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BOARD OF ALDERMEN
Regular Meeting
February 2, 2026
6:00 PM
Notice is hereby given that the Board of Aldermen of the City of Brentwood, Missouri, will hold an Open
Meeting with a vote to go into Closed Session in the Council Chambers at City Hall located at 2348 S.
Brentwood Blvd., Brentwood, MO 63144. Virtual Access is also available via Zoom
Instructions to Participate Virtually
Zoom Webinar: https://us02web.zoom.us/j/86547857328
Dial: 301-715-8592 /// Webinar ID: 865 4785 7328
YouTube Channel: Brentwoodmo Govtv - Watch a live video broadcast
Instructions for Public Comments
You may email comments no later than 24 hours before the start of the meeting. Submit public comments
to CityClerkOffice@brentwoodmo.org. Public comments, provided they comply with the City's guidelines,
will be read during the meeting, made a part of the official record of the meeting, and made accessible to
the public online following the meeting.
The City of Brentwood will provide reasonable accommodations for people with disabilities to enable
their attendance at city meetings. Please contact the city administrator's office at 314-962-4800
extension 8608, use relay Missouri 1-800-735-2966 TDD or contact us by email at
CityClerkOffice@brentwoodmo.org at least 48 hours prior to the meeting to make your
accommodation request.
Posted this 29th day of January, 2026 at 5:00 PM
By: Octavia Pittman, City Clerk
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE
A. Call to Order and Pledge of Allegiance

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2. ROLL CALL
A. ROLL CALL
3. AGENDA APPROVAL
A. Approval or Amendment of Agenda
4. ANNOUNCEMENTS, APPOINTMENTS, PROCLAMATIONS, AND
RECOGNITIONS
A. Ratification of Appointment Of The New City Of Brentwood
Fire Chief
SYNOPSIS:
Ed Beirne was appointed as the Brentwood Fire Chief at the January
20, 2026, Board of Aldermen meeting. However, the Board of
Aldermen did not take the necessary vote to approve this action.
SUBJECT:
Ratification of the Appointment of Fire Chief
PRESENTER:
Mayor David A. Dimmitt
BACKGROUND:
Mayor Dimmitt and Alderman Plufka, Chair of the Public Safety
Committee, met with Interim Fire Chief Beirne to discuss the future of
the Brentwood Fire department. They expressed a shared interest in
appointing Ed as the next Brentwood Fire Chief.
At the January 20, 2026, Board of Aldermen meeting, Mayor Dimmitt
formally presented Ed Beirne's appointment for consideration. While
the Board of Aldermen agreed, in accordance with City Code Chapter
205.010, an official action is warranted to ratify the decision.
Chapter 205: Fire Prevention and Protection
Section 205.010: Appointment, Term and Removal of Officers and
Members.
https://ecode360.com/29379600
FINANCE/OPERATIONS:
Any additional expense from this appointment will be absorbed
within the General Fund Fire department adopted budget.

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LIST OF SUPPORTING DOCUMENTS ATTACHED:
Ed Beirne Appointed As Interim Fire Chief | Webster Kirkwood Times |
timesnewspapers.com
Motion to approve the Mayor's appointment of Ed Beirne as
the Fire Chief for the City of Brentwood. Roll Call Vote
5. PUBLIC HEARING
6. CITIZEN COMMENTS
7. MAYOR AND ALDERMEN REPORTS
A. Mayor, David Dimmitt
B. Alderman David Plufka - Ward 1
C. Alderwoman Nancy Parker Tice - Ward 1
D. Alderwoman Michele Goad - Ward 2
E. Alderwoman Sunny Sims - Ward 2
F. Alderman Steve Lochmoeller - Ward 3
G. Alderman Jeff Gould - Ward 3
H. Alderwoman Sharon Harter - Ward 4
I. Alderman Sullivan Erger - Ward 4
8. CITY ADMINISTRATOR REPORT
Two (2) Reports
 January 25-27, 2026 Winter Storm Response
 Presentation of the Commercial Design Guidelines
SYNOPSIS:
January 25-27, 2026 Winter Storm
PRESENTER:
Bola Akande, City Administrator

