[PAGE 1]
Richfield Housing and Redevelopment Authority
Agenda
March 16, 2026 -- 7:00 PM
Richfield Municipal Center
Council Chambers
6700 Portland Avenue South
1. Call to Order
a. Brett Stursa Oath of Office
b. Election of officers for the Richfield Housing and Redevelopment Authority.
2. Roll Call
3. Open Forum
a. Participants can share their comments in person, by voicemail, or email, and may also request
to participate virtually. For more information on submitting comments, refer to the Housing and
Redevelopment Authority Agenda and Minutes page on the City's Website.
4. Approval of the Agenda
5. Approval of Minutes
a. Approval of the minutes of the 1) Joint Housing and Redevelopment Authority and City
Council Work Session of February 17, 2026; and 2) the Regular Housing and
Redevelopment Authority Meeting of February 17, 2026.
6. Presentations
7. Consent Calendar
Consent Calendar contains several separate items, which are acted upon by the Housing
Redevelopment Authority in one motion. Once the Consent Calendar has been approved, the
individual items and recommended actions have also been approved. No further HRA action on
these items is necessary. However, any HRA Commissioner may request that an item be removed
from the Consent Calendar and placed on the regular agenda for discussion and action. All items
listed on the Consent Calendar are recommended for approval.
a. Consideration of an amendment to the Professional Services Agreement with VEAP to
provide an additional $50,000 in Local Affordable Housing Aid funding for emergency
rental assistance and the related navigation and servicing of the program.
b. Consideration of amended and restated Local Housing Incentive Account Subgrant
Agreements with Home Source, Inc. and Woodlawn Terrace Cooperative adjusting the
funding amounts, outcomes, and deadline for the creation of new affordable housing
opportunities in Woodlawn Terrace.
c. Consider the adoption of a resolution amending the Bylaws of the Housing and
Redevelopment Authority to adjust the order of operations.
d. Consider resolutions designating official depositories for the Housing and
Redevelopment Authority for 2026, including the approval of collateral.
8. Consideration of Items, if Any Removed From Consent Calendar
9. Public Hearings
10. Resolutions
11. Other Business
12. Executive Director’s Report
13. HRA Discussion Items
14. Approval of Claims
15. Adjournment
Auxiliary aids for individuals with accessibility needs are available upon request. Requests must be made at least 96 hours in
advance to the City Clerk at 612-861-9739.
Includes Materials - Materials relating to these agenda items can be found in the HRA agenda packet located by the entrance. The
complete HRA agenda packet is available electronically on the City of Richfield’s website.
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[PAGE 2]
Housing and Redevelopment Authority Meeting 3/16/2026
Agenda Section: Call to Order
Agenda Item: 1.b.
Report Prepared By:
LaTonia DuBois, Administrative Assistant
Department Director:
Melissa Poehlman, Community Development Director
Item for Consideration:
Election of officers for the Richfield Housing and Redevelopment Authority.
EXECUTIVE SUMMARY
The Bylaws of the Richfield Housing and Redevelopment Authority (HRA) provide that
the HRA hold an annual meeting in March. The Bylaws further provide that the Chair,
Vice Chair, and Secretary of the HRA be elected at this meeting.
Officers for 2025 were:
Erin Vrieze Daniels, Chair
Gordon Hanson, Vice Chair
Sean Hayford Oleary, Secretary
RECOMMENDED ACTION
By Motion: Elect officers for the Richfield Housing and Redevelopment Authority
for 2026.
HISTORICAL CONTEXT
Provided in the Executive Summary.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
N/A
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
The HRA Bylaws provide for the election of officers.
CRITICAL TIMING ISSUES
The HRA Bylaws require that an election of officers be held at the annual meeting in
March.
FINANCIAL IMPACT
N/A
LEGAL CONSIDERATIONS
N/A
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[PAGE 3]
ALTERNATIVE RECOMMENDATION(S)
None.
ATTACHMENTS
None
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[PAGE 4]
HOUSING AND REDEVELOPMENT
AUTHORITY MEETING MINUTES
Richfield, Minnesota
Joint HRA and Council
Work Session Meeting
February 17, 2026
ITEM #1 CALL TO ORDER
Acting Chair Hanson called the meeting to order at 6:00 p.m. in the Council Chambers.
HRA Present: Gordon Hanson, Acting Chair; Mary Supple; Sean Hayford Oleary; and John
Young.
HRA Absent: Erin Vrieze Daniels, Chair.
Council Present: Walter Burk; Rori Coleman-Woods. Mayor Supple and Council Member Hayford
Oleary sit as members of the Housing and Redevelopment Authority.
Staff Present: Katie Rodriguez, City Manager; Melissa Poehlman, Executive Director; Julie
Urban, Assistant Community Development Director; and Michelle Friedrich, City
Clerk.
Guest(s): Brett Stursa
ITEM #2 ITEM DISCUSSION
a. Discuss 4d(1) tax classification impacts and possible policy.
Acting Chair Hanson introduced Assistant Community Development Director Urban. Assistant Community
Development Director Urban presented an overview of the 4d(1) property tax classification, including
eligibility requirements, impacts on the Minnesota property tax system, and how the program can support
affordable housing preservation. She explained the Minnesota property tax system and demonstrated the
potential tax impact of 4d(1) status, noting it provides tax savings to property owners while shifting tax
capacity to other taxpayers. Assistant Community Development Director Urban reviewed examples of how
the tool could support preservation of Naturally Occurring Affordable Housing (NOAH), current impacts of
4d(1) status in Richfield, and potential broader impacts if applied to additional properties. Assistant
Community Development Director Urban also compared the use of 4d(1) classification and Tax Increment
Financing (TIF) through hypothetical development scenarios, highlighting trade-offs between affordability
and long-term tax revenue.
Council and HRA members discussed priorities, administrative considerations, taxpayer impacts, TIF
versus 4d(1) in supporting affordable housing, and limiting expanded use of 4d(1) due to potential tax
burden and service cost concerns.
Staff were provided direction and will follow up with additional information and questions for Council
consideration.
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[PAGE 5]
HRA Meeting Minutes February 17, 2026
ITEM #3 ADJOURNMENT
This meeting was adjourned by unanimous consent at 6:53 p.m.
Date Approved: March 16, 2026
Gordon Hanson
HRA Acting Chair
Michelle Friedrich Melissa Poehlman
City Clerk Executive Director
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[PAGE 6]
HRA Meeting Minutes February 17, 2026
HOUSING AND REDEVELOPMENT
AUTHORITY MEETING MINUTES
Richfield, Minnesota
Regular Meeting
February 17, 2026
1. CALL TO ORDER
Chair Vrieze Daniels called the meeting to order at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
HRA Present: Erin Vrieze Daniels, Chair; Gordon Hanson; John Young; Mary Supple; Sean
Hayford Oleary.
Staff Present: Melissa Poehlman, Executive Director; Julie Urban, Assistant Community
Development Director; Jan Youngquist, Economic Development Manager; and
Michelle Friedrich, City Clerk.
3. OPEN FORUM
Chair Vrieze Daniels gave instructions on how to participate in the open forum. No residents
participated.
4. APPROVAL OF THE AGENDA
MOTION: made by Young, seconded by Hanson to approve the agenda as presented.
Motion carried:5-0
5. APPROVAL OF THE MINUTES
MOTION: made by Supple, seconded by Hayford Oleary to approve the minutes of the Housing and
Redevelopment Authority meeting Minutes of (1) HRA Work Session from January 20, 2026, and (2)
HRA Minutes from January 20, 2026, as presented.
Motion carried: 5-0
6. PRESENTATION
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[PAGE 7]
HRA Meeting Minutes February 17, 2026
a. 2025 HRA/EDA Year in Review
Executive Director Poehlman presented the 2025 Housing and Redevelopment Authority and
Economic Development Authority Year in Review, highlighting key housing and economic
development accomplishments. Executive Director Poehlman recognized staff for their work and
thanked Chair Vrieze Daniels for her years of leadership and service.
7. CONSENT CALENDAR
None.
8. CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR
None.
9. PUBLIC HEARINGS
None.
10. RESOLUTION(S)
a. Consideration of a resolution authorizing the execution of a Developer Agreement with the
West Hennepin Affordable Housing Land Trust, dba Homes Within Reach, for the acquisition,
rehabilitation and sale of houses under the New Home Program.
Assistant Community Development Director Urban presented a request to approve a Developer
Agreement with West Hennepin Affordable Housing Land Trust (dba Homes Within Reach), under the
HRA’s New Home Program, which supports affordable homeownership through new construction,
acquisition and rehabilitation, and down payment assistance. Assistant Community Development
Director Urban noted the agreement provides $240,000 in HRA funding to Homes Within Reach to
acquire, rehabilitate, and resell at least three single-family homes to households earning no more
than 80% of the area median income. Assistant Community Development Director Urban explained
funding sources include the HRA Affordable Housing Trust Fund, which includes funds from last
year’s state matching grant program, and funding from potential Community Development Block
Grant funds.
RESOLUTION 1522
APPROVING DEVELOPER AGREEMENT WITH WEST HENNEPIN AFFORDABLE HOUSING
LAND TRUST DBA HOMES WITHIN REACH
MOTION: made by Supple, seconded by Young to adopt a resolution approving a Developer
Agreement with West Hennepin Affordable Housing Land Trust dba Homes Within Reach for the
acquisition, rehabilitation, and sale of at least three houses under the HRA New Home Program.
Motion carried: 5-0
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[PAGE 8]
HRA Meeting Minutes February 17, 2026
11. OTHER BUSINESS
a. Consideration of a resolution authorizing the Executive Director to execute a Contract for
Demolition with Harkness Excavating for the demolition of 6804 14th Avenue South.
Assistant Community Development Director Urban presented a request to demolish structures at
6804 14th Avenue South, a substandard property acquired by the HRA in 2025 with the intent for
future redevelopment through the Richfield Rediscovered program. Assistant Community
Development Director Urban explained due to significantly higher costs for deconstruction, staff
recommended full demolition by Harkness Excavating.
HRA Commissioners and staff discussed the higher cost of deconstruction compared to demolition,
with staff noting increased labor costs, limited competition, and the poor condition of the property with
little salvageable material. HRA Commissioners noted proceeding with demolition while balancing
sustainability goals and financial responsibility.
RESOLUTION 1523
AUTHORIZING DEMOLITION OF REAL PROPERTY LOCATED AT 6804 14TH AVENUE SOUTH
MOTION: made by Supple, seconded by Hayford Oleary to adopt a resolution authorizing Executive
Director Poehlman to execute a Contract with Harkness Excavating for full demolition of all structures
located at 6804 14th Avenue South.
Motion carried: 5-0
12. EXECUTIVE DIRECTOR REPORT
Executive Director Poehlman reported progress on the Bring It Home program after receiving a state
housing voucher grant. She noted staff are preparing a webinar to educate landlords about the
program and encourage participation, with the goal of opening the waiting list in May. Executive
Director Poehlman reported staff are also partnering with the County on the School to Housing
program to receive referrals from schools and prioritize assistance for families with the greatest
housing needs.
13. HRA DISCUSSION ITEMS
HRA Commissioners asked for a brief update on the Volunteers Enlisted to Assist People (VEAP)
emergency rental assistance program. Executive Director Poehlman provided an update on the VEAP
emergency rental assistance program, noting that the HRA committed $50,000 last month to support
residents affected by Operation Metro Surge. She explained currently, $12,000 had been spent, with
several applications still in process. Executive Director Poehlman noted staff continue to monitor the
funds, coordinate with VEAP, and communicate with landlords to anticipate future needs, with the
possibility of requesting additional funding next month.
14. APPROVAL OF CLAIMS
MOTION: made by Hanson, seconded by Supple, to approve claims:
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[PAGE 9]
HRA Meeting Minutes February 17, 2026
U.S. BANK 2/17/2026
HRA Checks #37353-37373 $104,475.10
Section 8 Checks# 137478-137558 $262,867.84
TOTAL: $367,342.94
Motion carried: 5-0
15. ADJOURNMENT
This meeting was adjourned by unanimous consent at 7:32 p.m.
