[PAGE 1]
AGENDA
CITY OF WESTMINSTER
Mayor and Common Council Meeting
Monday, February 23, 2026, at 7:00 pm
City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157
City YouTube Channel Link
1. CALL TO ORDER
2. APPROVAL OF MINUTES
A) Mayor and Common Council Meeting Minutes of February 9, 2026
B) Mayor and Common Council Work Session Meeting Minutes of February 17, 2026
3. CONSENT CALENDAR
A) Approval of Departmental Operating Report – January 2026
4. REPORT FROM THE MAYOR
5. REPORTS FROM COMMITTEES
A) Arts Council
B) Economic and Community Development Committee
C) Finance Committee
D) Personnel Committee
E) Public Safety Committee
F) Public Works Committee
G) Recreation and Parks Committee
H) Technology Committee
I) Intergovernmental Relations Committee
6. COUNCIL COMMENTS AND DISCUSSION
7. BID
A) Award of Bid to Donald B. Smith, Inc., and the Approval of a Contract for Roof Replacement
Services in an Amount not to Exceed $245,630.00. – City Administrator Imhulse
8. ORDINANCE AND RESOLUTIONS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
11. DEPARTMENTAL REPORTS
12. CITIZEN COMMENTS
13. ADJOURNMENT

[PAGE 2]
MINUTES
CITY OF WESTMINSTER
Mayor and Common Council Meeting
Monday, February 9, 2026, at 7:00 p.m.
City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157
YouTube Channel Link
CALL TO ORDER
Elected Officials Present: Mayor Becker, Council President Chiavacci, Councilmember Dayhoff,
Councilmember Hoff, and Councilmember Pecoraro.
Staff Present: City Clerk Barber, Director of Human Resources Brown, Director of Housing Services
Brown, Director of Community Planning and Development Depo, Director of Recreation and Parks
Gruber, City Administrator Imhulse, Director of Technology Services Moore, Chief of Police Price, and
Director of Finance Rodgers.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Council President Chiavacci led the Pledge of Allegiance and a moment of silence.
MCDANIEL COLLEGE UPDATE
Ms. Janelle Holmboe, Executive Vice President of Constituent Engagement with McDaniel College,
provided an update from the college.
APPROVAL OF MINUTES
A motion was made by Councilmember Hoff and seconded by Councilmember Pecoraro to approve
the Mayor and Common Council Closed Meeting minutes of December 8, 2025, the Mayor and
Common Council Closed Meeting minutes of December 8, 2025, the Mayor and Common Council
Meeting minutes of January 12, 2026, and the Mayor and Common Council Work Session Meeting
minutes of January 20, 2026.
VOTE
AYES: Councilmember Dayhoff, Councilmember Hoff, and Councilmember Pecoraro.
NAYS: None.
CONSENT CALENDAR
A motion was made by Councilmember Pecoraro and seconded by Councilmember Dayhoff to approve
the consent calendar that consisted of the following: Approval of Departmental Operating Report –
December 2025; and Approval of Public Works Agreement PWA-1177, application for construction of
sanitary sewer and water connections at 2 Black Oak.
VOTE
AYES: Councilmember Dayhoff, Councilmember Hoff, and Councilmember Pecoraro.
NAYS: None.
REPORT FROM MAYOR
Mayor Becker thanked all the Public Works Department and Police Department employees for their
teamwork during and after the snow event that happen in the City of Westminster on Sunday, January
25, 2026. Mayor Becker reported on her work with the Maryland Municipal League Board as well as the
Maryland Municipal League’s Engagement and Outreach Committee. Mayor Becker closed her report
by noting recent meetings and events that she had attended.
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[PAGE 3]
REPORTS FROM COMMITTEES
Mayor Becker, on behalf of the Arts Council, reported on several current and upcoming events
scheduled at the Carroll County Arts Council (91 West Main Street).
Councilmember Pecoraro, on behalf of the Finance Committee, noted that preparations for the FY27
Budget are underway and that the committee will be meeting in the near future.
Council President Chiavacci, on behalf of the Public Safety Committee, reported there were no serious
incidents or accidents associated with the storm that took place in the City on Sunday, January 25,
2026. Council President Chiavacci closed his report by thanking all those for their work that were
involved in the preparation prior to the snow arrival and then with clearing of the snow. Council President
Chiavacci also thanked the residents of the City for adhering to the parking restrictions, as it made for
an easier cleanup for the City.
Councilmember Pecoraro, on behalf of the Public Works Committee, thanked all those that worked prior
and during the snow event.
COUNCIL COMMENTS AND DISCUSSION
Councilmember Dayhoff thanked all those that worked prior and during the snow event. Councilmember
Dayhoff noted that he is looking forward to attending the Wakefield Valley Park Event Center Ribbon
Cutting scheduled for Friday, February 20, 2026.
Councilmember Hoff noted his recent attendance at a Hey Westminster event that was recently held.
