[PAGE 1] City of Rockaway Beach City Council Workshop Meeting Agenda Date: Wednesday, February 11, 2026 Time: 4:30 PM Location: Rockaway Beach City Hall, 276 Hwy 101 - 2nd Floor Conference Room Watch meeting here: rockawaybeachoregon.gov/meetings Join here to attend remotely on Zoom: https://us06web.zoom.us/j/82554949889?pwd=zKH5ApP96vQ2hcxv0mwofk4jaiWzGB.1 Meeting ID: 825 5494 9889 Passcode: 026494 Dial by your location 253 215 8782 US (Tacoma) What is a City Council Workshop? Workshops are intended to allow for preliminary discussions by the City Council and staff. Workshops are held to present information to the Council so that the Council is prepared for upcoming regular meetings. Workshops are subject to Oregon’s public meeting law and must be noticed accordingly. No final City Council decisions are made during workshops. The public is encouraged to attend workshops but may not participate unless expressly asked. Note: Agenda item times are estimates and are subject to change. 1. CALL TO ORDER 2. ROLL CALL Mayor: Charles McNeilly Councilors: Penny Cheek, Kiley Konruff, Tom Martine, Mary McGinnis, Pat Ryan 3. COUNCIL BRIEFING/DISCUSSION a. Review of Resolution Adjusting Budget Appropriations (4:31 p.m.) b. Review of Romtec Lake Lytle Restroom Contract (4:35 p.m.) c. Review of Proposed Amendments to City Charter (4:40 p.m.) d. Review of Memorandum of Understanding (MOU) with CARE for Utility Assistance Program (5:00 p.m.) Rockaway Beach City Hall is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to the City Recorder Melissa Thompson at cityrecorder@corb.us or 503-374-1752. Page 1 of 51 [PAGE 2] e. Review of Wayside Use Application from Lions Club (5:05 p.m.) f. Review of Wayside Use Application from Rockaway Beach Chamber of Commerce (5:10 p.m.) g. Discussion Regarding Cap Exemption for Accessible Short-Term Rentals (STRs) (5:20 p.m.) 4. ADJOURNMENT (5:35 p.m.) Rockaway Beach City Hall is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to the City Recorder Melissa Thompson at cityrecorder@corb.us or 503-374-1752. Page 2 of 51 [PAGE 3] RESOLUTION NO. 2026-10 A RESOLUTION ADJUSTING APPROPRIATIONS FOR THE 2025-2026 FISCAL YEAR BUDGET WHEREAS, the 2025-2026 Fiscal Year Budget was duly authorized and adopted by Resolution on May 14, 2025; and WHEREAS, ORS 294.463 provides that transfers of appropriations may be made within a fund when authorized by ordinance or resolution of the governing body of a municipal corporation; and WHEREAS, the contingency transfer does not exceed 15%, and may therefore be carried through resolution; and WHEREAS, a transfer within the Water Fund from Contingency to Capital Outlay (Sewer Facilities Capital Outlay GL account 7740) is necessary due to unanticipated expenditures related to the need for a sewer camera van ($25,000) and for jet rodder overhaul ($20,000); and WHEREAS, a transfer within the General Fund from Contingency to the Administration Department (Utility Assistance Program GL account 6832) is necessary due to unanticipated expenditures related to the need for a utility assistance program. NOW THEREFORE, THE CITY OF ROCKAWAY BEACH RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Rockaway Beach hereby authorizes appropriation transfers within the 2025-2026 Fiscal Year Budget Sewer Fund as follows: Sewer Fund Original Increase Decrease Revised Contingency $ 206,889 $ 45,000 $ 161,889 Capital Outlay $ 24,000 $ 45,000 $ 69,000 Section 2. The City Council of the City of Rockaway Beach hereby authorizes appropriation transfers within the 2025-2026 Fiscal Year Budget General Fund as follows: General Fund Original Increase Decrease Revised Contingency $ 378,516 $ 15,000 $ 363,516 Administration Department $ 978,485 $ 15,000 $ 993,485 Resolution No. 2026-10 Page 1 of 2 Page 3 of 51 [PAGE 4] Section 3. This Resolution shall be effective immediately upon adoption. APPROVED AND ADOPTED BY THE CITY COUNCIL THE 11TH DAY OF FEBRUARY 2026. APPROVED Charles McNeilly, Mayor ATTEST Melissa Thompson, City Recorder Resolution No. 2026-10 Page 2 of 2 Page 4 of 51 [PAGE 5] Preliminary Scope of Supply and Services Building Supply and Installation Project: Lake Lytle Boat Launch Restroom Customer: City of Rockaway Beach Location: Rockaway Beach, OR Date: January 19, 2026 Page 5 of 51 [PAGE 6] OVERVIEW The following is a detailed scope of products and services that will be included as part of the Romtec building package and installation services. Romtec’s proposal includes the supply and installation of the specified building kits as defined herein (with exclusions noted below). See Section 3 below for the scope of supply and services supplied by others that are not supplied by Romtec. KEY ASSUMPTIONS Romtec’s Installation Quote is based on the following: 1. Building Construction Timeline. Romtec’s estimated installation time is 1 month. Romtec’s proposal is based on the requirement that the building site(s) be fully prepared and ready for Romtec to begin construction by 4/1/2026. This proposal is also based on the following milestone dates: a. Purchase Order executed no later than February 27th, 2026 b. Any relevant Romtec submittal document(s) approved no later than TBD (within 45 days after purchase) c. Site preparation and relevant Permits completed and delivered to Romtec for review/approval no later than TBD (30 days prior to delivery/mobilization) d. Romtec site delivery/mobilization to begin no later than TBD (Q3/Q4 2026) e. Romtec Installation completed no later than 12/15/2026 Note: All site prep activities must be completed (by others) before Romtec can schedule mobilization of the install crew. Any changes to the schedule caused by others or outside of Romtec’s control will result in price changes. Any delay to mobilization requires rescheduling based on the availability of Romtec’s install crew. Romtec’s install crew does not remain on standby during delays caused by others. 2. Installation assumes one mobilization. If Romtec is required to demobilize and remobilize for any reason outside of Romtec’s control, it will result in a change order and schedule adjustment. 3. Work Hours are Monday through Saturday 7:00am – 7:00pm. 4. The approving authority must perform a walk through and sign off immediately upon completion of Romtec’s installation scope. In other words, once Romtec has completed the installation work, the general contractor, owner, and/or their representatives must inspect and confirm the completed installation within a reasonable time. 5. The jobsite is semi-truck accessible. 1. Freight quotes are valid for 30 days only, after which the price is subject to change without notice. 2. Romtec bases its freight quote on the optimal minimum number of deliveries. If the customer elects to increase the number of deliveries, it may result in additional freight charges. Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 6 of 51 [PAGE 7] 6. Site Utilities. Site utilities (as applicable, electrical, water, gas, and sewer) must be in place and operational prior to Romtec’s mobilization to the site unless otherwise stated herein. 7. Union workers NOT required for Romtec’s Installation Scope. 1. Prevailing Wage required 2. Compliance with Davis Bacon Act required 3. NO Skilled and Trained Workforce compliance included. 4. NO Project Labor Agreement compliance included. This scope letter will be superseded by the Romtec Scope of Supply, Design and Installation Submittal to be provided to the customer after receipt of contract. 1. Romtec Scope of Supply 1. Engineering Services Romtec will provide engineering services per the following process outline. Romtec will provide the full Scope of Supply, Design, and Installation Submittal (SSDIS) after receipt of a signed purchase order. 1. Romtec provides the full Scope of Supply, Design, and Installation Submittal package (SSDIS) a. Romtec provides the SSDIS in Romtec’s standard electronic submittal format. b. The SSDIS will include the building plan view and elevation drawings, product data sheets, and further details of the Romtec building. The SSDIS supersedes this preliminary scope letter. 2. Customer reviews and comments on the SSDIS a. At this time, the SSDIS should also be provided for review and comment by any other relevant entities, such as an end owner, installer, electrician, utility company, etc. b. The SSDIS typically does not contain final sealed plans and is NOT intended for review by the local building department (or other permitting authority) at this time. c. Customer will have 45 days from purchase order date to approve the SSDIS. 3. Customer Approves the SSDIS and releases Romtec to begin production a. The customer approves the SSDIS and releases Romtec to begin production by signing the Submittal Approval and Notice to Proceed on Production forms included in the SSDIS. Romtec cannot begin production without a signed NTP form. b. The customer’s approval of the SSDIS is approval of the general building layout and relevant products/ materials. Romtec will provide sealed plans only AFTER the SSDIS is approved. c. Customer will have a maximum of ninety (90) days from the purchase order date to provide NTP. If the 90-day approval deadline is missed, Romtec reserves the right to update pricing at any time. 4. Romtec provides the Full Sealed Plan Set a. After the customer has approved the SSDS, Romtec will provide the customer with the Full Sealed Plan Set in Romtec’s standard electronic format (and no other, see Section 4.5.6 below). The full plans are for review by the local building department (or relevant permitting authority). b. The Full Sealed Plan Set will include all relevant calculations, and all architectural, mechanical, structural, electrical, and plumbing plan sheets stamped by an architect or engineer licensed in the state where the project is located. c. Romtec’s standard plan size is 11”x17”. 5. The local building department reviews and comments on the Romtec plans a. Romtec will revise and resubmit the Full Sealed Plan Set per comments from the local building department (or relevant permitting authority). b. Romtec includes one revision of the Full Sealed Plan Set in response to building department comments. Any comments that result in revisions of the sealed plans may result in a price increase, especially if they affect items that are already in production. 6. The local building department approves the revised Romtec plans Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 7 of 51 [PAGE 8] a. Romtec will provide up to two (2) sets of the final, approved, for-construction plans. b. Romtec will complete production/manufacturing of the building package per the final approved plans. 