Date Approved: March 16, 2026
Erin Vrieze Daniels
HRA Chair
Michelle Friedrich Melissa Poehlman
City Clerk Executive Director
4 of 4
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[PAGE 10]
Housing and Redevelopment Authority Meeting 3/16/2026
Agenda Section: Consent Calendar
Agenda Item: 7.a.
Report Prepared By:
Julie Urban, Assistant Community Development Director
Department Director:
Melissa Poehlman, Community Development Director
Item for Consideration:
Consideration of an amendment to the Professional Services Agreement with
VEAP to provide an additional $50,000 in Local Affordable Housing Aid funding
for emergency rental assistance and the related navigation and servicing of the
program.
EXECUTIVE SUMMARY
On January 20, 2026, the Housing and Redevelopment Authority (HRA) approved a
Professional Services Agreement with VEAP to provide emergency rental assistance to
renter households earning no more than 50% of the Area Median Income (AMI). The
HRA committed $50,000 in Local Affordable Housing Aid (LAHA) to VEAP, $7,500 of
which could be used for the navigation and support services needed to provide the
assistance.
VEAP has seen an increase in the need for rental assistance related to Operation Metro
Surge and, as of March 3, had spent $36,115.41 of the funds on rental assistance for 15
households as well as the $7,500 allocated for navigation and support. VEAP is seeking
an additional $50,000 in funding to continue providing assistance. With the funds
remaining from the original Agreement and the additional funds, VEAP will likely serve
an additional 18–22 households.
RECOMMENDED ACTION
By Motion: Approve an amendment to the Professional Services Agreement with
VEAP to provide an additional $50,000 in Local Affordable Housing Aid funding
for emergency rental assistance and the related navigation and servicing of the
program.
HISTORICAL CONTEXT
On January 20, 2026, the HRA approved a contract with VEAP to provide emergency
rental assistance to Richfield residents and as of March 3rd, VEAP had expended 88%
of the funds. Given the increased demand for rental assistance due to the Operation
Metro Surge, VEAP is requesting an additional $50,000 to continue to address the
significant need for assistance.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
• Providing temporary rental assistance to households with low incomes provides
housing stability and helps to maintain Richfield as an affordable place to live.
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[PAGE 11]
• A significant percentage of Richfield renters are households of color, and
ensuring housing stability reduces racial inequities and helps all residents to
thrive. Typically, 47% of the households VEAP assists are Latine and from other
immigrant communities.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
• LAHA is funding collected through a metro-area sales tax and allocated to cities,
counties and Tribal Nations to develop and preserve affordable housing. Eligible
uses for the funds include emergency rental assistance, financial support to non-
profit housing providers, financing for the construction and rehabilitation of
affordable housing, and funding for housing supportive services. Richfield
received a total of $877,465.49 in LAHA in 2024 and 2025.
• Funds can be spent on rental housing serving households earning up to 80% of
the AMI; however, priority is to be given to households earning less than 50% of
the AMI.
CRITICAL TIMING ISSUES
• Execution of an amendment to the Agreement will allow VEAP to continue
serving Richfield residents with emergency rental assistance.
FINANCIAL IMPACT
• The HRA has spent approximately $185,000 in LAHA to-date, has committed an
additional $450,000 to existing and potential new program(s) in the 2026 budget
(including the original $50,000), leaving approximately $242,000 in LAHA funds
available to commit. Additional funds are expected in 2026.
• The Amendment would provide an additional $50,000 in LAHA funds to VEAP
with $5,000 for navigation and support services.
LEGAL CONSIDERATIONS
• Emergency rental assistance and "navigation and services" related to providing
that assistance are eligible uses of LAHA funds.
ALTERNATIVE RECOMMENDATION(S)
1. Decide not to award an additional $50,000 to VEAP for emergency rental
assistance.
2. Decide to award a different amount of funding to VEAP.
ATTACHMENTS
1. VEAP LAHA Agreement AMENDMENT 1
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[PAGE 12]
AMENDMENT TO PROFFESSIONAL SERVICES AGREEMENT
This Amendment to Professional Services Agreement (the “Amendment”) is entered into
on this ____ day of ___________, 2026, by and between the HOUSING AND
REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD,
MINNESOTA, a body politic and corporate under the laws of the State of Minnesota ("HRA"),
and VEAP, INC., a Minnesota nonprofit corporation ("Contractor"). The Original Agreement, as
amended by this Amendment is referred to herein as the “Agreement,”
WITNESSETH:
WHEREAS, pursuant to the Original Agreement approved by the HRA on the 20th day of
January, 2026, the HRA agreed to provide $50,000 in assistance to the Contractor for emergency
rental assistance to individuals as provided under Minn. Stat. 477A.35, subd. 4(a)(1) and for the
cost of navigation and supports; and
WHEREAS, as of March 3, 2026, the Contractor has expended $36,115.41 to provide
limited emergency rent assistance and $7,500 in navigation and supports to help maintain
housing stability and prevent homelessness to 15 households;
WHEREAS, the Contractor is seeing additional need for the assistance and is therefore
requesting an additional $45,000 to continue providing assistance to individuals and an
additional $5,000 for navigation and supports for total additional funds in the amount of $50,000;
WHEREAS, the parties wish to amend the Agreement as hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein,
parties do hereby agree that the Agreement is amended as follows:
1. Amendment to Item 1: FUNDS. The amount of the payment is increased $50,000 for a
total payment not to exceed $100,000.
2. Amendment to Item 2: ELIGIBILITY CRITERIA. Twelve and-a-half percent of the total
Funds (up to $12,500) may be used for the navigation and servicing of this program.
3. Confirmation of Agreement. Except as specifically amended herein, the Agreement is
hereby ratified and confirmed and remains in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment by its duly
authorized officers as of the day and year first above written.
1
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[PAGE 13]
HOUSING AND REDEVELOPMENT AUTHORITY VEAP, INC.
IN AND FOR THE CITY OF RICHFIELD (HRA) (CONTRACTOR)
By: ___________________________________ By: __________________________
Name: Name: Kari Thompson
Title: Chair Title: Executive Director
By: ___________________________________
Name: Melissa Poehlman
Title: Executive Director
2
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[PAGE 14]
Housing and Redevelopment Authority Meeting 3/16/2026
Agenda Section: Consent Calendar
Agenda Item: 7.b.
Report Prepared By:
Julie Urban, Assistant Community Development Director
Department Director:
Melissa Poehlman, Community Development Director
Item for Consideration:
Consideration of amended and restated Local Housing Incentive Account
Subgrant Agreements with Home Source, Inc. and Woodlawn Terrace
Cooperative adjusting the funding amounts, outcomes, and deadline for the
creation of new affordable housing opportunities in Woodlawn Terrace.
EXECUTIVE SUMMARY
In 2023, the Housing and Redevelopment Authority received a $192,000 Local Housing
Incentives Account (LHIA) grant on behalf of Woodlawn Terrace Cooperative (7421
Lyndale Avenue) to create new housing opportunities within the community. Woodlawn
Terrace Cooperative (WTC) works in cooperation with Home Source, Inc. (Home
Source) to bring in new, two and three-bedroom units into the community, and the grant
provides funding to fill the affordability gap and make the three-bedroom units affordable
to households earning no more than 80% of the Area Median Income (AMI).
The grant covers WTC's costs to demolish abandoned units and prepare lots for new
homes (e.g., tree removal, crowning the lot, upgrading utilities). Additional funds are
paid to Home Source to reduce the price of the unit to an amount affordable to an
income-qualified buyer (affordability gap). Subgrantee Agreements (Agreements) were
executed with both entities in 2024 and since then, actual costs have been refined,
which necessitates adjusting the dollar amounts in each Agreement. The amended and
restated Agreements make the following adjustments:
• WTC is eligible for up to $28,250 in grant funds (down from $120,750);
• Home Source is eligible for up to $168,750 (up from $71,250);
• A minimum of three, three-bedroom units must be sold affordably under the grant
and up to four additional two and/or three-bedroom units could be sold affordably
as funds allow; and
• The grant deadline is extended to December 31, 2026.
RECOMMENDED ACTION
By Motion: Approve the amended and restated Local Housing Incentive Account
Subgrant Agreements with Home Source, Inc. and Woodlawn Terrace
Cooperative adjusting funding amounts and outcomes and extending the
deadline for use of the funds; and authorizing the Chair and Executive Director to
execute the Agreements.
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[PAGE 15]
HISTORICAL CONTEXT
Residents of the Woodlawn Terrace manufactured home community formed a
cooperative and purchased the community in 2021. The Housing and Redevelopment
Authority (HRA) has provided funds to the community for utility upgrades, rehabilitation
of permanent structures, and applied for LHIA funds on WTC's behalf to bring in new
units to the community and make them affordable to income-qualified buyers.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
• The HRA's support of WTC preserves existing and creates new affordable
housing, consistent with the Strategic Plan goal to maintain Richfield as an
affordable place to live.
• Home Source and WTC have successfully marketed the program to communities
that have historically faced barriers to accessing the homeownership market.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
The HRA is required to be in compliance with the LHIA Program guidelines. The
Agreements ensure that any Subgrantee the HRA gives funds to is also in compliance
with the guidelines.
CRITICAL TIMING ISSUES
• Home Source has sold two homes using the grant. The funding amounts in the
Agreements need to be adjusted before any additional homes can be sold under
the program.
• The amended and restated Agreements extend the deadline for spending the
grant to December 31, 2026. That extension has been approved by the
Metropolitan Council.
FINANCIAL IMPACT
• Of the $192,000 grant awarded to the HRA, a total of $111,250 remains to be
spent ($16,250 for WTC and $95,000 for Home Source).
• WTC was able to obtain additional grant funding for lot preparation expenses and
does not need the original funding amount, which frees up funding to support
additional affordable units.
LEGAL CONSIDERATIONS
• The Agreements were prepared by the HRA Attorney.
• Both Subgrantees are subject to the requirements of the LHIA grant.
ALTERNATIVE RECOMMENDATION(S)
Decide not to amend the Agreements.
ATTACHMENTS
1. WLT Cooperative LHIA Sub-grant Agreement AMENDED AND RESTATED
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[PAGE 16]
2. Home Source LHIA Sub-grant Agreement AMENDED AND RESTATED
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[PAGE 17]
AMENDED AND RESTATED SUB-GRANT AGREEMENT
(Metropolitan Council Livable Communities Act Grant – Local Housing Incentives Account – Affordable
Homeownership Grant Program)
THIS SUB-GRANT AGREEMENT (the “Agreement”) is made as of this ___ day of
_____________, 2026 (the “Effective Date”), between the HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF RICHFIELD, MINNESOTA, a public body corporate and
politic of the State of Minnesota (the “Grantee”), and WOODLAWN TERRACE COOPERATIVE, a
Minnesota nonprofit cooperative (the “Sub-Grantee”).
WHEREAS, the Grantee and Metropolitan Council entered into the Metropolitan Livable Communities
Act Grant Agreement, effective as of January 25, 2023 (the “Grant Agreement”), a copy of which is attached
hereto as EXHIBIT A and is incorporated herein and made part of this Agreement; and
WHEREAS, the Grant Agreement provides that Metropolitan Council is to grant to the Grantee a sum not
to exceed $192,000, a portion of which funds in the amount of up to $28,250 shall be used to reimburse the
Sub-Grantee for tree removal, lot crowning, and demolition costs incurred in preparation for the creation
of at least three new three-bedroom housing units and up to an additional four two- and/or three-bedroom
units to be sold to households with incomes of no more than eighty percent (80%) of the area median income
(the “Project”) on the property legally described in EXHIBIT B attached hereto (the “Property”); and
WHEREAS, the remainder of the funds derived from the Grant in the amount of up to $163,750 will be
provided to Home Source Inc., a Minnesota corporation, pursuant to a separate Sub-Grant Agreement to
reimburse Home Source Inc. for site preparation hard costs, including lot prep, utility connections, and
other related costs; and
WHEREAS, the Grantee and the Sub-Grantee have agreed for the Sub-Grantee to assume certain duties
and responsibilities of the Grantee under the Grant Agreement in consideration of receiving funds provided
for in the Grant Agreement and subject to the terms, conditions, and limitations set forth therein.
