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7:30 a.m. Wednesday, Feb. 13, 2018
West Fargo City Hall - Commission Chambers
AGENDA
1. Call to Order
2. Approval of Minutes – Jan. 9, 2018
3. Monthly Budget Reports
4. New Applications
a. Minn-Kota Feline Cat Show
5. New Business
6. Review recent and upcoming tourism and events projects
a. Planning updates: West Fest, Street Fair, Cruise Nights, Taste of
West Fargo
7. Non-Agenda
8. Correspondence
9. Adjourn
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7:30 a.m. Wednesday, Jan. 9, 2019
West Fargo City Hall
Members Attending: Commission Presidents Bernie Dardis, Commissioner Mark
Simmons, Will Foss
Members Absent: Gordy Ferkul, Kurtis Karn
Others Attending: Ellen Rossow, Melissa Richard, Brenda Warren
The meeting was called to order by Commission President Dardis.
Will Foss moved to approve the minutes of the Dec. 12, 2018
meeting. Commissioner Mark Simmons seconded. No opposition. Motion
carried.
The monthly budget report was presented, along with year-to-date tracking of
each fund. Ellen Rossow provided some information about a potential future
changes in budget tracking due to the City of West Fargo hiring a new finance
director. Commissioner Mark Simmons moved to approve the budget as
presented and Will Foss seconded the motion. No opposition. Motion carried.
No new applications were presented.
For new business, Commissioner Mark Simmons asked Brenda Warren from
Bonanzaville to share with the committee the story of a recent incident on the
grounds. On Sunday, Jan. 6, water spigots were found on releasing thousands of
gallons of water on the grounds which then froze. The dumping of water caused
Bonanzaville to incur a large water bill and could potentially harm historic
buildings on the site. Commissioner Mark Simmons recommended donating
$2500 to Bonanzaville for repairs. Will Foss seconded. No opposition. Motion
carried.
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Regarding Tourism and Events Project updates, Ellen Rossow presented an
update on West Fest 2019 planning. City staff continues to work to create a
comprehensive committee. Ellen Rossow shared some insights she found while
researching rules and regulations of area parades. The committee then
discussed making the parade route larger, not allowing dancing/performing
groups to stop during the parade to perform, barricading problem areas for
crowd control and more communication about parade etiquette with the new
American population. There was also brief discussion of West Fest fee rates and
limiting the number of parade float entries.
Ellen Rossow presented a review of a recent Street Fair planning meeting.
Melissa Richard, Ellen Rossow, Lance Johnson and Tina Fisk were in attendance
at the meeting. Main points discussed at the meeting and reviewed by Ellen
Rossow included registration deadline dates, West Fargo Event’s plaza
programming, the vendor selection process, hands-on experience integration,
street fair layout and liquor vendor inclusion. Commission President Bernie Dardis
suggested city staff or West Fargo Events staff reach out to Patrick Shannon, a
local artist who could be featured in the plaza space.
Ellen Rossow provided information a review of the West Fargo Holiday
Celebration Event. Costco, West Fargo Police Department, West Fargo Library,
Moore Engineering, Flatland Brewery and Gate City Bank provided craft tables,
activities and treat stations for children to participate in during the event. The
West Fargo High School Carolers provided live music and Lt. Greg Warren acted
as Santa Clause alongside Brenda Warren. A group of fourth grade students
from Independence elementary made ornaments in their art class to decorate
the trees.
Under non-agenda items, the Tourism and Events Committee discussed the
potential reappointing of Gordy Ferkul’s seat, however, Mark Simmons aims to
reach out to Gordy in coming days regarding his presence on the committee.
Correspondence was presented that was sent to the committee from Dakota
50/50, who the committee donated $1000 to in 2018. The Tourism and Events
Committee also received a thank you letter from the Fargo Veteran’s Affairs
Health Care System for the donation of $419 which was raised during the Taste
of West Fargo Art Social in December.
Commissioner Mark Simmons motioned and Will Foss moved to adjorn.
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VISITORS PROMOTION FUND
WEST FARGO, ND
APPLICATION
Date: Jan 10 2019
PLEASE READ THE GUIDELINES FOR VISITOR PROMOTION FUNDS BEFORE
COMPLETING YOUR APPLICATION. TO BE ELIGIBLE, A PROJECT MUST MEET
THESE GUIDELINES.
Project Name or Event _Minn-Kota Feline cat Show_
u....
Date Project to be held _ApriIA,rst and 1'td 2019-_____
Organization Sponsoring Project or Event_M inn-Kota Feline Club_
Project Contact_L il Borg_ Phone: _7 01-840-9850_ __
Contact Address _10819 36 ST SE Valley City ND 58072_ _
Amount of Funds Requested from Visitors Fund: $ _1 000._ ___
Brief description of project: this is the only cat show put on in the state, we have exhibitors
from Canada,Minn,SD , Wisc& Iowa,. We fly our judges in from all over the US ,we have
people that come back every year to see the diffbreeds. This is a family event and the interest is
in all different age groups . we are a small local club and we work very hard to bring this to W
Fargo every yr.
List venders and expenses to be paid with Visitors Committee Funds. Preference will be given to
request utilizing West Fargo businesses
Red River Valley Fair
Midwest Communications
Hotel rooms for judges
Other advertising
Speedway steak house Northern Plaines banquet
Has this event been held previously yes number of years over 20
The show has been at the Red River Valley Fair for over 20 yrs
Estimated Attendance at Event or Project: Spectators_1 000 1200 Participants 110
==
West Fargo Facilities to be utilized Restaurants hotels shopping gas stations, advertising and the
Red River Fair
Please complete reverse side)
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