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SUBJECT:
January 2026 Winter Storm
BACKGROUND:
Also want to thank our Public Works, Parks, Police and Fire and ECDC Dispatchers
for their diligence and work during this past historic winter storm.
FINANCE/OPERATIONS:
All costs (regular and overtime and accommodation and resources expenses) are
absorbed within the FY 2026 Adopted Budget.
LIST OF SUPPORTING DOCUMENTS ATTACHED:
PSC_2026.01.28_Snow Event - Public Works Department.pdf
SYNOPSIS:
Presentation on updated changes to the Commercial Design Guidelines.
PRESENTER:
Whitney Kelly, AICP, Director, Planning and Zoning
SUBJECT:
Presentation on updated changes to the Commercial Design Guidelines.
MEETING HISTORY:
Since the last Board of Aldermen meeting at which H3 Studio presented the Draft
Commercial Design Guidelines on November 3, 2025, eight (8) revisions were made
to the Draft Commercial Design Guidelines. Please refer to the attached memo.
Public Hearing is scheduled for February 11th, Planning and Zoning Commission.
Staff recommendation is for the adoption of a resolution to accept the Commercial
Design Guidelines as a component of the Comprehensive Plan.
FINANCE/OPERATIONS:
Funds for this project was budgeted in General Fund, Planning and Development

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Contractual Expense Line-Item.
LIST OF SUPPORTING DOCUMENTS ATTACHED:
 BADG_BoA_03_CommercialGuidelines_20260122_FINAL.pdf
 Memo on Commercial Design Guidelines Changes -1.29.2026 (003).pdf
Public Hearing is scheduled for February 11th, Planning and
Zoning Commission. Staff recommendation is for the adoption
of a resolution to accept the Commercial Design Guidelines as
a component of the Comprehensive Plan at the Planning and
Zoning Commission meeting.
9. CONSENT AGENDA
A. Standing Committees Reports - None
B. Warrant Lists:
Operating Funds
Expenditures from the 2019 Certificates of Participation
Proceeds (COP)
The Warrant List is presented for review and approval.
2025 / 2026 Budget
2025 Operating Budget Expenditures $ 74,471.00
2026 Operating Budget Expenditures $169,316.93
Brentwood Bound: $0
Revised 2019 Series Certificates of
Participation
OVERALL TOTAL $243,787.93
Brentwood Municipal Code - Chapter 135: City of Brentwood, MO
Code Chapter 135: Purchasing Code
https://ecode360.com/29379408 (Ordinance No. 5021 approved
June 21, 2022 has not yet been updated by E-Code)
Per the City of Brentwood Financial Policies and Procedures Manual:
For expenditures of $2,500 or more, (with the exception of some
routine bills, such as utility bills and insurance), the Finance Director

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prepares a warrant list for review by the City Administrator and
Chairman of the Ways and Means Committee. The final version of the
warrant list is placed on the agenda for formal approval at the next
Board of Aldermen meeting (identified control procedure). These
purchases generally consist of equipment and professional services,
including legal services. In most cases, the Warrant List is approved
prior to checks being mailed; however, invoices due prior to the
Board Meeting are mailed when due.
C. Approval of Meeting Minutes - January 20, 2026
D. Special Use Permit Application - Annual St. Mary Magdalen
School Lenten Fish Fry
SYNOPSIS:
St. Mary Magdalen School has submitted an application for special
use permit for annual Lenten Fish Fry.
INITIATING DEPARTMENT:
Administration
SUBJECT:
Annual St. Mary Magdalen School Lenten Fish Fry
PRESENTER:
Bola Akande, City Administrator
BACKGROUND:
St. Mary Magdalen School has submitted an application for special
use permit serving beer, wine and margaritas at their Fish Fry's
located at St. Mary Magdalen School (Drive thru only), 8750 Magdalen
Ave., Brentwood, MO 63144. This event will raise funds for the school.
The following dates have been submitted:
 February 20th & 27th
 March 6th, 13th, 20th & 27th
FINANCE/OPERATIONS:
Section 600.390Licenses for Charitable and Other Organizations.
[R.O. 2009 §3-30; Ord. No. 3679 §1(Exh. A), 2-7-2000]
A license authorizing the sale of intoxicating liquor for consumption