NOW, THEREFORE, in consideration of the premises and the mutual promises set forth herein, the
parties hereto covenant and agree as follows:
1. Grant Funds. The Grantee will distribute funds received under the Grant Agreement upon
the continuing compliance by the Sub-Grantee with its obligations hereunder. The Sub-Grantee shall use
the grant proceeds which are being provided by the Grantee under this Agreement solely for the Project, as
further specified within the Livable Communities Project Summary (attached to the Grant Agreement). The
grant proceeds shall not be used for any ineligible uses as described in the Grant Agreement. The
Sub-Grantee understands and agrees that any reduction or termination of Local Housing Incentives Account
funds made available to Metropolitan Council from the Local Housing Incentives Account of the
Metropolitan Livable Communities Fund may result in a like reduction in the amount of the grant proceeds
that will be made available to the Sub-Grantee pursuant to this Agreement. Pursuant to Section 2.08 of the
Grant Agreement, the parties agree that none of the grant funds may be made available to any subgrantee
or subrecipient without the prior written consent of Metropolitan Council.
2. Grantee’s Obligations. The Grantee will be responsible for reimbursing the Sub-Grantee
for the costs of tree removal, crowning, and demolition (the “Activities”) up to a total amount not to exceed
$28,250, which will be funded from the grant proceeds received from Metropolitan Council. The Grantee
will disburse funds to the Sub-Grantee pursuant to this Agreement and the Grant Agreement, based upon
reimbursement requests submitted by the Sub-Grantee and reviewed and approved by the Grantee and
Metropolitan Council. Reimbursement requests must be accompanied by all information and
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[PAGE 18]
documentation needed by the Grantee pursuant to Section 2.12 of the Grant Agreement to submit a payment
request form to Metropolitan Council. In order to ensure that all funds are drawn prior to the expiration of
the grant, all payment requests must be received by the Grantee at least 60 days prior to the grant-term
amended expiration date of December 31, 2026, unless extended by the Grantee in writing, otherwise any
unrequested funds will be lost. The Grantee shall have no obligation to disburse any of these funds if, at
the time of disbursement, the Sub-Grantee is in default under any of the terms of this Agreement.
3. Sub-Grantee’s Obligations. The Sub-Grantee shall perform and satisfy certain obligations
of the Grantee under the Grant Agreement. Specifically, but without limiting the foregoing, the Sub-Grantee
must perform all the following with respect to the Activities and in satisfaction of the Grant Agreement
obligations:
a. The Sub-Grantee will be responsible for performing all of the activities on the Property set
forth in the Livable Communities Project Summary that is attached to the Grant Agreement
(the “Activities”). All Activities provided by the Sub-Grantee under this Agreement must
be performed to the reasonable satisfaction of the Grantee and Metropolitan Council and
in accordance with all applicable federal, state, and local laws, ordinances, rules, and
regulations. The Sub-Grantee will not receive payment for Activities found by the Grantee
or Metropolitan Council to be reasonably unsatisfactory or performed in violation of
federal, state, or local law.
b. The Sub-Grantee will comply with all requirements and conditions of the Grant Agreement
applicable to the Activities that, by their nature, must be performed by Sub-Grantee rather
than Grantee and that are conditions of award of funds under the Grant Agreement.
c. The Sub-Grantee must take all other actions as are needed to ensure compliance with the
Grant Agreement and provide such information and assistance to the Grantee as may
reasonably be needed to ensure the Grantee can comply with the requirements of the Grant
Agreement that, by their nature, must be performed by the Grantee rather than the
Sub-Grantee.
d. In order to permit the Grantee and Metropolitan Council to monitor compliance with this
Agreement, the Sub-Grantee shall permit any person that the Grantee or Metropolitan
Council designates, at the expense of the Grantee or Metropolitan Council, to visit and
inspect the Property, corporate books and financial records and documents of the
Sub-Grantee as relevant to receipt and expenditure of the grant funds or this Agreement
and to discuss its affairs, finances, and accounts (as they relate to receipt and expenditure
of the grant funds or this Agreement) with the principal officers of Sub-Grantee, all at such
reasonable times and as often as the Grantee or Metropolitan Council may reasonably
request during the term of this Agreement and for a period of six (6) years after the
termination of this Agreement.
e. The Sub-Grantee will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status with regard
to public assistance, membership or activity in a local civil rights commission, disability,
sexual orientation or age and will take affirmative action to insure applicants and
employees are treated equally with respect to all aspects of employment, rates of pay and
other forms of compensation, and selection for training.
2
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[PAGE 19]
f. If the Sub-Grantee earns any interest or other income from the grant funds received from
the Grantee under this Agreement, the Sub-Grantee must use the interest earnings or
income only for the purposes of implementing the Activities.
g. Pursuant to Section 3.01 of the Grant Agreement, because the Project includes affordable
housing units, the Grantee is required to ensure that said housing units will remain
“affordable,” as that term is defined in the Grant Agreement, for a minimum period of
fifteen (15) years. Said obligation may be satisfied if other Project funding sources require
an affordability term of at least fifteen (15) years. If at any point it is determined that the
Sub-Grantee is not participating in said program or in another state or federal program that
will ensure such affordability for the period required via formal instrument, or if there is
any other reason to believe that there are no instruments in place to ensure the same, as
required in the Grant Agreement, the Sub-Grantee agrees that it will execute any
instruments to ensure such affordability, in a form that meets the Grantee’s satisfaction. A
failure to adhere to this subsection may result , at Grantee’s request, in the Sub-Grantee
being required to pay back grant funds received pursuant to this Agreement.
h. Pursuant to Section 3.02 of the Grant Agreement, the Sub-Grantee agrees and
acknowledges that it, as the Project owner, must adopt and implement an affirmative fair
housing marketing plan for all housing units within the Project. To that end, the Sub-
Grantee agrees that before it will be eligible for any grant funds under the terms of this
Agreement, it shall adopt and implement such a plan, which shall substantially conform to
affirmative fair housing marketing plans published by the U.S. Department of Housing and
Urban Development (“HUD”) or sample affirmative fair housing marketing plans
published by the Minnesota Housing Finance Agency. Such plan shall be made available
to Grantee upon its request. A failure to adhere to this subsection may result, at the
Grantee’s request, in the Sub-Grantee being required to pay back grant funds received
pursuant to this Agreement.
4. Ownership and Condition of the Property. The Sub-Grantee makes the following
representations:
a. It is the owner of the Property in fee simple.
b. To the best of the Sub-Grantee’s knowledge, the Property does not violate any applicable
federal, state, or local law, ordinance, or regulation.
c. There are no actions, suits, or proceedings pending, at law or in equity, or to the knowledge
of the Sub-Grantee threatened, against or affecting it or the Property, and the Sub-Grantee
is not in default with respect to any order, writ, injunction, decree, or demand of any court
or any governmental authority.
d. The consummation of this transaction and performance of the Sub-Grantee’s obligations
under this Agreement will not result in any breach of, or constitute a default under any
mortgage, deed of trust, lease, bank loan, or credit agreement, partnership agreement, or
other instrument which affects the Sub-Grantee, or to which the Sub-Grantee is a party.
e. It has not used the Property in connection with the generation, disposal, storage, treatment,
or transportation of hazardous substances and that the Property will not be so used during
the term of this Agreement by the Sub-Grantee, its agents, tenants, or assigns, except in
3
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[PAGE 20]
compliance with a Minnesota Pollution Control Agency (“MPCA”) approved
Development Response Action Plan.
f. It has obtained or caused its contractors and/or affiliates to obtain, all the insurance
described in Section 5 hereof and such policies of insurance are in full force and effect as
of the date of this Agreement.
g. The individual(s) signing this Agreement on behalf of the Sub-Grantee are duly authorized
to execute this Agreement on the Sub-Grantee’s behalf.
5. Affirmative Covenants. The Sub-Grantee hereby covenants and agrees that it shall:
a. Insurance.
i. Purchase and maintain such insurance, or cause its contractors and/or affiliates to
purchase and maintain such insurance, as will protect it from claims which may
arise out of, or result from, the Activities completed under this Agreement, whether
such operations be by the Sub-Grantee or by any subcontractor, or by anyone
directly employed by them, or by anyone for whose acts any one of them may be
liable.
ii. For the term of this Agreement and in connection with the Activities completed
pursuant to this Agreement, secure the following coverages and comply with all
provisions noted, or cause its contractors and/or affiliates to secure, the following
coverages and comply with all provisions noted. Upon written request by Grantee,
during the term of this Agreement, the Sub-Grantee will provide certificates of
insurance evidencing current coverages.
Commercial General Liability Insurance:
$1,500,000 per occurrence
$2,000,000 general aggregate
$2,000,000 products/completed operations total limit
$1,000,000 personal injury and advertising injury
This policy shall be written on an occurrence basis using ISO form CG 00
01 or its equivalent. The Sub-Grantee represents that there is no per claim
limit under the Sub-Grantee’s occurrence-based policy. Coverage shall
include contractual liability and XCU. Notwithstanding the foregoing, the
Sub-Grantee will obtain, or cause its contractor and/or affiliates to obtain
completed operations coverage for three (3) years after substantial
completion of the Activities. Upon written request by the Grantee, the
Sub-Grantee is required to add, or to cause its contractors and/or affiliates
to add, the Grantee and any specified officials, employees, volunteers, and
agents as Additional Insureds to the Commercial General Liability and
Umbrella policies fulfilling the requirements of this Agreement with
respect to liabilities caused in whole or in part by the Sub-Grantee’s acts
or omissions, or the acts or omissions of those acting on the Sub-Grantee’s
behalf in the performance of the ongoing operations, services, and
completed operations of the Sub-Grantee under this Agreement. The
coverage provides shall be primary and non-contributory.
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[PAGE 21]
Automobile Insurance:
Coverage shall be provided for hired, non-owned, and owned automobiles.
Minimum limits of $1,000,000 combined single limit.
Workers’ Compensation and Employers’ Liability:
Workers’ Compensation as required by Minnesota statutes.
