[PAGE 1]
AGENDA
Tuesday, May 27, 2025: 3:00 PM
Town Council Work Session
C. Michael Haney Community Room: Southern Pines Police Department
450 W. Pennsylvania Ave
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. TOWN MANAGER’S COMMENTS
4. CONSENT AGENDA
a. FY25 Budget Amendments
i. Skate Park Lighting Transfer and CPF Authorization
ii. Water Plant
iii. Whitehall Carriage House Project
b. Resolution awarding Lt. Jack Austin his service weapon and badge upon retirement
5. COUNCIL UPDATES AND DISCUSSION
a. Airport Road Greenway Joint Project with Pinehurst
Town Manager Parsons will discuss a potential joint project with the Village of Pinehurst to construct
Greenway Trail along Airport Rd between the Current Town trail and the Village Greenway. Partial
Funding may be available through the SMPO and Carbon Reduction Funds.
b. Potential request to transfer Pinehurst Ave. and Murray Hill Rd. between US1 and US 15-501 to NCDOT
for future maintenance.
c. Concept Designs for DT Park Parking Lot Rehab
d. Budget Update
Town Manager Parsons will discuss the current status of the FY26 Draft Budget and any changes to be
made ahead of the Final Hearing and requested adoption on June 10th.
e. Planning Department Update
Planning staff will briefly update the Town Council on agenda items coming in June. Staff will also follow-
up on prior discussions about the Planning Department's administrative fees and brief the Council on the
progress of Phase 2 of Comprehensive Plan implementation.
6. COUNCIL ROUNDTABLE
7. ADJOURNMENT
Meetings/work sessions of the Southern Pines Town Council are now available on the Town’s YouTube channel. Video of the Town Council meetings will be live
streamed on the channel for viewing either during the meetings or after they have concluded. Please note, the video is provided only for the purposes of viewing the
meetings; public comments or questions are not accepted via the live stream. To receive notifications when new content is published, please “subscribe” to the
Town’s channel at https://bit.ly/3hXx2Qk
Page 1 of 25

[PAGE 2]
ORDINANCE #3117
AMENDING THE RECREATION IMPROVEMENT PROJECT FUND
BUDGET
BE IT ORDAINED, by the Town of Southern Pines Town Council, that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project budget is hereby
amended:
Section 1: The project authorized is for the purpose of various recreation & park improvements.
Section 2: The officers of this unit are hereby directed to proceed with the capital project within
the terms of the budget contained herein.
Section 3: The following additional amount is appropriated for the project:
Construction $ 28,000
Total Additional Project Appropriation $ 28,000
Section 4: The following additional revenue is anticipated to be available for this project:
Transfer In – General Fund $ 28,000
Total Additional Project Revenues $ 28,000
Section 5: Copies of this capital project ordinance shall be furnished to the Clerk to the Governing
Board, and to the Finance Officer for direction in carrying out this project.
Section 6: This amended ordinance becomes effective May 27, 2025.
I certify that this ordinance was adopted by the Town Council of the Town of Southern Pines at its
meeting of May 27, 2025 as shown in the minutes of the Town Council for that date.
_________________________________
Elizabeth Robertson, Town Clerk
Page 2 of 25

[PAGE 3]
ORDINANCE #3118
AMENDING THE 2024/2025 FISCAL YEAR BUDGET
CP Recreation Improvements – Skatepark Lighting
BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern
Pines in regular session assembled this 27th day of May, 2025 that the Operating
Budget for the Fiscal Year 2024/2025 be and hereby is amended as follows:
DEPARTMENT LINE ITEM CODE INCREASE DECREASE
General Fund Transfer to – CP Recreation 10-670-5800 $28,000
Improvements
General Fund Recreation Donations 10-366-0300 $10,000
General Fund Fund Balance Appropriations 10-397-1000 $18,000
I certify that this ordinance was adopted by the Town Council of the Town of Southern
Pines at its meeting of May 27, 2025 as shown in the minutes of the Town Council for
that date.
________________________________
_
Elizabeth Robertson, Town Clerk
Page 3 of 25