7. Romtec delivers the completed building package and mobilizes for installation a. Romtec will package and palletize the completed building package, and then coordinate with the customer to deliver the package to the jobsite for construction by the Romtec installer. b. Romtec Installer completes installation. c. Romtec’s warranty period begins. 2. Structure The Romtec building package has been quoted with the specific products and colors noted below. Any changes to these selections may result in a price change. 1. Exterior walls: Concrete Masonry Units (aka CMU or “concrete blocks”), smooth- face, mortar joint. a. Block color: gray. b. Exterior finish: Fiber cement lap siding. 2. Interior finish: a. Interior Restroom walls: Latex epoxy paint, color to be selected by owner from Sherwin Williams standard color chart. b. Interior Floors: Epoxy finish with cove base in restrooms to be integral with flooring. 3. Windows: Polycarbonate glazing with marine grade aluminum frames above restroom doors. a. Frames are powder coated black with undercoating. 4. Doors, frames, and hardware: FRP, primed and painted. a. Hinges: Stainless steel, ball bearing. b. Door Closer(s): Grade 1 heavy duty. c. Kick Plate(s): stainless steel. d. Thresholds and sweeps e. Door stops at each door. f. Door Locks: Grade 2 lever lock with latch guard. i. Restroom doors only: Interconnected lock with occupancy indicator and one-way deadbolt. ii. Restroom doors only: Magnetic locking system. 5. Flood barriers: watertight, over each door. 6. Roof System a. Glulam beams b. Structural Insulation Panels (SIPS) i. Ceiling Finish: 1x6 tongue and groove decking. c. Cantilever roof extension for covered restroom entries. d. Gutters and downspouts. e. Roofing Finish: Metal Panels i. Fabral, 24-gauge, 1-1/2” SSR 150. ii. Color selected by owner from the manufacturer’s standard color chart. 3. Plumbing Fixtures and Accessories 1. Toilet(s): stainless steel, wall mount with exposed, sensor flush valve(s). 2. Sink(s): stainless steel, wall mount with sink shields and single, chrome push button faucet(s). 3. Grab Bars: Stainless steel, wall mount. 4. Trash can: Surface mount,13-gallon, stainless steel with lid 5. Toilet Paper Dispenser(s): Stainless steel, wall mount, vandal resistant, two jumbo rolls. 6. Soap Dispenser(s): Stainless steel, wall mount, automatic. 7. Backflow preventer located in mechanical room. 8. Main water shut-off valve to entire building located in mechanical room. Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 8 of 51 [PAGE 9] 4. Electrical Fixtures 1. Exterior light fixtures a. LED downlight, wall cylinder. b. Controlled by photocell. 2. Interior light fixtures a. LED, 48”, ceiling mount, vapor tight. b. Controlled by motion sensor. 3. Red security light. 4. Heater: Surface mount, located in mechanical room only for freeze protection. 5. Mechanical Exhaust: Inline fan(s), ducting, register(s) and mechanical heated intake air. 6. Hand Dryer(s): a. Through-wall, FastAire. 7. Breaker Panel: 200 amp, single-phase, rain tight. a. Sized for Romtec supplied equipment only. 2. Romtec Fabrication and Installation The following are included in the fabrication and installation services for all buildings provided by Romtec: i. Foundation and Under-slab 1. Equipment for excavation of foundation and slab. 2. Installation of forming material for foundation and slab. 3. Installation of Romtec underground utilities, including connection to the site plumbing and electrical utilities within 10’ of the building (plumbing and electrical) 4. Backfill of Romtec underground utilities. 5. Placement of rebar. 6. Pouring of foundation slab. 7. Sidewalks ii. Masonry Walls 1. Installation of CMU block 2. Placement of door frames, windows, and vents within CMU walls 3. Placement of J-bolts or Glulam Brackets as applicable iii. Roof Structure 1. Carpenters’ installation of roof framing 2. Installation of roofing underlayment 3. Installation of roofing system iv. Interior Finish 1. Painting of interior walls 2. Sealing of all exposed wood v. Rough-In Plumbing/Electrical 1. Installation of drain and vent lines 2. Installation of water lines 3. Installation of main breaker panel(s) vi. Doors and Hardware 1. Installation of Doors and hardware vii. Installation of Finish Plumbing and Electrical 1. Installation of plumbing fixtures 2. Installation of electrical fixtures viii. Installation of all other applicable building kit components and fixtures that are supplied by Romtec (e.g. (if applicable), partitions, dispensers, ADA equipment, mirrors, diaper decks, etc.) ix. Completion of all applicable building inspections related to Romtec’s installation x. Demonstration of full function and operation per approved designs and data sheets Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 9 of 51 [PAGE 10] 3. Owner Responsibilities (By Others) 1. Site Preparation (All Structures) 1. Building Pad The general contractor will be responsible for preparing the site and building pad prior to Romtec’s arrival for installation work. The building pad must be level and compacted to within 6” of the finish floor elevation before Romtec arrives. The pad must be prepared per the requirements of any available geotechnical report. Note: Any site grading or removal and replacement of fill materials for the building pad must be completed prior to Romtec’s arrival. Romtec’s installation services do not include excavation beyond what is necessary for forming and pouring the concrete footings and slab. 2. Soil Disposal Romtec is not disposing of any soils from the site. 3. Surveying and Staking Romtec is not responsible for any site surveying or staking. Any required surveying and staking related to Romtec’s work area must be completed prior to Romtec’s arrival onsite. 2. Utilities (All Structures) 1. Site Utilities Romtec is excluding the supply and installation of all incoming utilities. Utilities must be in place and available prior to Romtec’s arrival onsite. All utilities must be brought within 10’ of the building pad prior to Romtec’s arrival. If the utilities are not in place and ready to use prior to Romtec’s arrival, there will be additional charges for any required remobilization. Note: Romtec has assumed that the site utility sizing matches what is shown on the Romtec plans. Any changes to the site utility sizing must be communicated to Romtec as soon as possible. 2. Electrical Transformer(s), Service Meter(s), and Meter Base(s) Romtec is excluding the supply and installation of any required electrical transformer, service meter, and meter base. If required, these items must be supplied and installed by others. If the electrical transformers are required for Romtec to perform installation work, they must be installed and functioning prior to Romtec’s arrival for installation work. 3. Electrical Junction Box Romtec is excluding the supply of any required external electrical junction box associated with the Romtec building(s). Any required external junction box must be installed and ready for Romtec’s use prior to Romtec’s arrival onsite. 4. Other Electrical Romtec is excluding the supply and installation of any electrical items not shown on the Romtec supplied panel. 5. Water Line Drain Valves and Sewer Line Back Flow Check Valves Romtec is excluding the supply and installation of any required water line drain valves and/or sewer line backflow check valves. 3. Site Concrete and Landscaping (All Structures) 1. Landscaping Romtec is excluding the supply and installation of any landscaping. Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 10 of 51 [PAGE 11] 4. General Exceptions/Exclusions 1. Unless otherwise stated, Romtec is not proposing to meet any Buy America standard for materials. 2. The following items will be supplied by others if applicable: 1. All Permits related to construction 16. Masonry pavers and installation of Romtec Building 17. Booster pumps &/or pressure 2. Bonding (unless otherwise stated) reducing valves 3. Storm water and/or pollution 18. Backflow check valves prevention plans 19. Fire alarm & fire suppression 4. Erosion control plans equipment 5. Site specific safety plans 20. Irrigation Equipment 6. Site specific protection plans 21. Gutters and downspouts 7. Tree protection plans 22. Lighting equipment not 8. Site preparation per geotechnical attached to the building report 23. Electrical transformer(s), 9. Backfill required for all structures external electrical junction 10. Additional licenses except for a City box(es), service Business License, if required meter(s)/meter base(s) 11. Special inspection services 24. Landscaping 12. Rock excavation 25. Plumbing freeze protection 13. Demolition of existing 26. Site plans structures 27. Sidewalks 14. Removal of excavated 28. Construction mock-ups materials 29. Construction fencing 15. Site grading or asphalt paving 3. To ensure timely delivery of the building package amid ongoing and industry-wide disruptions to shipping, parts/materials availability, and lead times, Romtec reserves the right make equivalent or better substitutions at any time for any components that are not specifically required to match an exact brand/model. 4. Romtec’s proposed building design is based on the following standard design loads. These standard design loads are typical for many locations. Local design loads specific to this project may require changes to the building design, which may result in a price increase due to increased material costs. 1. Roof Snow Load: 25 psf 2. IBC Seismic Design Category: C 3. Design Wind Speed: 110 mph 4. Allowable Soil Bearing: 1500 psf 5. Occupancy Type: U 6. Type: VB 5. Romtec does not provide LEED/CALGreen or similar compliance submittals, forms, or documentation as a standard service. Romtec can assist in providing information for products that may meet LEED/Green compliance standards, but Romtec does not provide or fill out LEED credit forms. Unless specifically included in Romtec’s proposal and quote, Romtec does not supply materials with the intent of meeting LEED/CALGreen or similar standards. Any changes due to compliance requirements may result in a price change and increased lead time. 6. All steel fabrication work is performed by qualified fabricators in conformance with engineered drawings. Romtec does not offer third party certification or inspection of steel fabrication work. 7. Romtec’s building plans have been approved by permitting authorities in hundreds of jurisdictions. Romtec’s plans will be provided in Romtec’s standard format only. No elective formatting changes, product color selections, interior elevation drawings, equipment not supplied by Romtec, informational tables, formatting coordination with the plans by others, or any other formatting requests or customer directed elective changes will be made to or shown on the Romtec building plans. Note: Romtec’s scope of work is based on acceptance of the terms and conditions of the Romtec quote proposal, which may be attached here or provided separately. Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 11 of 51 [PAGE 12] 4. Warranty and Limitations 1. Warranty 1. Please review the Romtec warranty by clicking the link below: https://romtec.com/wp-content/uploads/2022/03/4.01-Romtec-Warranty-2-28- 22.pdf 2. Disclaimers 1. Romtec passes along the manufacturer’s warranty for metal roofing. Most metal roofing manufacturers intend for their roofing to be installed immediately upon delivery from the factory; otherwise, most have special storage requirements to validate their warranty. All project circumstances are different, and because Romtec cannot guarantee that metal roofing is installed within the timeframe allowed from the manufacturer or that the metal roofing will be stored at the jobsite according to the manufacturer’s requirements, Romtec does not include metal roofing in the overall Romtec building warranty. 2. Smooth face CMU block can have a significant variation in color and texture and should never be used as an architectural finish. Smooth face CMU block should always be either painted or have siding covering it. Romtec does not guarantee uniform color or texture of block, nor claim that any aspect of block color or texture will remain stable over time. Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: sales@romtec.com | www.romtec.com Page 12 of 51 [PAGE 13] LEGEND WALL TYPE SCHEDULE SYMBOL DESCRIPTION AREA/ QUANTITY 8" REINFORCED CONCRETE EXTERIOR WALL LIGHTS 3 MASONRY BLOCK WALL WITH MORTAR JOINTS, GROUTED SOLID INTERIOR CEILING LIGHTS 3 ALL CELLS RUNNING BOND PATTERN. 2505 10/04/24 A FLOOR PLAN 1 D B SCALE: 1/4" = 1'-0" C HCNUAL TAOB ELTYL EKAL NOGERO ,HCAEB YAWAKCOR PROJECT #: DATE: NP DRAWN BY: SHEET NO. :TCEJORP :ELTIT TEEHS REV. DATE: BY: REVISIONS: REHTRUF RO DETPADA ,DECUDORPER EB TON YAM SGNIWARD DNA SNALP ESEHT .DEVRESER STHGIR LLA .CNI ,CETMOR 4202 © .CNI ,CETMOR FO NOISSIMREP NETTIRW EHT TUOHTIW ,SNALP ESEHT MORF DETCURTSNOC EB YAM SGNIDLIUB ON DNA ,DETUBIRTSID www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 9/26/2025 - LAST SAVED BY: jeschonauer ON 9/26/2025 - LAST PRINTED: 9/26/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2505- Lake Lytle Boat Launch, OR\2505- Lake Lytle Boat Launch-2022, OR- 250926.dwg NALP ROOLF PRELIMINARY THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. 16'-8" BUILDING C A2.2 01 GNIDLIUB "4-'31 ROOF PEAK .LAG 31 HSART .LAG 31 HSART BP HT MECH FD-1 UNISEX PT SD WC-1 FD-2 UNISEX 24BG 3" VTR GB36 GB18 FD-2 PT SD WC-1 24BG SINK SHUT OFF VALVES TO BE LOCATED IN MECH ROOM. 3" VTR HD HD GB36 LV-1 LV-1 B A2.1 GB18 Page 13 of 51 [PAGE 14] ELEVATION VIEW B SCALE: 1/4" = 1'-0" 2505 10/04/24 ELEVATION VIEW C SCALE: 1/4" = 1'-0" HCNUAL TAOB ELTYL EKAL NOGERO ,HCAEB YAWAKCOR PROJECT #: DATE: NP DRAWN BY: SHEET NO. :TCEJORP :ELTIT TEEHS REV. DATE: BY: REVISIONS: REHTRUF RO DETPADA ,DECUDORPER EB TON YAM SGNIWARD DNA SNALP ESEHT .DEVRESER STHGIR LLA .CNI ,CETMOR 4202 © .CNI ,CETMOR FO NOISSIMREP NETTIRW EHT TUOHTIW ,SNALP ESEHT MORF DETCURTSNOC EB YAM SGNIDLIUB ON DNA ,DETUBIRTSID www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 9/26/2025 - LAST SAVED BY: jeschonauer ON 9/26/2025 - LAST PRINTED: 9/26/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2505- Lake Lytle Boat Launch, OR\2505- Lake Lytle Boat Launch-2022, OR- 250926.dwg WEIV NOITAVELE PRELIMINARY THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. FG FG 20" O.H. RESTROOM FG FG 16'-8" BUILDING 02 "8-'01 GNIDLIUB 5 1/2" SIP PANEL 12 2 3" VTR W/ VENT BOOT, TYP. (2) 47 3/8" GUTTERS & DOWNSPOUTS, BY OTHERS, TYP O.H. 13 1/2" O.H. WALL MOUNT LIGHT, TYP LAP SIDING OVER 8"x16" CMU SMOOTH FACE CONCRETE BLOCK WALL 13'-4" 1x6 T&G CEILING FINISH WINDOW, TYP. WALL MOUNT LIGHT, TYP LAP SIDING OVER 8"x16" CMU SMOOTH RESTROOM FACE CONCRETE BLOCK WALL "0-'4 ETAG FLOOD BARRIER SYSTEM PARTIALLY SHOWN FOR CLARITY (TYP. 3) FLOOD BARRIER SYSTEM PARTIALLY SHOWN FOR CLARITY (TYP. 3) "0-'4 ETAG "0-'3 DOOLF NOITAVELE "0-'3 DOOLF NOITAVELE Page 14 of 51 [PAGE 15] Page 1 of 1 PURCHASE AGREEMENT 18240 North Bank Rd. Proposal Date Roseburg, OR 97470 1/19/2026 P: 541-496-3541 F: 541-496-0803 E: service@romtec.com #052725-RMT Lake Lytle Boat Launch Restroom Customer: City of Rockaway Beach Mary Mertz 276 S Hwy 101 Rockaway Beach, OR 97136 Quantity Building Proposal Description Extended Price 1 Romtec Restroom Building - "Design & Supply ONLY" per Romtec Drawings $ 146,046.00 and Scope of Supply & Services dated 1/19/2026 Sourcewell DISCOUNT: Available only to members of Sourcewell. 9.00% $ ( 13,145.00) Freight/Packaging to: Rockaway Beach, OR $ 5,140.00 Restroom Building "Installation" per Romtec Drawings and Scope of Supply & Services $ 164,566.00 dated 1/19/2026 ROMTEC INC. PURCHASE ORDER TOTAL $ 302,607.00 *Sales or Use Tax is not included in the above price. Sales or Use taxes may be required for your project depending on state and local requirements. *The price above is valid for thirty (30) days from the proposal date. If the Customer has not returned the signed Purchase Agreement within thirty (30) days of the proposal date, Romtec, Inc. reserves the right to update the price to reflect cost changes. *The price above requires that the customer release the order for production within ninety (90) days of the proposal date. If, for any reason, Romtec, Inc. has not received formal Notice to Proceeed with Production within ninety (90) days of the proposal date, Romtec, Inc. reserves the right to update the price to include inflationary cost changes. *Romtec charges 2% of total contract value for the bonding rate (if required). Unless specifically stated in the above quote, this amount is not included in the total amount shown, and may be applicable at the time of invoice. The prices quoted herein and anticipated lead times are based on the current tariff rates, duties, government charges, trade regulations, and product availability as of the date of this quote. If any new tariffs, duties, taxes, or similar charges are imposed, or any existing tariffs, duties, or charges are increased or modified by any government or regulatory authority in a manner that affects Romtec or any of Romtec’s applicable suppliers/vendors for this order, Romtec reserves the right to adjust the pricing and delivery schedule of the affected goods to reflect the increased costs and/or lead times. The price above is contingent on the use of this Purchase Agreement only. Any proposed modifications to the terms or use of an external purchase agreement may result in a price increase. Signing this form is explicit acceptance of the Terms & Conditions. Customer/Owner Authorized Signature Date Romtec Inc. Authorized Signature Date Customer/Owner Printed Name Romtec Inc. Printed Name Page 15 of 51 [PAGE 16] Turnkey Purchase Agreement Terms & Conditions Rev. Date: 5/20/2025 Credit, Invoicing, and Payment 13. Unless another specific time period is agreed in writing, the Romtec warranty period begins upon Romtec’s completion of 1. For all purchases whereby Romtec’s customer (Customer) is not installation work and demobilization from the project site. pre-paying one-hundred percent (100%) of the total contract value, Romtec, Inc. (Romtec) will provide a Schedule of Values for the 14. In the event that for any reason Romtec delivers goods to the project based on the available project info, including but not limited to Customer prior to Romtec’s mobilization for installation work, the Customer’s credit report, any applicable bond info provided by the Romtec may, in Romtec’s sole discretion, agree to delay the Customer, and the mutually agreed project schedule. Customer agrees warranty start date for the delivered goods for up to six (6) months to promptly provide project info upon Romtec’s request, including but from the delivery date. The Customer (or Customer’s receiving not limited to the Customer’s legal info and billing address with agent) remains responsible for protection and preservation of accounts payable contact info, the project site address(es), and a copy delivered goods while the goods are not in Romtec’s possession. of any applicable payment bond(s). 15. In Romtec’s sole discretion, any request or requirement for Romtec 2. Customer may submit payments via check, wire transfer, or credit card to begin its warranty on delivered goods that Romtec has been (Visa, MasterCard, Discover or American Express). A separate fee will prevented from installing later than six (6) months from delivery be charged for payments exceeding $20,000 made by credit card. of the Romtec goods (other than a delay caused by Romtec) may result in a change order for the extended warranty period. 3. For all purchases whereby the Customer is not pre-paying one- hundred percent (100%) of the total contract value, Romtec is Changes, Delays, and Termination effectively extending credit terms to the Customer by providing the Schedule of Values. Romtec reserves the right to modify 16. Customer may request change(s) to Romtec’s scope of work at any the Schedule of Values based on changes to the customer’s time, and Romtec will respond to the Customer’s request within a credit info, bond info, failure by the Customer to pay as agreed, reasonable time to confirm whether the changes are feasible. If the or any other relevant info in Romtec’s sole discretion. requested change(s) are feasible, Romtec will provide a proposed change order for Customer’s review that includes a description of the 4. Unless otherwise specifically included in the Romtec Purchase change(s) and the pricing for the change(s). If the Customer agrees Agreement, tax amounts for sales, use, consumption, value with the change order, they shall sign and return the change order added, or other goods/services related taxation is not included in to confirm. If the Customer does not agree to the change order, the purchase price. Sales tax for goods is assessed at the time of they shall explicitly reject the change in writing, and Romtec will not delivery, so any sales tax amount included in the purchase price and/ proceed with the change order work or related price adjustment. or Schedule of Values is an estimate only until the time of delivery. 