Employers’ Liability Limits: $500,000/$500,000/$500,000
Professional Liability/Errors and Omissions Coverage (if applicable):
Per Claim Limit: $500,000
Per Occurrence Limit: $1,500,000
Aggregate Limit: $2,000,000
This policy is to be written as acceptable to the Grantee. Certificates of
Insurance must indicate if the policy is issued on a claims-made or
occurrence basis. If coverage is carried on a claims-made basis, then (1)
the retroactive date shall be noted on the certificate and shall be prior to or
the day of the inception of this Agreement; and (2) evidence of coverage
shall be provided for three (3) years beyond expiration of this Agreement.
iii. The Sub-Grantee shall provide the Grantee with prior notice of any lapse in the
insurance required under this Agreement including cancellation, and/or
non-renewal or material change in coverage.
iv. The above sub-paragraphs establish minimum insurance requirements, and it is the
sole responsibility of the Sub-Grantee to purchase and maintain, or cause its
contractors and/or affiliates to purchase and maintain, additional coverages as the
Sub-Grantee may deem necessary in connection with this Agreement.
v. The Certificate of Insurance must demonstrate that the policy is issued pursuant to
these requirements. Copies of insurance policies shall be submitted to the Grantee
upon written request.
vi. Certificates shall specifically indicate if the policy is written with an admitted or
non-admitted carrier. Best’s Rating for the insurer shall be noted on the certificate
and shall not be less than an A-.
b. To the fullest extent permitted by law, the Sub-Grantee shall defend, indemnify, and hold
harmless the Grantee and Metropolitan Council and their officials, employees, and agents
from and against all claims, damages, losses and expenses, including but not limited to
attorneys’ fees, arising out of or resulting from the conduct or implementation of the
Activities funded by this Agreement, except to the extent the claims, damages, losses, and
expenses arise from the own negligence of the Grantee or Metropolitan Council. Claims
included in this indemnification include without limitation any claims asserted pursuant to
the Minnesota Environmental Response and Liability Act (MERLA), Minnesota Statutes,
Chapter 115B (CERCLA), as amended, United States Code Title 42, Section 9601 et seq.,
and the federal Resource Conservation and Recovery Act of 1976 (RCRA) as amended,
5
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[PAGE 22]
United States Code Title 42, Sections 6901 et seq. This obligation shall not be construed
to negate, abridge, or otherwise reduce any other right or obligation of indemnity which
otherwise would survive the expiration or termination of this Agreement. This
indemnification shall not be construed as a waiver on the part of either the Grantee or
Metropolitan Council of any immunities or limits on liability provided by Minnesota
Statutes Chapter 466 or other applicable state or federal law.
c. Promptly pay and discharge all taxes, assessments, and other governmental charges
imposed upon it or upon its income and profits or upon the Property, and any and all claims
for labor, material or supplies or rental charges or charges of any other kind which, if
unpaid, might by law become a lien or charge upon the Property, provided, however, that
the Sub-Grantee shall not be required to pay any such tax, assessment, charge or claim, if
the Sub-Grantee is contesting the validity of such matters, in good faith, through
appropriate proceedings, and the Sub-Grantee sets aside on its books adequate reserves for
the payment of such claims.
d. Maintain the Property in good repair, working order, and condition and from time to time,
make or cause to be made all necessary renewals, replacements, and repairs so that at all
times the Sub-Grantee’s business can be conducted efficiently.
e. Establish and maintain accurate and complete accounts and records relating to the receipt
and expenditure of all grant funds received from the Grantee. Notwithstanding the
expiration and termination provisions of this Agreement, such accounts and records shall
be kept and maintained by the Sub-Grantee for a period of six (6) years following the
completion of the Activities for six (6) years following the expenditure of the grant funds,
whichever occurs earlier. Accounting methods shall be in accordance with generally
accepted accounting principles.
f. The accounts and records of the Sub-Grantee shall be audited in the same manner as all
other accounts and records of the Sub-Grantee are audited and may be audited or inspected
on the Sub-Grantee’s premises or otherwise by individuals or organizations designated and
authorized by the Grantee or Metropolitan Council at any time, following reasonable
notification to the Sub-Grantee, for a period of six (6) years following the completion of
the Activities or six (6) years following the expenditure of the grant funds, whichever
occurs earlier. Pursuant to Minnesota Statutes, Section 16C.05, subdivision 5, the books,
records, documents, and accounting procedures and practices of the Sub-Grantee that are
relevant to this Agreement are subject to examination by the Grantee and Metropolitan
Council and either the Legislative Auditor or the State Auditor, as appropriate, for a
minimum of six (6) years.
g. The Sub-Grantee shall include in any contract or subcontract for the Activities appropriate
provisions to ensure contractor or subcontractor compliance with all applicable state and
federal laws and this Agreement, including, but not limited to, federal and state laws
relating to stormwater discharges (i.e., Code of Federal Regulations, Title 40, parts 122
and 123 and Metropolitan Council’s 2040 Water Resources Policy Plan and the local water
management plan). Along with such provisions, the Sub-Grantee shall require that
contractors and subcontractors performing activities covered by this grant obtain all
required permits, licenses, and certifications, and comply with all applicable state and
federal Occupational Safety and Health Act regulations.
6
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[PAGE 23]
h. Construct the Project to meet all applicable local codes, rehabilitation standards,
ordinances, and zoning regulations. The Grantee and Metropolitan Council assume no
responsibility for obtaining any applicable local, state, or federal licenses, permits, bonds,
authorizations, or approvals necessary to perform or complete the Activities. The
Sub-Grantee and its contractors, if any, must comply with all applicable licensing,
permitting, bonding, authorization, and approval requirements of federal, state, and local
governmental and regulatory agencies, including conservation districts.
i. Acknowledge the financial assistance provided by Metropolitan Council in promotional
materials, press releases, reports and publications relating to the Activities which are
funded in whole or in part with the grant funds. The acknowledgment must contain the
following or comparable language:
“Financing for this project was provided by the Metropolitan Council Metropolitan
Livable Communities Fund.”
Until the Activities are completed, the Sub-Grantee must ensure the above
acknowledgment language, or alternative language approved by the authorized agent of
Metropolitan Council, is included on all signs (if any) located on the Property or
construction sites. The acknowledgments and signage should refer to “Metropolitan
Council” (not “Met Council” or “Metro Council”).
j. Provide the Grantee with all information that is needed by the Grantee to submit the
required written progress reports and annual written reports required by Section 4.03 of the
Grant Agreement.
6. Negative Covenants. The Sub-Grantee covenants and agrees that for the term of this
Agreement, it will not:
a. Merge or consolidate with or into any other entity.
b. Default upon any contract or fail to pay any contract or fail to pay any of its debts or
obligations as the same mature, subject to the applicable cure periods set forth in such a
contract.
c. Generate, dispose of, use, store, treat, or transport hazardous waste substances on, in, over
or across the Property or allow the Sub-Grantee’s tenants to do so; provided, however, that
Sub-Grantee may treat or remediate hazardous substances pursuant to an MPCA-approved
Development Response Action Plan and the Sub-Grantee and its tenants may use, store,
and transport hazardous substances on, over or across the Property as is reasonably
necessary to the use of the Property as residential, commercial, or office property provided
such use, storage, and transportation complies at all times with all applicable federal, state,
and local statutes, codes, regulations, and ordinances.
7. Miscellaneous.
a. All representations and warranties contained herein or made in writing by or on behalf of
the Sub-Grantee in connection with the transactions contemplated hereby shall be made as
of the Effective Date but survive the execution and delivery of this Agreement and the
advances hereunder. All statements contained in any certificate or other instrument
delivered by or on behalf of the Sub-Grantee pursuant thereto or in connection with the
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[PAGE 24]
transactions contemplated hereby shall constitute representations and warranties by the
Sub-Grantee.
b. This Agreement shall be binding upon and inure to the benefit of the successors and assigns
of the parties.
c. No amendment, change, waiver, or modification of this Agreement shall be valid unless it
is in a written document which Sub-Grantee, and the Grantee sign, and the Grantee’s
waiver of any breach or default of any of the Sub-Grantee’s obligations, agreements, or
covenants under this Agreement shall not be deemed to be a waiver of any subsequent
breach of this Agreement, or any other obligation, agreement, or covenant. The Grantee’s
forbearance in pursuing or enforcing a remedy for the Sub-Grantee’s breach of any of the
obligations set forth in this Agreement shall not be deemed a waiver of the Grantee’s rights
and remedies with respect to such breach.
d. This Agreement may be executed simultaneously in two (2) or more counterparts, each of
which shall be an original, but all of which shall constitute one (1) agreement.
e. This Agreement supersedes and has merged into all prior oral agreements between the
Grantee and the Sub-Grantee regarding the Activities.
f. Any notices required or contemplated hereunder shall be effective upon the placing thereof
in the United States Mail, certified mail, return receipt requested, postage prepaid, and
addressed as follows:
To the Grantee: Housing and Redevelopment Authority
in and for the City of Richfield, Minnesota
6700 Portland Avenue South
Richfield, MN 55423
Attn: Executive Director
To the Sub-Grantee: Woodlawn Terrace Cooperative
7421 Lyndale Avenue South
Richfield, MN 55423
Attn: President
g. This Agreement shall be interpreted and construed according to the laws of the State of
Minnesota. All litigation regarding this Agreement shall be venued in the appropriate state
or federal district court in Hennepin County, Minnesota.
h. Neither party may assign or transfer its rights and obligations under this Agreement without
the prior consent of the other party, provided that such party’s assignee or transferee
assumes all obligations under this Agreement and the other party consents to the
assignment in writing. Said agreement to assignment shall not unreasonably be withheld
by the consenting party.
8. Relationship. It is agreed that nothing contained in this Agreement is intended or should
be construed as creating the relationship of agents, partners, joint venturers, or associates between the
parties hereto or as constituting the Sub-Grantee as the employee of the Grantee for any purpose or in any
manner whatsoever. The Sub-Grantee is an independent contractor and neither it, nor its employees, agents,
or representatives are employees of the Grantee.
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[PAGE 25]
9. MGDPA. All data collected, created, received, maintained or disseminated for any purpose
in the course of the Sub-Grantee’s performance of this Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13, and any other applicable state statutes, any
state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data
privacy.
10. Copyrights. The Sub-Grantee certifies that it (a) is the owner of any renderings, images,
perspectives, sections, diagrams, photographs or other copyrightable materials (collectively “copyrightable
materials”) that are in the grant application or submitted to the Grantee as part of the grant application
process or that the Sub-Grantee is fully authorized to grant permissions regarding the copyrightable
materials; and (b) the copyrightable materials do not infringe upon the copyrights of others. The
Sub-Grantee agrees that the Grantee and Metropolitan Council have a non-exclusive royalty-free license
and all necessary permissions to reproduce and publish the copyrightable materials for noncommercial
purposes, including but not limited to press releases, presentations, reports and on the Internet. The
Sub-Grantee also agrees that it will not hold the Grantee or Metropolitan Council responsible for the
unauthorized use of the copyrightable materials by third parties.
11. Restrictions on Loans or Grants by Sub-Grantee. The Sub-Grantee shall not use the grant
proceeds for loans or grants to any subrecipient at any tier unless the Sub-Grantee obtains the prior written
consent of Metropolitan Council.
12. Business Subsidy Law. The Sub-Grantee must comply, if appropriate and applicable, with
any “business subsidy” requirements of Minnesota Statutes, Sections 116J.993 to 116J.995, that apply to
the Sub-Grantee’s expenditures or uses of the grant funds. The grant will be used for the creation of
affordable housing and subsidies for affordable housing are exempt from the Business Subsidy Law.
13. Expiration and Termination. This Agreement shall automatically expire upon the
expiration or termination of the Grant Agreement, or upon the satisfactory completion of all obligations
hereunder, whichever occurs first (the “Expiration Date”), except that the obligations contained in
Section 3(g) and (h) hereof shall survive any such expiration. This Agreement may be terminated by the
Grantee for cause at any time upon fourteen (14) calendar days’ written notice to the Sub-Grantee. “For
cause” shall mean a material breach of this Agreement and any amendments to this Agreement. If this
Agreement is terminated prior to the Expiration Date, the Sub-Grantee shall receive payment on a pro rata
basis for eligible Activities that have been completed prior to the termination. Termination of this
Agreement does not alter the authority of the Grantee or Metropolitan Council to recover grant funds on
the basis of a later audit or other review, and does not alter the Sub-Grantee’s obligation to return any grant
funds due to the Grantee or Metropolitan Council as a result of later audits or corrections. If the Grantee
or Metropolitan Council determines that the Sub-Grantee has failed to comply with the terms and conditions
of this Agreement, the Grant Agreement, or the applicable provisions of Metropolitan Livable Communities
Act, the Grantee may take any action to protect the interests of the Grantee or Metropolitan Council and
may refuse to disburse additional grant funds and may require the Sub-Grantee to return all or part of the
grant funds already disbursed.
14. Effect of Grant. Issuance of this grant neither implies any Grantee or Metropolitan Council
responsibility for the condition of the Property nor imposes any obligation on the Grantee or Metropolitan
Council to participate in any activities on the Property. By awarding grant funds to the Sub-Grantee for the
Activities and executing this Agreement, the Grantee and Metropolitan Council assume no responsibility
for (a) any damage to persons, property, or the environment caused by implementation of the Activities; or
(b) determining whether intended uses of the Property identified in the grant application or potential future
uses of the Property, including any residential uses, are suitable for the Property.
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[PAGE 26]
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands to this Sub-Grant
Agreement as of the date and year first written above.