[PAGE 4]
MEMO
To: Reagan Parsons, Town Manager
From: James Michel, PE Town Engineer/Assistant Public Works Director
Date: 5/22/2025
Re: Water Treatment Plant
I am recommending a budget amendment to address unanticipated increases in operating costs within the
current fiscal year. The amounts proposed are intended to be adequate to address worst case outcomes
through June 30 and any unspent funds will remain available as retained earnings in FY 26. The following
adjustments are proposed:
1. $40,000 to 60-710-4500 Contractual Services: Under the operational agreement for the water
treatment plant, the Town pays a flat monthly rate for chemical usage, with final costs reconciled at the
end of the fiscal year. Veolia, the contract operator, will provide an accounting of actual usage through
June 30. If actual costs exceed the budgeted amount, the Town is responsible for covering the
difference. Based on current water production and projected chemical usage, we anticipate an overage.
This amendment will provide the necessary funds to cover that shortfall.
2. $40,000 to 60-710-1600 Equipment Maintenance: Several unexpected maintenance issues and equipment
repairs have occurred, exceeding our planned budget. Additional funds are needed to complete
necessary repairs ahead of June 30 and maintain service continuity.
3. $20,000 to 60-710-1800 Utilities: Based on current usage trends and electrical billing to date, we may
experience an overrun in electric utility costs. While it is uncertain whether the full amount will be
required, a precautionary allocation is recommended to avoid potential shortfalls.
Page 4 of 25

[PAGE 5]
ORDINANCE #3119
AMENDING THE 2024/2025 FISCAL YEAR BUDGET
BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern
Pines in regular session assembled this 27th day of May, 2025 that the Operating
Budget for the Fiscal Year 2024/2025 be and hereby is amended as follows:
DEPARTMENT LINE ITEM CODE INCREASE DECREASE
Water Treatment Plant Contractual Services 60-710-4500 $ 40,000
Water Treatment Plant Equipment Maintenance 60-710-1600 $ 40,000
Water Treatment Plant Utilities 60-710-1800 $ 20,000
Utility Fund Fund Balance Appropriations 6 0 - 3 9 7 -6000 $ 1 0 0 ,000
I certify that this ordinance was adopted by the Town Council of the Town of Southern
Pines at its meeting of May 27, 2025 as shown in the minutes of the Town Council for
that date.
________________________________
Elizabeth Robertson, Town Clerk
Page 5 of 25

[PAGE 6]
MEMO
To: Town Council
From: Manager Parsons
Date: 05/23/25
Re: Whitehall Carriage House Budget Amendment
During previous discussion of the Whitehall Carriage House project, Assistant Town
Manager Jessica Roth has reported that a final budget amendment may be necessary to
complete the project. Fire related access requirements and discovery of a new
“woodpecker tree” near the construction has resulted in a significant passing of time
from project estimate/initiation and bidding, leading to concern regarding how bids will
ultimately come in.
The bid opening is scheduled the morning of our Work Session Meeting. Should the
results of that opening make an amendment to the CPF necessary in order to enter
contract for completion, staff will be requesting an appropriate transfer of funds at the
Work Session that afternoon. To this end Amendments have been prepared and placed
in your packet, with numbers to be inserted at such time a need is determined. We have
chosen to take this approach as opposed to waiting for the June meeting for both the
purpose of not losing thirty additional days but also being able to make a final
amendment to the Budget document ahead of requested adoption in June, insuring a
more accurate picture at the time of adoption.
Thank you for your consideration in this matter.
Page 6 of 25