17. Unless otherwise agreed in writing, Romtec’s change order pricing 5. Notwithstanding any external agreements between Customer and is valid for 30 days from the CO date shown on Romtec’s proposed a project owner (Owner) or other entity, Customer’s payment(s) change order. If the Customer has not formally accepted the to Romtec are not conditional upon Customer receiving payment from change order before the 30-day expiration, Romtec may update the any other entity or per any external terms. Romtec may change order pricing at any time thereafter in its sole discretion. in its sole discretion coordinate the Schedule of Values to accommodate Customer payment preferences or Customer’s external 18. From time to time, Romtec may receive comments/markups on obligations, but no external terms shall affect the agreed Schedule of the Romtec preliminary submittal, full plan set, or construction Values, payment terms, purchase agreement terms & conditions, or submittals from various reviewers and authorities. If these any other aspect of the purchase agreement unless explicitly agreed in comments/markups require Romtec to make changes that affect the writing by both Customer and Romtec. price or project schedule, Romtec will provide a proposed change order and proceed in the same manner as described above. 6. Unless otherwise specifically agreed in the Schedule of Values or in writing, Customer payments to Romtec are due Net 30 of invoice date. 19. Time is of the essence of this purchase agreement for performance by both Romtec and the Customer. 7. If the Customer fails to make timely payment(s) as agreed, past due amounts shall bear interest and Customer agrees to 20. Customer agrees that the project schedule will be pay interest at the rate of fifteen percent (15%) per annum, adjusted as needed for any changes. or the highest rate allowed under applicable law, with interest accruing 21. For any delay to the agreed project schedule that is not caused by beginning at the original payment due date. Romtec Romtec or under Romtec’s control, Romtec shall not be liable for any may also require pre-payment of any remaining payment incurred costs nor liable for any affect on the project schedule, and the milestones as a condition of Romtec’s continued performance. Customer agrees to accept and pay for a corresponding price change 8. For all Customer accounts that are fifteen (15) days or more past due, and project schedule adjustment, or else the Customer may terminate Romtec may in its sole discretion withhold performance of Romtec’s the purchase agreement for its convenience per the applicable terms obligations under the purchae agreement until the Customer’s account herein. Furthermore, if such delay not caused by Romtec impedes is fully paid and in good standing. Notwithstanding any terms herein, Romtec’s progress such that Romtec cannot complete the work within 6 the Romtec warranty period will not be affected or tolled. months of the agreed time, Romtec may in its sole discretion invoice the customer for all work completed up to the invoice date, and Customer 9. If the Customer fails to pay as agreed for any reason, the agrees to pay such invoice within a reasonable time, notwithstanding any Customer shall be liable to pay Romtec upon demand for any separate agreed Schedule of Values or conflict to these terms therein. costs, expenses, and damages of any kind incurred in Romtec’s pursuit of collecting payment, including but not limited to attorney fees, 22. In the event that Romtec is responsible for a delay to the agreed regardless of whether formal litigation is commenced. project schedule, Romtec will make commercially reasonable efforts to mitigate the delay. Romtec is not liable for any damages of any Warranty kind to the Customer, Owner, or any other party in event of a delay by Romtec unless specific types and amounts of damages are explicitly 10. Romtec’s standard warranty terms can be reviewed at the link below: agreed in writing by Romtec. Customer agrees to accept any required schedule change because of a delay, or else the Customer may terminate https://romtec.com/wp-content/uploads/2022/03/4.01- the agreement for its Convenience per the terms defined herein. Romtec-Warranty-2-28-22.pdf 23. In the event of any other default or breach of this 11. Romtec reserves the right to update its standard warranty terms at any agreement by Romtec that is not cured by Romtec within time. The most current terms of the Romtec warranty at the date of a reasonable time, Customer’s sole remedy shall be to purchase agreement execution will remain in effect for that agreement. terminate the agreement per the terms defined herein. 12. Notwithstanding any other terms herein, any modification of 24. Unless alternate termination terms are explicitly approved by the standard Romtec warranty that is explicitly included in the Romtec in writing, in the event of termination of the purchase purchase agreement documents shall supersede the standard agreement by the Customer for any reason, Romtec shall Romtec warranty terms. For example, if Romtec agrees to cease work as quickly as commercially reasonable and attempt include an extended warranty period, the agreed warranty period to mitigate costs of termination to the extent commercially will be as defined in the purchase agreement documents. reasonable. Upon termination for any reason, Customer shall pay Romtec a termination fee per the following fee schedule. Page 16 of 51 [PAGE 17] a. Termination prior to Customer formally approving 35. In addition to Romtec’s specific storage and handling recommendations, the Romtec preliminary submittal (SSDIS): 30% of Romtec may also provide manufacturer recommendations for the supply portion of the contract value plus 25% of individual components, and the Customer shall store and handle the installation portion of the contract value. individual components that are in the Customer’s possession per the recommendations of the component manufacturer. b. Termination prior to Customer formally releasing Romtec to begin production of the order, but after formally approving the 36. Romtec is not liable for damage or degradation of items that were preliminary submittal: 75% of supply portion of the contract improperly stored or handled by the Customer (or Customer’s value plus 25% of the installation portion of the contract value. agents). However, Romtec can assist the customer in obtaining repair or replacement of such items (at the Customer’s expense). c. Termination after Customer formally releases Romtec to begin production of the order, but prior to Romtec’s mobilization for 37. Romtec will ship all items using the minimum number of installation work: 100% of the supply portion of the contract deliveries for efficient transport, as determined by Romtec. If value plus 25% of the installation portion of the contract value. the Customer elects to increase the number of deliveries, it may result in a change order for the increased shipping costs. d. Termination after Romtec has mobilized for installation work: 100% of the supply portion of the contract value plus payment for any 38. Romtec does not have capacity for long-term storage of completed installation work completed prior the termination, payment for goods. In the event of any delay to Romtec’s mobilization or any installation materials procured prior to the termination, and delivery to the project site, Romtec may, in Romtec’s sole payment for Romtec’ demobilization and administrative costs. discretion, offer to store completed goods for the Customer at a minimum rate of $450/month depending on the nature of e. In any case, the total payment due for termination the completed goods and the availability of storage space. shall not exceed the total agreed purchase price, inclusive of any agreed change orders. 39. Regardless of any delay to Romtec’s mobilization or shipping completed goods, Romtec will invoice for and Customer shall pay as agreed for Romtec’s completed work 25. Any other agreed termination terms notwithstanding, in any based upon the date the goods were ready to ship. event the Customer shall pay Romtec upon request no less than the amount due for work completed prior to any termination. 40. Unless otherwise specifically agreed in writing, Romtec shall not be liable to the Customer, Owner, or any other entity for any costs or Project Schedule damages related to delays in shipping or delivery for any reason. 26. If a project schedule is included in the purchase agreement Insurance documents, then any changes to that project schedule must be agreed in writing by both Romtec and the Customer. 41. Romtec will provide its standard insurance certificate with the Customer and/or Owner listed as an additional 27. If a project schedule is not included in the purchase agreement, insured upon request. Coverage includes: then no specific performance times by Romtec are guaranteed, and the Customer and Romtec shall establish a mutually a. Commercial General Liability: $1 million per agreed project schedule at their earliest convenience. occurrence, $2 million aggregate 28. Romtec has no control over the timing of review and approval of any b. Automobile: $1 million (any auto, owned, rented, not owned) Romtec submittal(s) by the reviewing authority, and Romtec shall not be liable for any delay, interim cost increases, or damages caused by a c. Installation Floater: $2 million reviewing authority’s time to review and approve Romtec’s submittal(s). d. Umbrella/Excess: $5 million 29. Romtec cannot provide firm production or delivery lead times until at minimum two (2) weeks after the Customer formally 42. Customer and Romtec agree to waive all rights of releases Romtec to begin production of the order. subrogation against each other and their respective 30. If Romtec’s installation work is delayed or suspended for any officers, agents, subcontractors, and employees. reason beyond Romtec’s control, and Romtec agrees to adjust 43. Customer and Romtec agree to waive any special, indirect, incidental, the project schedule, the project schedule shall be adjusted in consequential, or punitive damages against each other and their accordance with the availability of Romtec’s installation crew(s). respective officers, agents, subcontractors, and employees. Shipping and Handling General 31. For goods that Romtec will deliver to Romtec’s installer at the final 44. The contract documents consists of the Romtec Purchase installation site, Romtec will remain responsible for all goods while Agreement, these Terms & Conditions, the Romtec preliminary the goods are in Romtec’s possession. If for any reason Romtec submittal (SSDIS), any executed change orders, and any other delivers goods to the Customer prior to Romtec’s mobilization documents specifically included with, attached to, or referenced to the site, Romtec will ship all items per FCA terms from within the Romtec Purchase Agreement and Terms & Conditions. Roseburg, Oregon (from Romtec’s facility) unless other shipping terms are specifically included in the purchase agreement. 