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF RICHFIELD,
MINNESOTA
By
Its Chair
By
Its Executive Director
S-1
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[PAGE 27]
Execution page of the Sub-Grantee to the Sub-Grant Agreement, dated the date and year first written above.
WOODLAWN TERRACE COOPERATIVE
By
Its President
By
Its Vice President
S-2
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[PAGE 28]
EXHIBIT A
GRANT AGREEMENT
A-1
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[PAGE 29]
A-2
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[PAGE 30]
A-3
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[PAGE 31]
A-4
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[PAGE 32]
A-5
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[PAGE 33]
A-6
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[PAGE 34]
A-7
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[PAGE 35]
A-8
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[PAGE 36]
A-9
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[PAGE 37]
A-10
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[PAGE 38]
A-11
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[PAGE 39]
A-12
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[PAGE 40]
A-13
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[PAGE 41]
B-1
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[PAGE 42]
B-2
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[PAGE 43]
EXHIBIT B
LEGAL DESCRIPTION OF THE PROPERTY
The South five (5) acres of the North ten (10) acres and the North four feet (4') of the South twenty (20)
acres of the North thirty (30) acres of the Northwest One Quarter of the Southwest One Quarter of Section
34, Township 28 North, Range 24, West of the Fourth Principal Meridian, except railroad right-of-way,
Hennepin County, Minnesota.
(Abstract Property)
RC125-384 (JAE)
878466v1
B-3
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[PAGE 44]
AMENDED AND RESTATED SUB-GRANT AGREEMENT
(Metropolitan Council Livable Communities Act Grant – Local Housing Incentives Account – Affordable
Homeownership Grant Program)
THIS SUB-GRANT AGREEMENT (the “Agreement”) is made as of this ___ day of
_____________, 2026 (the “Effective Date”), between the HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF RICHFIELD, MINNESOTA, a public body corporate and
politic of the State of Minnesota (the “Grantee”), and HOME SOURCE INC., a Minnesota corporation (the
“Sub-Grantee”).
WHEREAS, the Grantee and Metropolitan Council entered into the Metropolitan Livable Communities
Act Grant Agreement, effective as of January 25, 2023 (the “Grant Agreement”), a copy of which is attached
hereto as EXHIBIT A and is incorporated herein and made part of this Agreement; and
WHEREAS, the Grant Agreement provides that Metropolitan Council is to grant to the Grantee a sum not
to exceed $192,000, a portion of which funds in the amount of up to $168,750 shall be used to reimburse
the Sub-Grantee for site preparation hard costs, including lot preparation, utility connections, transport, and
other related costs, incurred in preparation of at least three new three-bedroom housing units and up to an
additional four two- and three-bedroom units to be sold to households with incomes of no more than eighty
percent (80%) of the area median income (the “Project”) on the property legally described in EXHIBIT B
attached hereto (the “Property”); and
WHEREAS, the remainder of the funds derived from the Grant in the amount of $28,250 will be provided
to Woodlawn Terrace Cooperative, a Minnesota nonprofit cooperative, pursuant to a separate Sub-Grant
Agreement to reimburse Woodlawn Terrace Cooperative for tree removal and demolition costs incurred in
preparation for the Project; and
WHEREAS, following completion of the Project, the Sub-Grantee will (a) sell the housing units for a
commensurate reduced sale price; (b) sell the housing units to households earning no more than eighty
percent (80%) of the area median income, as adjusted by household size; and (c) submit income
documentation to staff of the Grantee, as more fully described herein; and
WHEREAS, the Grantee and the Sub-Grantee have agreed for the Sub-Grantee to assume certain duties
and responsibilities of the Grantee under the Grant Agreement in consideration of receiving funds provided
for in the Grant Agreement and subject to the terms, conditions, and limitations set forth therein.
NOW, THEREFORE, in consideration of the premises and the mutual promises set forth herein, the
parties hereto covenant and agree as follows:
1. Grant Funds. The Grantee will distribute funds received under the Grant Agreement upon
the continuing compliance by the Sub-Grantee with its obligations hereunder. The Sub-Grantee shall use
the grant proceeds which are being provided by the Grantee under this Agreement solely for the Project, as
further specified within the Livable Communities Project Summary (attached to the Grant Agreement). The
grant proceeds shall not be used for any ineligible uses as described in the Grant Agreement. The
Sub-Grantee understands and agrees that any reduction or termination of Local Housing Incentives Account
funds made available to Metropolitan Council from the Local Housing Incentives Account of the
Metropolitan Livable Communities Fund may result in a like reduction in the amount of the grant proceeds
that will be made available to the Sub-Grantee pursuant to this Agreement. Pursuant to Section 2.08 of the
Grant Agreement, the parties agree that none of the grant funds may be made available to any subgrantee
or subrecipient without the prior written consent of Metropolitan Council.
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[PAGE 45]
2. Grantee’s Obligations. The Grantee will be responsible for reimbursing the Sub-Grantee
for the costs of performing site preparation, including crowning, utility connections, transport, and other
related costs, incurred in preparation for three new three-bedroom housing units to be sold to households with
incomes of no more than eighty percent (80%) of the area median income (the “Activities”) up to a total
amount of $168,750, which will be funded from the grant proceeds received from Metropolitan Council.
The Grantee will disburse funds to the Sub-Grantee pursuant to this Agreement and the Grant Agreement,
based upon reimbursement requests submitted by the Sub-Grantee and reviewed and approved by the
Grantee and Metropolitan Council. Reimbursement requests must be accompanied by all information and
documentation needed by the Grantee pursuant to Section 2.12 of the Grant Agreement to submit a payment
request form to Metropolitan Council. In order to ensure that all funds are drawn prior to the expiration of
the grant, all payment requests must be received by the Grantee at least 60 days prior to the amended grant-
term expiration date of December 31, 2026, unless extended by the Grantee in writing, otherwise any
unrequested funds will be lost. The Grantee shall have no obligation to disburse any of these funds if, at
the time of disbursement, the Sub-Grantee is in default under any of the terms of this Agreement.
3. Sub-Grantee’s Obligations. The Sub-Grantee shall perform and satisfy certain obligations
of the Grantee under the Grant Agreement. Specifically, but without limiting the foregoing, the Sub-Grantee
must perform all the following with respect to the Activities and in satisfaction of the Grant Agreement
obligations:
a. The Sub-Grantee is not the owner of the Property. The Sub-Grantee has been hired by the
Owner of the Property to perform site preparation, including lot preparation, utility
connections, and other related costs, incurred in preparation for three new three-bedroom
housing units to be sold to households with incomes of no more than eighty percent (80%) of
the area median income. All Activities provided by the Sub-Grantee under this Agreement
must be performed to the reasonable satisfaction of the Grantee and Metropolitan Council
and in accordance with all applicable federal, state, and local laws, ordinances, rules, and
regulations. The Sub-Grantee will not receive payment for Activities found by the Grantee
or Metropolitan Council to be reasonably unsatisfactory or performed in violation of
federal, state, or local law.
b. The Sub-Grantee will comply with all requirements and conditions of the Grant Agreement
applicable to the Activities that, by their nature, must be performed by Sub-Grantee rather
than Grantee and that are conditions of award of funds under the Grant Agreement.
c. The Sub-Grantee must take all other actions as are needed to ensure compliance with the
Grant Agreement and provide such information and assistance to the Grantee as may
reasonably be needed to ensure the Grantee can comply with the requirements of the Grant
Agreement that, by their nature, must be performed by the Grantee rather than the
Sub-Grantee.
d. In order to permit the Grantee and Metropolitan Council to monitor compliance with this
Agreement, the Sub-Grantee shall permit any person that the Grantee or Metropolitan
Council designates, at the expense of the Grantee or Metropolitan Council, to visit and
inspect the Property, corporate books and financial records and documents of the
Sub-Grantee as relevant to receipt and expenditure of the grant funds or this Agreement
and to discuss its affairs, finances, and accounts (as they relate to receipt and expenditure
of the grant funds or this Agreement) with the principal officers of Sub-Grantee, all at such
reasonable times and as often as the Grantee or Metropolitan Council may reasonably
request during the term of this Agreement and for a period of six (6) years after the
termination of this Agreement.
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[PAGE 46]
e. The Sub-Grantee will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, national origin, sex, marital status, status with regard
to public assistance, membership or activity in a local civil rights commission, disability,
sexual orientation or age and will take affirmative action to insure applicants and
employees are treated equally with respect to all aspects of employment, rates of pay and
other forms of compensation, and selection for training.
f. If the Sub-Grantee earns any interest or other income from the grant funds received from
the Grantee under this Agreement, the Sub-Grantee must use the interest earnings or
income only for the purposes of implementing the Activities.
g. Pursuant to Section 3.01 of the Grant Agreement, because the Project includes affordable
housing units, the Grantee is required to ensure that said housing units will remain
“affordable,” as that term is defined in the Grant Agreement, for a minimum period of
fifteen (15) years. Said obligation may be satisfied if other Project funding sources require
an affordability term of at least fifteen (15) years. If at any point it is determined that the
Sub-Grantee is not participating in said program or in another state or federal program that
will ensure such affordability for the period required via formal instrument, or if there is
any other reason to believe that there are no instruments in place to ensure the same, as
required in the Grant Agreement, the Sub-Grantee agrees that it will execute any
instruments to ensure such affordability, in a form that meets the Grantee’s satisfaction. A
failure to adhere to this subsection may result, at Grantee’s request, in the Sub-Grantee
being required to pay back grant funds received pursuant to this Agreement.
4. Ownership and Condition of the Property. The Sub-Grantee makes the following
representations:
a. The Sub-Grantee is not an owner of the Property. The Sub-Grantee has been hired by the
Owner of the Property to perform site preparation, including lot preparation, utility
connections, and other related costs, incurred in preparation for three new three-bedroom
housing units to be sold to households with incomes of no more than eighty percent (80%) of
the area median income.
b. It has obtained or caused its contractors and/or affiliates to obtain, all the insurance
described in Section 5 hereof and such policies of insurance are in full force and effect as
of the date of this Agreement.
c. The individual(s) signing this Agreement on behalf of the Sub-Grantee are duly authorized
to execute this Agreement on the Sub-Grantee’s behalf.
5. Affirmative Covenants. The Sub-Grantee hereby covenants and agrees that it shall:
a. Insurance.
i. Purchase and maintain such insurance, or cause its contractors and/or affiliates to
purchase and maintain such insurance, as will protect it from claims which may
arise out of, or result from, the Activities completed under this Agreement, whether
such operations be by the Sub-Grantee or by any subcontractor, or by anyone
directly employed by them, or by anyone for whose acts any one of them may be
liable.
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[PAGE 47]
ii. For the term of this Agreement and in connection with the Activities completed
pursuant to this Agreement, secure the following coverages and comply with all
provisions noted, or cause its contractors and/or affiliates to secure, the following
coverages and comply with all provisions noted. Upon written request by Grantee,
during the term of this Agreement, the Sub-Grantee will provide certificates of
insurance evidencing current coverages.
Commercial General Liability Insurance:
$1,500,000 per occurrence
$2,000,000 general aggregate
$2,000,000 products/completed operations total limit
$1,000,000 personal injury and advertising injury
This policy shall be written on an occurrence basis using ISO form CG 00
01 or its equivalent. The Sub-Grantee represents that there is no per claim
limit under the Sub-Grantee’s occurrence-based policy. Coverage shall
include contractual liability and XCU. Notwithstanding the foregoing, the
Sub-Grantee will obtain, or cause its contractor and/or affiliates to obtain
completed operations coverage for three (3) years after substantial
completion of the Activities. Upon written request by the Grantee, the
Sub-Grantee is required to add, or to cause its contractors and/or affiliates
to add, the Grantee and any specified officials, employees, volunteers, and
agents as Additional Insureds to the Commercial General Liability and
Umbrella policies fulfilling the requirements of this Agreement with
respect to liabilities caused in whole or in part by the Sub-Grantee’s acts
or omissions, or the acts or omissions of those acting on the Sub-Grantee’s
behalf in the performance of the ongoing operations, services, and
completed operations of the Sub-Grantee under this Agreement. The
coverage provides shall be primary and non-contributory.
