[PAGE 1]
7:30 a.m. Wednesday, March 13, 2019
West Fargo City Hall - Commission Chambers
AGENDA
1. Call to Order
2. Approval of Minutes – Feb. 13, 2019
3. Monthly Budget Reports
4. New Applications
a. Night to Unite
b. City of West Fargo Construction Carnival
5. New Business
a. Summer Fun Magazine
b. Tourism and Events Committee vacancy
6. Review recent and upcoming tourism and events projects
a. Street Fair, West Fest, Cruise Night planning updates
7. Non-Agenda
8. Correspondence
9. Adjourn
Page 1 of 21

[PAGE 2]
7:30 a.m. Wednesday, Feb. 13, 2019
West Fargo City Hall
Members Attending: Commission Presidents Bernie Dardis, Commissioner Mark
Simmons, Will Foss
Members Absent: Kurtis Karn
Others Attending: Ellen Rossow, Melissa Richard, Jim Larson
The meeting was called to order by Commission President Dardis.
Will Foss moved to approve the minutes of the Jan. 9, 2018
meeting. Commissioner Mark Simmons seconded. No opposition. Motion
carried.
The monthly budget report was presented. Ellen Rossow provided some
information about changes in budget tracking due to the City of West Fargo
hiring a new finance director. Ellen Rossow and Finance Director Jim Larson
provided some information regarding the new format of the monthly budget
report including the separation of Taste of West Fargo, Arts Social and Tree
Lighting into separate funds. A fund was also added for the West Fargo Street
Fair. Will Foss moved to approve the new budget reporting format and
Commissioner Mark Simmons seconded the motion. No opposition. Motion
carried.
An application was presented for the Minn-Kota Feline Cat Show seeking a
donation of $1000. Will Foss moved to approve the donation with Commissioner
Mark Simmons seconding the motion. No opposition. Motion carried.
For new business, the committee discussed the vacancy on the committee.
Melissa Richard and Ellen Rossow will advertise the opening and share
applications with the committee at the March Tourism and Events Committee
Meeting.
Page 2 of 21

[PAGE 3]
Regarding Tourism and Events Project updates, Ellen Rossow presented an
update on West Fest 2019 planning. Residents were able to vote on the theme
for West Fest 2019 and chose "Wild, Wild West." 227 people responded to the
survey that was shared on Facebook, Twitter, Nextdoor and email. City staff
continues to work on registration forms, sponsorship materials and updating rules
and regulations. A meeting will be hosted Feb. 18 at 1 p.m. regarding parade
route changes. Ellen Rossow and Melissa Richard recommended the Tourism
and Events Committee members meet with police and Public Works staff
regarding changes to the Family Fun and Craft and Vendor show event
locations.
Ellen Rossow presented a review of a recent Street Fair planning meeting. The
initial June 1 date conflicts with Bonanzaville's hosting of the "Antiques
Roadshow." The committee requested that city staff work with Bonanzaville to
see if the events will conflict. The committee agreed to not host the Street Fair
on Memorial Day weekend.
Ellen Rossow provided an update on Cruise Night planning. Sponsorship letters
will go out soon.
Regarding Taste of West Fargo, city staff is working with the Park District to
reserve Elmwood park for Aug. 1, 2019.
Under non-agenda items, Commission President Bernie Dardis suggested that
city staff work to create a community calendar that includes not only City of
West Fargo events but West Fargo Events, Park District, Library, Red River Valley
Fair, Bonanzaville, etc.
No correspondence was presented.
Commission President Bernie Dardis adjourned the meeting.
Page 3 of 21

[PAGE 4]
CITY OF WEST FARGO
West Fargo, North Dakota
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
TOURISM & EVENTS COMMITTEE
2019 BUDGET
Fund 2900 Fund 2800 Fund 2805 Fund 2810 Fund 2815 Fund 2820 Fund 2140
Cruise West Taste of Arts Tree Street Tourism & Total
Acct Code Night Fest West Fargo Social Lighting Fair Events Committee Funds
Revenues:
Interest 361000 -
Sponsorships 360100 11,000.00 20,000.00 31,000.00
Parade Participation Fees 375300 5,000.00 5,000.00
Softball Registration 375400 1,000.00 1,000.00
Donations 346800 -
Vendor Fees 382000 3,000.00 1,000.00 4,000.00
Ticket Sales 336400 -
Total Revenues $ 14,000.00 $ 27,000.00 $ - $ - $ - $ - $ - $ 41,000.00
Expenditures: (415000)
Current:
Liability Insurance 323 500.00 500.00
Advertising 440 - 5,000.00 5,000.00
Donations 300 2,500.00 2,500.00
Misc Printing & Mailing 360 500.00 500.00 - 1,000.00
Culture & Recreation 517 13,500.00 26,000.00 25,000.00 64,500.00
Total Expenditures $ 14,000.00 $ 27,000.00 $ - $ - $ - $ - $ 32,500.00 $ 73,500.00
Excess (Deficiency) of Revenues
Over Expenditures $ - $ - $ - $ - $ - $ - $ (32,500.00) $ (32,500.00)
Other Financing Sources (Uses):
Lodging Tax 361002 -
Transfers in 383000 10,000.00 10,000.00
Transfers out 890 -
$ - $ - $ - $ - $ - $ - $ 1 0,000.00 $ 10,000.00
Net Change in Fund Balances $ - $ - $ - $ - $ - $ - $ (22,500.00) $ (22,500.00)
Fund Balances - January 1 $ 11,673.25 $ 31,014.56 5 4,750.47 97,438.28
Fund Balances End or Period $ 11,673.25 $ 31,014.56 $ - $ - $ - $ - $ 32,250.47 $ 74,938.28
Page 4 of 21
3/12/2019 Prepared By: Jim Larson