ORDINANCE AND RESOLUTIONS
Introduction of Resolution No. 26-03 Annexation 72, a Resolution Enlarging the Corporate
Boundaries of the City of Westminster by Annexing into the City Certain Property Containing
± 2.9443 Acres, Contiguous and Adjoining to the City’s Existing Corporate Boundaries,
Consisting of Real Property Located at 10 Sullivan Road, Westminster, Maryland 21157, Also
Identified as Tax Account Number 07-048408, Map 0039, Grid 0013, Parcel 0752 AND Comprising
of ± 1.4983 Acres and± 1.446 Acres of Right-of-Way Containing a Portion of College View
Boulevard (Maryland Route 140/Maryland Route 97), Belonging to the Maryland Department of
Transportation State Highway Administration.
A motion was made by Councilmember Hoff and seconded by Councilmember Pecoraro to introduce
Resolution No. 26-03 Annexation 72, a Resolution enlarging the corporate boundaries of the City of
Westminster by annexing into the City certain property containing ± 2.9443 acres, contiguous and
adjoining to the City’s existing corporate boundaries, consisting of real Property located at 10 Sullivan
Road, Westminster, Maryland 21157, Also Identified as Tax Account Number 07-048408, Map 0039,
Grid 0013, Parcel 0752 and comprising of ± 1.4983 acres and ± 1.446 acres of right-of-way containing
a portion of College View Boulevard (Maryland Route 140/Maryland Route 97), belonging to the
Maryland Department of Transportation State Highway Administration. Director of Community Planning
and Development Depo provided the staff report and responded to questions of clarification given by
the Mayor and Common Council on the item.
VOTE
AYES: Councilmember Dayhoff, Councilmember Hoff, and Councilmember Pecoraro.
NAYS: None.
UNFINISHED BUSINESS
There was no unfinished business to be discussed by the Mayor and Common Council.
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[PAGE 4]
NEW BUSINESS
There was no new business to be discussed by the Mayor and Common Council.
DEPARTMENTAL REPORTS
Administration
City Administrator Imhulse thanked all involved in preparing for and working during the recent winter
storm. City Administrator Imhulse thanked Department of Public Works Streets Superintendent
Strawsburg for his planning and leadership prior, during, and after the snow event.
Recreation and Parks
Director of Recreation and Parks Gruber reported on recent events the department has held. Director
Gruber also noted that Municipal Pool Membership has opened for the 2026 season. Director Gruber
closed by advising that camp registration for 2026 summer camp season will open on February 1, 2026.
Human Resources
Director of Human Resources Brown provided an update on several projects being addressed by her
department.
Public Works
City Administrator Imhulse thanked the Department of Public Works Utilities Maintenance staff for all
their work during the recent weather events, especially dealing with several watermain breaks.
Technology Services
Director of Technology Services Moore provided an update to projects and day-to-day activities that
the IT Department are managing.
Community Planning and Development
Director of Community Planning and Development reported on the following:
The Board of Zoning Appeals February 3, 2026, meeting was cancelled as there were no applications
before the Board.
On February 4, 2026, the Historic District Commission met to discuss the Annual History Expo taking
place on Saturday, February 28, 2026, at Winters Mill High School, the commemoration of the
Westminster Cemetery Commemorative Marker on Sunday, April 19, 2026, and its Nation’s 250th
preparations.
On February 19, 2026, the Planning and Zoning Commission is scheduled to:
• Review of its Annual Report for certification
• Review Chick-fil-A subdivision plat – Market Street Extended and MD Route 140
• Review a request by Boot Barn, to be located at the Westminster Shopping Center, to allow for
a larger sign.
• Review revised architectural elevations for 404 Malcolm Drive medical office building and
daycare
• Review revised architectural elevations for the Willows two-over-two residential development
north of Sullivan Avenue and east of Pennsylvania Avenue.
Housing Services
Director of Housing Services Brown provided a status update on programs that are managed by the
department.
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Finance
Director of Finance Rodgers provided an update on the department’s work in preparation for the
upcoming FY27 Budget.
Westminster Police Department (WPD)
Chief Price highlighted the great interpersonal communication between all the departments prior and
during the snowstorm made a remarkable impact on dealing with the snow event.
CITIZEN COMMENTS
Ms. Janelle Holmboe addressed the Mayor and Common Council noting the sense of pride in the City
from the residents in the community.
ADJOURNMENT
Council President Chiavacci announced that the next meeting of the Mayor and Common Council would
be held on Monday, February 23, 2026, at 7:00 p.m. He adjourned the meeting at 7:40 p.m.
Respectfully Submitted,
Douglass A. Barber, MMC
City Clerk
Full audio version is available on www.westminstermd.gov
Adopted by the City of Westminster Common Council on __________________________.
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[PAGE 6]
CITY OF WESTMINSTER
Mayor and Common Council Work Session Meeting
Tuesday, February 17, 2026, at 4:32 p.m.
City Administration Building, 45 West Main Street, Westminster, MD 21157
CALL TO ORDER
Elected Officials Present: Mayor Becker, Council President Chiavacci, Councilmember Dayhoff,
Councilmember Hoff, and Councilmember Pecoraro.
Staff Present: City Clerk Barber, Director of Human Resources Brown, Director of Community
Planning and Development Depo, City Administrator Imhulse, Director of Technology Services
Moore, Chief of Police Price, Director of Finance Rodgers, and City Attorney Whitworth.
Council President Chiavacci opened the Mayor and Common Council Work Session Meeting at
4:32 p.m.