Automobile Insurance:
Coverage shall be provided for hired, non-owned, and owned automobiles.
Minimum limits of $1,000,000 combined single limit.
Workers’ Compensation and Employers’ Liability:
Workers’ Compensation as required by Minnesota statutes.
Employers’ Liability Limits: $500,000/$500,000/$500,000
Professional Liability/Errors and Omissions Coverage (if applicable):
Per Claim Limit: $500,000
Per Occurrence Limit: $1,500,000
Aggregate Limit: $2,000,000
This policy is to be written as acceptable to the Grantee. Certificates of
Insurance must indicate if the policy is issued on a claims-made or
occurrence basis. If coverage is carried on a claims-made basis, then (1)
4
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[PAGE 48]
the retroactive date shall be noted on the certificate and shall be prior to or
the day of the inception of this Agreement; and (2) evidence of coverage
shall be provided for three (3) years beyond expiration of this Agreement.
iii. The Sub-Grantee shall provide the Grantee with prior notice of any lapse in the
insurance required under this Agreement including cancellation, and/or
non-renewal or material change in coverage.
iv. The above sub-paragraphs establish minimum insurance requirements, and it is the
sole responsibility of the Sub-Grantee to purchase and maintain, or cause its
contractors and/or affiliates to purchase and maintain, additional coverages as the
Sub-Grantee may deem necessary in connection with this Agreement.
v. The Certificate of Insurance must demonstrate that the policy is issued pursuant to
these requirements. Copies of insurance policies shall be submitted to the Grantee
upon written request.
vi. Certificates shall specifically indicate if the policy is written with an admitted or
non-admitted carrier. Best’s Rating for the insurer shall be noted on the certificate
and shall not be less than an A-.
b. To the fullest extent permitted by law, the Sub-Grantee shall defend, indemnify, and hold
harmless the Grantee and Metropolitan Council and their officials, employees, and agents
from and against all claims, damages, losses and expenses, including but not limited to
attorneys’ fees, arising out of or resulting from the conduct or implementation of the
Activities funded by this Agreement, except to the extent the claims, damages, losses, and
expenses arise from the own negligence of the Grantee or Metropolitan Council. Claims
included in this indemnification include without limitation any claims asserted pursuant to
the Minnesota Environmental Response and Liability Act (MERLA), Minnesota Statutes,
Chapter 115B (CERCLA), as amended, United States Code Title 42, Section 9601 et seq.,
and the federal Resource Conservation and Recovery Act of 1976 (RCRA) as amended,
United States Code Title 42, Sections 6901 et seq. This obligation shall not be construed
to negate, abridge, or otherwise reduce any other right or obligation of indemnity which
otherwise would survive the expiration or termination of this Agreement. This
indemnification shall not be construed as a waiver on the part of either the Grantee or
Metropolitan Council of any immunities or limits on liability provided by Minnesota
Statutes Chapter 466 or other applicable state or federal law.
c. Maintain the Property in good repair, working order, and condition and from time to time,
make or cause to be made all necessary renewals, replacements, and repairs so that at all
times the Sub-Grantee’s business can be conducted efficiently.
d. Establish and maintain accurate and complete accounts and records relating to the receipt
and expenditure of all grant funds received from the Grantee. Notwithstanding the
expiration and termination provisions of this Agreement, such accounts and records shall
be kept and maintained by the Sub-Grantee for a period of six (6) years following the
completion of the Activities for six (6) years following the expenditure of the grant funds,
whichever occurs earlier. Accounting methods shall be in accordance with generally
accepted accounting principles.
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[PAGE 49]
e. The accounts and records of the Sub-Grantee shall be audited in the same manner as all
other accounts and records of the Sub-Grantee are audited and may be audited or inspected
on the Sub-Grantee’s premises or otherwise by individuals or organizations designated and
authorized by the Grantee or Metropolitan Council at any time, following reasonable
notification to the Sub-Grantee, for a period of six (6) years following the completion of
the Activities or six (6) years following the expenditure of the grant funds, whichever
occurs earlier. Pursuant to Minnesota Statutes, Section 16C.05, subdivision 5, the books,
records, documents, and accounting procedures and practices of the Sub-Grantee that are
relevant to this Agreement are subject to examination by the Grantee and Metropolitan
Council and either the Legislative Auditor or the State Auditor, as appropriate, for a
minimum of six (6) years.
f. The Sub-Grantee shall include in any contract or subcontract for the Activities appropriate
provisions to ensure contractor or subcontractor compliance with all applicable state and
federal laws and this Agreement, including, but not limited to, federal and state laws
relating to stormwater discharges (i.e., Code of Federal Regulations, Title 40, parts 122
and 123 and Metropolitan Council’s 2040 Water Resources Policy Plan and the local water
management plan). Along with such provisions, the Sub-Grantee shall require that
contractors and subcontractors performing activities covered by this grant obtain all
required permits, licenses, and certifications, and comply with all applicable state and
federal Occupational Safety and Health Act regulations.
g. Construct the Project to meet all applicable local codes, rehabilitation standards,
ordinances, and zoning regulations. The Grantee and Metropolitan Council assume no
responsibility for obtaining any applicable local, state, or federal licenses, permits, bonds,
authorizations, or approvals necessary to perform or complete the Activities. The
Sub-Grantee and its contractors, if any, must comply with all applicable licensing,
permitting, bonding, authorization, and approval requirements of federal, state, and local
governmental and regulatory agencies, including conservation districts.
h. Acknowledge the financial assistance provided by Metropolitan Council in promotional
materials, press releases, reports and publications relating to the Activities which are
funded in whole or in part with the grant funds. The acknowledgment must contain the
following or comparable language:
“Financing for this project was provided by the Metropolitan Council Metropolitan
Livable Communities Fund.”
Until the Activities are completed, the Sub-Grantee must ensure the above
acknowledgment language, or alternative language approved by the authorized agent of
Metropolitan Council, is included on all signs (if any) located on the Property or
construction sites. The acknowledgments and signage should refer to “Metropolitan
Council” (not “Met Council” or “Metro Council”).
i. Provide the Grantee with all information that is needed by the Grantee to submit the
required written progress reports and annual written reports required by Section 4.03 of the
Grant Agreement.
j. Following the completion of the Project, the Sub-Grantee shall (i) sell the housing units for
a commensurate sale price; and (ii) sell the housing units to households earning no more
than eighty percent (80%) of the area median income, as adjusted by household size.
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[PAGE 50]
k. Prior to the sale of any housing units, the Sub-Grantee shall submit income documentation
of the potential purchaser to the Grantee for review. Upon determination of eligibility, the
Grantee shall provide written confirmation to the Sub-Grantee prior to the sale of the
housing unit.
6. Negative Covenants. The Sub-Grantee covenants and agrees that for the term of this
Agreement, it will not:
a. Merge or consolidate with or into any other entity.
b. Default upon any contract or fail to pay any contract or fail to pay any of its debts or
obligations as the same mature, subject to the applicable cure periods set forth in such a
contract.
c. Generate, dispose of, use, store, treat, or transport hazardous waste substances on, in, over
or across the Property or allow the Sub-Grantee’s tenants to do so; provided, however, that
Sub-Grantee may treat or remediate hazardous substances pursuant to an MPCA-approved
Development Response Action Plan and the Sub-Grantee and its tenants may use, store,
and transport hazardous substances on, over or across the Property as is reasonably
necessary to the use of the Property as residential, commercial, or office property provided
such use, storage, and transportation complies at all times with all applicable federal, state,
and local statutes, codes, regulations, and ordinances.
7. Miscellaneous.
a. All representations and warranties contained herein or made in writing by or on behalf of
the Sub-Grantee in connection with the transactions contemplated hereby shall be made as
of the Effective Date but survive the execution and delivery of this Agreement and the
advances hereunder. All statements contained in any certificate or other instrument
delivered by or on behalf of the Sub-Grantee pursuant thereto or in connection with the
transactions contemplated hereby shall constitute representations and warranties by the
Sub-Grantee.
b. This Agreement shall be binding upon and inure to the benefit of the successors and assigns
of the parties.
c. No amendment, change, waiver, or modification of this Agreement shall be valid unless it
is in a written document which Sub-Grantee, and the Grantee sign, and the Grantee’s
waiver of any breach or default of any of the Sub-Grantee’s obligations, agreements, or
covenants under this Agreement shall not be deemed to be a waiver of any subsequent
breach of this Agreement, or any other obligation, agreement, or covenant. The Grantee’s
forbearance in pursuing or enforcing a remedy for the Sub-Grantee’s breach of any of the
obligations set forth in this Agreement shall not be deemed a waiver of the Grantee’s rights
and remedies with respect to such breach.
d. This Agreement may be executed simultaneously in two (2) or more counterparts, each of
which shall be an original, but all of which shall constitute one (1) agreement.
e. This Agreement supersedes and has merged into all prior oral agreements between the
Grantee and the Sub-Grantee regarding the Activities.
7
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[PAGE 51]
f. Any notices required or contemplated hereunder shall be effective upon the placing thereof
in the United States Mail, certified mail, return receipt requested, postage prepaid, and
addressed as follows:
To the Grantee: Housing and Redevelopment Authority
in and for the City of Richfield, Minnesota
6700 Portland Avenue South
Richfield, MN 55423
Attn: Executive Director
To the Sub-Grantee: Home Source
14500 Burnhaven Drive – Suite 139
Burnsville, MN 55306
Attn: Dona or Butch Kisor
g. This Agreement shall be interpreted and construed according to the laws of the State of
Minnesota. All litigation regarding this Agreement shall be venued in the appropriate state
or federal district court in Hennepin County, Minnesota.
h. Neither party may assign or transfer its rights and obligations under this Agreement without
the prior consent of the other party, provided that such party’s assignee or transferee
assumes all obligations under this Agreement and the other party consents to the
assignment in writing. Said agreement to assignment shall not unreasonably be withheld
by the consenting party.
8. Relationship. It is agreed that nothing contained in this Agreement is intended or should
be construed as creating the relationship of agents, partners, joint venturers, or associates between the
parties hereto or as constituting the Sub-Grantee as the employee of the Grantee for any purpose or in any
manner whatsoever. The Sub-Grantee is an independent contractor and neither it, nor its employees, agents,
or representatives are employees of the Grantee.
9. MGDPA. All data collected, created, received, maintained or disseminated for any purpose
in the course of the Sub-Grantee’s performance of this Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13, and any other applicable state statutes, any
state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data
privacy.
10. Copyrights. The Sub-Grantee certifies that it (a) is the owner of any renderings, images,
perspectives, sections, diagrams, photographs or other copyrightable materials (collectively “copyrightable
materials”) that are in the grant application or submitted to the Grantee as part of the grant application
process or that the Sub-Grantee is fully authorized to grant permissions regarding the copyrightable
materials; and (b) the copyrightable materials do not infringe upon the copyrights of others. The
Sub-Grantee agrees that the Grantee and Metropolitan Council have a non-exclusive royalty-free license
and all necessary permissions to reproduce and publish the copyrightable materials for noncommercial
purposes, including but not limited to press releases, presentations, reports and on the Internet. The
Sub-Grantee also agrees that it will not hold the Grantee or Metropolitan Council responsible for the
unauthorized use of the copyrightable materials by third parties.
8
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[PAGE 52]
11. Restrictions on Loans or Grants by Sub-Grantee. The Sub-Grantee shall not use the grant
proceeds for loans or grants to any subrecipient at any tier unless the Sub-Grantee obtains the prior written
consent of Metropolitan Council.
12. Business Subsidy Law. The Sub-Grantee must comply, if appropriate and applicable, with
any “business subsidy” requirements of Minnesota Statutes, Sections 116J.993 to 116J.995, that apply to
the Sub-Grantee’s expenditures or uses of the grant funds. The grant will be used for the creation of
affordable housing and subsidies for affordable housing are exempt from the Business Subsidy Law.