[PAGE 7]
Administration: (910) 692-2732
Southern Pines Police Department
Communications Center: (910) 692-7031
450 W. Pennsylvania Avenue
Patrol Division: (910) 693-4101
Southern Pines, NC 28387 Investigation Division: (910) 693-1481
Crime Tips: (910) 693-4110
~ A Nationally Accredited Law Enforcement Agency ~
Em ai l : P D @s ou t h er np i n e s. n e t
w ww.s ou t h er np in e s. n et/ P o l i c e
To: Reagan Parsons
From: Nicholas Polidori - Chief of Police
Date: May 20, 2025
Re: Awarding of Service Weapon and Badge- Lieutenant Jack Austin
North Carolina General Statue 20-187.2 allows for the awarding of a service firearm and the badge worn or carried
by a retiring member of the Southern Pines Police Department. I am requesting that such consideration be made
to the Town Council by you to approve Lieutenant Jack Austin be awarded his service firearm (Glock, 9mm,
model 45) and his badge of office upon his retirement on August 1, 2025. In the past, the price determined by
the Council in accordance with NCGS 20-187.2 was set in the amount of $1.00.
§ 20-187.2. Badges and service side arms of deceased or retiring members of State, city and county law-
enforcement agencies; weapons of active members.
(a) Surviving spouses, or in the event such members die unsurvived by a spouse, surviving children of
members of North Carolina State, city and county law-enforcement agencies killed in the line of duty or who are
members of such agencies at the time of their deaths, and retiring members of such agencies shall receive upon
request and at no cost to them, the badge worn or carried by such deceased or retiring member. The governing
body of a law-enforcement agency may, in its discretion, also award to a retiring member or surviving relatives
as provided herein, upon request, the service side arm of such deceased or retiring members, at a price determined
by such governing body, upon determining that the person receiving the weapon is not ineligible to own, possess,
or receive a firearm under the provisions of State or federal law, or if the weapon has been rendered incapable of
being fired. Governing body shall mean for county and local alcohol beverage control officers, the county or local
board of alcoholic control; for all other law-enforcement officers with jurisdiction limited to a municipality or
town, the city or town council; for all other law-enforcement officers with countywide jurisdiction, the board of
county commissioners; for all State law-enforcement officers, the head of the department.
Thank you for your consideration in this matter.
Xc: Personnel File
~ A Nationally Accredited Law Enforcement Agency ~
Page 7 of 25

[PAGE 8]
RESOLUTION #1115
DECLARING THE BADGE AND SERVICE WEAPON CARRIED BY
LIEUTENANT JACK AUSTIN AS SURPLUS AND AWARDING IT TO
HIM ON HIS RETIREMENT
WHEREAS, G.S. 20-187.2 provides that the governing body of the municipal law enforcement
agency may, in its discretion, award to a retiring member the badge and service sidearm of such retiring
members; and
WHEREAS, Sergeant Brian Edwards has been a sworn law enforcement officer for 28 years, and has
served as a member of the Town of Southern Pines Police Department for a period of 28 years, and
will retire from the Town of Southern Pines Police Department on August 1, 2025.
NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Southern Pines
that the badge, “Lieutenant”, and service weapon, a 9mm Glock, model number 45, serial number
CBSM312, issued to and carried by Lieutenant Jack Austin, be declared surplus and awarded to him
on the occasion of his retirement.
BE IT FURTHER RESOLVED that appreciation be expressed to Lieutenant Jack Austin for the
dedicated service rendered by him during his employment with the Town of Southern Pines.
Adopted this 27th day of May 2025.
I certify that this Resolution was adopted by the Town Council of the Town of Southern Pines at its
meeting of May 27, 2025, as shown in the minutes of the Town Council for that date.
__________________________________
Elizabeth Robertson, Town Clerk
Page 8 of 25

[PAGE 9]
MEMO
To: Town Council
From: Manager Parsons
Date: 05/23/25
Re: Airport Road Greenway
The Sandhills Metropolitan Planning Organization (SMPO) has been made aware of Federal Carbon Reduction
Funds that may be allocated to projects within our boundaries for a number of projects that relate to potential
reduction of carbon emissions. Greenway Trails being an eligible project, the Village of Pinehurst has submitted
a joint project proposal involving Southern Pines to extend the current Greenway along Airport Road, ending in
front of Forest Creek, further down Airport Road toward the Traffic Circle ultimately intended to connect with
the Village Trail system. This is a project that has been looked at conceptually during Tri City discussions
around connectivity between our communities.
As proposed the project will cost an estimated $400,000, estimate based on a recent installation Pinehurst had
performed elsewhere. As things stand, this is one of three projects submitted to the SMPO and currently is
under consideration for a recommendation that $100,000 in grant funds be awarded it. With that being the
minimum award (additional funds may come available in October), and assuming Southern Pines would
contribute no more than 50% of the balance of costs, we would be in for a maximum of $150,000.
I have submitted some questions to the NCDOT regarding program requirements and any design requirements
that could impact the project cost estimate. While I have not received answers as of this writing, I will bring any
information that I learn to the discussion on Tuesday. At this point the only thing I am seeking is confirmation
of Council interest and acknowledgement that the Town would be willing to cover its share of the project
should we be awarded. In the event we, or one of the other communities submitting and being recommended
for some funds (Aberdeen and Whispering Pines) were to not commit the 25% funding would be increased for
remaining projects thus decreasing necessary matches.
Page 9 of 25