Motion: Council President requested the Mayor and Common Council Work Session Agenda be
amended, to reorder the items on the agenda. Councilmember Dayhoff moved to amend the
Mayor and Common Council Works Session Agenda as requested by Council President
Chiavacci, seconded by Councilmember Hoff. There was no discussion.
VOTE:
AYES: Councilmember Dayhoff, Councilmember Hoff, and Councilmember Pecoraro.
NAYS: None.
OATH OF OFFICE
Mayor Becker issued the oath of office to the following:
Sara Imhulse, City Administrator
Christian Price, Chief of Police
Douglass A. Barber, City Clerk
Charise Brown, Director of Human Resources
Richard Moore, Director of Technology Services
Theresa Rodgers, Director of Finance
Ramsay Whitworth, City Attorney
DISCUSSION ITEMS
Snow Emergency Streets
City Administrator Imhulse opened the discussion and requested that Chief of Police Price
present a briefing on the proposed Snow Emergency Plan for the City of Westminster. Chief
Price highlighted the purpose, reasoning and the benefits of the proposed Snow Emergency
Plan. City Staff responded to questions of clarification on the proposed Snow Emergency Plan.
City Administrator Imhulse ended the discussion by noting that an item will be placed on the
upcoming Mayor and Common Council Agenda scheduled for Monday, February 23, 2026, for
their consideration to adopt a resolution establishing snow emergency streets for the City of
Westminster.

[PAGE 7]
Note for the Record: Director of Human Resources Brown and Director of Finance Rodgers left
the meeting at 4:57 p.m.
My Westminster App
City Administrator Imhulse opened the discussion and requested that Director of Technology
Services Moore present a briefing on the proposed My Westminster App for the City of
Westminster. City Staff responded to questions.
Note for the Record: Chief of Police Price left the meeting at 5:13 p.m.
Site Plan Code Revisions
City Administrator Imhulse opened the discussion and requested City Attorney Whitworth
continue his review of the revised proposed legislation he prepared with input from City staff, to
address the legal aspects when updating the City’s Code in relation to Site Plans. Staff responded
to questions regarding Site Plans and Simplified Stie Plans.
CITY ADMINISTRATOR COMMENTS
City Administrator Imhulse provided an update and reminder to the Mayor and Common Council
of the Wakefield Valley Park Event Center ribbon cutting ceremony scheduled for Friday,
February 20, 2026, at 4:00 p.m. City Administrator Imhulse provided details of the event and
responded to questions.
ADJOURNMENT
Council President Chiavacci adjourned the meeting at 6:19 p.m.
Respectfully Submitted,
Douglass A. Barber, MMC
City Clerk
Approved by the City of Westminster Common Council on _______________________.

[PAGE 8]
CITY OF WESTMINSTER, MARYLAND
STATUS & INFORMATION REPORT – JANUARY 2026
Finance
TREASURY REPORTS AS OF January 2026 – UNADJUSTED AND UNAUDITED
GENERAL FUND REVENUES % to
Budget Actual YTD Budget
Taxes $ 18,047,355 $ 15,006,130 83%
Licenses and Permits 536,534 213,305 40%
Intergovernmental 1 ,975,136 1 ,706,090 86%
Charges for Services 1 ,467,247 988,241 67%
Fines & Forfeitures 28,000 24,600 88%
Miscellaneous Income 582,598 261,642 45%
Transfers ( 2,099,963) - 0%
GENERAL FUND APPROPRIATION BY ACTIVITY
Facilities $ 5 54,474 $ 1 85,092 33%
Finance 313,200 138,767 44%
Executive & Legislative 935,852 582,540 62%
Human Resources 296,912 96,607 33%
Planning, Zoning & Development 554,322 171,884 31%
Housing & Preservation Services 149,905 79,823 53%
Public Safety Department 9 ,947,973 6 ,066,908 61%
Public Works 4 ,883,348 2 ,480,398 51%
Recreation & Parks 2 ,399,351 1 ,305,637 54%
Technology 501,566 290,225 58%
Total General Fund Revenues $ 20,536,907 $ 18,200,008 89%
Total General Fund Appropriations $ 20,536,905 $ 11,397,880 56%
CAPITAL FUND REVENUES % to
Budget Actual YTD Budget
Intergovernmental $ 17,046,969 $ 2,749,882 16%
Benefit Assessments 170,520 35,199 21%
Loan Proceeds 546,654 - 0%
Other Revenue 3,500 844,604 24132%
Transfers 15,602,883 - 0%
Capital Fund Reserves/Carryforward 1 ,702,503 - 0%
Capital Projects Benefit Assessments
Fund Balance 991,916 - 0%
CAPITAL FUND APPROPRIATION BY ACTIVITY
Planning $ 5 61,986 $ 3 67,951 65%
Facilities 1 ,805,513 530,154 29%
Public Safety Department 249,712 151,138 61%
Public Works 4 ,350,738 1 ,743,718 40%
Sewer 4 ,371,493 519,752 12%
Water 23,840,363 6 ,616,925 28%
Technology 283,000 34,190 12%
Rec & Park 602,139 290,237 48%
Total Capital Fund Revenues $ 36,064,945 $ 3,629,685 10%
Total Capital Fund Appropriations $ 36,064,944 $ 10,254,066 28%

[PAGE 9]
UTILITY FUND REVENUES % to
Budget Actual YTD Budget
Small Meter - City $ 6,121,488 $ 3,065,065 50%
Small Meter - County 4 ,065,147 1 ,993,426 49%
Large Meter - City 2 ,815,801 1 ,641,933 58%
Large Meter - County 2 ,039,629 1 ,154,980 57%
Reclaimed - County 40,000 27,854 70%
Charges for Services 1 ,529,319 1 ,324,707 87%
Benefit Assessment Fees 507,715 111,444 22%
Carroll County Septage Facility 286,000 206,635 72%
Revenue Related to ENR/Biosolids Project - ( 1,676,350) * 0%
UTILITY FUND APPROPRIATION BY ACTIVITY
Facilities $ 88,550 $ 26,421 30%
Finance 937,324 488,177 52%
Executive & Legislative 883,505 538,729 61%
Human Resources 587,454 220,316 38%
Planning, Zoning & Development 506,964 209,939 41%
Public Works 731,160 223,725 31%
Technology 992,584 626,821 63%
Utilities 2 ,604,187 1 ,193,832 46%
Water 3 ,616,526 1 ,200,637 33%
Wastewater 5 ,035,284 1 ,912,271 38%
Total Utility Fund Revenues $ 17,405,099 $ 7,849,694 45%
Total Utility Fund Appropriations $ 15,983,539 $ 6,640,868 42%
* Reversal of prior year-end accrual for revenue recognition. Negative due to timing.
