[PAGE 1] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 August15,20245:00PM APPROVEDMINUTES 1 Board President Greg LaSala called the meeting to order at 5:04PM and announced the meeting has been advertised in accordance with the Open Public Meetings Act. Attendance: Greg LaSala Absent: Werner Baumgartner Kimmy Taylor Kerri Martin Jen Souder Jacki Sharpe Robert Mikos Staff: Danele Berke Kathleen Melgar Diane Shelton Nico Belott Public Participation Motion to open public participation by Jacki Sharpe at 5:06PM, seconded by Werner Baumgartner. All in favor, motion carried. Motion to close public participation by Werner Baumgartner at 5:07PM, seconded by Jacki Sharpe. All in favor, motion carried. Approval of Minutes July 18, 2024 Motion to approve the July minutes by Werner Baumgartner, seconded by Jacki Sharpe. All in favor, motion carried. July Treasurer’s Report and August Bill List July P&L August Bill list Director Kathleen Melgar presented the August bill list explaining the separate section for the remediation invoices that will be submitted to PMA for reimbursement. Additionally Mrs. Melgar presented the quotes for review. The digital library quote shows two different prices depending on the amount of years purchased. The other two quotes were discussed during the building and grounds committee meeting. One quote is for remediation and another is for insulating the steam pipes. The committee recommends moving forward with the remediation immediately. There was a discussion regarding the cost of insulation and if the price was fair. The board recommends getting a second quote. There was a discussion regarding the savings from one year to two years with Mango Languages. Mr. Baumgartner asked about the total cost of the T&M bill and for [PAGE 2] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 August15,20245:00PM APPROVEDMINUTES 2 the breakdown to be explained. Two invoices are listed, one is the first payment for the site survey and the second is the payment for the air quality tests run during the asbestos abatement. Motion by Jacki Sharpe to approve the bill list plus the quote for the remediation, and two years of the mango language software, seconded by Dani Berke. All in favor, motion carried. New Business Request for Qualifications 2024 Professional Services Greg LaSala presented the context for the RFQ and shared the process the library will be entering moving forward. Werner Baumgartner asked for the historical context of how the library connected with T&M. Kathleen Melgar shared that T&M was referred by the city during COVID when they were doing various air tests at the library without charge. Resolution - Authorizing the Public Solicitation and Advertising for Certain Engineering and Architectural Services Motion to authorize the public solicitation and advertising for certain engineering and architectural services by Werner Baumgartner, seconded by Jacki Sharpe. Diane Shelton abstained, motion carried. Resolution - Establishing Criteria for Award of a Contract for Professional Engineering and Architectural Services Motion to establish criteria for award of a contract for professional engineering and architectural services by Jacki Sharpe, seconded by Werner Baumgartner. Diane Shelton abstained, motion carried. Public Participation Motion to open public participation at 5:334PM by Kerri Martin, seconded by Bob Mikos. All in favor, motion carried. Motion to close public participation at 5:34PM by Kerri Martin, seconded by Jacki Sharpe. All in favor, motion carried. Items from Individual Board Members None. Adjournment [PAGE 3] BOARDOFTRUSTEES ASBURYPARKLIBRARY 500FIRSTAVENUEASBURYPARK,NJ07712 August15,20245:00PM APPROVEDMINUTES 3 Motion to adjourn by Jackie Sharpe at 5:35, seconded by Dani Berke. All in favor, motion carried.