[PAGE 10]
Page 10 of 25

[PAGE 11]
MEMO
To: Town Council
From: Manager Parsons
Date: 05/23/25
Re: Transfer of Roads to State system
There has been discussion with previous Councils around the concept of petitioning the
State of North Carolina DOT to accept the portions of Pinehurst Avenue and Murray Hill
Road that connect US1 to US 15-501 for ongoing maintenance. As recently as the Town
repaving of Pinehurst Avenue in 2018 there was consensus amongst individuals at staff
levels that this would occur for Pinehurst Avenue at minimum. Unfortunately between
transitioning personnel with the State and delays and questions involving the
“SuperStreet”/Synchronized Intersection projects for US1 and 15-501the immediate
position of NCDOT changed and no further progress was made.
With those two projects now underway and an extended period of orange barrels,
detours, and the likely increased traffic on these already heavily travelled connectors, it
may be a good time to revisit a request that the State accept these corridors ahead of the
inevitable work they will both require following the US 1 and 15-501 project completion.
My understanding is that any request will begin with a Resolution from the Town Council,
thus Tuesday’s discussion is to gage interest in preparing such a Resolution for the June
Business Meeting. The two corridors are the purple roads inside orange circles on the
excerpt from the Powell Bill map contained in your packet (purple being Town
maintained streets, green NCDOT.) A few datapoints:
Last Paved: Pinehurst Ave. 2018, Murray Hill 2010 (Crack sealing 2023)
Pavement Assessment Scores (in sections due to length): Pinehurst – 90 to 100, Murray
Hill – 60 to 62
Sidewalk: Pinehurst Ave. – none, Murray Hill – Town installed 2016 and 2017
Length: Pinehurst 1.06 Lane Miles, Murray Hill 1.44 Lane Miles
Traffic: A 2021 Count on Murray Hill resulted in 950 trips Peak, which would generally
equate to 9 to 10 thousand daily. We have no recent data for Pinehurst Ave.
Thank you
Page 11 of 25

[PAGE 12]
Page 12 of 25

[PAGE 13]
Page 13 of 25

[PAGE 14]
Existing Conditions
~8 parking spaces
~500’ concrete curb
~400ft2 concrete sidewalk
~6,738ft2 asphalt
Page 14 of 25

[PAGE 15]
Option 1
- 12 parking spaces
- Mostly barrier curbing
- One curb cut for field access
- 6,816ft2 asphalt
- Perimeter landscaping
Page 15 of 25

[PAGE 16]
Option 2
- Bollard-restricted access lane
- Mountable curb for field access
- Barrier curb to protect fence & trees
- 3,280ft2 asphalt
- Extend grass and irrigation to lane
Page 16 of 25

[PAGE 17]
Option 3
- Bollard-restricted grass
- 7,138ft2 sod
- Extend grass and irrigation to entire
field
Page 17 of 25

[PAGE 18]
Option 4
- Bollard-restricted permeable pavers with
expanded shale fill
- Durable curb for border and field access
- 3,280ft2 permeable pavers
- Extend grass and irrigation to pavers
Page 18 of 25

[PAGE 19]
TOWN OF SOUTHERN PINES
GENERAL FUND
BUDGET SUMMARY
2025-2026
EXPECTED
BUDGET REVENUES
ACTUAL 2024-2025 EXPENDITURES BUDGET
2023-2024 as of 03/28/25 2024-2025 2025-2026
Available Fund Balance - Beginning $ 11,689,353 $ 11,239,902 $ 11,239,902 $ 13,211,270
Total Revenues & Reserve Increases 29,276,317 30,445,735 32,189,494 27,670,460
Total Funds Available 40,965,670 41,685,637 43,429,396 40,881,730
Total Expenditures 24,741,181 28,816,649 27,463,424 30,196,737
Transfers Out to Capital Projects 4,984,587 2,726,702 2,754,702 2,480,630
Available Fund Balance - Ending $ 11,239,902 $ 10,142,286 $ 13,211,270 8,204,363
Less 3 Months Expenditures 7,549,185
Available Fund Balance - FYE 06/30/26 $ 655,178
Page 19 of 25