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on the premises where sold may be issued to any church, school,
civic, service, fraternal, veteran, political or charitable club or
organization for the sale of such intoxicating liquor at a picnic,
bazaar, fair or similar gathering. The license shall be issued only for
the day or days designated therein, but in no case shall such a license
be issued to any one (1) club or organization for more than seven (7)
days during any calendar year. For each such license issued, the
licensee shall pay the sum of one dollar ($1.00).
Total Cost - $6
LIST OF SUPPORTING DOCUMENTS ATTACHED:
Special Use Permit 4.26.2022 fillable - St Mary Magdalen Catholic
Church Lenten Fish Fry - 2026.pdf
Motion to approve the Consent Agenda. Roll Call Vote
10. OLD BUSINESS
11. NEW BUSINESS
A. Bill No. 6588 - An Ordinance Granting Site Development Plan
Approval For A New Building At 350 Hanley Industrial Court -
1st Reading
SYNOPSIS:
Tyson Pyle, Architect with Arcturis, on behalf of Carboline Global Inc.,
is seeking approval for the site development plan for a new 15,010
square foot, two story building, and a 1 story 1,875 storage building,
at 350 Hanley Industrial Court.
INITIATING DEPARTMENT:
Planning and Development Department
SUBJECT:
An Ordinance Granting Site Development Plan Approval for a New
Building At 350 Hanley Industrial Court
PRESENTER:
 Whitney Kelly, Director of Planning and Development

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 Tyson Pyle, Architect with Arcturis
BACKGROUND:
The property received a variance on October 24, 2024, and site plan
approval on November 18, 2024, Ordinance No. 5162. for the
renovation and modification to the existing structure for a pergola
that would project in front of the non-conforming buildings. However,
the building was determined to not be structurally sound to
withstand the renovation and code requirements, and the approval
has since lapsed. The property is zoned LI-Light Industrial District
with FP-Floodplain Overlay District, where Section 400.1390(D)
requires site plan approval by the Board of Aldermen with
recommendations from the Planning and Zoning Commission for all
proposed developments with the LI-Light Industrial District. The
proposed new building will meet with the front yard setback. The
property received a variance for the rear yard setback on December 3,
2025, where the existing building sits at 7.17 feet from the rear
property line. The variance granted approval of a new 3 story building
within the same 7.17 feet from the rear property line to tie into the
existing connections to the other buildings on the site.
FINANCE/OPERATIONS:
None
RECOMMENDATION:
Review and discussion.
LIST OF SUPPORTING DOCUMENTS ATTACHED:
Bill No. 6588 - 350 HIC-CarbolineSDP.Draft Ordinance.02.02.2026.docx
Site Development Plan App 2023-ARC.pdf
25-3524-00_Carboline-P&Z Submital_final v2.pdf
L-101 - LANDSCAPE SITE PLAN.pdf
P&Z #25-014.350HIC.Carboline.Staff Report.1.14.2026.pdf
B. Bill No. 6589 - An Ordinance Approving An Agreement With
CivicPlus For Agenda And Meeting Management Solutions
Software - 1st and 2nd Reading
SYNOPSIS:
Staff is seeking approval to enter into an agreement with CivicPlus for