FIBER FUND OPERATING REVENUES % to
Budget Actual YTD Budget
Provider Fees - Units Passed $ 4 38,000 $ 2 55,492 58%
Provider Fees - Subscriptions $ 4 50,000 $ 3 06,293 68%
Miscellaneous $ - $ 167 0%
Loan Proceeds $ - $ - 0%
State Debt Grant $ 1,000,000 $ - 0%
General Fund Subsidy $ - $ - 0%
FIBER FUND OPERATING EXPENDITURES
Public Works $ 1 02,688 $ 15,426 15%
Technology 6,833 46 1%
Fiber 1 ,429,836 311,783 22%
Total Revenues $ 1,888,000 $ 5 61,952 30%
Total Expenses $ 1,543,710 $ 3 27,256 21%
Net Income (Loss) $ 3 44,290 $ 2 34,696
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[PAGE 10]
PUBLIC HOUSING FUND REVENUES % to
Budget Actual YTD Budget
Housing Assistance Payments $ 3,227,232 $ 1,820,201 56%
HUD Administrative Fee Distribution 299,124 199,820 67%
Miscellaneous Income 169,275 164,965 97%
Transfers 9,663 - 0%
PUBLIC HOUSING FUND EXPENDITURES
Salaries & Benefits $ 3 87,450 $ 1 70,997 44%
Administration 233,168 190,774 82%
Housing Assistance Payments 3 ,080,438 1 ,764,116 57%
Facilities 4,238 2,059 49%
Total PHA Fund Revenues $ 3,705,294 $ 2,184,986 59%
Total PHA Fund Appropriations $ 3,705,294 $ 2,127,946 57%
Disbursements between $10,000 and $25,000
from January 21, 2026 through February 17, 2026:
Invoice Date Vendor Name Total
10/30/2025 SB & COMPANY $15,700.00
12/1/2025 SOUTHERN STATES COOP INC $15,101.41
12/18/2025 EASTERN SALT COMPANY INC. $23,053.35
12/23/2025 EASTERN SALT COMPANY INC. $10,017.73
12/29/2025 USABLUEBOOK $10,165.12
1/8/2026 JEM HEATING & AIR CONDITIONING $10,900.00
1/14/2026 EASTERN SALT COMPANY INC. $24,666.96
1/15/2026 CARROLL COUNTY COMMISSIONERS $13,086.84
1/15/2026 CONTINENTAL TECHNOLOGIES INC $15,150.00
1/16/2026 STAMBAUGH'S WELDING INC $14,206.00
1/16/2026 SILVERMAN THOMPSON SLUTKIN, WHITE LLC $20,166.50
1/16/2026 WASTE MANAGEMENT DISPOSAL SERV, OF PENNSYLVANIA, INC. $18,341.84
1/20/2026 MD UNEMPLOYMENT INSURANCE FUND $12,622.00
1/20/2026 THE LINCOLN NATIONAL LIFE, INSURANCE COMPANY $11,425.37
1/24/2026 EASTERN SALT COMPANY INC. $12,469.61
1/24/2026 EASTERN SALT COMPANY INC. $12,319.84
1/26/2026 SINGH & SONS CONTRACTING, LLC $22,450.00
1/29/2026 FREDERICK WARD ASSOCIATES, INC $20,394.50
1/29/2026 SB & COMPANY $10,500.00
1/30/2026 IQGEO AMERICA INC. $16,731.00
1/30/2026 NATIONWIDE RETIREMENT SOLUTION $17,882.97
2/2/2026 WASTE MANAGEMENT DISPOSAL SERV, OF PENNSYLVANIA, INC. $23,256.89
2/3/2026 CARROLL CABLE REG. COMMISSION $17,452.56
2/13/2026 NATIONWIDE RETIREMENT SOLUTION $17,669.96
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[PAGE 11]
Housing Services
Housing Choice Voucher Program
• Housing Assistance Payments (HAP) = $253,656
• Number of vouchers under lease as of the last day of the month = 258
• Wait list total active applicants = 737
• Number Ports into City =17
• Housing inspections = 18
• Filing rate in PIC = 97.83%
• Waiting List Status: Open
Code Enforcement
During the month of January 2026, the Code Enforcement Officer issued 21 code violations of
which 5 were closed during the period, leaving 16 open as of the end of the month. Those that
remained open at the end of the month were because the time to remedy the violation was
after the end of the month.