[PAGE 20]
TOWN OF SOUTHERN PINES
GENERAL FUND
CONSOLIDATED REVENUE SUMMARY
2025-2026
ACTUAL ACTUAL ACTUAL BUDGET EXPECTED BUDGET % of
2020-2021 2022-2023 2023-2024 2024-2025 as of 03/28/25 2025-2026 Revenue
AD VALOREM TAXES $ 11,571,474 $ 12,224,926 $ 12,847,195 $ 13,075,496 $ 13,075,496 $ 13,384,612 48.37%
OTHER TAXES & LICENSES 427,808 435,894 446,893 367,050 445,588 434,400 1.57%
UNRESTRICTED INTERGOVT REVENUE 6,946,573 7,530,176 8,051,843 7,049,023 7,544,940 7,328,686 26.49%
RESTRICTED INTERGOVT REVENUE 557,080 562,693 932,628 1,020,457 1,062,807 1,065,138 3.85%
PERMITS & FEES 711,308 950,904 1,111,580 552,500 1,007,823 753,500 2.72%
SALES & SERVICES 1,418,959 1,971,555 2,169,012 2,407,900 2,688,300 3,114,273 11.25%
INVESTMENT EARNINGS 27,348 696,618 982,683 400,000 650,000 500,000 1.81%
OTHER 1,120,286 1,093,668 1,037,587 1,057,107 1,198,338 995,301 3.60%
OTHER FINANCING SOURCES 52,629 4,090,309 290,454 414,153 414,153 94,550 0.34%
$ 22,833,465 $ 29,556,743 $ 27,869,875 $ 26,343,686 $ 28,087,445 $ 27,670,460
FY 2025-2026
BUDGETED REVENUES
SALES & SERVICES
PERMITS & FEES
INVESTMENT EARNINGS
OTHER
RESTRICTED INTERGOVT OTHER FINANCING
REVENUE SOURCES
AD VALOREM TAXES
UNRESTRICTED
INTERGOVT REVENUE
OTHER TAXES &
LICENSES
Page 20 of 25

[PAGE 21]
Town of Southern Pines
General Fund
Schedule of Revenues
2025-2026
BUDGET BUDGET EXPECTED
ACTUAL ACTUAL ACTUAL 2024-2025 2024-2025 REVENUES BUDGET
2021-2022 2022-2023 2023-2024 as of 07/01/24 as of 03/28/25 2024-2025 2025-2026
AD VALOREM TAXES:
Current $ 11,531,201 $ 12,195,939 $ 12,826,110 $ 13,063,496 $ 13,063,496 $ 13,063,496 $ 1 3,373,612
Delinquent 23,234 12,115 5,994 8,000 8,000 8,000 7,000
Penalties & Interest 17,039 16,872 15,091 4,000 4,000 4,000 4,000
TOTAL AD VALOREM TAXES 11,571,474 12,224,926 12,847,195 13,075,496 13,075,496 13,075,496 13,384,612
OTHER TAXES & LICENSES:
Short-Term Rental Property Tax 66,444 67,830 81,587 68,000 68,000 85,688 75,000
Solid Waste Disposal Tax 11,716 12,389 12,952 10,500 10,500 12,500 12,000
Privilege/Beer - Wine License 2,715 3,050 3,010 2,400 2,400 2,400 2,400
Alcoholic Beverage Ctrl 284,148 286,565 282,779 225,000 225,000 280,000 280,000
Municipal Vehicle Tax 62,785 66,060 66,565 61,150 61,150 65,000 65,000
TOTAL OTHER TAXES 427,808 435,894 446,893 367,050 367,050 445,588 434,400
UNRESTRICTED INTERGOVT
REVENUE:
Article 39 Sales Tax - 1% 2,268,220 2,471,668 2,688,357 2,349,973 2,349,973 2,481,728 2,476,082
Article 40 Local Sales Tax - 1/2% 1,164,585 1,278,266 1,337,057 1,205,008 1,205,008 1,331,979 1,259,969
Article 42 Local Sales Tax - 1/2% 1,121,405 1,223,297 1,332,902 1,162,996 1,162,996 1,304,603 1,225,868
Article 44 1/2%-Hold Harmless 1,091,738 1,200,409 1,223,153 1,126,046 1,126,046 1,229,130 1,171,767
Beer and Wine Tax 61,941 72,341 80,171 60,000 60,000 62,500 60,000
Video Programming 117,054 146,857 136,851 145,000 145,000 135,000 135,000
Utilities Franchise/Sales 1,121,630 1,137,338 1,253,352 1,000,000 1,000,000 1,000,000 1,000,000
TOTAL UNRESTRICTED 6,946,573 7,530,176 8,051,843 7,049,023 7,049,023 7,544,940 7,328,686
INTERGOVERNMENTAL
RESTRICTED INTERGOVT
REVENUE:
Powell Bill Allocation 481,723 484,069 546,561 546,500 546,500 606,431 606,431
State Aid Library 7,241 8,314 9,729 9,000 9,000 10,022 9,000
Library Grants 0 47,604 0 0 0 11,282 0
Recreation Grants 0 6,750 3,750 750 750 2,000 0
FEMA Revenue 0 0 8,892 0 0 0 0
On-Behalf of Pymts. - Fire 13,401 13,456 13,660 0 0 0 0
Fire Grants 44,655 0 326,317 379,207 379,207 354,772 379,207
Planning Grants 0 0 16,250 55,000 55,000 34,500 24,250
Police Grants 10,060 2,500 7,469 0 30,000 43,800 46,250
TOTAL RESTRICTED 557,080 562,693 932,628 990,457 1,020,457 1,062,807 1,065,138
INTERGOVERNMENTAL
PERMITS AND FEES:
Inspections 468,957 740,151 848,694 325,000 325,000 756,223 500,000
Planning 90,658 82,385 76,990 80,000 80,000 90,000 100,000
Homeowner Recovery Fee 2,800 2,860 2,780 2,500 2,500 3,600 3,500
Zoning Fees 17,750 17,900 17,300 20,000 20,000 18,000 20,000
Street Department 50,321 46,776 68,630 60,000 60,000 60,000 60,000
Fire 1,955 650 28 0 0 0 0
Public Works 71,417 48,816 89,381 55,000 55,000 75,000 60,000
Police Department 7,450 11,366 7,777 10,000 10,000 5,000 10,000
TOTAL PERMITS AND FEES 711,308 950,904 1,111,580 552,500 552,500 1,007,823 753,500
Page 21 of 25

