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ANIMAL CONTROL CITIZEN ADVISORY BOARD MEETING AGENDA
September 16, 2020 - 6:00 PM
City Council Chambers 400 East Military, Fremont NE
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MEETING CALLED TO ORDER
ROLL CALL
A. Approve August 12, 2020 minutes
B. Roll Call
C. Request to ask chief of police to clarify the procedures and understandings they have
with DCHS on the handling of abused/neglected dogs and animal’s at large
tickets/reports and response

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D. Request for items
1. Exhibit B federal immigration verification system-where is a copy of the
certificate?
2. Number 16 code provisions
3. Item B make such records and accounts available for audit purposes to the
financial director or any other authorized city representative at any time
4. Copy of policies and standard operating procedures in accordance with
city and state ordinances and contracts that are binding with DCHS
5. Does DCHS have a vet tech on staff
6. DCHS compliance with city code and state law as part of the “required”
terms and conditions of the animal control contract.
7. Records of spay/ neuters done for the last 2 years.
8. Last 2 years of micro chipping records
E. Subcommittees
1. Complaints/concerns and emails
A. No subcommittee report filed by agenda time
B. Requested placed on agenda for emails between Martha Niday,
Jamie Parsons, Austin Zimmerman and Tamar Reed
C. Email and adoption contract concerning Bessie the dog
2. Contract review committee
A. Report submitted of contract findings from our two meetings
F. A motion to dissolve DCHS advisory committee and turn report over to the council of
our findings
ADJOURNMENT

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ANIMAL CONTROL CITIZEN ADVISORY BOARD MEETING MINUTES
August 12, 2020 - 6:00 PM
City Council Chambers 400 East Military, Fremont NE
MEETING CALLED TO ORDER. The meeting of the Animal Control Citizen Advisory Board was
called to order and it was stated that a copy of the open meeting law is posted continually for public
inspection located near the entrance door by the agendas.
ROLL CALL. Roll call showed members Platt, Kempenar, Kracl, Shanahan, Stewart, and Homan
present. Members Eaton and Pence were absent.
1. Dispense with and approve July 29, 2020 Animal Control Citizens Advisory Board
Minutes. Moved by Platt seconded by Kempenar to approve the minutes. Voting Yea:
Platt, Kempenar, Kracl, Shanahan, Stewart, Homan. Motion carried.
2. Subcommittee reports
A. Property/Budget/Management/contract Subcommittee-Danielle Lead of committee.
Moved by Kracl seconded by Kempenar to approve items 2A(a) to 2A(h). Voting Yea:
Platt, Kempenar, Kracl, Shanahan, Stewart, Homan. Motion carried.
a. Subcommittee has no findings of violation of the property that would have an impact
on the current agreement between the city and DCHS
b. Subcommittee would like approval to ask DCHS board of Directors, if they provide
oversite and or review the monthly report turned in from the Executive Director
c. Subcommittee would like approval to ask the city and DCHS if a quality report is
turned in quarterly and if reviewed/reviewed by who
d. Subcommittee would like approval to ask DCHs and the City for the procedure and
verification procedure is followed on 24 hour pick up of strays and with this how is
the public notified
e. Subcommittee would like to request a copy of the proposal given to the city and city
council when awarded the contract
f. Subcommittee would like to request a copy of the E-verification and or proof
verification is ran on all employees (current employees)

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g. Sub Committee would like to know how is the compliance office listed in exhibit B
h. Subcommittee is meeting again on August 18th @ 6:00
B. Email/investigation/concerns and comments subcommittee (no report received). No
action was taken.
3. Martha Bang to speak on the topic of her experience with animal care that she encountered
as a past board member with DCHS as it relates to the animal Contract (no more than 5
minutes). The board listened to the speaker, no action was taken.
4. Amanda Comstock to speak on the topic of animal care as a past employee of DCHS as it
relates to the animal control contract (no more than 5 minutes). The board listened to the
speaker, no action was taken.
5. Dr. Grant Little from Arlington Vet Hospital to speak about animal care as it relates to the
animal contract (no more than 5 minutes). The board listened to the speaker; no action was
taken.
6. Alexis Winter to speak about experience with DCHS as it relates to the animal contract (no
more than 5 minutes). The board listened to the speaker; no action was taken.
7. Kassi Construck to speak about experience with DCHS as it relates to the animal contract
(no more than 5 minutes). The board listened to the speaker; no action was taken.
8. Public comment. The board listened to comments from the public; no action was taken.
ADJOURNMENT. Motion made by Kracl, seconded by Stewart to adjourn; time: 7:26 PM. Voting
Yea: Platt, Kempenar, Stewart, Kracl, Shanahan, Homan. Motion carried.
APPROVED AND ACCEPTED AS THE OFFICIAL COPY OF THE FREMONT, NEBRASKA
REGULAR ANIMAL CONTROL CITIZEN ADVISORY BOARD FOR AUGUST 12, 2020.
Chairperson Secretary