45. Except for specific changes agreed in writing in the Contract Documents, these Terms & Conditions shall control and supersede 32. Unloading is by the receiver, which is typically the Romtec any other provisions, terms, conditions, writings, or agreements, installer. In the event that Romtec delivers goods to the Customer including but not limited to a customer’s Purchase Order, confirmation, or Customer’s representative prior to Romtec’s mobilization to or other communication between Romtec and the Customer. the project site, then neither Romtec nor Romtec’s carrier is responsible for unloading of delivered goods at the destination. 46. The Purchase Agreement is effective and binding upon execution of the agreement by both parties, unless an alternate 33. Special equipment may be required for unloading, including but not date of effect is included in the Purchase Agreement. limited to a fork lift with sufficient fork length and lifting capacity, and/ or an appropriately sized crane for large items. Typically, Romtec will 47. The Purchase Agreement may be executed in multiple deliver goods to Romtec’s installer at the project site. However, in counterparts, all of which shall constitute one agreement regardless the event that Romtec delivers goods to the Customer or Customer’s whether all parties have signed the same counterpart. representative prior to Romtec’s mobilization to the project site, Romtec is not responsible for determining the means and methods for unloading. 48. The parties agree that electronically signed copies of the agreement shall be of the same effect as wet signed physical copies of the agreement. 34. Unless other arrangements are specifically included in the purchase agreement, Romtec will package the completed order 49. Unless otherwise specifically agreed in the contract documents, with Romtec’s standard packaging. Romtec’s standard packaging all legal matter shall be interpreted per the laws of the State of includes shrink wrapping all palletized items and items that may Oregon, and the legal venue and jurisdiction for all legal proceedings be subject to degradation if exposed to weather during shipping. shall be the courts of the State of Oregon in Douglas County, However, Romtec’s packaging is not designed for ongoing exposed without regard for any conflict of law rules or principles. storage. Romtec’s completed goods are intended for immediate 50. For any required notices, the party providing the notice shall deliver the construction/installation upon delivery. If the Customer intends notice to the other party via one of the following methods: Physical copy to store the delivered Romtec goods for longer than 30 days via personal delivery by the sender or sender’s agent at the designated after delivery before beginning construction/installation work, office of the recipient; Physical copy sent via recognized U.S. overnight the Customer is responsible for opening the Romtec packaging carrier; Physical copy sent via postage prepaid, registered/certified mail and storing items under cover or in a climate controlled indoor with the U.S. Postal Service; Electronic copy via email to and from a environment as applicable for the particular type of items. confirmed and valid email address; Electronic copy via facsimile. In any Page 17 of 51 [PAGE 18] case, Notice shall be deemed delivered upon receipt by the recipient, but no later than two (2) days after being sent via any of the methods above. 51. In the event of any legal proceeding between the parties, the prevailing party shall be entitled to recover from the non-prevailing party all applicable costs, damages, and expenses, including but not limited to reasonable attorney fees. This recovery is in addition to any monetary judgment or award resulting from litigation of any kind, including but not limited to arbitration, trial, bankruptcy, or similar proceedings. 52. If any term(s) of the agreement are found to be invalid or legally unenforceable, those terms shall be considered severed and shall not effect the remaining terms of the agreement, except to the extent such remaining terms may be revised in a legally acceptable manner to effect the intent of the parties in originally including the severed term(s). 53. A waiver of any provision or requirement of the agreement or failure by either party to enforce strict performance as agreed shall not be a waiver of any subsequent violation or prejudice either party’s rights and remedies as defined herein. 54. Neither party shall be liable for any delay or failure to perform any obligation under this agreement nor shall either party be liable for damages (including indirect or consequential damages) to the extent such non-performance, delay, loss, or damage that results from circumstances beyond the reasonable control of the defaulting party (Force Majeure events). Such Force Majeure events include Acts of God, fire, flood, earthquake, explosion, extreme weather, war or related hostilities, blockades, public disorder, pandemic or other public health emergency, quarantine restrictions, embargo, labor strike or other labor disturbance, unavailability of electronic communication or equipment, and/or compliance with any legal requirement or lawful order, insistence, or directive from any government and/or military authority. Page 18 of 51 [PAGE 19] Preliminary Project 18240 NORTH BANK ROAD ROSEBURG, OR 97470 Phone: 541-496-3541 Information Fax: 541-496-0803 Romtec uses info provided on this form to create customer accounts in Romtec’s accounting system. Please fill out the form as completely as possible. • Please write “N/A” for any items that are not applicable. • For duplicate items (such as if the customer and Owner are the same entity), feel free to write “same as above”. • If the project is not bonded, please write “No bond” in the Project Bond Information field. Note: If the customer is not pre-paying 100% of the purchase order, Romtec will review the customer’s publicly available credit info and provide a Schedule of Values (SoV) for review and approval by the customer. Customer/Contractor Info Company Name: Year Established: Billing Address: Street Address: City: State: Zip: Phone: Accounts Payable Contact: AP Phone: AP Email: Federal ID No.: Tax Exempt? No Yes (Please provide certificate) Project Info Project Name: Government Agency: Project Main Contact: Phone: Site Address: City: State: Zip: Prime Contractor (General Contractor) Company Name: Year Established: Billing Address: Street Address: City: State: Zip: Phone: Owner Org Name: Year Established: Billing Address: Street Address: City: State: Zip: Phone: Project Bond Info - If Project is Bonded, please provide a copy Bonding Company: Address: City: State: Zip: Phone: Bond No.: Underwriter: Fax: Page 19 of 51 [PAGE 20] Preliminary Project 18240 NORTH BANK ROAD ROSEBURG, OR 97470 Phone: 541-496-3541 Information Fax: 541-496-0803 Romtec uses info provided on this form to create customer accounts in Romtec’s accounting system. Please fill out the form as completely as possible. • Please write “N/A” for any items that are not applicable. • For duplicate items (such as if the customer and Owner are the same entity), feel free to write “same as above”. • If the project is not bonded, please write “No bond” in the Project Bond Information field. Note: If the customer is not pre-paying 100% of the purchase order, Romtec will review the customer’s publicly available credit info and provide a Schedule of Values (SoV) for review and approval by the customer. Customer/Contractor Info Company Name: Year Established: Billing Address: Street Address: City: State: Zip: Phone: Accounts Payable Contact: AP Phone: AP Email: Federal ID No.: Tax Exempt? No Yes (Please provide certificate) Project Info Project Name: Government Agency: Project Main Contact: Phone: Site Address: City: State: Zip: Prime Contractor (General Contractor) Company Name: Year Established: Billing Address: Street Address: City: State: Zip: Phone: Owner Org Name: Year Established: Billing Address: Street Address: City: State: Zip: Phone: Project Bond Info - If Project is Bonded, please provide a copy Bonding Company: Address: City: State: Zip: Phone: Bond No.: Underwriter: Fax: Page 20 of 51 [PAGE 21] Charter Amendment Timeline & Election Referral Process Feb - March 2026 Council reviews timeline for Charter Amendment. Council reviews and discusses proposed amendments to Charter. Council initial consensus reached April 2026 Proposed amendments posted and public comment requested May 13, 2026 Council reviews public comments and provides consensus on Charter amendments in Workshop June 10, 2026 Council calls for Election on Charter amendment and files ballot title and Explanatory Statement by Resolution (Deadline to file ballot title or referral text with City Recorder is August 14, 2026 – 81st day before election) June 11, 2026 City Recorder posts ballot title on web and sends Ballot Title to Headlight Herald for publication (Voter who is dissatisfied with ballot title can petition circuit court for review within 7 days after ballot title filed.) June 23, 2026 Ballot Title publication in Headlight Herald September 3, 2026 Deadline for City Recorder to file SEL 802 final ballot title with County Clerk (61st day before election) November 3, 2026 Measure on ballot at General Election November 30, 2026 Election results abstract due from County Clerk (27th day after election) December 14, 2026 City Recorder deadline to canvass vote and proclaim election results January 1, 2027 New Charter effective date Page 21 of 51 [PAGE 22] Rockaway Beach City Council 2030 Vacancy or On 2026 2028 Election Normal Position Effective Expiration Appointment Name the Election Election Term Term # Date Date