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the implementation of an agenda management system.
INITIATING DEPARTMENT:
Administration
PRESENTER:
Octavia Pittman, CMC/MPCC, City Clerk
BACKGROUND:
The Board of Aldermen previously approved an agreement with
BoardDocs for the implementation of an agenda management system
designed to streamline the workflow associated with compiling and
publishing meeting agendas and packets. In 2024, the City was
notified that BoardDocs would transition to the Diligent Community
platform. Since that transition, staff has faced challenges with system
functionality and workflow processes, resulting in inefficiencies
beyond what was anticipated.
In response, staff conducted research into alternative agenda
management providers. Key staff members participated in
demonstrations from eScribe, MunicipalOne, and CivicPlus to
evaluate comparable platforms and capabilities.
Following the review process, staff recommends entering into an
agreement with CivicPlus for the following reasons:
 The City already utilizes CivicPlus for website management,
allowing for a smoother and more efficient transition.
 CivicPlus provides dedicated implementation support and
training, helping ensure a successful rollout with minimal
disruption to staff, elected officials, and the public.
 The CivicPlus platform more closely aligns with the City’s
operational needs and desired workflow for agenda and
meeting management.
 CivicPlus will import all existing data from both BoardDocs
and Diligent at no additional cost, reducing staff workload and
transition risk.
 CivicPlus includes built-in accessibility review tools to help
ensure all posted documents comply with accessibility
standards for individuals with disabilities.
After presentation to the Ways and Means Committee, members
requested a demonstration of the software to gain user awareness.
FINANCE/OPERATIONS:
If approved, implementation would begin in March or April 2026. The
goal is to complete data migration, implementation, and staff
training within approximately 10–12 weeks, with no interruption to
meeting services. A detailed implementation timeline will be
provided upon approval.

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The City budgeted $14,328.63 in FY26 for an agenda management
system, with a planned annual increase of 3% in subsequent years.
CivicPlus has proposed a cost of $10,745 for FY26, which reflects
multiple applied discounts. The FY27 annual fee will be $11,582 and
will be subject to a 3% increase in each year thereafter.
RECOMMENDATION:
At the January 21st Ways and Means Committee meeting, staff
presented the CivicPlus Agenda Management System for
consideration. The Committee expressed interest in undergoing a
demonstration of the system and unanimously voted to recommend
approval to the Board of Alderman contingent upon the results of a
demonstration to the full board.
The demonstration was scheduled on Thursday, January 29th. The
Board will engage in a discussion to determine further action.
LIST OF SUPPORTING DOCUMENTS ATTACHED:
 Bill No 6589 ord civicplus agenda management.pdf
 Agenda Management System memo.pdf
 Exhibit A
Motion for the 2nd reading of Bill No. 6589 and to perfect the
Bill in Ordinance form. Roll Call Vote
C. Resolution No. 1578 - A Resolution Amending Resolution No.
953, Adopting A City Vehicle Policy For The City Of Brentwood
Employees
SYNOPSIS:
Proposed Amendment to the Vehicle Policy for City Employees
INITIATING DEPARTMENT:
Human Resources
SUBJECT:
Proposed Amendment to the Vehicle Policy for City Employees
PRESENTER:
Tangula Bell, SHRM, Human Manager
BACKGROUND:
During FY2026 budget discussions, inconsistencies were identified
between the current vehicle usage policy (adopted in 2012) and the
City’s present practices. Over time, employee roles and vehicle usage
have evolved, creating the need to update the policy for accuracy and
alignment.