[PAGE 22]
Town of Southern Pines
General Fund
Schedule of Revenues
2025-2026
BUDGET BUDGET EXPECTED
ACTUAL ACTUAL ACTUAL 2024-2025 2024-2025 REVENUES BUDGET
2021-2022 2022-2023 2023-2024 as of 07/01/24 as of 03/28/25 2024-2025 2025-2026
SALES AND SERVICES:
Library $ 42,230 $ 48,760 $ 54,170 $ 50,000 $ 50,000 $ 60,000 $ 60,000
Recreation Fees 170,234 241,308 311,935 195,000 195,000 300,000 280,000
Police Extra Duty 42,255 29,115 78,525 55,000 55,000 55,000 45,000
Fire Extra Duty 55,058 1,755 3,570 5,000 5,000 3,000 3,000
Rents 300 1,425 2,520 0 0 5,300 0
Facility Rental - Recreation 33,758 55,875 55,838 50,000 50,000 65,000 50,000
Court Facilities Fee 0 0 0 0 0 0 0
Disposal Fee/Recycling Fee 1,075,124 1,593,317 1,662,454 2,052,900 2,052,900 2,200,000 2,676,273
TOTAL SALES AND SERVICES 1,418,959 1,971,555 2,169,012 2,407,900 2,407,900 2,688,300 3,114,273
INVESTMENT EARNINGS: 27,348 696,618 982,683 400,000 400,000 650,000 500,000
OTHER:
Surplus Property Sales 33,028 87,792 49,480 70,000 70,000 80,000 50,000
Lease Revenue 365,285 393,712 337,676 312,607 312,607 324,479 327,153
Miscellaneous Revenue 93,193 112,681 161,645 50,000 95,000 115,915 50,000
Demolition Liens 3,700 1,800 1,650 0 0 1,050 0
Fire Donations 2,500 245 275 108,000 108,000 2,500 2,500
Court Costs 6,011 2,239 1,737 2,500 2,500 2,500 2,500
Cemetery 1,250 3,625 4,675 1,000 1,000 1,750 1,000
Fire District Revenue - Escrow 132,081 0 0 0 0 86,384 60,148
Fire District Revenue 449,158 468,150 463,145 460,000 460,000 545,760 500,000
Donations 34,080 23,424 17,304 8,000 8,000 38,000 2,000
TOTAL OTHER REVENUE 1,120,286 1,093,668 1,037,587 1,012,107 1,057,107 1,198,338 995,301
OTHER FINANCING SOURCES
Transfer - ARPA Revenue Rplcmnt 0 3,922,210 0 0 0 0 0
Financing Proceeds Leases/SBITA's 52,629 168,099 290,454 192,120 414,153 414,153 94,550
Financing Proceeds 0 0 0 400,000 0 0 0
TOTAL OTHER FINANCING SOURCES 52,629 4,090,309 290,454 592,120 414,153 414,153 94,550
TOTAL REVENUES AND OTHER
FINANCING SOURCES 22,833,465 29,556,743 27,869,875 26,446,653 26,343,686 28,087,445 27,670,460
FUND BALANCE [(ADD TO)/USE OF]: (1,396,830) (5,609,829) 1,855,893 4,102,049 5,199,665 2,130,681 5,006,907
REVENUES AFTER ADDITIONS/
REDUCTIONS FROM FUND BALANCE $ 2 1,436,635 $ 2 3,946,914 $ 2 9,725,768 $ 30,548,702 $ 31,543,351 $ 3 0,218,126 $ 32,677,367
Page 22 of 25