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Animal control advisory committee status report on contract review
This committee is the following members from the DCHS advisory Board
Becky Pence, Danielle Platt, Janet Stewart and Shawn Shanahan
We believe the following report can be submitted to city council for review and for them to develop the
next steps.
Section in the contract-1-Dutites of the City
a), Group current does not see any No further follow up needed
violations
b), Group current does not see any No further follow up needed
violations
c), Group current does not see any No further follow up needed
violations
d), Unclear to this committee who A few items for further review
was in charge of fulfilling this and potential concern moving
requirement for accountability forward.
and oversight 1. Tickets of animals at
We believe this is in violation. large- are they being
done
2. Accountability of
budget
submission/review
3. Ensure addendum A of
the contract is being
followed
4. Ensure that animals at
large are reported to
police department and
city oversight of roles
and responsibilities
5. Still questions of chief
of police letter
submitted and if being
followed letter dated
(December 2019)
e), Unclear what has been Our subcommittee
subscribed, but have a recommends the city and DCHS
recommendation adopt a system that meets all
reporting requirements and the
needs of our city police/animal
control. Clarification of what
records and reporting intervals
are required (annually,

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quarterly, monthly could be
achieved by listing on one
administrative check list or
chart.
f), Unclear if ever been asked for The need to be clear on
or submitted expectations and what
requirements, frequency and
who will be reviewing them and
reporting back
g), Group current does not see any No further follow up needed
violations
Section in the contract-2-Duties of DCHS
a), Group strongly encourages a A new monthly report needs to
new monthly report. The be created.
current report is hand written 1. Number in shelter
numbers and the monthly beginning of the month
report never matched the 2. Number of animals
computer printout, not the adopted
numbers from the following 3. Number of animals
month. found at large and were
We believe this is in violation police notified
4. Number of animals
returned home and
tickets given
5. Number of animals seen
by licensed veterinarian
6. Number of animals put
down
7. Number of animals sent
to rescue, community
partners or foster
homes
8. Number in shelter at
the end of the month
9. Any concerns the city
should be aware of
10. We recommend the
monthly report be
signed off by board
chair, approved at
board meeting and sent
to city

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This would avoid some
confusion and allow for
accurate accountability from
DCHS to provide to the city per
the contract
b), Group current does not see any No further follow up needed
violations
c), Our committee is requesting Legal council would advise
more time and/or waiting for
the other subcommittee
(concerns complaints to verify)
WE believe there are some
concerns in this area that
should be reviewed by legal
counsel.
d), We believe this is in violation We also recommend the city
use legal counsel to advice and
reference letter from Chief of
Police asking to go on calls with
DCHS.
e), Group current does not see any No further follow up needed
violations
f), We believe this is in violation At this time we recommend the
city compare this line item with
exhibit A. We do at this current
time believe some violations in
exhibit A
Exhibit A-
8-We feel DCHS needs to follow this request. As well as the city needs to hold them accountable. We
believe this is in violation.
However, we have begun to make some of the following recommendations in addition to our finding
above.
We recommend the city council to ask DCHS to do the following to assist in creating a better
alignment
1. Have DCHS pay for and bring in a consultant and review the team and leadership at DCHS.
Evaluate strengths, gaps and develop a plan to meet the concerns of the community. This
consultant should also assist them in staff leadership duties and board roles and responsibilities.

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This consultant should also address the org chart, a plan to address concerns complaints, what
additional training is need for staff on conflict resolution.
2. A recommendation for DCHS to create a communication committee out of board members and
community members.
3. City and DCHS need to review and make addendums to the current contract to enhance services
for animals as numbers seem to decline and lack of support as well as community concerns. the
community trust and system appear to be broken
4. Enhance social media that will enhance adoption and dogs at large to be found by owners
This report sent to the subcommittee on 9/8/2020
Changes to be made by 9/11/202 for submission and approval for the 9/16/2020 meeting
Subcommittee members
Shawn, Danielle, Janet and Rebecca