13. Expiration and Termination. This Agreement shall automatically expire upon the
expiration or termination of the Grant Agreement, or upon the satisfactory completion of all obligations
hereunder, whichever occurs first (the “Expiration Date”), except that the obligations contained in
Section 3(g) and (h) hereof shall survive any such expiration. This Agreement may be terminated by the
Grantee for cause at any time upon fourteen (14) calendar days’ written notice to the Sub-Grantee. “For
cause” shall mean a material breach of this Agreement and any amendments to this Agreement. If this
Agreement is terminated prior to the Expiration Date, the Sub-Grantee shall receive payment on a pro rata
basis for eligible Activities that have been completed prior to the termination. Termination of this
Agreement does not alter the authority of the Grantee or Metropolitan Council to recover grant funds on
the basis of a later audit or other review, and does not alter the Sub-Grantee’s obligation to return any grant
funds due to the Grantee or Metropolitan Council as a result of later audits or corrections. If the Grantee
or Metropolitan Council determines that the Sub-Grantee has failed to comply with the terms and conditions
of this Agreement, the Grant Agreement, or the applicable provisions of Metropolitan Livable Communities
Act, the Grantee may take any action to protect the interests of the Grantee or Metropolitan Council and
may refuse to disburse additional grant funds and may require the Sub-Grantee to return all or part of the
grant funds already disbursed.
14. Effect of Grant. Issuance of this grant neither implies any Grantee or Metropolitan Council
responsibility for the condition of the Property nor imposes any obligation on the Grantee or Metropolitan
Council to participate in any activities on the Property. By awarding grant funds to the Sub-Grantee for the
Activities and executing this Agreement, the Grantee and Metropolitan Council assume no responsibility
for (a) any damage to persons, property, or the environment caused by implementation of the Activities; or
(b) determining whether intended uses of the Property identified in the grant application or potential future
uses of the Property, including any residential uses, are suitable for the Property.
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[PAGE 53]
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands to this Sub-Grant
Agreement as of the date and year first written above.
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF RICHFIELD,
MINNESOTA
By
Its Chair
By
Its Executive Director
S-1
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[PAGE 54]
Execution page of the Sub-Grantee to the Sub-Grant Agreement, dated the date and year first written above.
HOME SOURCE INC.
By
Its
S-2
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[PAGE 55]
EXHIBIT A
GRANT AGREEMENT
A-1
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[PAGE 56]
A-2
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[PAGE 57]
A-3
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[PAGE 58]
A-4
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[PAGE 59]
A-5
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[PAGE 60]
A-6
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[PAGE 61]
A-7
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[PAGE 62]
A-8
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[PAGE 63]
A-9
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[PAGE 64]
A-10
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[PAGE 65]
A-11
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[PAGE 66]
A-12
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[PAGE 67]
A-13
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[PAGE 68]
B-1
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[PAGE 69]
B-2
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[PAGE 70]
EXHIBIT B
LEGAL DESCRIPTION OF THE PROPERTY
The South five (5) acres of the North ten (10) acres and the North four feet (4') of the South twenty (20)
acres of the North thirty (30) acres of the Northwest One Quarter of the Southwest One Quarter of Section
34, Township 28 North, Range 24, West of the Fourth Principal Meridian, except railroad right-of-way,
Hennepin County, Minnesota.
(Abstract Property)
RC125-384 (JAE)
878719v1
B-3
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[PAGE 71]
Housing and Redevelopment Authority Meeting 3/16/2026
Agenda Section: Consent Calendar
Agenda Item: 7.c.
Report Prepared By:
LaTonia DuBois, Administrative Assistant
Department Director:
Melissa Poehlman, Community Development Director
Item for Consideration:
Consider the adoption of a resolution amending the Bylaws of the Housing and
Redevelopment Authority to adjust the order of operations.
EXECUTIVE SUMMARY
The City selected CivicPlus as our new agenda building software platform last year. In
an effort to make agendas more consistent, Commissions are adjusting their order of
operations to better align with City Council agendas. Therefore, staff proposes changing
the order of operations to match the City Council. Going forward, approval of the
agenda will be first, then approval of minutes, followed by open forum. Claims will now
be included as part of the consent calendar, rather than a stand-alone item at the end of
the agenda. These changes should be reflected in the Housing and Redevelopment
Authority (HRA) Bylaws.
RECOMMENDED ACTION
By Motion: Adopt a resolution amending the Bylaws of the Richfield Housing and
Redevelopment Authority.
HISTORICAL CONTEXT
The Housing and Redevelopment Authority HRA Bylaws were last updated in 2025.
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
N/A
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
HRA Bylaws are reviewed routinely to ensure they meet current practice and statutory
requirements.
CRITICAL TIMING ISSUES
The City Council adjusted their order of operations previously and the Planning
Commission amended their Bylaws to adjust their order of operations in February 2026.
FINANCIAL IMPACT
None
LEGAL CONSIDERATIONS
None.
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[PAGE 72]
ALTERNATIVE RECOMMENDATION(S)
None
ATTACHMENTS
1. 031626_Resolution_Amend_Bylaws
2. 2026 HRA_Bylaws_Revisions Redlined
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[PAGE 73]
HRA RESOLUTION NO.
RESOLUTION AMENDING THE BYLAWS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF THE CITY OF RICHFIELD, MINNESOTA
WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield,
Minnesota (Authority) has established Bylaws; and
WHEREAS, from time to time it is appropriate for the Bylaws to be amended; and
WHEREAS, in accordance with Minnesota State Statutes, the Housing and
Redevelopment Authority (Authority) shall adopt Bylaws and other rules for the conduct of its
affairs; and
WHEREAS, in accordance with Minnesota State Statutes, the power of the Authority shall
be vested in its commissioners; a majority of which shall constitute a quorum for all purposes; and
WHEREAS, the Authority wishes to amend their Order of Business to align with City
Council agendas.
NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment
Authority in and for the City of Richfield, Minnesota that its Bylaws be amended as follows:
Article III – Section 6 is amended to read:
Order of Business. At the regular meetings of the Authority the following shall be the
order of business:
1. Call to Order/Noting of Attendance
2. Approval of Agenda
3. Approval of Minutes of Previous Meeting(s)
4. Open Forum
5. Presentations
6. Consent Calendar, including Approval of Claims
7. Consideration of items, if any Removed from Consent Calendar
8. Public Hearings
9. Resolutions
10. Other Business
11. Executive Director’s Report
12. HRA Discussion Items
13. Adjournment
Adopted by the Housing and Redevelopment Authority in and for the City of Richfield,
Minnesota this 16th day of March 2026.
_________________________________
Chair
ATTEST:
__________________________
Secretary
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[PAGE 74]
BYLAWS OF THE
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF RICHFIELD, MINNESOTA
ARTICLE I – THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall be the “Housing
and Redevelopment Authority in and for the City of Richfield, Minnesota.”
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a
circle and shall bear the name of the Authority.
Section 3. Office of Authority. The offices of the Authority shall be at City Hall in
the City of Richfield, Minnesota, but the Authority may hold its meetings at such other
place or places as it may designate by resolution.
Section 4. Official Newspaper. The official newspaper shall be the official
newspaper designated by the City as its official newspaper each year.
Section 5. Composition of Membership. The Composition of Membership of the
Authority shall be determined by the Mayor and City Council of the City of Richfield (City
Council). Until and unless further amended by the Mayor and City Council, this
Composition shall be as follows:
a. In making appointments to the HRA commission, the Mayor will appoint
commissioners with the approval of the City Council and shall designate two
positions as ex-officio with voting rights, to be filled by two members of the
City Council, which may include the Mayor. The term of office of an ex-officio
commission member shall be set to coincide with the member's term as
mayor or council member.
b. The remaining three members of the HRA commission shall be residents of
the City of Richfield and appointed by the Mayor with the approval of the City
Council. The citizen members shall serve five-year terms commencing on
March 1, which shall be staggered with citizen members being appointed on
(i) March 1, 2022 for a two year term expiring February 28, 2024; (ii) March 1,
2022 for a four year term expiring February 28, 2026; and (iii) November 1,
2023 for a four and one-half year term expiring on February 29, 2028.
Thereafter, all terms of citizen members shall be five years. Each vacancy of
a citizen member unexpired term shall be filled for the remainder of the term
for which the original appointment was made.
c. No citizen member of the HRA commission shall be appointed to more than
two consecutive terms on the commission.
d. No citizen member, once appointed, may serve on any city advisory
commission, except the Charter Commission, during the term of the HRA
appointment.
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[PAGE 75]
ARTICLE II – OFFICERS
Section 1. Officers. The officers of the Authority shall be a Chairperson, a Vice-
Chairperson, and a Secretary.
Section 2. Chairperson. The Chairperson shall preside at all meetings of the
Authority. Except as otherwise authorized by resolution of the Authority, the
Chairperson shall sign all contracts, deeds, resolutions and other instruments made by
the Authority. At each meeting the Chairperson shall submit such recommendations
and information he or she may consider proper concerning the business, affairs and
policies of the Authority.
Section 3. Vice-Chairperson. The Vice-Chairperson shall perform the duties of
the Chairperson in the absence or incapacity of the Chairperson; and in case of the
resignation or death of the Chairperson, the Vice-Chairperson shall perform such duties
as are imposed on the Chairperson until such time as the Authority shall select a new
Chairperson.
Section 4. Secretary. The Secretary shall perform the duties of a Secretary for
the Authority. The Secretary shall perform the duties as the Chairperson in cases
where both the Chairperson and Vice-Chairperson are absent or incapacitated.
Section 5. Executive Director. The Authority shall employ an Executive Director
who shall have general supervision over the administration of its business and affairs,
subject to the direction of the Authority. He or she shall be charged with the
management of the housing and redevelopment projects of the Authority. Regardless
of who is appointed, the City Manager of the City of Richfield shall have ultimate
authority in recommending an annual levy and budget. The Executive Director may
designate an acting Executive Director during periods when he or she is absent or
incapacitated.
Section 6. Other Administrative Officers. The Authority may designate an
assistant to the Secretary who shall keep the records of the Authority, shall act as
recorder of the meetings of the Authority and record all votes, and shall keep a record of
the proceedings of the Authority in a journal of proceedings to be kept for such purpose,
and shall perform all duties incidental to his office. He or she shall keep in safe custody
the seal of the Authority and shall have power to affix such seal to all contracts and
instruments authorized to be executed by the Authority.
The Authority may designate a Treasurer who shall have the care and custody of
all funds of the Authority and shall deposit the same in the name of the Authority in such
bank or banks as the Authority may select. The Executive Director and Treasurer shall
sign all orders and checks for the payment of money and shall pay out and disburse
such moneys under the direction of the Authority. Except as otherwise authorized by
resolution of the Authority, all such orders and checks shall also be countersigned by
the Chairperson. The Treasurer shall keep regular books of accounts showing receipts
and expenditures and shall render to the Authority, at each regular meeting (or more
often when requested), an account of his transactions and also of the financial condition
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[PAGE 76]
of the Authority. He or she shall give such bond for the faithful performance of his
duties as the Authority may determine
ARTICLE III – MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority shall be held at
the regular meeting in March at 7:00 p.m. at the regular meeting place of the Authority.
Section 2. Regular Meetings. Monthly meetings shall be held without notice at
the regular meeting place of the Authority on the third Monday of each month, at 7:00
p.m. unless the same shall be a legal holiday, in which event said meeting shall be held
on the next succeeding secular day.
Section 3. Special Meetings. Special meetings of the Authority may be called by
the Chairperson, or two members of the Authority, or the Executive Director for the
purpose of transacting any business designated in the call. The call for a special
meeting must be delivered in person or electronically to each member at least three
days prior to the time of the proposed meeting.
Section 4. Quorum. The powers of the Authority shall be vested in the
Commissioners thereof in office from time to time. Three Commissioners shall
constitute a quorum for the purpose of conducting its business and exercising its
powers and for all other purposes, but a smaller number may adjourn from time to time
until a quorum is obtained. When a quorum is in attendance, action may be taken by
the Authority upon a vote of a majority of the Commissioners present.