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Proposed changes to the current policy, Exhibit A: City Vehicle
Policy:
 Category Two: Remove, as these positions no longer receive a
monthly vehicle allowance.
 Category Three: Remove the positions of Assistant Police
Chief, Superintendent of Streets, and Parks
Maintenance/Superintendent. Add positions of Major of
Community Policing, Major of Administration, and K-9 Officer
to reflect current structure.
 Category Four: Remove the position of City Administrator, as
this role no longer uses a City vehicle.
 Category Five: Remove the position of the police officer
assigned to the Drug Enforcement Administration (DBA) Task
Force, as this program no longer exists in the City of
Brentwood.
City vehicles are no longer to be used for personal use. All proposed
changes are incorporated into Exhibit B: Updated City Vehicle
Policy.
The policy explains identifies who is an authorized drive of City-
Owned vehicles, usage of radio, communication systems or cellular
use when operating a city vehicle, requirements for operators,
general operational policies, accident reporting requirements,
inspections, compliance with IRS regulations, disciplinary penalties,
personal commutes and errand for those who have emergency
operations responsibilities. Furthermore, when the city conducts
background checks, we go as far back as a record exists for that
individual. Thus, if a candidate had a traffic violation or suspension 20
years prior, it’ll show on the report. The report will also show when
the license was reinstated (this is also available in Casenet for most
cases). The standard is 10 years look-back period.
Please note, there are no tax implications for the City because the
Police Chief’s vehicle qualifies as a non-personal use vehicle under
IRS guidelines.
FINANCE/OPERATIONS:
These updates do not create any new financial obligations beyond
what has already been considered and is being discussed during the
Fiscal Year budget process.
RECOMMENDATION:
There was unanimous approval from the Ways and Means Committee
of the amended City Vehicle Policy and to add this to the Employee
Handbook.

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LIST OF SUPPORTING DOCUMENTS ATTACHED:
 Memo - Vehicle Commuting Policy 02.02.26.pdf
 Resolution No 1578 Vehicle Commuting Policy.pdf
 WMC - Vehicle Policy Updated 11.25.pdf
 Exhibit A - City Vehicle Policy OLD.pdf
 Exhibit B - New Vehicle_Policy.pdf
Motion to approve Resolution No 1578. Roll Call Vote
D. Resolution No. 1579 - A Resolution Authorizing And Approving
The Amendment Of The City Of Brentwood’s Current
Employee Handbook Updating The Vehicle Commuting Policy
By Adding The Resolution Number And The Policy To The
Appendix Of The Employee Handbook.
SYNOPSIS:
Amendment to the Employee Handbook as a result of the
amendment to the Vehicle Commuting Policy.
INITIATING DEPARTMENT:
Human Resources
PRESENTER:
Tangula Bell, SHRM, HR Manager
SUBJECT:
Revisions to the Employee Handbook as a result of the amendment to
the Vehicle Commuting Policy.
BACKGROUND:
Upon approval of the new resolution, approving changes to the
Vehicle Commuting Policy, the following updates to the Employee
Handbook are necessary:
 Update Section 5.12 - Vehicle Commuting Policy - Page 59
 Add 11.13 – Vehicle Commuting Policy to the Appendices-
Resources - Pages 123-127
The proposed updates are redlined on pages 59, 123 - 127 of Exhibit
A: Brentwood Employee Handbook – Update Request.
Exhibit B - Brentwood Employee Handbook Modified January
2026reflects the required edits and will be finalized and published
upon adding the resolution number to page 59 following
approval.Page numbers and the Table of Contents have also been
updated accordingly.
FINANCE/OPERATIONS:

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These updates do not create any new financial obligations beyond
what has already been considered and is being discussed during the
FY2026 budget process.
RECOMMENDATION:
Motion to approve Resolution No. 1579 - Amendment to the
Employee Handbook as presented.
LIST OF SUPPORTING DOCUMENTS ATTACHED:
 Brentwood Employee Handbook - Update Request -
Redlined.pdf
 Brentwood Employee Handbook Modified January 2026 -
Clean.pdf Resolution No 1579 - Amendments to the
Employee Handbook - Vehicle Commuting Policy.pdf
 WMC - Employee Handbook Update - Vehicle Commuting
Policy.pdf
Motion to approve Resolution No. 1579 - Amendment to the
Employee Handbook as presented. Roll Call Vote
12. CITIZEN COMMENTS
13. CLOSED MEETING
14. ADJOURNMENT
Regular meetings are livestreamed on YouTube and recorded. The recording will be made
available on the City's YouTube channel. Please be aware that your presence may be recorded.