Below is a depiction of the violations by type for the month of January 2026.
Type of Violation Number of Violations Percentages
9
Sidewalks 42%
General Responsibility 6 29%
All others 6 29%
Code Violation January 2026
29%
Sidewalks
43%
General Responsibility
All others
28%
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[PAGE 12]
Technology Service
Help Desk Tickets
There were a total of 258 tickets received in the month of January.
Broken down by department (by total):
Technology Services - 51
Police Department - 49
Public Works - 36
Finance - 26
Office of the City Administrator - 24
Planning - 22
Recreation and Parks - 21
Human Resources - 11
Housing - 9
Mayor and Common Council - 4
Public - 4
Engineering - 1
Community Planning & Development
COMMUNITY PLANNING AND DEVELOPMENT PERFORMANCE MEASURES
January 2026
Planning and Zoning Commission 3
Building Permits Approved 24
Business Owner Inquiries 9
Downtown Businesses Visited 50
Use and Occupancy Issued 4
COMMUNITY PLANNING AND DEVELOPMENT
The Department of Community Planning and Development (“DCPD”) provided professional staff
reports and support for the Mayor and Common Council (“M&CC”); Economic and Community
Development Committee of the Mayor and Common Council (“ECDC”); Water and Sewer
Allocation Committee of the Mayor and Common Council (“WSAC”); Historic District
Commission (“HDC”); Board of Zoning Appeals (“BZA”); and Planning and Zoning Commission
(“PZC”).
• The January 6, 2026, BZA meeting was cancelled as there were no applications before
the BZA. The next scheduled BZA meeting is February 3, 2026.
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• The January 7, 2026, HDC meeting was cancelled as there were no applications before
the HDC. The next scheduled HDC meeting is February 4, 2026.
• On January 12, 2026, at the M&CC meeting, DCPD staff presented the following item:
Introduction of Annexation Resolution No. 26-01 (Annexation No. 88), Route309,
o
LLC Petition for Annexation to enlarge the corporate boundaries of the City of
Westminster by annexing into the City certain property containing ± 2.49 acres,
contiguous to and adjoining the City’s existing corporate boundaries, consisting of
real property identified as tax account number 07-111932, Map 0045, Grid 0015,
Parcel 0539. The M&CC introduced Annexation Resolution No. 26-01.
• On January 22, 2026, at the PZC meeting, DCPD staff presented the following items:
Public Hearing for Adoption of the City of Westminster Chapter to the Water
o
Resources Element. PZC approved to forward the Water Resources Element to
the M&CC with a positive recommendation.
Site Development Plan S-24-0031, William Winchester Elementary School
o
Addition. S-24-0031 proposes to construct a 1,955 square foot Pre-Kindergarten
classroom addition onto the existing elementary school at 60 and 70 Monroe
Street, Westminster Maryland 21157. PZC conditionally approved S-24-0031.
Site Development Plan S-24-0032, Westminster Elementary School Addition. S-
o
24-0032 proposes to construct two additions for a Pre-Kindergarten and an
Instrumental Music classroom addition onto the existing elementary school totaling
3,333 square feet at 811 Uniontown Road, Westminster Maryland 21158. PZC
conditionally approved S-24-0032.
Other Activities Completed by DCPD:
• On January 5, 2026, staff attended and managed the DBA meeting with the DBA
Leadership, led by Chairperson Tiombe Paige, with Cultivated Boutique. This was
primarily a networking meeting with preparations for upcoming spring events.
• On January 15, 2026, DCPD staff and DBA Leadership annual 3-hour work planning
meeting.
• On January 29, 2026, DCPD staff attended the Carroll County Commissioners meeting
to present the awards for the Carroll County Downtown’s Shop Small, Win Big Carroll
County meeting.
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• Twenty-four (24) building permits were reviewed and approved for projects within the City.
Four of the approved permits were for a Final Release, eight were for new commercial
businesses or commercial renovations, and twelve were for residential decks and
miscellaneous projects. The following highlights a few of these permits:
Building Permit for retaining wall for The Shepherd’s Staff located at 30 Carroll
o
Street.
Tenant Fit-out for the Old White’s Bikes shop at 10-12 W Main Street.
o
Tenant Fit out for Divine Hands Home Health at 15 E Main Street.
o
• Finally, DCPD staff members continue to manage site development plans, plats,
simplified site plans, and permits submitted to the City for review and compliance with
adopted rules and regulations and answer hundreds of inquiries every month via email,
by phone, via Zoom, and in person. DCPD continues to meet with applicants and their
attorneys to discuss annexations, proposed site development plans, building permits,
water and sewer allocations, zoning determinations, verifications, certificates, and a
variety of City applications and processes.