Date Ballot Term Term (stagger fixed) Mayor Charles 2 year Mayor 2026 1/15/2025 1/14/2026 2 year 2 year 2 year McNeilly City Councilors not on 1 Mary McGinnis 2028 1/15/2025 1/10/2029 4 year not on ballot ballot Thomas R. not on 2 2028 1/15/2025 1/10/2029 4 year Martine not on ballot ballot not on 4 year 3 Kiley Konruff 2028 1/15/2025 1/10/2029 4 year not on ballot ballot Appointed Patrick (Pat) not on 4 2026 7/16/2025 1/13/2027 4 year 07/16/2025 Ryan ballot 4 year Penelope 5 2028 1/15/2025 1/10/2029 2 year (Penny) Cheek not on ballot 4 year Charter Amendment on Ballot Page 22 of 51 [PAGE 23] Draft Amendments to Rockaway Beach Charter 2009 CHARTER CITY OF ROCKAWAY BEACH PREAMBLE We, the voters of Rockaway Beach, Oregon exercise our power to the fullest extent possible under the Oregon Constitution and laws of the state, and enact this Charter to guide our City Government. Chapter I NAMES AND BOUNDARIES. Section 1. Title. This charter may be referred to as the Rockaway Beach City Charter of 2027. and the The city shall be known as Rockaway Beach, Oregon. Section 2. Boundaries. The city includes all territory within its boundaries as they now exist or are legally modified. The city will maintain as a public record an accurate and current description of the boundaries. Chapter II POWERS Section 3. Powers. The city has all powers that the constitutions, statutes and common law of the United States and Oregon expressly or impliedly grant or allow the city, as fully as though this charter specifically enumerated each of those powers. Section 4. Construction. The charter shall be liberally construed so that the city may exercise fully all powers possible under this charter and under United States and Oregon law. Section 5. Distribution. The Oregon Constitution reserves initiative and referendum powers as to all municipal legislation to city voters. This charter vests all other city powers in the council except as the charter otherwise provides. The council has legislative, administrative and quasi-judicial authority. The council exercises legislative authority by ordinance, administrative authority by resolution, and quasi-judicial authority by order. The council may not delegate its authority to adopt ordinances. Chapter III COUNCIL Section 6. Council. The council consists of a mayor plus five voting councilors nominated and elected from the city at large. Section 7. Mayor. The Mayor shall preside over all meetings and deliberations of the City Council and be privileged to all City business. The Mayor shall nominate for appointment by a majority of the Council, Liaison Councilors, members of all committees, heads of departments, other persons as required by the Council, laws, rules or ordinances. The Commented [MT1]: Not applicable in City Manager- Mayor has no right to vote and has no veto power. The Mayor is entitled to vote only when Council form of government. a tie vote of the council occurs. The Mayor shall preserve order, enforce ordinances and Commented [MT2]: Moved here from below for clarity. Page 1 of 9 Page 23 of 51 [PAGE 24] Draft Amendments to Rockaway Beach Charter 2009 Council rules, determine the order of business, and shall be responsible for the efficient, legal and orderly conduct of City business. The Mayor shall sign all warrants and all legal documents approved by the Council and shall be an ex-officio member of all boards and commissions of the City. The Mayor shall, annually or semiannually, communicate a general statement of the condition of the affairs of the City of Rockaway Beach and recommend the adoption of such measures as the Mayor may deem expedient and proper. The Mayor is entitled to vote only when a tie vote of the council occurs. Commented [MT3]: Moved within section for clarity. The mayor serves as the political head of the city government. TERM OF MAYOR’S OFFICE. The term of office shall be two (2) years. Section 8. Council President. At its first meeting each year, the council must elect a president from its membership. The president presides in the absence of the mayor and acts as mayor when the mayor is unable to perform duties. Section 9. Rules. The council must by resolution adopt rules to govern its meetings. Section 10. Meetings. The Council shall meet in the City regularly at least once each month at a time and place designated by ordinance, and may meet at other times in accordance with the ordinances. Section 11. Quorum. A quorum shall consist of three of the five voting council members, and such quorum is necessary in order to conduct business, but a smaller number may meet and compel attendance of absent members as prescribed by council rules. At least three affirmative votes are necessary to pass an ordinance. Commented [MT4]: Legal edit. This repeats Section 15(a) and (b). This is misplaced in this section regarding Section 12. Vote Required. The express approval of a majority of a quorum of the council quorum. is necessary for any council decision, except when this charter requires otherwise. Section 13. Record. A record of council meetings must be kept in a manner prescribed by the council rules. Chapter IV LEGISLATIVE AUTHORITY Section 14. Ordinances. The council will exercise its legislative authority by adopting ordinances. The enacting clause for all ordinances must state “The City of Rockaway Beach ordains as follows:”. Section 15. Ordinance Adoption. (a) Except as authorized by subsection (b), adoption of an ordinance requires approval by three voting councilors at two meetings. (b) The council may adopt an ordinance at a single meeting by the approval of at least three voting councilors, provided the proposed ordinance is available in writing to the public at least one week before the meeting. (c) Any substantive amendment to a proposed ordinance must be read aloud or made available in writing to the public before the council adopts the ordinance at that meeting. Page 2 of 9 Page 24 of 51 [PAGE 25] Draft Amendments to Rockaway Beach Charter 2009 (d) After the adoption of an ordinance, the vote of each member must be entered into the council minutes. (e) After adoption of an ordinance, the city custodian of records must endorse it with the date of adoption and the custodian’s name and title. Section 16. Effective Date of Ordinances. Ordinances normally take effect on the 30th day after adoption, or on a later day provided in the ordinance. An ordinance may take effect as soon as adopted or other date less than 30 days after adoption if it contains an emergency clause. Chapter V ADMINISTRATIVE AUTHORITY Section 17. Resolutions. The council will normally exercise its administrative authority by approving resolutions. The approving clause for resolutions may state “The City of Rockaway Beach resolves as follows:”. Section 18. Resolution Approval. (a) Approval of a resolution or any other council administrative decision requires approval by the council at one meeting. (b) Any substantive amendment to a resolution must be read aloud or made available in writing to the public before the council adopts the resolution at that meeting. (c) After approval of a resolution or other administrative decision, the vote of each member must be entered into the council minutes. (d) After approval of a resolution, the city custodian of records must endorse it with the date of approval and the custodian’s name and title. Section 19. Effective Date of Resolutions. Resolutions and other administrative decisions take effect on the date of approval, or on a later day provided in the resolution. Chapter VI QUASI-JUDICIAL AUTHORITY Section 20. Orders. The council will normally exercise its quasi-judicial authority by approving orders. The approving clause for orders may state “The City of Rockaway Beach orders as follows:”. Section 21. Order Approval. (a) Approval of an order or any other council quasi-judicial decision requires approval by the council at one meeting. (b) Any substantive amendment to an order must be read aloud or made available in writing to the public at the meeting before the council adopts the order. Page 3 of 9 Page 25 of 51 [PAGE 26] Draft Amendments to Rockaway Beach Charter 2009 (c) After approval of an order or other council quasi-judicial decision, the vote of each member must be entered in the council minutes. (d) After approval of an order, the city custodian of records must endorse it with the date of approval and the custodian’s name and title. Section 22. Effective Date of Orders. Orders and other quasi-judicial decisions take effect on the date of final approval, or on a later day provided in the order. Chapter VII ELECTIONS Section 23. Councilors. The term of a councilor in office when this charter is adopted is the term for which the councilor was elected. At each general election after the adoption, three councilors will be elected for four-year terms. At the 2028 general election, Council Position 1, Council Position 2, and Council Position 3 will each be elected for four-year terms, and Council Position 5 will be elected for a two-year term. Except as otherwise provided in this charter, at subsequent elections, councilors will be elected for four-year terms, such that the election cycle shall be staggered with either three or two council positions being elected. Commented [MT5]: Corrects the staggering of councilor elections. Section 24. Mayor. The term of the mayor in office when this charter is adopted continues until the next general election. At every other each general election after the adoption, a Commented [MT6]: Corrects error. mayor will be elected for a two (2) year term. Section 25. State Law. City elections must conform to state law except as this charter or ordinances provide otherwise. All elections for city offices must be nonpartisan. Section 26. Qualifications for Elective Office. A Person shall be eligible for an elective office of the City if at the time of election he/she is a qualified elector within the City for twelve continuous months immediately preceding the election and remains so during the term of office to which elected. The Council shall be final judge of the qualifications and election of its own members. Commented [MT7]: Duplicate text deleted and reorganized in subsection (a) below. (a) The mayor and each councilor must be a qualified elector under state law within the city for twelve continuous months immediately preceding the election and remains so during the term of office to which elected, and reside within the city for at least one year immediately before election or