[PAGE 23]
MEMO
To: Reagan Parsons, Town Manager
Cc: Jessica Roth, Assistant Town Manager
From: BJ Grieve, Planning Director
Date: May 27, 2025
Re: Planning Department Administrative Fees
Background
At the February 25, 2025 Work Session, Planning Department staff presented an analysis of actual administrative
costs associated with development review versus what is presently charged for administrative fees. In summary,
on average across all administrative fees charged by the Planning Department the town is presently recovering
about 50% of actual administrative costs associated with development review. The Department’s fees were last
updated on June 24, 2019.1 As a follow-up to that presentation, Planning staff has prepared some options for
updated administrative fees that could be prepared for public comment and the Town Council’s consideration
following adoption of the FY26 budget.
Administrative Fee Options
Planning Department staff recommend that the current administrative fee schedule be modified to combine similar
processes with similar costs. This change will simplify the fee schedule from the current version. With regard to
the fees, Planning staff have prepared three options for the Town Council’s consideration:
Option 1: Increase current fees to recover 100% of actual administrative costs.2
Option 2: Increase current fees to the midpoint of the current fee and the actual administrative cost.
Option 3: Increase current fee 23% based on CPI from 2019 to 2024, without regard to actual cost.
The three options above are depicted rounded to the nearest dollar on ATTACHMENT A. For convenience,
the fees are rounded to the nearest $50 on ATTACHMENT B.
Town Council may also wish to consider discussing and adjusting each fee based on the perceived benefit to the
public that comes from each type of development review (but not to exceed actual administrative cost). For
example, a Watershed Protection Permit may warrant a lesser percentage of cost recovery (i.e. a higher
percentage of subsidization) than a Special Use Permit. This option will require more discussion and guidance in
order for staff to prepare a draft fee schedule.
Pursuant to NCGS §160D-805(a), the public must be notified of proposed increases in fees related to subdivision
and there must be a public comment period. The Planning staff will ensure this requirement is met with any future
Town Council action on Planning Department administrative fees.
1 Ordinance #1807
2 Based on the analysis prepared by the Planning Department and presented to the Town Council at the February 25, 2025
Work Session
Page 23 of 25