Human Resources
HR Employee Relations, Projects, and Benefits & Wellness
• HR team met with employees in-person (one-on-one) and made phone calls to answer
benefit-specific questions.
ο Accessing benefit information, registering accounts, and requesting benefit cards
ο Requesting various types of leave (FMLA, STD, Worker’s Compensation)
ο Qualifying Life Events for changes to insurance
• HR team managed interview and onboarding activities for the Police, Utilities, Streets,
Human Resources, Recreation and Parks, Technology Services (IT), Water,
Wastewater, and a Contractor.
ο Prescreen vetting, in-person, and computer conferencing interviews.
ο Roles ranged from entry- to senior-level; all full-time.
Recruitment Activities
Advertisements and Application Reviews:
Internal External Internal External
Advertisements Advertisements Application Application
Reviews Reviews
Full-time 4 28 4 58
Part-time 0 0 0 0
Temporary 0 1 0 2
Seasonal 0 0 0 0
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Vacant Titles per Department:
• Police: 3
ο Entry-level Officer
ο Lateral Officer
ο Communications Specialist II
• Streets: 1
ο Equipment Operator I or II
• Wastewater Plant: 4
ο Plant Operator I or II (All Shifts)
ο Chemist
• Water: 1
ο Plant Operator I or II (1st Shift)
• Public Works: 1
ο Director of Public Works
• Utilities: 1
ο Equipment Operator I or II
• Human Resources: 1
ο Safety & Risk Coordinator
• Recreation and Parks: Multiple
Group Fitness/Yoga Instructors
o
• Technology Services: 1
Help Desk Technician
o
Employee Changes Completed:
Termination
Employee Internal Promotio s/
New Hires Orientations Transfer n Retirement
Full-time 4 4 0 2 6
Part-time 0 0 0 0 0
Temporary 1 1 0 0 1
Seasonal 0 0 0 0 0
Hires and Promotions in January 2026 by Title:
Streets:
• Equipment Operator I or II (1)
Utilities:
• Equipment Operator I or II (1)
Police:
• Lateral Police Officer (2)
• Acting Communications Specialist II (1)
Wastewater:
• Chemist (1)
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Risk Management
• Insurance Claims Filing
Workers’
Mobile Sewer Compensatio
Automobile Liability Equipment Property Back-up n
2 1 0 1 0 2
• Continued random drug testing for 2026 quarter 1 per City’s Drug-Free Workplace
Policy.
• Correspondence with LGIT, Chesapeake, and employees on workers compensation
and insurance claims.
Police Department
Time Frame Police Adult Juvenile DUI Traffic Foot
Calls Arrests Arrests Arrests Citations Patrol Hours
For
Service
January 2026 869 34 4 5 265 120
January 2025 832 35 12 2 347 46
2026 YTD 869 34 4 5 265 120
Total
2025 YTD 832 35 12 2 347 46
Total
Significant Cases in January:
Crime: Theft
Date: 01/16/2026
Location: BJ’s Wholesale 820 Market Street
Details: Two suspects entered the location and stole approximately $1,800 worth
of over-the-counter medications.
Status: Open
Crime: Arson - Threat
Date: 01/20/2026
Location: Walmart – 280 Woodward Road
Details: A customer became irate when his refund was not reflected in his bank
account.
Status: Arrest: Jaylen Rawlings (30 YOA)
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Crime: Burglary – Fourth Degree
Date: 01/21/2026
Location: S. Bishop Street
Details: An unknown female entered the residence without permission. The
homeowner declined to pursue charges.
Status: Closed
Departmental Information
1. PFC. Cary Haines received the Police Officer of the Quarter award for exemplary performance
during the fourth quarter of 2025.
2. Communications Specialist Sarah Reid received the Civilian Employee of the Quarter award for
exemplary performance during the fourth quarter of 2025.
Recreation & Parks
Family Fitness Center Membership Usage
Membership Package % of Total Entries
1 Adult Family w/ 2 79
Childcare or Youth
Family 33 1,332
Family with Childcare 8 312
Individual 45 1,839
Student/Youth 5 214
Class Pass 1 36
Family Knorr Brake 3 121
Employee
City Employee 3 143
Total Entries 4,076
Total Unique Members 612
Resident and Non-Resident Membership Packages
Membership Package # of Members Percentage
1 Adult Family w/ 6
Childcare or Youth
Resident 3 50%
Non-Resident 3 50%
Family 123
Resident 67 54%
Non-Resident 56 46%
Family w/ Childcare 19
Resident 9 47%
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[PAGE 18]
Non-Resident 10 53%
Individual 316
Resident 143 45%
Non-Resident 173 55%
Youth/College Student 46
Resident 33 72%
Non-Resident 13 28%
Total # of Memberships 510
Total Resident 255 50%
Total Non-Resident 255 50%
Class Pass 13
The Westminster Family Fitness Center welcomed 18 new members in January.