[PAGE 5]
CITY OF WEST FARGO
West Fargo, North Dakota
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
TOURISM & EVENTS COMMITTEE
2019 ACTUAL AS OF FEBRUARY 28, 2019
Fund 2900 Fund 2800 Fund 2805 Fund 2810 Fund 2815 Fund 2820 Fund 2140
Cruise West Taste of Arts Tree Street Tourism & Total
Acct Code Night Fest West Fargo Social Lighting Fair Events Committee Funds
Revenues:
Interest 361000 -
Sponsorships 360100 -
Parade Participation Fees 375300 -
Softball Registration 375400 -
Donations 346800 -
Vendor Fees 382000 -
Ticket Sales 336400 -
Total Revenues $ - $ - $ - $ - $ - $ - $ - $ -
Expenditures: (415000)
Current:
Liability Insurance 323 -
Advertising 440 -
Donations 300 -
Misc Printing & Mailing 360 -
Culture & Recreation 517 1,000.00 2,500.00 3,500.00
Total Expenditures $ 1,000.00 $ - $ - $ - $ - $ - $ 2,500.00 $ 3,500.00
Excess (Deficiency) of Revenues
Over Expenditures $ (1,000.00) $ - $ - $ - $ - $ - $ (2,500.00) $ (3,500.00)
Other Financing Sources (Uses):
Lodging Tax 361002 -
Transfers in 383000 -
Transfers out 890 -
$ - $ - $ - $ - $ - $ - $ - $ -
Net Change in Fund Balances $ (1,000.00) $ - $ - $ - $ - $ - $ (2,500.00) $ (3,500.00)
Fund Balances - January 1 $ 11,673.25 $ 31,014.56 5 4,944.66 97,632.47
Fund Balances $ 10,673.25 $ 31,014.56 $ - $ - $ - $ - $ 52,444.66 $ 94,132.47
Page 5 of 21
3/12/2019 Prepared By: Jim Larson
Page 1 of 21

[PAGE 6]
�o/
VISITORS PROMOTION FUND
WEST
APPLICATION
FARGO
PLEASE READ THE GUIDELINES FOR VISITOR PROMOTION FUNDS BEFORE
COMPLETING YOUR APPLICATION. TO BE ELIGIBLE, A PROJECT MUST MEET THESE
GUIDELINES.
1
j_ · � � - /
Date:
Project Name or Event:
Date project to be held:
'I={}�
{;IJ�
o,gan;,at;on Sponso,;ng Pmject m Event �@t1.f.£'.Ct
� 3:11NV �f• L/J] ,:S,SC'f)
ProjectContact Phone
O
Contact Add,ess Cf) �'jv, /2J,-t F, S1c, d-- WC 3:,f fatgo ill.ft,, �& n5'
Amount of Funds Requested from Visitors Fund: J, (:XX)
Brief description of project:
<.J
List vendors and expenses to be paid with Visitors Committee Funds. Preference will be given to requests utilizing West Fargo
businesses: 7'-113[,'l_,,-f WJ lUU-/(,. ads iJnrZJl.ttf'-- ftu_ �\-A-v') / GL,� w i'ftv
�
��V"\ thY n .f2cd YN,tu c;p�c.o.__ ,n we� -�o.
;l"'/
Has this project been held previously? Numberofyearsheld:
If yes, previous locations:
°S?
Estimated Attendance at Event or Project: Spectators: :3/ro+ Participants: c5'.:) f I"[ l?ftf/o�
m
West Fargo Facilities to be utilized: 't!Lr/L,,
LA1 0cr(
'{;;)
Page 1 of2
Page 6 of 21

[PAGE 7]
Estimated Budget
Previous Year Projected
Income: I
I I
Admissions
=8
ou
j 1$
c_t)
I
Sponsorships/ Advertising $2.Jo �. 1 ;1 -00-
col I I
Entry Fees $·Gis- ti-1-s.m
'-----___JI
I I
Other c_________J
TOTAL INCOME: S3;0�- 00I 1130-fs�0 01
Expenses: t- I
West Fargo Facilities
c3
I
.____ I ______,
I
I
West Fargo Businessess $2JXV ,uo $�,CLP-®
l
'-------- t
c&
oo,
ct)I
1$/&lv.lP
Other
TOTAL EXPENSES: �3�W · m If t2 1tLLJ, m
PROCEEDS/PROFIT:
1-:e--- ll