Section 5. Rules of Order. The meetings of the Authority shall be governed by
the latest printed edition of “Sturgis Standard Code of Parliamentary Procedure.”
Section 6. Order of Business. At the regular meetings of the Authority the
following shall be the order of business:
1. Call to Order/Noting of Attendance
2. Approval of Agenda
1.3. Approval of Minutes of Previous Meeting(s)
2.4. Open Forum
3. Approval of Minutes of Previous Meeting(s)
4.5. Presentations
5. Approval of Agenda
6. Consent AgendaCalendar, including Approval of Claims
6.7. Consideration of items, if any Removed from Consent Calendar
7.8. Public Hearings
8.9. Resolutions
10. Other Business
9.11. Executive Director’s Report
10. HRA Discussion Items
11.12. Executive Director’s Report
12. Approval of Claims
13. 13. Adjournment
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[PAGE 77]
All resolutions shall be in writing and shall be copied in the journal of the
proceedings of the Authority.
Section 7. Manner of Voting. The voting on all questions coming before the
Authority shall be made verbally and the yeas and nays shall be entered upon the
minutes of such meeting.
Section 8. Combining Administrative Offices: Compensation. The compensation
of the Executive Director and other personnel of the Authority shall be determined by
the Authority. Any two or more administrative offices may be combined.
Section 9. Additional Duties. The officers of the Authority shall perform such
other duties and functions as may from time to time be required by the Authority or the
Bylaws or rules and regulations of the Authority.
Section 10. Election of Appointment. The first Chairperson shall, pursuant to
this appointment, serve in the capacity of Chairperson until the expiration of his term of
office as Commissioner. The Vice-Chairperson, Secretary and, except in the case of
the First Chairperson, the Chairperson shall be elected at the annual meeting of the
Authority from among the Commissioners of the Authority, and shall hold office for one
year or until their successors are elected and qualified.
The Executive Director shall be appointed by the Authority. Any person
appointed to fill the office of Executive Director or any vacancy therein, shall have such
term as the Authority fixes, but no Commissioner of the Authority shall be eligible for this
office.
Section 11. Vacancies. Should the office of Chairperson, Vice-Chairperson or
Secretary become vacant, the Authority shall elect a successor from its membership at
the next regular meeting, and such election shall be for the unexpired term of said
office.
Section 12. Additional Personnel. The Authority may from time to time employ
or contract for such personnel as it deems necessary to exercise its powers, duties and
functions as prescribed by the Municipal Housing and Redevelopment Law of
Minnesota applicable thereto. Such personnel may be employees of the Authority,
employees of other governmental organizations, or independent contractors. The
selection and compensation of such personnel shall be determined by the Authority
subject to the laws of the State of Minnesota.
ARTICLE IV – AMENDMENTS
Section 1. Amendments to Bylaws. The Bylaws of the Authority shall be
amended only with the approval of at least three of the members of the Authority at a
regular or a special meeting.
Amended 04/21/80
Amended 01/21/86
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[PAGE 78]
Amended 12/15/86
Amended 08/18/03
Amended 02/18/14
Amended 09/17/18
Amended 01/15/19
Amended 01/21/20
Amended 02/23/22
Amended 03/17/25
Amended 03/16/26
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Housing and Redevelopment Authority Meeting 3/16/2026
Agenda Section: Consent Calendar
Agenda Item: 7.d.
Report Prepared By:
Steve McDaniel, Budget, Cash, and Debt Manager
Department Director:
Melissa Poehlman, Community Development Director
Item for Consideration:
Consider resolutions designating official depositories for the Housing and
Redevelopment Authority for 2026, including the approval of collateral.
EXECUTIVE SUMMARY
In compliance with Minnesota statutes, the Housing and Redevelopment Authority
(HRA) must designate on an annual basis those financial institutions it does business
with.
U.S. Bank acts as the banking institution in the HRA’s banking arrangement with the 4M
Fund.
The following resolutions for the HRA's consideration will designate U.S Bank/4M Fund
as a depository of HRA funds, and designate certain savings and loan associations,
banks, credit unions and financial institutions as depositories for the investment of HRA
funds.
RECOMMENDED ACTION
By Motion: Adopt the attached resolutions designating official depositories, with
the understanding that the Housing and Redevelopment Authority could not
invest in any of the depositories beyond the level of insurance coverage or the
pledged collateral.
HISTORICAL CONTEXT
N/A
EQUITABLE OR STRATEGIC CONSIDERATIONS OR IMPACTS
Developing more inclusive procurement is a long-term equity project. Currently there
are very limited financial institutions owned by underrepresented groups. Also, it is the
League of Minnesota Cities that selects the depository for the 4M Fund which provides
significant value in excellent services at lower costs.
POLICIES (RESOLUTIONS, ORDINANCES, REGULATIONS, STATUTES, ETC.)
In accordance with Minnesota Statutes Section 118A.01 - 118A.06, the HRA must
designate financial institutions annually. The institutions must pledge the collateral over
and above the amount of federal insurance, as public depositories.
U.S. Bank acts as the banking institution in the HRA’s banking arrangement with the 4M
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Fund. Monies received, checks written by the HRA, flow through U.S. Bank. However,
at the end of each business day, any proceeds remaining in the HRA U.S. Bank
accounts are swept to the 4M Fund to be invested. Therefore, at the end of the
business day the HRA accounts are zero, which means the collateral requirements of
Minnesota Statutes Section 118A.03 are not required. Accordingly, U.S. Bank has met
all other statutory requirements and should be considered as a depository for the HRA’s
Deputy Registrar, payroll and vendor accounts and all savings deposits.
The HRA must also annually designate certain savings and loan associations, banks,
and credit unions as official depositories for deposit and investment of certain HRA
funds. With approval of these official depositories, the HRA will be able to deposit and
invest funds in these institutions, not exceeding the federal insurance of $250,000.
Currently, U.S. Bank is the only bank designated as the official depository of the HRA.
An annual designation must also be made for certain financial institutions as
depositories for the investment of HRA funds for 2026. These institutions, such as
investment brokerage firms, offer government securities in the manner required by law.
These financial institutions include RBC Capital Markets, Raymond James &
Associates, Inc., Northland Securities, Oppenheimer & Co., Principal Custody Solutions,
Moreton Capital Markets, Pershing Wealth Solutions BNY Mellon, and the 4M Fund.
CRITICAL TIMING ISSUES
N/A
FINANCIAL IMPACT
N/A
LEGAL CONSIDERATIONS
The HRA is required by Minnesota Statute 118A.01 - 118A.06, to designate as a
depository of funds, insured banks or thrift institutions. Any collateral so deposited is
accompanied by an assignment pledged to the HRA in the amount specified in the
attached resolutions.
ALTERNATIVE RECOMMENDATION(S)
None.
ATTACHMENTS
1. Resolution designating US Bank as a 2026 depository
2. Resolution designating Bank and Credit Unions as 2026 depositories
3. Resolution designating Financial Institutions as 2026 depositories
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[PAGE 81]
RESOLUTION NO.
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF RICHFIELD FOR
THE YEAR 2026
BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield as
follows:
That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, U.S. Bank
be, and hereby is designated a depository of the funds of the Housing and Redevelopment
Authority, subject to modification and revocation at any time by said Housing and
Redevelopment Authority, and subject to the following terms and conditions:
The said depository shall not be required to give bonds or other securities for such
deposits provided that the total sum thereof shall not at any time exceed in any depository
the sums for which its deposits are insured under the Acts of Congress of the United
States relating to insurance of bank deposits; but that in case such deposits in any such
depository shall at any time exceed such insured sum, said depository shall immediately
furnish bonds or other security for such excess according to law, approved by the Housing
and Redevelopment Authority of Richfield.
That said depository shall pay on demand all deposits therein; and shall pay all time
deposits, at or after the end of the period for which the same shall be deposited, on
demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general account in
which shall be deposited all monies. The following officers or their facsimile signatures
shall sign checks on this account;
CHAIR
EXECUTIVE DIRECTOR
BE IT FURTHER RESOLVED, that all funds remaining in the account at the end of
each business day will be transferred from U.S. Bank to the 4M Fund where funds
deposited are invested and insured.
Passed by the Housing and Redevelopment Authority Richfield, Minnesota this
16th day of March, 2026.
Chair
ATTEST:
Secretary
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RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS,
BANKS, AND CREDIT UNIONS AS DEPOSITORIES FOR THE DEPOSIT AND
INVESTMENT OF HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD
FUNDS IN 2026
BE IT RESOLVED, by the Housing and Redevelopment Authority of Richfield, Minnesota:
WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 – 118A.06, municipal
funds may be deposited in any Savings and Loan Association, Bank or Credit Union which has its
deposits insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit
Union Administration (NCUA); and
WHEREAS, the amount of said deposits may not exceed the FDIC/NCUA insurance
covering such deposits which insurance amount is presently $250,000; and
WHEREAS, the deposit of Housing and Redevelopment funds in Savings and Loan
Associations and Banks would provide greater flexibility in the Housing and Redevelopment
Authority’s investment program and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the Housing and Redevelopment Authority
Richfield, Minnesota, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of Housing and Redevelopment Authority funds that certain Savings and
Loan Association and Banks be designated as additional depositories for Housing and
Redevelopment Authority funds for 2026.
2. It is further found and determined that the purpose of such depository designation is to
facilitate the proper and advantageous investments of Housing and Redevelopment
Authority funds and that such designation is not exclusive, nor does it preclude the
deposit of any Housing and Redevelopment Authority funds in other officially
designated depositories of the Housing and Redevelopment Authority.
3. The Finance Director is hereby authorized to deposit Housing and Redevelopment
Authority funds in various depositories up to the amount of $250,000, or such other
amount as may be subsequently permitted by law, such deposits to be in the form of
demand accounts, payable to the Housing and Redevelopment Authority on the
signatures of the Housing and Redevelopment Authority Finance Director. Such
deposits may be made and withdrawn from time to time by the Finance Director as
their best judgment and the interests of the Housing and Redevelopment Authority
dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution shall be
conducted in accordance with established policies of the Housing and Redevelopment
Authority regarding the investment of Housing and Redevelopment Authority funds.
Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota this 16th
day of March, 2026.
Chair
ATTEST:
Secretary
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RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS
DEPOSITORIES FOR THE INVESTMENT OF HOUSING AND REDEVELOPMENT
AUTHORITY OF RICHFIELD FUNDS IN 2026
WHEREAS, the Housing and Redevelopment Authority of Richfield has money which
is available for investment; and
WHEREAS, different financial institutions offer different rates of return on investments;
and
WHEREAS, the Housing and Redevelopment Authority of Richfield shall purchase U.
S. Treasury Bills, U. S. Treasury Notes and other such government securities in the manner
required by law from the institution offering the highest rate to the Housing and
Redevelopment Authority of Richfield providing greater flexibility in the investment program
and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the Housing and Redevelopment
Authority Richfield, Minnesota, in accordance with Minnesota Statutes, Sections 118A.01 –
118A.06, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of Housing and Redevelopment Authority funds that certain financial
institutions be designated as additional depositories for Housing and
Redevelopment Authority of Richfield funds for 2026.
2. The following financial institutions designated as depositories for the Housing and
Redevelopment Authority of Richfield funds:
RBC Capital Markets Raymond James & Assoc.
Principal Custody Solutions 4M Fund
Northland Securities, Inc. Oppenheimer & Co.
Moreton Capital Markets Pershing Wealth Solutions BNY Mellon
3. The Finance Director is hereby authorized to deposit the Housing and
Redevelopment Authority of Richfield funds in any or all of the depositories herein
designated. Such deposits may be made and withdrawn from time to time by the
Finance Director’s judgment and as the interest of the Housing and
Redevelopment Authority of Richfield dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution shall
be conducted in accordance with established policies regarding the investment of
these funds.
Adopted by the Housing and Redevelopment Authority of Richfield, Minnesota this
16th day of March, 2026.
Chair
ATTEST:
Secretary
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