Group Fitness Class Attendance:
Barre/TRX – 221
o
Circuit/Interval/Strength – 720
o
Group Power/Group Blast - 394
o
Cycle – 309
o
Pilates/Stability Ball - 216
o
Yoga - 413
o
Zumba/Pound - 176
o
Mobility Training – 39
o
Total Attendance: 2,488
Public Works
Wastewater Treatment Plant
Total Flow 99.948 MGD
Average Daily Flow 3.224 MGD
Sludge (Integrated Agronomics) 368.77 wet tons
Septage Sludge 86.86 wet tons
• Continuation of the PureWater project. Conewago completed the tie-in to the existing
denite filter effluent line by utilizing by-pumps and continued underground piping (roughly
85% complete), electrical and plumbing subcontractors completed underslab work and
subgrade was raised to appropriate level, worked on prepping for concrete slabs over
the tanks including setting all the various penetrations,
• HRI and their subcontractors have continued to struggle with the startup of the dryer, and
its various subsystems. The dryer has not been able to operate for more than 24 hours in
any consecutive period. This effort has required a large, time-consuming involvement by
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[PAGE 19]
Staff. There is still no solution to the issues with odor control system and the activated
carbon used to neutralize odors,
• HRI’s subcontractors began replacing all the insulation on the dryer and associated
ductwork in effort to prevent the hotspot issues that have been occurring. The dryer has
been shut down for most of the month as subcontractors installed the insulation around
the ductwork and modifications were made to the dryer itself,
• HRI has continued to slowly work on miscellaneous punch list items throughout the
project.
• Attended meetings, both in-person and via Teams for the PureWater project.
• Attended meetings, both in-person and via Teams for the ENR construction project.
• Performed over 4,000 laboratory analysis.
• Continued to cross train Ed McGillicuddy on the autoanalyzer for nutrient analysis in
anticipation of the plant chemist, Richard Yoder, retiring in February after 36 years of
service.
• Troubleshot the Methanol Feed system, the sustained cold temperatures had a negative
effect.
• Performed routine maintenance throughout the Plant. Completed semi-annual return
sludge pump maintenance.
Utility Maintenance
• Water leaks
166 W Main (Private)
o
39 Westmoreland (Private)
o
433 Hahn Road (Private)
o
535 Old Westminster Pike (Private)
o
302 Cold Stream Close (Main)
o
549 Crossbridge Drive (Private)
o
405 Cassell Close (Private)
o
292 Stoner Avenue (Main)
o
203 Rose Avenue (Private)
o
66 Carroll Street (Main)
o
• Sewer Blockages
54 Blue Swallow (Private)
o
74 Hook Road (Private)
o
• Fiber Drop Installation
298 E Main Street
o
17 Spyglass Court
o
13 Fox Meadow Garth
o
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[PAGE 20]
Water Loss
Water Flushing 0.120 MG
Water Leaks 4.945 MG
Private Leaks 26 .750 MG
Sewer Main Flushing 0.020 MG
Street Sweeper 0.010
Meter Exchanges 0.021
Sample & Pump Stations 0.144
Total Loss 32.01
• Miscellaneous tasks
Fiber, Sewer and Water Service Calls
o
Nonpayment Shut-Offs
o
Fire Hydrant Maintenance
o
54 water meter changeouts
o
Emergency back-up generator maintenance and oil changes
o
Assist with snow and salting events
o
I&I Phase 6 continuation
o
Inspect quarry line relocation
o
• Regular maintenance
Televise and clean sewer mains
o
Sewer pumping stations
o
Booster stations and water storage stations
o
Leak detection
o
Equipment and vehicle maintenance
o
Quarterly meter reading, HWB
o
Miss Utility Markings
o
Fiber Drops
o
Hydrant flushing for WTP
o
Mass water meter exchange /upgrade on the system
o
Street Department
• Grounds Maintenance section performed the following tasks:
Manufactured and applied salt brine
o
Cleared brush from City parking lots
o
• Building Maintenance section performed the following tasks.
Installed McDanial crosswalk at W. Main Street and Maryland Avenue
o
Removed and stored City holiday decorations
o
Repaired garage door at Police Department
o
Installed wall safe at Police Department
o
• Streets and Alleys section
Removed brush, metal, yard waste, and bulk trash
o
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Transported materials to County landfill:
o
Street Baskets 2.45 tons
Bulk Trash 51.64 tons
Brush 24.43 tons
Yard Waste 4.06 tons
Leaf Removal 1.15 tons
Street Sweepings 4.07 tons
Metal 2.56 tons
Scheduled bulk trash collection
o
Set dumpsters for larger piles of bulk trash
o
Assisted with cleaning of City parking lots
o
• Street Maintenance Section
Performed maintenance on snow removal equipment
o
Prepared for multiple snow events
o
*Please Note: Most of the department’s time was spent on snow removal prep, snow removal,
and post-storm cleanup.
Engineering
• HRI, Inc. (the general contractor for the ENR/Biosolids Upgrade Project) is working on the
startup of equipment and punch list items of the Wastewater Treatment Plant. GHD, the project
engineer, continued review of submittals, RFIs, and Project Management/ Inspection.
• I & I phase 6 Guyer Bros. Providing CCTV and evaluation of sewer mains. Waiting for
approved permits from MDE/DNR.
• Wickersham Construction is working on the punch list items of Wakefield Valley Events
Pavilion and Community Building.
• SFMS, LLC construction is working on the reconstruction of ADA requirements.
