHEREAS, the Ohio Benefits Cooperative (hereinafter “OBC”) can meet our needs to
provide medical, dental, vision, and/or life benefits to employees; and,
WHEREAS, Sugarcreek Township has been a long-standing member of the OBC and
this Board of Trustees wishes to continue its membership in the OBC, and;
NOW THEREFORE BE IT RESOLVED, this Sugarcreek Township Board of Trustees
does hereby resolve that:
Section 1. Sugarcreek Township shall become a member of the OBC and shall abide by the
By-Laws, a copy of which is attached hereto, the Jefferson Health Plan Agreement (JHP)

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which will be the Administration Agreement for the OBC, and other rules and regulations of
the OBC as established by its governing body.
Section 2. Sugarcreek Township shall purchase through the OBC/JHP arrangement stop loss
insurance, pooling, administration and other benefit services in order to provide medical,
dental, vision, and/or life benefits for its qualifying employees in accordance with the rules
and regulations of the OBC.
Section 3. The Township Administrator is hereby authorized to execute on behalf of
Sugarcreek Township any and all agreements, contracts, resolutions, instruments, certificates,
forms and other documents, and take any and all actions required for Sugarcreek Township
to become a Member of the OBC, or otherwise effectuate these resolutions.
Section 4. The Township Administrator or his/her designee, is hereby appointed as
Sugarcreek Township’s Member to the OBC Board.
Section 5. It is hereby found and determined that all formal actions of this Board of Trustees
concerning and relating to the passage of this resolution were taken in an open meeting of the
Board, that all deliberations of this Board an any committees that resulted in those formal
sessions were in meetings open to the public, in compliance with all legal requirements, and
the Board has met all other statutory requirements for participation in a joint self-insurance
program.
Section 6. That this resolution shall take effect and be in force forthwith.
Mr. Bryant moved to accept the Resolution as presented. Mr. Pittman seconded. Roll was called
with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty – Yes
Mr. Bryant asked Karen Shroyer to discuss the cost of alternate options and asked about the
required reserves.
Karen said the Township was eligible for seven different health insurances that provide a fully
insured product. She said any of these would require the Township to comply with new
regulations under the Affordable Care Act. Karen said quick quotes are difficult to obtain since
they now require children and spouses dates of birth, tobacco usage etc. for surcharges. She said,
however, that all would cost substantially more because of small group health care regulations.
Karen said the 'reserves' to be put aside are estimated at about ninety nine thousand ($99,000)
dollars, which is built into the proposed rates. She said the OBC (Ohio Benefits Cooperative) is
also considering an additional 4% for the first plan year which would add about twenty two
thousand ($22,000) dollars for the Township reserves. Mr. Tiffany said there are fourteen (14)
members of the OBC contributing to the reserve pool.
Mr. Bryant said the Resolution also lists dental, vision and life. Mr. Tiffany said McGohan
Brabender is a broker for all, but we will receive individual quotes for them. Mr. Bryant said

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Karen has done a good job with this and he thinks we have done sufficient research to determine
this is the best way to go. Mr. Pittman and Mrs. Daugherty agreed. Mr. Tiffany said McGohan
has done a good job on this.
10. Trustee/Staff Discussion
11. Public Comments
Ms. Barbara Burson asked, in reference to the second paragraph of Mr. Tiffany's report, if
this was included in the lawsuit. Mr. Tiffany responded it was and is a rarely used option.
Mrs. Burson asked if this was done to get to a higher court. Mr. Tiffany said it was and we
have sixty (60) days to respond, which we will.
12. Executive Session
Mrs. Daugherty moved to adjourn to Executive Session for personnel reasons. Mr. Bryant
seconded. Roll was called with the vote being as follows:
Mr. Pittman – Yes
Mr. Bryant - Yes
Mrs. Daugherty – Yes
The meeting adjourned to Executive Session at 7:43 pm.
The meeting resumed at 8:20 pm with no action taken and promptly adjourned.
Theodore L. Hodson, Fiscal Officer