appointment to office. (b) No person may be a candidate at a single election for more than one city office. (c) Neither the mayor nor a councilor may be employed by the city. (d) The council is the final judge of the election and qualifications of its members for elective office. Commented [MT8]: Edited for clarity. Section 27. Nominations. The council must adopt an ordinance prescribing the manner for a person to be nominated to run for mayor or a city councilor position. Page 4 of 9 Page 26 of 51 [PAGE 27] Draft Amendments to Rockaway Beach Charter 2009 Section 28. Terms. The term of an officer elected at a general election begins at the first council meeting of the year immediately after the election, and continues until the successor qualifies and assumes the office. Section 29. Oath. The mayor and each councilor must swear or affirm to faithfully perform the duties of the office and support the constitutions and laws of the United States and Oregon. Section 30. Vacancies. The mayor or a council office becomes vacant: (a) Upon the incumbent's: (1) Failure to qualify for the office within 10 days of the time the term of office is to begin; (3) Ceasing to reside in the city, (4) Ceasing to be a qualified elector under state law, (5) Conviction of a public offense punishable by loss of liberty, (6) Resignation from the office, or (7) Removal under Section 3332(i). Commented [MT9]: Corrects error. (b) Upon declaration by the Council of the vacancy in case of the incumbent's: (1) Failure, following election or appointment to the office, to qualify for the office within ten days after the time for his or her term of office to begin, (2) Absence from the City for 30 days without the Council's consent or from all meetings for a sixty day period. (c) Upon declaration by the council after the incumbent’s: (1) Failure to qualify for the office within 10 days of the time the term of office is to begin; (3) Ceasing to reside in the city, (4) Ceasing to be a qualified elector under state law, (5) Conviction of a public offense punishable by loss of liberty, (6) Resignation from the office, or (7) Removal under Section 3332(i). Section 31. Filling Vacancies. A vacancy in the Council shall be filled by appointment by a majority of the Council. In this matter the Mayor is considered to have a vote. The appointee's term of office runs from the time of his or her qualifying for the office after appointment until expiration of the term of the predecessor who has left the office vacant. If the vacancy is filled more than ninety days before the next general election, the Page 5 of 9 Page 27 of 51 [PAGE 28] Draft Amendments to Rockaway Beach Charter 2009 appointee's term of office runs only until the first Council meeting in the year immediately following the election, and at that election a member shall be elected to fulfill the unexpired term. During a temporary, (in excess of sixty days) absence or disability period where an elected officer cannot perform his/her duties, the office may be filled pro tern tem in the Commented [MT10]: Corrects error. manner provided for filling vacancies adopted by Council rules ordinance. Chapter VIII APPOINTIVE OFFICERS Section 32. City Manager. (a) The office of city manager is established as the administrative head of the city government. The city manager is responsible to the mayor and council for the proper administration of all city business. The city manager will assist the mayor and council in the development of city policies, and carry out policies established by ordinances and resolutions. (b) A majority of the council must appoint and may remove the manager. The appointment must be made without regard to political considerations and solely on the basis of education and experience in competencies and practices of local government management. (c) The manager need not reside in the city. (d) The manager may be appointed for a definite or an indefinite term, and may be removed at any time by a majority of the council. The council must fill the office by appointment as soon as practicable after the vacancy occurs. (e) The manager must: (1) Attend all council meetings unless excused by the mayor or council; (2) Make reports and recommendations to the mayor and council about the needs of the city; (3) Administer and enforce all city ordinances, resolutions, franchises, leases, contracts, permits, and other city decisions; (4) Appoint, supervise and remove city employees; (5) Organize city departments and administrative structure; (6) Prepare and administer the annual city budget; (7) Administer city utilities and property; (8) Encourage and support regional and intergovernmental cooperation; (9) Promote cooperation among the council, staff and citizens in developing city policies, and building a sense of community; (10) Perform other duties as directed by the council; Page 6 of 9 Page 28 of 51 [PAGE 29] Draft Amendments to Rockaway Beach Charter 2009 (11) Delegate duties, but remain responsible for acts of all subordinates. (f) The manager has no authority over the council or over the judicial functions of the municipal judge. (g) The manager and other employees designated by the council may sit at council meetings but have no vote. The manager may take part in all council discussions. (h) When the manager is temporarily disabled from acting as manager or when the office of manager becomes vacant, the council must appoint a manager pro tem. The manager pro tem has the authority and duties of manager, except that a pro tem manager may appoint or remove employees only with council approval. (i) No council member may directly or indirectly attempt to coerce the manager or a candidate for the office of manager in the appointment or removal of any city employee, or in administrative decisions regarding city property or contracts. Violation of this prohibition is grounds for removal from office by a majority of the council after a public hearing. In council meetings, councilors may discuss or suggest anything with the manager relating to city business. Section 33. Appointed Officers. The duties required of persons appointed to fill offices established by the Council shall be as prescribed in the applicable ordinance, resolution, job/position description, contract or service agreement adopted by the Council when appointing persons to those offices. Section 34. City Attorney. The office of city attorney is established as the chief legal officer of the city government. A majority of the council must appoint and may remove the attorney. Section 35. Municipal Court and Judge. (a) A majority of the council may appoint and remove a municipal judge and any judge pro tempore. A municipal judge will hold court in the city at such place as the council directs. The court will be known as the Municipal Court. Judicial Qualifications. (a) A majority of the council may appoint and remove a municipal judge. A municipal judge will hold court in the city at such place as the council directs. The court will be known as the Municipal Court. (b) All proceedings of this court will conform to state laws governing justices of the peace and justice courts. (c) All areas within the city and areas outside the city as permitted by state law are within the territorial jurisdiction of the court. (b) All proceedings of this court will conform to state laws governing justices of the peace and justice courts. Page 7 of 9 Page 29 of 51 [PAGE 30] Draft Amendments to Rockaway Beach Charter 2009 (c) All areas within the city and areas outside the city as permitted by state law are within the territorial jurisdiction of the court. (d) The municipal court has jurisdiction over every offense created by city ordinance. The court may enforce forfeitures and other penalties created by such ordinances. The court also has jurisdiction under state law unless limited by city ordinance. (e) The municipal judge may: (1) Render judgments and impose sanctions on persons and property; (2) Order the arrest of anyone accused of an offense against the city; (3) Issue and compel obedience to subpoenas; (4) Compel witnesses to appear and testify; (6) Penalize contempt of court; (5) Issue processes necessary to enforce judgments and orders of the court; (6) Perform other judicial and quasi-judicial functions assigned by ordinance. (f) The council may appoint and may remove municipal judges pro terntem. Commented [MT11]: Corrects error. (g) The council may transfer some or all of the functions of the municipal court to an appropriate state court. Chapter IX PERSONNEL Section 36. Compensation. The council must authorize the compensation of city officers and employees as part of its approval of the annual city budget. Section 37. Merit Systems. The council by resolution will determine the rules governing recruitment, selection, promotion, transfer, demotion, suspension, layoff, and dismissal of city employees based on merit and fitness. Chapter X PUBLIC IMPROVEMENTS Section 39. Procedure. The council may by ordinance provide for procedures governing the making, altering, vacating, or abandoning of a public improvement. A proposed public improvement may be suspended for six months upon remonstrance by owners of the real property to be specially assessed for the improvement. The number of owners necessary to suspend the action will be determined by ordinance. Section 40. Special Assessments. The procedure for levying, collecting and enforcing special assessments for public improvements or other services charged against real property will be governed by ordinance. Chapter XI MISCELLANEOUS PROVISIONS Page 8 of 9 Page 30 of 51 [PAGE 31] Draft Amendments to Rockaway Beach Charter 2009 Section 41. Debt. City indebtedness may not exceed debt limits imposed by state law. A Charter amendment is not required to authorize city indebtedness. Section 42. Ordinance Continuation. All ordinances consistent with this charter in force when it takes effect remain in effect until amended or repealed. Section 43. Repeal. All charter provisions adopted before this charter takes effect are repealed. Section 44. Severability. The terms of this charter are severable. If any provision is held invalid by a court, the invalidity does not affect any other part of the charter. Section 45. Time of Effect. This charter takes effect, January 14, 2009 January 1, 2027. Page 9 of 9 Page 31 of 51 [PAGE 32] Memorandum of Understanding for Utility Assistance Program Between City of Rockaway Beach and CARE Inc. This Memorandum of Understanding establishes that the