• Shoreline Mechanical LLC. Is working on the installation of the HVAC Units at the WTP and
45 W. Main Street Buildings.
• Conewago Construction is working on the construction of the PureWater Project.
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Water Plant
RAW WATER TO PLANT IN MG
RAW METER TOTAL 51.20651
RECYCLED WATER TOTAL 5.61059
% RECOVERED 10.957
CIP WASH WATER / MEMBRANE CELLS 0.15984
TOTAL 51.04667
RAW WATER SOURCES IN MG
HULL 9.027
CRANBERRY 42.01967
RAW RES 0
OTHER 0
TOTAL 51.04667
TREATED IN MG
FINISHED WATER FLOW METER 49.92140
STATION WATER 0.035866
TOTAL TREATED 49.88553
BACKWASH WATER / RECYCLE FILTERS 0.3264
DELIVERED TO SYSTEM 49.55913
WELLS IN CRANBERRY SYSTEM IN MG
WELL 3 1.707446
WELL 4 1.373918
WELL 5 6.35744
WELL 6 1.86786
WELL 7 4.665462
WELL 8 3.191995
WELL 9 & 10 3.162123
WELL 11 2.801088
WELL 12 5.952138
WELL 5 BACKWASH WATER 0.00417
WELL 7 BACKWASH WATER 0.30310
WELL 12 BACKWASH WATER 0.67316
TOTAL DELIVERED FROM WELLS IN MG 31.07947
TOTAL DELIVERED TO SYSTEM 80.638604
TOTAL DAILY AVERAGE 2.6012453
DAY OF MAXIMUM USAGE 21 2.83365
RAINFALL 2.52
• Hours operated = 744
• Raw Reservoir level = 20.5 feet
Wakefield Well System
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Well 1 3.2826 MG
Well 2 2.04233 MG
Total Delivered to System 5.324930 MG
Filter Backwash 0.00371 MG
Daily Average 0.1717719 MG
Day of Maximum Usage – 28 0.28846 MG
• Other tasks included:
Performed routine maintenance at the wells and Water Treatment Plant
o
Collected 88 distribution compliance samples between the Cranberry and Wakefield
o
Water Systems.
Performed 310 process control checks at 10 Wells.
o
Performed 372 process control checks at the Cranberry Water Treatment Plant
o
Completed monthly operating reports for the Cranberry and Wakefield Systems
o
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[PAGE 24]
Bids – New Roofs Installations on City buildings
To: Mayor and Common Council
From: Steven Strawsburg, Streets Superintendent
Date: February 17, 2026
Re: Award of Bid – New Roofs Installation on City Buildings
Background
The FY26 General, Water, and Sewer Funds capital budget includes funding for roof replacements at the
Westminster Police Dept, Cranberry Water Treatment Plant, Utility Maintenance Main Facility, and the
Westminster Wastewater Treatment Plant.
The City issued a Request for Bids on December 29, 2025, with bids due on February 5, 2026. Bidders were
requested to provide unit pricing for roof replacements at the Police Dept and multiple Public Works facilities.
Seven bids were received, with each firm’s unit pricing based off of the provided schedule of values. City staff
have evaluated references and unit pricing from all submitters and finds Donald B. Smith, Inc. submitted the
most economically beneficial bid for the City’s needs.
Bid Opening Results
New Roofs Installation on City Buildings RFB# 26-06
Name Total Bid Amount
Donald B. Smith Roofing Inc. $ 245,630.00
Ron Ruff Roofing, Inc. $ 323,200.00
Vertex Roofing Contractors, Inc. $ 490,005.00
Dynamic General Contracting, LLC. $ 515,400.00
Cole Roofing Company, Inc. $ 530,300.00
RRH Associates, LLC $ 655,626.00
Progressive Roofing $ 968,600.00
Project Funding
Work under the contract shall begin in FY26 and is scheduled to be completed by June 30, 2026, with the
understanding the timeline may not be met depending on material availability. The FY26 capital budget for
General, Water, and Sewer Funds includes a total allocation of $337,000.00 for City roof replacements.
The bid amount of $245,630.00 submitted by Donald B. Smith, Inc. is fully appropriated in the FY26 capital
budget.
Recommendation
Staff recommends that the Mayor and Common Council award the bid to Donald B. Smith, Inc. in an amount
not to exceed $245,630.00 for Roof Replacement Services.
cc: Sara Imhulse, City Administrator

[PAGE 25]
FY26 CIP Budget – Replacement of Roofs on Multiple City
Buildings
To: Mayor and Common Council
From: Theresa M. Rodgers, Director of Finance
Date: February 23, 2026
Re: Funding for the Replacement of Roofs on Multiple City Buildings
Background
As part of the FY26 Capital Improvement Plan (CIP), the Mayor and Common Council authorized funding to
replace the roofs on the following City buildings: Water Treatment Plant, Police Department, the Chlorine
and Digester buildings at the Wastewater Treatment Plant (WWTP) and the Utilities Maintenance Building;
funding was separately appropriated for each building.
Donald B. Smith, Inc. provided a bid for the roofing projects for a total of $245,630.00, which includes
$2,380.00 in contingency funds. If this purchase is approved by the Mayor and Common Council, it will be
fully appropriated in the FY26 CIP.
cc: Sara Imhulse, City Administrator