[PAGE 24]
ATTACHMENT A
Development Review Type: Current Fee Option 1 Option 2 Option 3
(Actual Cost) (Current to (Current Fee
Actual +23% CPI)
Midpoint)
Comprehensive Plan Amendment $750 $2,112 $1,431 $922
Zoning Map or Text Amendment $1,500 (Map) $1,844 $1,547 $1,844 (Map)
$1,000 (Text) $1,230 (Text)
Conditional Zoning District (fka $1,500 $1,891 $1,696 $1,844
Conditional Use District)
Planned Development - Conceptual $1,800 $2,978 $2,389 $2,213
Development Plan (CDP)
Special Use Permit (fka Conditional Use $1,500 $2,376 $1,938 $1,844
Permit)
Planned Development - Preliminary $1,800 $2,113 $1,957 $2,213
Development Plan (PDP)
Major Subdivision Preliminary Plat $1,500 $2,247 $1,874 $1,844
Variance $500 $1,605 $1,053 $615
Administrative Appeal $500 $1,174 $837 $615
Certificate of Appropriateness - Major $250 $1,217 $734 $307
Work
Other Town Council Decisions1 $300 $835 $568 $369
Zoning Permits - Level 12 $50 $211 $131 $211
Zoning Permits - Level 23 $50 (CoA, ZP) $298 $187 $61 (CoA, ZP)
$100 (Admin $123 (Admin
AR) AR)
Commercial Site Plan - Major4 $2,000 $2,480 $2,240 $2,459
Commercial Site Plan - Minor5 $500 $1,781 $1,241 $615
Commercial Site Plan Re-review6 $500 (Major) $625 $475 $615 (Major)
$150 (Minor) $184 (Minor)
Major Subdivision Final Plat $150 $529 $340 $184
Subdivision Performance Guarantee (NA) $486 (NA) (NA)
Minor Subdivision Final Plat $150 $278 $214 $184
Exempt Survey Certification $25 $96 $61 $31
1Other Town Council Decisions Includes: Architectural Compliance Permit, Roadway Offer of Dedication, Right of Way
Abandonment, Watershed Protection Permit. Currently no fee for RD, RA or WP. 2Level 1 - Includes: Building Permit Review,
Temporary Use, Special Event, Fence, Sign, Home Occupation, Temporary Structure, Mobile Food - Vendor, Mobile Food - Property
Owner 3Level 2 - Includes: Administrative Architectural Compliance Permit, Certificate of Appropriateness - Minor Work, Zoning
Verification Letter, Eligible Facilities Request (cell towers). 4Limits of disturbance equal to or greater than one acre. 5Limits of
disturbance less than one acre. 6Major and Minor, fee begins at third submittal unless third submittal is approved.
Page 24 of 25

[PAGE 25]
ATTACHMENT B
Development Review Type: Current Fee Option 1 Option 2 Option 3
(Actual Cost) (Current Fee to (Current Fee
Actual Fee +23% CPI)
Midpoint)
Comprehensive Plan Amendment $750 $2,100 $1,450 $900
Zoning Map or Text Amendment $1,500 (Map) $1,850 $1,550 $1,850 (Map)
$1,000 (Text) $1,250 (Text)
Conditional Zoning District (fka $1,500 $1,900 $1,700 $1,850
Conditional Use District)
Planned Development - Conceptual $1,800 $3,000 $2,400 $2,200
Development Plan (CDP)
Special Use Permit (fka Conditional Use $1,500 $2,400 $1,950 $1,850
Permit)
Planned Development - Preliminary $1,800 $2,100 $1,950 $2,200
Development Plan (PDP)
Major Subdivision Preliminary Plat $1,500 $2,250 $1,900 $1,850
Variance $500 $1,600 $1,050 $600
Administrative Appeal $500 $1,150 $850 $600
Certificate of Appropriateness - Major $250 $1,200 $750 $300
Work
Other Town Council Decisions1 $300 $850 $550 $350
Zoning Permits - Level 12 $50 $200 $150 $200
Zoning Permits - Level 23 $50 (CoA, ZP) $300 $200 $50 (CoA, ZP)
$100 (Admin $100 (Admin
AR) AR)
Commercial Site Plan - Major4 $2,000 $2,500 $2,250 $2,450
Commercial Site Plan - Minor5 $500 $1,800 $1,250 $600
Commercial Site Plan Re-review6 $500 (Major) $650 $500 $600 (Major)
$150 (Minor) $200 (Minor)
Major Subdivision Final Plat $150 $550 $350 $200
Subdivision Performance Guarantee (NA) $500 (NA) (NA)
Minor Subdivision Final Plat $150 $300 $200 $200
Exempt Survey Certification $25 $100 $50 $50
1Other Town Council Decisions Includes: Architectural Compliance Permit, Roadway Offer of Dedication, Right of Way Abandonment,
Watershed Protection Permit. Currently no fee for RD, RA or WP. 2Level 1 - Includes: Building Permit Review, Temporary Use,
Special Event, Fence, Sign, Home Occupation, Temporary Structure, Mobile Food - Vendor, Mobile Food - Property Owner 3Level 2 -
Includes: Administrative Architectural Compliance Permit, Certificate of Appropriateness - Minor Work, Zoning Verification Letter,
Eligible Facilities Request (cell towers). 4Limits of disturbance equal to or greater than one acre. 5Limits of disturbance less than
one acre. 6Major and Minor, fee begins at third submittal unless third submittal is approved.
Page 25 of 25