City of Rockaway Beach (City) and Community Action Resource Enterprises, Inc. (CARE) will work in partnership to provide quality utility assistance services for Rockaway Beach residents seeking assistance with their water/sewer bills. The parties agree as follows: City will provide funds upfront to CARE for operating the program, including utility assistance funds and administrative cost funds. CARE will hold City provided funds for the program and be responsible for processing assistance paperwork servicing Rockaway Beach residents. CARE will notify the City utility billing department of approved applications and will submit payment to the City of Rockaway Beach for each approved application’s assistance. CARE will review applications and disperse funds as follows: • Residents will fill out an Intake Form. • Access to funds will be limited to two times per year. • Limit assistance per billing cycle to City-mandated limits, currently: Inside city limits $155 (max $310 per year) - In City Water Only $78 (max $156 per year) - Outside city limits Water Only $75 (max $150 per year) • Services are open to all Rockaway Beach residents with a shut-off notice. • CARE intake, servicing and financial reporting costs to be paid by the City will be $50 per processed application. • CARE to provide monthly fund balance statement to City for any month with fund activity by no later than the 25th of the following month. • This agreement can be terminated by either party with 30 days’ notice with a final reporting and fund reconciliation occurring within 45 days. _________________________ _________________________ CARE Inc. City of Rockaway Beach Date: Date: CARE CRB MOU Page 1 of 1 Page 32 of 51 [PAGE 33] Page 33 of 51 [PAGE 34] Page 34 of 51 [PAGE 35] Page 35 of 51 [PAGE 36] Page 36 of 51 [PAGE 37] Page 37 of 51 [PAGE 38] Page 38 of 51 [PAGE 39] Page 39 of 51 [PAGE 40] Page 40 of 51 [PAGE 41] Page 41 of 51 [PAGE 42] Page 42 of 51 [PAGE 43] Page 43 of 51 [PAGE 44] Page 44 of 51 [PAGE 45] Page 45 of 51 [PAGE 46] Page 46 of 51 [PAGE 47] DRAFT Amendments to Ch 113 Short-Term Rentals for Accessibility Cap Exception Feb 2026 § 113.02 SHORT-TERM RENTAL LICENSE APPLICATION AND APPLICATION PROCEDURES. … (E) Number of licenses available. (1) The City Council shall establish the total number of licenses available by Council resolution. Except for licenses that may be granted to owners under divisions (F) or (H) below, the city will not issue more licenses than the total number of licenses established by the City Council. (2) For license renewals each year, priority will be given to existing licenses seeking renewal, so long as a complete renewal application and payment is received by the city by July 31, or the next business day if July 31 falls on a day City Hall is closed. After July 31, if existing licenses are below the total number of licenses established by the City Council, new applications will be accepted from the new license waiting list. …. [NEW DIVISION F] License availability exception for accessible dwelling units. Notwithstanding the number of licenses established under division (E) above, an owner of a dwelling unit may obtain a short-term rental license under the following conditions: (1) the dwelling unit meets accessibility criteria for short-term rentals as established by City Council resolution and (2) the applicant has provided third-party verification certifying the dwelling unit meets the established accessibility minimum standards for short-term rentals. The City Council shall establish criteria by Council resolution, setting minimum accessibility standards for short-term rentals and establishing a third-party company to provide verification that the established criteria has been met. Short-term rental dwelling units licensed under this exception shall provide yearly third-party verification at the time of license renewal. An eligible owner that submits a complete application meeting the requirements of divisions (B) and (F) of this section may obtain a short-term rental license without regard to the number of licenses available under division (E) above. Licenses issued under this division (F) shall not count against the number of licenses established by division (E) above and the owner issued a license under this division (F) may renew the license in subsequent consecutive years. Failing to timely renew a license in any one year will forfeit the ongoing renewal preference. … Page 47 of 51 [PAGE 48] RESOLUTION NO. 2026-XX A RESOLUTION ESTABLISHING STANDARDS FOR ACCESSIBLE SHORT-TERM RENTALS (STRs) AND THIRD-PARTY VERIFICATION WHEREAS, the City of Rockaway Beach regulates the licensing and operation of STRs through the City of Rockaway Beach Code of Ordinances (Code) Chapter 113; and WHEREAS, the City Council adopted amendments to Code Section 113.02(F) by Ordinance 202x-xx on [date], authorizing, among other things, the City Council to establish by Council resolution accessibility standards and a third-party vendor to provide verification that the accessibility standards have been met; and WHEREAS, the City Council recognizes the lack of available accessible tourist accommodation in Rockaway Beach and wishes to address this deficiency; and WHEREAS, the City Council wishes to make the City of Rockaway Beach an inclusive and accessible community; and WHEREAS, providing an exception to the cap on STRs for accessible tourist accommodation in the City of Rockaway Beach will enhance inclusion and accessibility; and WHEREAS, the City Council has identified a suitable vendor to provide certification for STRs in the City of Rockaway Beach that provide accessible accommodation. NOW, THEREFORE, THE CITY OF ROCKAWAY BEACH RESOLVES AS FOLLOWS:: Section 1. Pursuant to City of Rockaway Beach Code Section 113.02(F), effective [date], dwelling units which provide the accessibility standards detailed in attached Exhibit A, shall be eligible for a license availability exception to the STR cap. . Section 2. Becoming RentABLE is authorized to provide verification for STRs in the City of Rockaway Beach which meet the accessibility standards detailed in Exhibit A. Section 3. This Resolution shall be effective immediately upon adoption. APPROVED AND ADOPTED BY THE CITY COUNCIL THE Xth DAY OF X 2026. APPROVED Resolution 2026-XX Page 1 of 2 Page 48 of 51 [PAGE 49] Charles McNeilly, Mayor ATTEST Melissa Thompson, City Recorder Resolution 2026-XX Page 2 of 2 Page 49 of 51 [PAGE 50] Draft STR Min. Accessibility Standards as recommended by Planning Commission Exhibit A Short-Term Rental Minimum Accessibility Standards Exterior, Parking and Entrance requirements • Accessible on-site parking space (minimum of 9’ wide) with access aisle (minimum of 6’ wide) • Hard surface driveway • Hard surface walkway to entrance door without stairs (must be less than 2% slope) • Zero-step entrance or ramp (must be less than 8.3% slope) • If a portable ramp is used, it must be at least 36 inches wide with a maximum running slope of 1:12 (one foot in elevation change for every 12 feet) • Ramps must provide handrail mounted so the top surface is 34-36” above the ramp surface • Entrance doorways must be 32” or wider • Entrance door handle must be mounted between 34-48” from the floor surface • Walkways must have a clear, unobstructed width of 36” or wider Interior requirements • Interior doorways must be 32” or wider • Interior door handles must be mounted between 34-48” from the floor surface • Interior hard surface flooring • Interior access routes must have a clear, unobstructed width of 36” or wider • Ability to get to the primary living area, full bathroom and bedroom without steps (if not, there needs to be a stair lift or elevator) • The ability to move furniture to accommodate wheelchair access is required • The threshold between floor surfaces must be beveled if the vertical change is between ¼-½”. • The threshold between floor surfaces must be ramped if the vertical change exceeds ½”. Kitchen requirements • Work aisle must be 42” or wider • Sink lip must be no higher than 34” above the floor surface. Sink must provide at least 27” of knee clearance space from the bottom to the floor surface and at least 8” of clearance space from the front edge of the sink • Landing area next to sink must be no higher than 34” above the floor surface and provide an area of at least 24” wide • Cooktop may be a 31-34” from the floor surface and must provide at least 27” of knee clearance space from the bottom to the floor surface • Microwave must meet the following: maximum high forward reach for controls and operating mechanisms is 48"; maximum low forward reach is 15". Bathroom requirements • Roll-in shower must include a shower seat or bench with controls positioned within reach of the provided seat and grab bars • Toilet seat height is 17-19” from floor • Two grab bars shall be provided near the toilet. The grab bar on the wall side of the toilet must be a minimum of 42” in length and mounted 33-36” from the floor surface. The grab bar behind the toilet shall be a minimum of 36” in length and 33-36” from the floor surface. • Sink must be no higher than 34” above the floor surface. Sink must provide at least 02/06/2026 Page 1 of 2 Page 50 of 51 [PAGE 51] Draft STR Min. Accessibility Standards as recommended by Planning Commission Exhibit A 27” of knee clearance space from the bottom to the floor surface and at least 8” of clearance space from the front edge of the sink • The bathroom must have adequate clearance space of 48” to accommodate a wheelchair or other mobility device Bedroom requirements • Bed height is 20-23” from the floor to the top of mattress Other requirements • Service dogs (not including emotional support animals) must be allowed without charges or conditions Cognitive Accessibility Requirements1 Sensory • Glider, swing or rocking chair • Noise machine • Bath tub (optional) • Muted color scheme Lighting • Black out curtains • Dimmer switches • Nightlights • Non-fluorescent lighting Safety • Secondary locks on exterior doors • Chemicals stored in locked area • Door alarm or security system • Safety covers on electrical outlets • TVs anchored to the wall • Fenced yard with exterior lock on gate • Window pin locks • Life jackets provided (if near water or pool) Odor-Free Environment • Odor or fragrance-free cleaners • Odor free air fresheners • Odor free laundry detergent • Odor free candles 1 Adapted from Cognitive Accessible Certification requirements provided by BecomingRentABLE. 02/06/2026 Page 2 of 2 Page 51 of 51